e-parliament for citizens: current services birutė leonavičienė analyst, information technology...

e-Parliament for Citizens: Current Services

Birutė LeonavičienėAnalyst, Information Technology DepartmentSeimas of the Republic of Lithuania

Evolution of the Information System of the Seimas

• 1991 – start of the development of the Information System

• 1995 - Internet website was launched

• 1998 – 1999 - was developed current structure of the information system

Principles of Information Policy

• Publicity draft legislation, video, audio and other documents are published and available free of charge for public use;

• Transparency public is widely informed on the activity of the Seimas;

• On-line information; • Security;

• Information reliabilitythe use of e-signature has been launched;

Principles of Information Policy

• Disseminationelectronic subscription is available;

• Interactivitypublic can express their opinion by electronic means and receive responses to their queries;

• Compatibilityinformation exchange with external information systems;

• Accessibility;• Attainability

information can be obtained through a variety of mobile devices;

• Permanent storage.

Subsystems of the Information System of the Seimas

Internal information subsystems

Public information subsystems

e-Parliament for Citizens. Information exchange

Legal information subsystem

Subsystem of plenary

sittings

Subsystem for audio/video recording and management

Subsystem of video

document archive

THE SEIMAS OF THE REPUBLIC OF LITHUANIA

CITIZENS

Internet

Website content management system

E-mailGuest bookNews

agencies

e-Parliament for Citizens. Information system



sittings


Subsystem of video

document archive


CITIZENS

Internet



agencies


• Database of the Legislation of the Republic of Lithuania;

• Database of legal acts of the European Union and respective translations.

Legal information subsystem.Objectives

• Increase public awareness of the legislative process;

• Foster legal awareness of the public;

• Encourage government accountability to the public;

• Present all the activities of the Seimas to the citizens.

Database contains

• All legal acts published in the official gazette Valstybės Žinios and its supplement Informaciniai Pranešimai;

• Working documents of the Seimas, including draft legislation, agendas of meetings, minutes, decisions of the Board of the Seimas, etc.;

• Legal acts of the European Union and their translations into Lithuanian;

Database contains

• International conventions, bilateral and multilateral treaties and supplementing documents, documents adopted by the Baltic Assembly, the Seimas of Lithuania and the Sejm of Poland;

• Consolidated versions of legal acts adopted by the Seimas and the Government;

• Official translations of legal acts into English and Russian.

Legal acts. Legislative path

• Information on the adoption of legislation by the Seimas is provided starting with the registered draft and related information and finishing with the consolidated versions of legal acts.

• Every legal act is also linked to the regulations governing its implementation.

Legal acts. Related documents

• Logical links have been established among all documents

• Legal acts of the Republic of Lithuania are linked with corresponding legal acts of the EU

Legal acts. EUROVOC indexing

• All the legal acts of the Republic of Lithuania and of the European Union are indexed by descriptive terms of the EUROVOC




sittings

Subsystem for audio/video recording and managenment

Subsystem of video

document archive


CITIZENS

Internet



agencies

Plenary Sitting Information Subsystem.Objectives• to serve the plenary sittings of the

Seimas;

• to keep a close watch on PS process;

• track how MPs are voting.

Plenary Sitting Information Subsystem

• The following information is stored in the system:

– information on plenary sittings, including questions under deliberation, discussions, registration, and voting information;

– detailed agenda of the sitting;

– planned date for the deliberations;

– factual agenda of the sittings;

– stages of deliberation on legislation;

– persons to take the floor as registered beforehand.


• During the sitting:

– discussion proceedings are settled;

– registration results are provided, where users register electronically;

– voting results are provided, where users vote via electronic equipment;

– sitting attendance by MPs is displayed.


• Real time information processing.

• Video information is titled.

• Broadcasting:

– via Internet;

– on regional TVs.

• Detailed reports:

– by e-mail;

– on paper for persons are interested in.




sittings


Subsystem of video

document archive


CITIZENS

Internet



agencies

Subsystem for Audio/Video Recording and Management

• Live audio/video broadcast of plenary sittings;

• Live online broadcasts of press conferences and other major events.

• Digital recording of the broadcasts of :

– plenary sittings,

– press conferences;

– other events.

• Verbatim reports;

• Offline storage of audio/video records in the archive;

• Online storage of minutes and audio records.

Subsystem for Audio/Video Recording and Management

• Audio recordings of the plenary sittings are indexed, enabling users to search by speaker and subject.

