e-procurement notification - aranya · 1 karnataka forest department aranya bhavan, 18 th cross,...
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KARNATAKA FOREST DEPARTMENT
ARANYA BHAVAN, 18TH CROSS, MALLESWARAM, BANGALORE – 560 003.
Ph no: 080-23441252
NO.PCCF.C.GL -26-PBS/-2014-15 DATED:11-07-2014
E-PROCUREMENT NOTIFICATION
Sub : Supply of Polythene bags / Sheets, Woven Sacks
and to determine Rate per ton of Polythene Bags
/ Sheets & Rate per 1000 No’s of Woven Sacks
from manufacturing industries.
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It is hereby notified, calling attention of the desirous LDPE Polythene Bag, HDPE
Polythene Sheet and HDPE Woven Sacks’ manufacturing Industries, that the Karnataka
Forest Department intends to short list prospective manufacturing industries to Supply
Polythene Bags, Polythene Sheets and Woven Sacks, in manner to be specified hereunder
for the period 2014-15 between the period November 2014 to October 2015.
Note: The system followed will be “Two cover system” both “TECHNICAL” &
“FINANCIAL” bids tender through e-Procurement Portal Only.
1. Tender forms may be downloaded from e-Procurement Portal website i.e.
https://www.eproc.karnataka.gov.in and https://aranya.gov.in free of cost.
2. The entire state has been divided into 3 units for the purpose of this e-tender for 2014-
15. The bidders are directed to furnish EMD and Bank Guarantee for each unit
individually and separately as given below.
3. Rs.550/- (Rs. Five hundred fifty) only to be paid online as tender processing fee as per
directions contained in the e-procurement portal.
4. Rs.50,000/-(Rs. fifty thousand) only for each unit has to be paid as EMD through any of
the following five modes only. I) Credit card II) Debit Card III) NEFT (National electronic
fund transfer) IV) OTC (Over the Counter) V) Net Banking. Bids will be evaluated only
on confirmation of receipt of the payment (EMD) in the GoK’s central pooling a/c. The
EMD of unsuccessful bidders will be refunded while that of the successful bidders will be
considered as Security Deposit till completion of the Tender period.
5. Time for receipt of tenders is up to 05.30 PM on 30- 08 -2014.
6. The Technical Bids will be opened in this Office on 04-09 -2014 at 11.30 AM.
7. The Financial Bids of the qualified firms will be opened on 08-09 -2014 at 04.30 PM.
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8. If the above mentioned dates are declared as holiday for any reason, the subsequent
working day shall be the tender submission or Tender opening day as the case may be.
9. The rate should be quoted as actual price Inclusive of taxses
Rate per Ton of Polythene Bags/ Sheets and rate per 1000 Nos. of Woven Sacks is
to be determined by receiving Rate Tenders from such of the short listed participants
subsequently. The successful Rate Tenderer/s shall execute an agreement with the PCCF
(HOFF). The rates to be determined will be valid till 31-10-2015.
Approximate quantity
Units Quantity
LDPE (in tonnes) HDPE (in Nos)
I 92.36 1,75,000
II 87.48 1,40,000
III 89.88 1,50,000
Note. Above quantities are only indicative and may vary as per actual
requirement.
10. Size and Quality for the following specifications of Transparent LDPE
Polythene bags /LDPE Black Polythene sheets and White HDPE Woven Sacks to
offer Rate Tender Quotes.
i) The supplier shall supply the PBs of Standard “IS-2508-84” as prescribed by the
CIPET, Mysore. The supplier shall not supply the PBs manufactured from the
recycled material. During the course, if it is found that the supplied materials
were made from recycled material, the Security Deposit of the concerned
supplier will be forfeited to the department and necessary action will be taken to
blacklist the concerned supplier.
b) To check the quality of the material before accepting the Goods, Drop Test
shall be conducted by the Deputy Conservator of Forests, or any Officer
authorized by him.
ii) Transparent LDPE Polybags. (Rate to be quoted per Ton inclusive of Taxes
Measurement
(in inches) Gauge
Average
number of
bags per Kg.
Remarks
4” x 6” 200 625 Box design with firm and continuous
heat seal with no gaps in the bottom.
Drainage holes punched appropriately.
Keeping in view the durability, bags
must be fabricated using granules of
reliable quality. No recycled material
to be used. The measurement should
be uniform and accurate.
Must withstand drop test.
5” x 8” 240 320
6” x 9” 300 200
8” x 12” 500 60
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iii) Black LDPE Poly sheet of 1.20 to 1.80 meter width & convenient length Rate
to be quoted per Ton inclusive of Taxes
Black LDPE Poly sheet of 1.20
to 1.80 meter width &
convenient length
Keeping in view the durability, sheets must
be fabricated using raw material of reliable
quality. No recycled material to be used
Measurement should be uniform and
accurate.
iv). HDPE Woven sack bags fabricated using first grade laminated mesh of
10x10=(1000) denier. (Rate to be quoted per 1000 bags inclusive of Taxes
Measurement
(in inches)
Woven sacks
weight
(in minimum
grams)
Remarks
8” x 12” 19 Measurement must be uniform and accurate.
