e-pay user guide by alphabeta consulting limited liability partnership

e-Pay User Guide

ByAlphabeta Consulting

Limited Liability Partnership

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Posting TransactionsPosting Transactions

New Features1.Posting transactions with only the Bank: Card E-Pay 5.0 has advanced enhancement features that allows you to post transactions with only the bank card after a successful log on. The eliminates the use of Temporary Cards for posting transactions2.Accounts numbers are tied to revenue codes thereby allowing the system to automatically select the account number when you select the revenue code3.Assessment reference numbers are also automatically selected where the number is available and where there is non, the system allows you to manually fill in the field

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Log on•Insert your e-TCC card (log on Card) inside your card reader and connect to your system•Double-click ePaycient shortcut on your desktop

3Close the form to continue


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System automatically picks you PayerId from your log on (e-TCC card and inserts it in the User Name field

Type in your passwordSelect your Location

Replace your Log on Card with the Bank Card Click Ok


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From File, Select Post Transaction


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Notice the message, No User Card found, Do you want to post for a remote Payer?

Click Yes


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Select the User type e.g. IndividualType in PayerID

Click VerifyType in your Password, to log on to the database

Click Ok


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Select Card on Card(s) on Cards Found fieldSystem displays details of the payer,

Click Yes,


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Select the Agency RefSelect the Revenue Code, the system automatically selects the account

number as shownPress the tab key on the Keyboard, the system will search for

Assessment Reference No, and automatically fill it in where available, otherwise the System will display a message as shown

Click Ok


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Type in Assessment Ref.Type in Amount

Type in Deposit Slip RefType in Applied Date

Click Pay to Bank


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Please check if the information is correct,If not, click No wait and make corrections

If information is correct, click Yes, Post


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Print Receipt and give to payer

Enhancements

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OverviewOverview

• E-Pay Version 5.0 has the ability to handle cashless payments in line with CBN policy

• It establishes a clear-cut distinction of all user roles for control and security purposes

• E-Pay version 5.0 widens the payment channels and opportunities available to payers to make their payments to LASG

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EnhancementsEnhancements

• Major enhancements to handle non cash payments are as follows:– Payer can physically visit the bank and request for

transfer of funds from their bank account unto the e-TCC, m-TCC or c-TCC. This serves as pre-funding such that the payer can subsequently utilise the balance on the card to make payments to any LASG Agency

– Similarly payers can now remotely initiate payments in lieu of physically visiting the bank’s branch. In this case, he simply visits the banks website and effect tansfer of fund from his account unto the e-TCC, m-TCC or c-TCC card

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Major Enhancements Major Enhancements

– The payer can from at any time initiate transfer of funds from his e-TCC, m-TCC or c-TCC to the account of the desired LASG entity

• In all instances, the balance of funds on the card is tracked and updated whenever the card is synchronised at any e-Service centre including the banks

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Procedures Procedures

• Procedures for preloading cards and making remote payments are as follows:– Tellers

• Tellers can load user cards (e-TCC, m-TCC, c-TCC) remotely• Tellers can now remotely post transactions for users if directed

– Payers • Payers can now post LASG transactions from the comfort of their

offices and homes using their preloaded user cards (e-TCC, m-TCC, c-TCC)

• The payer only needs to pre-load the card at the bank

• The payer can preload his card at the bank in two ways

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ProcedureProcedure

– Payer goes to the bank to preload card– Teller receives funds from payer and posts same into

designated Till Account and payers card– Payer can then use the card to effect payment to LASG as

desiredPayer can also instruct his bank to transfer funds from his account to his e-TCC, m-TCC or c-TCC card through the banks website. When the bank effects the transfer, the payer will synchronise the card to update the card with the transferred sum. The payer can then effect payment to LASG as desired

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Making Remote PaymentMaking Remote Payment

To make remote payment to an Agency of Government, the process will be as follows:•Payer logs on to bank’s website and makes payment to a designated Till Account. (the Till Account is similar to the Account the bank will have received the payment if the payer had physically brought the cheque to the bank. (Accounting Entry: Dr Payer, Cr Till Account)•Payer sends details of payment – Agency Code, Revenue Code to bank•Bank processes payment on e-Pay as a remote payment on behalf of the payer (Accounting Entry: Dr Till Account, Cr Agency Account)•E-Pay generates online receipt which is emailed to payer. The concerned Agency is notified and payers profile upadted on EBS-RCM