• Search for press conferences by time and title.




sittings


Subsystem of video

document archive


CITIZENS

Internet



agencies

Video Archive Subsystem

• To store, manage and search photos

• The “Photo of the Day” - the news and photos of the day.




sittings

Subsystem for audio/video recording and managenment

Subsystem of video

document archive


CITIZENS

Internet



agencies

Internet Site. www.lrs.lt

Internet Site

• Seimas Authorities

– work of the Speaker of the Seimas (agendas, visits, presentations, speeches);

– composition, functions and documents of the Board of the Seimas and Assembly of Elders

• Biographies of MPs, contact information, functions in committees, parliamentary delegations, etc.

Internet Site

• Political Groups

– Composition, activities, latest materials.

Internet Site

• Committees

– Composition, contact information;

– Agendas;

– draft legislation under deliberation;

– draft legal acts to be discussed by the Seimas committees;

– conclusions on the discussed projects, decisions on issues of parliamentary scrutiny.

Internet Site

• Commissions

– Agendas;

– Minutes of meetings, reports;

– Information about the ad hoc committees.

Internet Site. Work of the Parliament

• Plenary Sittings:

– Agendas in advance;

– Questions under consideration;

– Voting results;

– MPs attandance of the plenary sitting;

– Audio/video broadcast;

– Minutes;

– Verbatim records.


• Statistical data on plenary sittings and attendance figures for the Seimas Groups and MPs:

– legislation process-related work;

– submitted draft legislation and other documents;

– results of voting for the document under deliberation;

– speeches at the plenary sittings;

– attendance of plenary sittings.


• Statistical data on the adoption of new legislation and comparable data on the work of the committees and Parliament groups;

• Data on work efficiency of the former Seimas terms and comparable data on their involvement in the legislative process.

Internet Site. Parliamentary Scrutiny

• Reports from institutions accountable to the Seimas;

• Questions and enquiries, reports on the activities of the Government;

• Assignments to the Government.

Internet Site. Public relations

• Highlights:

– recent press releases,

– announcements of events to take place at the Seimas,

– information on seminars, conferences, exhibitions,

– open doors hours;

– meetings with individuals, meetings of MPs with the voters;

– announcements from plenary sittings and committee meetings.


• Information on signing up for a guided tour;

• Virtual tour of the parliament buildings;

• Internet site for children is also available.


• Publications:

– the weekly magazine “Seimo kronika” (The Seimas Cronicle);

– “Parliamentary Mirror”.

Internet Site. History

• Information on the Seimas since Lithuania reestablished independence, including the most important documents, biographies of then politician, and archive photos.

Internet Site. International Relations

• Information on the parliamentary delegations;

• Seimas groups for parliamentary relations,

• overviews of the activities of the delegations in the assemblies co-established by Lithuania.

• Information on the business trips of the MPs, respective reports.

Internet Site. Legal Acts

• Legislation of the Republic of Lithuania;

• EU Legislation;

• New Legislation;

• Draft Legislation.

Internet Site. Additional services

• News feeds - RSS service:

– Latest press releases;

– New legislation.

• XML links for external information systems;

• Subscription by e-mail to:

– new legislation;

– information on the events the users are interested in.

• WAP service.

Internet Site. Information in Other Languages

• General information in English and French is also available.

Internet Site. Decentralised input

• Subdivisions of the Office of the Seimas are responsible for preparing of information and keeping it up to-date.

• Subdivisions who manages information are responsible for information input into WEB Site DB.

Dissemination. Offline information

At the end of each term of the Seimas a DVD including the following information is issued:

– Elections results;

– Biographies of MPs;

– Activity and functions of the Seimas authorities;

– Composition and functions of the Seimas committees and commissions;

– information on interparliamentary groups, parliament delegations;

– minutes of plenary sittings, audio records of the Seimas sittings;

Dissemination. Offline information

– Legal acts and other adopted documents;

– Audio recordings of press conferences;

– Statistical data;

– Seimas activities illustrated by photos.

Telling Figures. Legislation Database.

• over 210.000 documents

– 109.000 legal acts;

– over 7.000 translations into Russian, English and French;

– other documents.

• The Database is constantly updated by adding:

– approx. 70 documents per day;

– approx. 1.500 documents per month.

Site Attendance at www.lrs.lt05.01.2006 – 06.01.2006

• approx. 12.000.000 hits (990.000 visits) per month;

• approx. 15.000 hits per hour on average;

• approx. 54.000 hits per hour peak.

• Bandwidth - approx. 500 GB per month.

www.lrs.lt. Hits

15.28 hits/visit

Population of Lithuania –3.500.000

Visitors to the online legislation database 1998 - 2006

e-Parliament for Citizens: Current Services

Thank you for attention!

Contact:Birutė LeonavičienėE-mail: [email protected]

e-parliament for citizens: current services birutė leonavičienė analyst, information technology...

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