Box design, with firm nylon thread double
stitches on 3 sides, the top folded and stitched
with nylon thread suitably. Four drainage holes
to be punched appropriately. Sacks to be
compulsorily white in colour with no prints.
Woven sacks must have an internal thin
polythene lining. Must withstand drop test.
10” x 16” 23
14” x 20” 45
Rate quoted should be in Ton for LDPE and sheets and per 1000 in case of woven
sacks inclusive of taxes and transportation & handling charges for delivering the material to
Divisional Head quarters of indenting Deputy Conservator of Forests.
NOTE: The LDPE polybags are required to be in use for 6 to 12 months period and HDPE
woven sacks / sheets for 8 to 20 months in the forest nurseries under the sun and rain.
They must withstand the load of nursery ingredients and shifting & transportation/ handling
of full grown seedlings. Considering this, any suitable alternate technology/ quality and
material specifications may be furnished appropriately while offering the prequalification
details. Supportive technical documents etc. may also be furnished.
The supplies shall be in accordance with the quantities indented by the respective
Deputy Conservators of Forests during the Nursery Season 2014-15 depending on the
Budget grants and approvals accorded as per the Annual Programme of Operations of
respective Forest division/s. The supplies of approved quality material are to be made
within 15 days from the date of receipt of the indent from any Forest Division. The
materials are to be delivered to the headquarters of the respective Forest Divisions as
listed in the Annexure-IV
11. Particulars to be furnished:
I) Certificate of Registration/ownership of the manufacturing industry issued by a
competent authority, specifically mentioning LDPE bags / black sheets/ HDPE
Woven Sacks.
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II) Location of the manufacturing industry office with full postal Address, Telephone
and Fax Nos. & e- mail ID.
III) Value Added Tax (VAT) Registration issued by the competent authority form
VAT-7 and VAT Clearance Certificate form VAT-146 as on 30-06-2014.
IV) Income tax clearance certificate issued by the competent authority for the
assessment year 2013-14
V) Type and quality specifications of the products produced by the industry.
VI) Installed capacity and technology adopted by the manufacturing
industries.
VII) Raw material source and arrangements the industry is currently having to
procure the raw material. Connected documents are to be enclosed, duly
indicating limitations if any in this regard.
VIII) Official Bankers of the manufacturing industry with due certificate from the
Bank.
IX) With respect to which units it is logistically convenient for the manufacturing
industry to effectively meet the supply requirement of the above material.
X) Employees/workers’ strength in the manufacturing industry.
XI) Particulars of the individual authorized to deal with the Department indicating
the status/position of the individual in the manufacturing industry along with
the name in full and postal address, telephone and fax numbers & e-mail ID.
The details of will be attested by the proprietor of the firm and signature
should also be attested by the proprietor.
XII) Supply/Business particulars of the manufacturing industry for the years 2013-
14 indicating the details of quantities supplied to different departments/ firms/
along with the dates of supply (Invoice copies may be enclosed).
XIII) Samples of the LDPE Bags/Sheets, HDPE Woven Sacks shall be submitted to
office of the Principal Chief Conservator of Forests, Bangalore before the last
date for receipt of tenders and scanned copy of the acknowledgment shall be
uploaded in e-procurement portal.
XIV) The supplier should obtain satisfactory Certificate from the Government
Department/ Private firms to whom he has supplied materials during the year
2013-14 in regard to the quality of the materials and timely supplied and
submit along with the tender application.
12. Bids shall be submitted in Prescribed Format as given in Annexure-I (Technical Bid
Form) and Annexure II (Financial Bid Form).
13. Submission of bids.
a. Bids should be submitted only through E-Procurement portal.
b. Bids sent by any other mode like in person, post, Telex or Fax or E-mail shall be
rejected.
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14. Rate Tender Bank Guarantee
Bank Guarantee for Rs.3,00,000/- (Rupees Three Lakhs) only for each unit is to be
submitted by successful tenderers before entering into agreement.
15. Salient features of AGREEMENT CONDITIONS for successful Rate Tenderers. Agreement Conditions are enclosed as Annexure-III.
16. Agreement Successful “Rate Tenderer/s” shall be notified after due process and intimated. After
receipt of the letter “Rate Tenderer/s” shall execute an agreement, with the PCCF
(HOFF) Bangalore or any officer authorized by him within 10 days (Ten days) from the
date of the intimation letter, on a stamp paper of Rs.200/- to be purchased by the
successful “Rate Tenderer/s”. In the event of failure on the part of the successful “Rate
Tenderer/s” to sign the agreement, the EMD shall be forfeited and such Tenderer/s will
be black listed and declared not eligible to participate in the Departments’ polythene
bag/sheet/woven sack supply process for the next three Financial years.
17. If L1 fails to enter in to agreement calling re-tender or considering the L2 as successful
tenderer is left to Tender Committee /PCCF (HOFF). In this regard decision of the Tender
Committee /PCCF (HOFF) is final.
18. In the event of any of the above-indicated days happening to be declared as holidays
by the Government, the process shall automatically get shifted to the next working
day.