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Loading PrepaymentLoading Prepayment

To load prepayment, Here is the procedure to follow•Payer logs on to bank’s site and makes payment to a designated Till Account (Accounting Entry, Dr payer, cr Till Account)•Payer notifies bank that this is a prepayment•Bank processes payment on e-Pay as a remote payment on behalf of the payer (Accounting Entry, Dr Till Account, Cr STO prepaid account)•E-Pay generates online receipt which is emailed to the payer•Payer synchronises card to update his payment balance•Payer uses card to make direct payment to desired LASG Agency from his office or home etc.

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To Preload Card on e-PayTo Preload Card on e-Pay

Log on to e-Pay with your e-TCC card•With your e-TCC card inside your card reader and connected to your system•Click ePayclient shortcut on your desktop

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Log on to e-PayLog on to e-Pay

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Close the window to continue

Log on to e-PayLog on to e-Pay

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Notice username field is automatically updatedSupply your password

Select your locationClick ok

Preload CardPreload Card

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Remove your e-TCC card and switch in your Bank CardFrom File select Post Transaction


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Select Post Transaction


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Select Yes on the message box


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Select Payer typeType in Payer Id

Click verify to display new windowType in password to log on to server

Click ok


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Select active card

E-Banking OperationsE-Banking Operations

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Select Yes if card is ok to display post transaction windowTo post remote transaction, post transaction as Assessment.

To preload card click Prepayment tab


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Complete form with payment details as shownClick pay to bank to generate a preview


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Select No Wait to make changesSelect Yes post if information is correct


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Print receipt and give to payerNote payer needs to synchronise card to update payment

information

AdministratorAdministrator

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• An administrator has the following roles:• Set up Supervisors and Tellers• Maintain Supervisors and Tellers• Set up posting limits for Tellers• View posting profile of Tellers

AdministratorsAdministratorsLog on•An Administrator can log on to e-Pay only after he has registered his finger print on e-Pay

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Log on•With your e-TCC card inside your card reader and connected to your system•Double-click ePaycient shortcut on your desktop and

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Log on

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Close this form to continue


Log on

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Supply your passwordSelect your location


Log on

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Insert the bank cardInsert the user card

Connect the Biometric ScannerType in Password to display finger print verification window

Place required finger print and click match


Manage User Profile

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Select Tools>Manage Local Data > User Management


Manage User Profile

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Supply your passwordClick Ok


Manage User Profile

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Supply your passwordClick Ok

Match your finger print


Manage User Profile

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On the Window that appears, select appropriate button for required task

To manage Users, select Users button, (this is by default)Click drop-down to display tasks

Select Retrieve Users


Manage User Profile

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Number of rows displayedClick ok to display users


Manage User Profile

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To assign role to a user highlight the user


Manage User Profile

45To assign role to a user highlight the userFrom the drop-down select task as shown


Manage User Profile

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To set Limit, Highlight UserFrom the drop-down, select Set Limit


Manage User Profile

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Type in Transaction LimitType in Total Limit

Click Execute


Manage User Profile

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Type in passwordClick ok to display finger print verification window

Click with your finger on the scanner, click match


Manage User Profile

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User limit setFollow this procedure to suspend user, change user level

and download supervisor profile


Change User Level

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Highlight the userFrom the drop down, select change user level to display

New User level drop down


Change User Level

51From drop-down select required level

Click Execute

SupervisorSupervisor

To Over ride Payer Limit

52Payer pays above set transaction Limit

System displays message as shown



53Payer pays above set transaction Limit

System displays message as shownClose the message box and log to display log on window

Type in your password Click ok



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Preview window is displayedClick post to display message for override



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Supervisor types in his PID as shownClick Match to post transaction

Feedback

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e-pay user guide by alphabeta consulting limited liability partnership

Documents

card e

user card

bank card

ctcc card

etcc card log

card reader

post posting transactions

yesposting transactions