19. Supply, Time schedule & Bank Guarantee :
a) While executing agreement the successful Tenderer shall deposit a security deposit of
Rs. 3,00,000/-as prescribed further. The Security Deposit of Rs. 3,00,000/- (Rs. Three
lakhs only) which. will be in the form of irrevocable Bank Guarantee / Term deposit or
in any other form acceptable to the Principal Chief Conservator of Forests (HOFF) and its
validity will be upto 30.04.2016 (after 6 months of the completion of the tender period
as a surety) to adhere to all the conditions prescribed in this tender Notification. In the
event of any short listed successful Rate Tenderer / Manufacturer failing to adhere to
time schedule for delivery of the materials or any condition prescribed in any of the
agreement conditions of this notification his / her Security Deposit shall be forfeited and
the manufacturer black listed and declared not eligible for participating in the e – Tender
of Karnataka Forest Department supply of Polythene Bags, polythene Sheet, and HDPE
Woven Sacks’ for the next three years.
b) The successful “Rate Tenderer/s” has to submit manufacturers Test Report at the time
of supply of material to the concerned DCF and the material has to be of approved
specifications as per this notification. If the indenting Deputy Conservator of Forests
finds that any of the material supplied is of sub-standard he shall reserve the right to
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reject the whole or part of the consignment/material, within 15 days from the date of
receiving the delivery of the supplies and ask the supplier to replace the consignment
with that of the specified quality, within 10 days failing which the contract of concerned
supplier will be automatically cancelled. He will be levied 2% fine on bill amount and the
material will be purchased from the other supplier of the approved panel.
c) The indenting Deputy Conservator of Forests should take action to settle the bill within
60 days from the date of receipt of the information form the concerned Range Forest
Officer that the supplies are of approved quality, subject to release of budget from the
Government. Regarding quality of the goods the opinion given by the quality checking
agency recognized by the Government is final. Charges of the quality checking agency
for quality check should be borne by the concerned supplier.
20. The Karnataka Forest Department shall not stand guarantee to any of the financial
institutions/ Banks, raw material supply agencies, power supply authorities, pollution
control board agencies, municipalities etc. for any of their transactions / dealings. It is the
responsibility of the successful Rate Tenderer to obtain clearances to the satisfaction of
the concerned organizations. Any disruption, arising in the polythene bag/sheet & woven
sack supplies, on account of any of the above violations, the manufacturing industry
cannot advance it as a reason for not meeting the supply schedule.
21. The orders of supply indented from any of the Deputy Conservators of Forests shall not
constitute authorization by the Karnataka Forest Department to the manufacturing
industries to enter into any financial or other commitments with any public or private
institutions. All such transactions are purely at the sole risk of the concerned
manufacturing industries only.
22. The Bank Guarantee of such of the successful Rate Tendered Manufacturer/Industry
that has satisfactorily supplied the indented consignments will be discharged by the
end of 30-04-2016.
23. Bill Payment:
The indenting Deputy Conservator of Forests will take action to settle the bills on
receipt of the supplies. The suppliers should deliver the goods to the Head quarters of
the concerned Division directly. After receipt of the supplies, the Officer authorized by
the concerned Deputy Conservator of Forests would check the quality of the supplies
through Drop test and Gauge test as per the method prescribed and would certify that
the quality of the supplied materials are of approved quality. If the materials are found
to be of approved quality he should submit a report to the concerned DCFs about the
quality of the supplies. In the event of the material supplied being found to be sub-
standard, the DCF or ACF should reject the entire consignment within 15 days from the
date of receiving the delivery of the supplies and ask the supplier to replace the
consignment with that of the specified quality within 10 days failing which action will be
taken against the suppliers as mentioned in condition No.19. After receipt of the report
from the Officer, the indenting Deputy Conservator of Forests should take action to
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release 90% of the bill amount if the supplies are certified as approved quality within 60
days from the date of the receipt of supplies subject to release of budget from the
Government. The Concerned Head Quarters Range Forest Officer / Officers should keep
some samples (approximately ½ kg) of the PBs of different size upto 6 months (with
code). During the course, if the supplied materials are found to be sub-standard, he
should intimate the concerned Deputy Conservator of Forests. The Deputy Conservator
of Forests should forfeit the balance 10% of the bill amount and cancel the agreement
made with the concerned supplier. In the event, if the supplier opposes/litigates the
action of the Deputy Conservator of Forests, the samples of the concerned consignment
may be sent to CIPET, Mysore for detailed examination of the quality of the PBs. The
opinion given by the CIPET, Mysore shall be final. The charges of by the CIPET, Mysore
for quality check shall be born concerned supplier.
24. EMD of Rs.50,000-00 paid by the supplier would be considered as security Deposit in
respect of successful tenders. It will be released to the supplier after 6 months of the
completion of agreement period.
25. Security Deposit of Rs.3,00,000-00 deposited and furnished as Bank Guarantee by
the supplier will be released to the supplier after 6 months of the completion of
agreement period subject to fulfillment of tender conditions by the supplier.
26. While comparing the rates quoted by the manufacturers located in other States price
preference of 15% will be allowed to the goods manufacturing units located within
Karnataka as per Government Order No.C1 233 SPL 2008 dated: 28.02.2009.
27. This tender notification is subject to the Government Orders and directions of the
Government of Karnataka issued from the time to time.
28. Any disputes or claims raised on account of this agreement both the parties have agreed to
solve the disputes through one or more arbitrators appointed for this purpose under
Arbitration central (domestic and International rules 2012.
29. Appeals:
All appeals connected to the successful Rate Tender, Bank Guarantee and Rate
Tendering process shall lie with the PCCF (HOFF), For any disputes, arising after the
supplies or connected to supply indents, appeals shall lie with the concerned
jurisdictional Chief Conservator of Forests of the Circle in which the said Forest Division
lies.
Principal Chief Conservator of Forests
(Head of Forest Force).
KARNATAKA FOREST DEPARTMENT,
ARANYA BHAVAN, 18TH CROSS, MALLESWARAM, BANGALORE – 560 003.
No. PCCF/C/GL-26-PBS/2014-15 Date: - 07 -2014
ANNEXURE –I
“E” TENDER TECHNICAL FORM
From,
Sri. /M/s …………………………………………….
…………………………………………………………….
…………………………………………………………….
To,
Principal Chief Conservator of Forests, (Head of forest force)
Aranya Bhavan, 18th Cross, Malleswaram, Bangalore – 560 003. Sir,
In response to the E Tender Notification NO. PCCF/C/GL-26/PBS/2014-15,
dated:11-07-2014 I/We hereby submit the following information for kind perusal
and for further need full action.
1 Name of the manufacturing industry
address Year of Registration & the
Registering Authority certificate
2 Full postal address of the office of the
manufacturing industry with Telephone
and Fax Nos. & e-mail address.
3 VAT Registration particulars & year upto
which assessment orders are issued by
the Competent Authority. (Enclose
Clearance Certificate up to 30/6/2014)
4 Year upto which Income Tax Clearance
orders are issued by the competent
authority. (Enclose Clearance Certificate
up to 2013-14)
5 Type/size and technical quality
specifications of the products produced
by the manufacturing industry. (Enclose
Technical Quality specification details)
6 Installed capacity of the manufacturing
industry. Technology adopted by the
manufacturing industry.
-2-
7 Source of raw material and
arrangements the manufacturing
industry currently has to procure raw
material. (Enclose connected documents)
8
Official Bankers of the manufacturing
industry. (Enclose the Certificate issued
by the Bank)
9 With respect to which Units it is
logistically convenient for the
manufacturing industry to effectively
meet the supply requirement.
10 Employee/workers’ strength in the
manufacturing industry.
11 Particulars of the individual authorized to
deal with the Department indicating the
status/position of the individual in the
manufacturing industry along with the
Name in full and Postal address,
Telephone and Fax Numbers & e-mail
address to be attested by the firm –
proprietor
12 Supply/Business particulars of the
manufacturing industry for the years
2013-14 (Please enclose the details of
invoice copies in respect of supplies to
depts and other firms
13 Satisfactory Certificate from the
concerned depts and firms along with
the documents in regard to the quality of
materials timely supplied during 2013-14
14 Acknowledgment copy of the submission
of samples of the materials (obtained
from the office of the Principal Chief
Conservator of Forests (Head of Forest
Force) Bangalore)
I/We certify that the information provided above is factual and true. Further I/We
have read the notification dated:11-07-2014 of the O/o PCCF, Bangalore and conversant
with the various requirements & conditions.
Place : …..…..…..…..…..…..
Date : ----------- 2014
Seal and Signature of the
Authorized individual
(in capital letters)
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KARNATAKA FOREST DEPARTMENT,
ARANYA BHAVAN, 18TH CROSS, MALLESWARAM, BANGALORE – 560 003.
No. PCCF/C/GL-26/PBS/2014-15 Date: . 0.2014
ANNEXURE – II
“E” TENDER FINANCIAL FORM (Unit-1)
From,
Sri. /M/s …………………………………………….
…………………………………………………………….
…………………………………………………………….
To, Principal Chief Conservator of Forests, (Head of forest force) Aranya Bhavan, 18th Cross, Malleswaram,
Bangalore – 560 003.
Sir,
In response to the E Tender Notification NO. PCCF/C/GL-26/PBS/2014-15,
dated:11-07-2014 I/We hereby offer my/our rate for LDPE Polythene Bag, Black LDPE
Polythene Sheets and HDPE Woven Sacks as detailed below.
i) Transparent LDPE Polybags(Rate to be quoted per ton, inclusive of taxes
Measurement (in inches) Gauge Rate inclusive
of tax
4” x 6” 200
5” x 8” 240
6” x 9” 300
8” x 12” 500
ii) Black LDPE Poly sheet of 1.20 to 1.80 meter width & convenient length.
(Rate to be quoted per ton inclusive of taxes
Particulars Measurement Rate inclusive
of tax
Black LDPE Poly sheet 1.20 to 1.80 meter
2
iii) HDPE Woven sack bags fabricated using first grade laminated mesh of
10x10=(1000) denier. (Rate to be quoted per 1000 bags inclusive of taxes
Measurement
(in inches)
Woven sacks
weight
(in grams)
Rate inclusive
of taxes
8” x 12” 19
10” x 16” 23
14” x 20” 45
In offering this Tender, I / We hereby agree to abide by the conditions as detailed in
the E-Tender Notification NO. PCCF/C/GL-26/PBS/2014-15, date:11-07-2014 of the Principal
Chief Conservator of Forests(Head of Forest Force), Bangalore.
Signature :
Name of the Tenderer:
(in capital letters)
3
KARNATAKA FOREST DEPARTMENT,
ARANYA BHAVAN, 18TH CROSS, MALLESWARAM, BANGALORE – 560 003.
No. PCCF/C/GL-26/PBS/2014-15 Date: . .2014
ANNEXURE – II
“E” TENDER FINANCIAL FORM (Unit-2)
From,
Sri. /M/s …………………………………………….
…………………………………………………………….
…………………………………………………………….
To, Principal Chief Conservator of Forests, (Head of forest force) Aranya Bhavan, 18th Cross, Malleswaram,
Bangalore – 560 003.
Sir,
In response to the E Tender Notification NO. PCCF/C/GL-26/PBS/2014-15,
dated:11-07-2014 I/We hereby offer my/our rate for LDPE Polythene Bag, Black LDPE
Polythene Sheets and HDPE Woven Sacks as detailed below.
i) Transparent LDPE Polybags(Rate to be quoted per ton, inclusive of taxes
Measurement (in inches) Gauge Rate inclusive
of tax
4” x 6” 200
5” x 8” 240
6” x 9” 300
8” x 12” 500
ii) Black LDPE Poly sheet of 1.20 to 1.80 meter width & convenient length.
(Rate to be quoted per ton inclusive of taxes
Particulars Measurement Rate inclusive
of tax
Black LDPE Poly sheet 1.20 to 1.80 meter
4
iii) HDPE Woven sack bags fabricated using first grade laminated mesh of
10x10=(1000) denier. (Rate to be quoted per 1000 bags inclusive of taxes
Measurement
(in inches)
Woven sacks
weight
(in grams)
Rate inclusive
of taxes
8” x 12” 19
10” x 16” 23
14” x 20” 45
In offering this Tender, I / We hereby agree to abide by the conditions as detailed in
the E-Tender Notification NO. PCCF/C/GL-26/PBS/2014-15, date:11-07-2014 of the Principal Chief Conservator of Forests(Head of Forest Force), Bangalore.
Signature :
Name of the Tenderer:
(in capital letters)
5
KARNATAKA FOREST DEPARTMENT,
ARANYA BHAVAN, 18TH CROSS, MALLESWARAM, BANGALORE – 560 003.
No. PCCF/C/GL-26/PBS/2014-15 Date: . .2014
ANNEXURE – II
“E” TENDER FINANCIAL FORM (Unit-3)
From,
Sri. /M/s …………………………………………….
…………………………………………………………….
…………………………………………………………….
To, Principal Chief Conservator of Forests, (Head of forest force) Aranya Bhavan, 18th Cross, Malleswaram,
Bangalore – 560 003.
Sir,
In response to the E Tender Notification NO. PCCF/C/GL-26/PBS/2014-15,
dated:11-07-2014 I/We hereby offer my/our rate for LDPE Polythene Bag, Black LDPE
Polythene Sheets and HDPE Woven Sacks as detailed below.
i) Transparent LDPE Polybags(Rate to be quoted per ton, inclusive of taxes
Measurement (in inches) Gauge Rate inclusive
of tax
4” x 6” 200
5” x 8” 240
6” x 9” 300
8” x 12” 500
ii) Black LDPE Poly sheet of 1.20 to 1.80 meter width & convenient length.
(Rate to be quoted per ton inclusive of taxes
Particulars Measurement Rate inclusive
of tax
Black LDPE Poly sheet 1.20 to 1.80 meter
6
iii) HDPE Woven sack bags fabricated using first grade laminated mesh of
10x10=(1000) denier. (Rate to be quoted per 1000 bags inclusive of taxes
Measurement
(in inches)
Woven sacks
weight
(in grams)
Rate inclusive
of taxes
8” x 12” 19
10” x 16” 23
14” x 20” 45
In offering this Tender, I / We hereby agree to abide by the conditions as detailed in
the E-Tender Notification NO. PCCF/C/GL-26/PBS/2014-15, date:11-07-2014 of the Principal
Chief Conservator of Forests(Head of Forest Force), Bangalore.
Signature :
Name of the Tenderer:
(in capital letters)
1
ANNEXURE-III
Government of Karnataka
Karnataka Forest Department
Supply of Polythene bags / Sheets, Woven Sacks and to determine Rate
per tonne of Polythene Bags / Sheets & Rate per 1000 No’s of Woven Sacks from manufacturing industries.
* * * *
Salient features of AGREEMENT CONDITIONS for the successful Rate Tenderers
1. The successful “Rate Tenderer/s”, hereinafter referred to as “Supplier” shall
ensure that the supplies strictly be made within a period of 15 days from the date
of receiving the indent from the concerned Deputy Conservator of Forests.
2. For the purpose of this tender the Forest Nursery season 2014-15 constitutes the
period between November 2014 to October 2015.
3. The supplies shall be in accordance with the quality and quantity indicated in the
indent to be placed by the respective Deputy conservator of Forests during the
Financial year 2014-15
4. The materials are to be delivered to the concerned Division Head Quarters of the
respective Forest Divisions annexed to this agreement at the cost of the supplier
manufacturing industry.
5. If indenting Deputy Conservator of Forests, on such inspection/ investigations/
enquiries finds that any of the material supplied is of sub-standard quality shall
have right to reject the whole or part of the consignment/material within 15 days
from the date of receiving the delivery of the supplies and direct the supplier to
replace it within 10 days failing which necessary action shall be taken to blacklist
the erring supplier.
6. The supplier shall furnish a Security Deposit for ` Rs. 3,00,000/- (Rupees Three lakhs only) per unit by furnishing a Bank Guarantee for the said amount, as a
surety for the due fulfillment of all the agreement conditions.
7. The Bank guarantee shall have a currency during the period from the date of
signing agreement upto April 30th 2016 and shall be issued by an Insurance
Firm/ Nationalized Bank having its branch at Bangalore.
8. In the event of any (successful Rate Tender) supplier failing to adhere to the
supply time schedule, the Security Deposit and Bank Guarantee concerned shall
be forfeited and the supplier black listed against participating in the process of
supply of polythene bag/sheet/woven sacks to the forest Department for the
next three Forest Nursery seasons.
9. Bill Payment:
The indenting Deputy Conservator of Forests will take action to settle the
bills on receipt of the supplies. The suppliers should deliver the goods to the Head
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Quarters of concerned Division directly. After receipt of the supplies, officer
authorized by the concerned Deputy Conservator of Forests would check the
quality of the supplies through Drop test and Gauge test as per the method
prescribed and would certify that the quality of the supplied materials are of
approved quality. If the materials are found to be of approved quality he should
submit a report to the concerned DCF about the quality of the supplies. In the
event of the material supplied being found to be sub-standard, the Deputy
Conservator of Forests or Asst. Conservator of Forests should reject the entire part
consignment within 15 days from the date of receiving the delivery of the supplies
and ask the supplier to replace the consignment with that of the specified quality
within 10 days. If the supplier failed to supply the materials with in the
prescribed time limit, action will be taken against the suppliers as mentioned
above. After receipt of the report from the Officer, the indenting Deputy
Conservator of Forests should take action to release 90% of the bill amount if the
supplies are certified as approved quality within 60 days from the date of the
receipt of supplies subject to release of budget from the Government. The
Concerned Head Quarters Range Forest Officer/ Asst.Conservator of Forests should
keep some samples (approximately ½ kg) of the PBs of different size upto 6
months(with code). During the course, if the supplied materials are found to be
sub-standard, he should intimate the concerned Deputy Conservator of Forests.
The Deputy Conservator of Forests should forfeit the balance 10% of the bill
amount and cancel the agreement made with the concerned supplier. In the event,
if the supplier opposes/litigates the action of the Deputy Conservator of Forests,
the samples of the concerned consignment may be sent to CIPET, Mysore for
detailed examination of the quality of the PBs. The opinion given by the CIPET,
Mysore is final. The charges of CIPET, Mysore for quality check shall be born by the
concerned supplier.
10 The supplier should supply the PBs of Standard “ IS-2508-84” as prescribed
by the CIPET, Mysore. The supplier should not supply the PBs manufactured
from the recycled material. During the course, if it is found that the supplied
materials were manufactured form recycled material, the EMD of the
concerned supplier will be forfeited to the department and necessary action
will be taken to blacklist the concerned supplier.
11 The EMD of Rs.50,000-00 paid by the supplier which would be considered as
Security Deposit shall be released to the supplier after 6 months of the
completion of agreement period. The Security Deposit of Rs.3,00,000-00
deposited and furnished as Bank Guarantee by the supplier will be released
to the supplier after 6 months of the completion of agreement period subject
to fulfillment of tender conditions by the supplier.
3
12 The Karnataka Forest Department shall not stand guarantee to any of the
financial institutions/Banks, raw material suppliers, power supply authorities,
pollution control board agencies, municipalities etc. It is the responsibility of
the successful Rate Tendered manufacturing industry to obtain clearances to
the satisfaction of the concerned organizations. Any disruption, arising in the
polythene bag / sheet & woven sack supplies, on account of any of the above
violations, the manufacturing industry cannot advance it as a reason for not
meeting the supply schedule.
13 The orders of supply indent from any of the Deputy Conservators of Forests
shall not constitute an authorization by the Karnataka Forest Department to
the manufacturing industry to enter into any financial or other commitments
with any public or private institutions. All such transactions are purely at the
sole risk of the concerned manufacturing industry only.
14 In the event of any dispute regarding supplies, appeals shall lie with the
concerned jurisdictional Chief Conservator of Forests of the Circle in which the
said Forest Division lies.
15 In the event of any inferior material being supplied, contrary to the agreed
quality and in violation of the terms and conditions of the agreement/contract,
the Department reserves the right to cancel the said contract, and not make
any payment for such inferior product, besides initiating appropriate action
under the tender conditions and law.
16 While comparing the rates quoted by the manufacturers located in other
States price preference of 15% will be allowed to the goods manufacturing
units located within Karnataka as per Government Order No.C1 233 SPL
2008 dated: 28.02.2009.
17 This tender notification is subject to the Government Orders and directions of
the Government of Karnataka issued from time to time.
18 All conditions enumerated in detailed e-Tender notification which are not
reproduced above shall be part and parcel of this agreement.
19 Any disputes or claims raised on account of this agreement both the parties have
agreed to solve the disputes through one or more arbitrators appointed for this
purpose under Arbitration central (domestic and International rules 2012.
Principal Chief Conservator of Forests (Head of Forest Force).
ANNEXURE – IV
Supply of Polythene Bags/Sheets/Woven Sacks and to determine
Rate per ton of Polythene Bags/Sheets and Rate per 1000 No’s of
Woven Sacks from manufacturing industries for the financial year
2014-15frommanufacturing industries.
Sl. No.
Name of the Unit Name of the Circle
1. Unit No. 1 1. Bangalore
2. Mysore
3. Chamarajnagar
4. Hassan
5. Bangalore(Research)
6. FDPT, Mysore
2. Unit No. 2 1. Chikmagalur
2. Mangalore
3. Madikeri
4. Shimoga
5. Madikeri (Research)
6. Kanara, Sirsi
3. Unit No. 3 1. Belgaum
2. Bellary
3. Dharwad
4. Gulbarga
5. Bellary (Research)
6. Dharwad (Research)
Principal Chief Conservator of Forests (Head of Forest Force)
ANNEXURE-IV (UNIT - 1)
Supply of Polythene Bags/Sheets/Woven Sacks and to determine Rate per tonne of
Polythene Bags/Sheets and Rate per 1000 No’s of Woven Sacks from manufacturing
industries for the Financial year 2014-15 From manufacturing industries.
Sl.
No. Name of the Forest Division
Head Quarters
of the Forest Division
Designation of the Indenting
Officer
Approx. Distance
from
Bangalore
1 Bangalore Rural Territorial Division Bangalore Deputy Conservator of Forests -
2 Bangalore Urban Territorial Division Bangalore Deputy Conservator of Forests -
3 Bangalore Urban Social Forest Division Bangalore Deputy Conservator of Forests -
4 Bangalore Rural Social Forest Division Bangalore Deputy Conservator of Forests -
5 Silviculturist, Central Zone, Bangalore Doresanipalya
Bangalore
Chief Conservator of Forests 15
6 Bangalore Forest Research Division Doresanipalya
Bangalore
Deputy Conservator of Forests 15
7 Bannerghatta National Park Forest
Division
Bannerghatta Deputy Conservator of Forests 22
8 Ramnagar Territorial Forest Division Ramanagara Deputy Conservator of Forests 40
9 Ramanagara Social Forest Division Ramanagara Deputy Conservator of Forests 40
10 Chikkabalapur Territorial Forest Division Chikkabalapur Deputy Conservator of Forests 55
11 Chikkabalapur Social Forest Division Chikkabalapur Deputy Conservator of Forests 55
12 Kolar Territorial Forest Division Kolar Deputy Conservator of Forests 72
13 Kolar Social Forest Division Kolar Deputy Conservator of Forests 72
14 Mysore Social Forest Division Mysore Deputy Conservator of Forests 140
15 Mysore Territorial Forest Division Mysore Deputy Conservator of Forests 140
16 Mysore Wildlife Forest Division Mysore Deputy Conservator of Forests 140
17 Bandipur Project Tiger Division Bandipur Deputy Conservator of Forests 210
18 Mandya Social Forest Division Mandya Deputy Conservator of Forests 94
19 Mandya Territorial Forest Division Mandya Deputy Conservator of Forests 94
20 Hunsur Territorial Forest Division Hunsur Deputy Conservator of Forests 190
21 Hunsur Wildlife Division Hunsur Deputy Conservator of Forests 190
22 Chamarajanagar Wildlife Division Chamarajnagar Deputy Conservator of Forests 165
23 Chamarajnagar Social Forest Division Chamarajanagar Deputy Conservator of Forests 165
24 Cauvery Wildlife Division, Kollegal Kollegal Deputy Conservator of Forests 140
25 Kollegal Territorial Forest Division Kollegal Deputy Conservator of Forests 140
26 Hassan Social Forest Division Hassan Deputy Conservator of Forests 187
27 Hassan Territorial Forest Division Hassan Deputy Conservator of Forests 187
28 Tumkur Social Forest Division Tumkur Deputy Conservator of Forests 66
29 Tumkur Territorial Forest Division Tumkur Deputy Conservator of Forests 66
Principal Chief Conservator of Forests (Head of Forest Force)
ANNEXURE-IV (UNIT - 2)
Supply of Polythene Bags/Sheets/Woven Sacks and to determine Rate per tonne of
Polythene Bags/Sheets and Rate per 1000 No’s of Woven Sacks from
manufacturing industries for the Financial year 2014-15 From manufacturing
industries.
Sl.
No. Name of the Forest Division
Head Quarters
of the Forest Division
Designation of the Indenting
Officer
Approx. Distance
from
Bangalore
1 Chikmagalur Social Forest Division Chikmagalur Deputy Conservator of Forests 243
2 Chikmagalur Territorial Forest Division Chikmagalur Deputy Conservator of Forests 243
3 Chikmagalur Bhadra Wildlife Division Chikmagalur Deputy Conservator of Forests 243
4 Koppa Territorial Forest Division Koppa Deputy Conservator of Forests 258
5 Mangalore Social Forest Division Mangalore Deputy Conservator of Forests 347
6 Mangalore Territorial Forest Division Mangalore Deputy Conservator of Forests 347
7 Kuduremukha Wildlife Division,
Karkala
Karkala Deputy Conservator of Forests 360
8 Kundapur Territorial Forest Division Kundapur Deputy Conservator of Forests 420
9 Udupi Social Forest Division Udupi Deputy Conservator of Forests 407
10 Madikeri Territorial Forest Division Madikeri Deputy Conservator of Forests 253
11 Madikeri Social Forest Division Madikeri Deputy Conservator of Forests 253
12 Silviculturist,Madikeri Madikeri Conservator of Forests 253
13 Madikeri Wildlife Forest Division Madikeri Deputy Conservator of Forests 253
14 Virajpete Territorial Forest Division Virajpete Deputy Conservator of Forests 267
15 Shimoga Territorial Forest Division Shimoga Deputy Conservator of Forests 306
16 Shimoga Wildlife Division Shimoga Deputy Conservator of Forests 306
17 Shimoga Social Forest Division Shimoga Deputy Conservator of Forests 306
18 Sagar Territorial Forest Division Sagar Deputy Conservator of Forests 349
19 Bhadravathi Territorial Forest Division Bhadravathi Deputy Conservator of Forests 260
20 Sirsi Territorial Forest Division Sirsi Deputy Conservator of Forests 420
21 Haliyal Territorial Forest Division Haliyal Deputy Conservator of Forests 477
22 Honnavar Territorial Forest Division Honnavar Deputy Conservator of Forests 453
23 Yellapur Territorial Forest Division Yellapur Deputy Conservator of Forests 534
24 Karwar Social Forest Division Karwar Deputy Conservator of Forests 553
25 Karwar Territorial Forest Division Karwar Deputy Conservator of Forests 553
26 Dandeli Wildlife Division Dandeli Deputy Conservator of Forests 515
Principal Chief Conservator of Forests (Head of Forest Force)
ANNEXURE-IV (UNIT - 3)
Supply of Polythene Bags/Sheets/Woven Sacks and to determine Rate per tonne of
Polythene Bags/Sheets and Rate per 1000 No’s of Woven Sacks from
manufacturing industries for the Financial year 2014-15 From manufacturing
industries.
Sl.
No. Name of the Forest Division
Head Quarters
of the Forest Division
Designation of the Indenting
Officer
Approx. Distance
from
Bangalore
1 Belgaum Territorial Forest Division Belgaum Deputy Conservator of Forests 500
2 Belguam Social Forest Division Belgaum Deputy Conservator of Forests 500
3 Bagalkote Social Forest Division Bagalkote Deputy Conservator of Forests 539
4 Bagalkote Territorial Forest Division Bagalkote Deputy Conservator of Forests 539
5 Bijapur Social Forest Division Bijapur Deputy Conservator of Forests 589
6 Bijapur Territorial Forest Division Bijapur Deputy Conservator of Forests 589
7 Ghataprabha Territorial Forest Division,
Gokak
Gokak Deputy Conservator of Forests 497
8 Bellary Social Forest Division Bellary Deputy Conservator of Forests 303
9 Bellary Territorial Forest Division Bellary Deputy Conservator of Forests 303
10 Silviculturist, Bellary Bellary Conservator of Forests 303
11 Territorial Forest Division, Chitradurga Chitradurga Deputy Conservator of Forests 198
12 Chitrdurga Social Forest Division Chitradurga Deputy Conservator of Forests 198
13 Davangere Social Forest Division Davanagere Deputy Conservator of Forests 263
14 Davangere Territorial Forest Division Davanagere Deputy Conservator of Forests 263
15 Koppal Social Forest Division Koppal Deputy Conservator of Forests 410
16 Koppal Territorial Forest Division Koppal Deputy Conservator of Forests 410
17 Dharawad Social Forest Division Dharwad Deputy Conservator of Forests 437
18 Dharawad Territorail Forest Division Dharwad Deputy Conservator of Forests 437
19 Silviculturist, Dharwad Dharwad Conservator of Forests 437
20 Gadag Social Forest Division Gadag Deputy Conservator of Forests 375
21 Gadag Territorial Forest Division Gadag Deputy Conservator of Forests 375
22 Haveri Social Forest Division Haveri Deputy Conservator of Forests 330
23 Haveri Territorial Forest Division Haveri Deputy Conservator of Forests 330
24 Gulbarga Social Forest Division Gulbarga Deputy Conservator of Forests 663
25 Gulbarga Territorial Forest Division Gulbarga Deputy Conservator of Forests 663
26 Bidar Social Forest Division Bidar Deputy Conservator of Forests 729
27 Bidar Territorial Forest Division Bidar Deputy Conservator of Forests 729
28 Raichur Social Forest Division Raichur Deputy Conservator of Forests 418
29 Raichur Territorial Forest Division Raichur Deputy Conservator of Forests 418
Principal Chief Conservator of Forests (Head of Forest Force)