e-safety policy - evolve trust · the e-safety policy exists in order to help keep young people and...

Trustee Lead Review: Maureen Fowler 2nd reviewer: Peter Wright

E-Safety Policy Policy No. E43

AMBITION I IINTEGRITY I INCLUSIVITY I ENDEAVOUR I RESILIENCE _______________________________________________________________________________

Policy Document

Last reviewed March 2018

of 10 Audience: Public

Contents Purpose of this policy ............................................................................................................... 3

The internet – why it is important .............................................................................................. 3

General Data Protection Regulations 3 Responsibility of the students .................................................................................................. 3

Responsibility of the trust ......................................................................................................... 4Incidents of cyberbullying ....................................................................................................... 4

Managing emerging technologies including mobile phones, smart watches, tablet computers etc. ........................................................................................................................................... 5

Handling e-safety complaints ................................................................................................... 5

Appendix A - Consent form for taking and using photos 6 Equality Act 2010 (Amendment) Order 2012 Impact Assessment ............................................. 8

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Purpose of this policy The e-safety policy exists in order to help keep young people and their family safe on the internet. It references other policies of The Evolve Trust and brings together references to e-safety in one place.

General Data Protection Regulations ThispolicyhasbeenreviewedinaccordancewiththeGeneralDataProtectionRegulation(GDPR)whichwillreplacetheDataProtectionAct1998from25thMay2018.TheintroductionofGDPRhasresultedinchangestomanyexistingdataprotectionrulesandregulationsthateducationalestablishmentsadhereto.TheEvolveTrusthasundertakenafulldataprotectionauditandhaveensuredthatappropriatechangesthathavebeenmadetodataprotectionrulesandregulationshavebeenadheredtoinfull.TheEvolveTrusthascarriedoutalladditionalcompliancerequirementsandfullyacceptstheirdutyofcaretoensureindividuals’dataiskeptsafeandsecure,resultinginincreasedcomplianceinoursystems,processesandpolicies. The internet – why it is important

• Internet use is part of the statutory curriculum and a necessary tool for learning. • The Internet is a part of everyday life for education, business and social interaction. The

Trust has a duty to provide students in each school with quality Internet access as part of their learning experience.

• Students use the Internet widely outside of school and need to learn how to evaluate Internet information and to take care of their own safety and security.

• The purpose of Internet use in school is to raise educational standards, to promote student achievement, to support the professional work of staff and to enhance the Trust’s management functions.

Responsibility of the students All students (and their legal guardians) are expected to sign the student acceptable use policy (AUP) before they are granted access to the internet. The AUP ensures that students stick to basic rules when using the internet including

• Logging on with their own details and not using the user name or password of other students

• Students should not seek out offensive materials or seek to gain access to offensive materials by bypassing the trust’s filtering system

• Students should behave in a civil way online • Use of chat rooms and social media is not allowed except as part of a planned lesson • Copyrighted materials must not be stored on school computer networks and students

should not use photos of other people without consent and approval from a member of staff

• Personal details must not be given out online

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Responsibility of the trust The Trust will take measures to ensure that students are safe online and that they aren’t exposed to inappropriate sites or materials when using the trust internet connection.

• Parental consent is required to grant access to the internet. It should be noted that refusal to sign the consent could hinder the education of the student when access to the internet is required. The Evolve Trust believes in educating students to use the internet correctly rather than preventing its use.

• The Trust internet connection will include filtering appropriate for students across all phases of education. Filtering removes access to materials that are not suitable for students including (but not limited to) pornography, violent images, hate speech, copyright infringement and social media sites. The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the global and connected nature of Internet content, it is not possible to guarantee that access to unsuitable material will never occur via a school computer. The trust cannot accept liability for the material accessed, or any consequences resulting from internet use. Methods to identify, assess and minimise risks will be reviewed regularly.

• Each school within the trust will provide age-appropriate e-safety lessons. These will vary from school to school within the trust depending on the needs of the students, but will involve all aspects of e-safety such as being safe online, safe internet searching, safe use of social media, cyberbullying and sexting.

• Each school within the trust will seek written consent to use the image of the child for

publicity purposes prior to any use (please refer to Appendix A). This could include a press release to local press (printed and online), use on the school’s website or use on official school Facebook pages or Twitter streams. Parents/guardians and children over the age of 13 can withdraw this consent at any time by making a request in writing (although it won’t be possible to act on this withdrawal retrospectively)

• All staff members with internet access will sign the staff acceptable use policy (AUP) as all curriculum teachers have a responsibility for e-safety (for example reinforcing safer searching when doing an internet search). The AUP covers

o Safe and responsible use of the internet including email systems o Password security and data protection to keep our learners safe. This includes

logging out of unattended computers and physical security of ICT equipment. Please see our staff General Data Protection Regulation Policy (GDPR) which can be found on the Evolve Trust website – www.evolvetrust.org

Incidents of cyberbullying Bullying involving new technologies or the internet is commonly referred to as cyberbullying. Cyberbullying will be handled in the same way as other incidents of bullying in accordance with the school’s antibullying policy. The latest version of the antibullying policy can be found on the

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website of each school within the trust. Managing emerging technologies including mobile phones, smart watches, tablet computers etc.

• Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed.

• Mobile phones will not be used during lessons or formal school time. The sending of abusive or inappropriate messages is forbidden.

• Students must not take photographs of other students without getting their permission or the permission of their parent/guardian (dependent on phase and setting of each school).

• Students must not take photos of staff and visitors without permission • Staff may have access to a school phone where contact with pupils is required but will not

take photographs of students using any personal devices. • Complaints of sexting involving self-generated images will be handled in accordance with

guidance published by CEOP “‘Sexting’ in schools: advice and support around self-generated images What to do and how to handle it”. This includes procedures for managing disclosure, searching a device, making a response and making a referral to an external agency if necessary.

Handling e-safety complaints

• Complaints of Internet misuse will be dealt with by a senior member of staff. • Any complaint about staff misuse must be referred to the head teacher. • Complaints of a child protection nature must be dealt with in accordance with school child

protection procedures. • Pupils and parents will be informed of the complaints procedure. • Sanctions within the school discipline policy include: – interview/counselling by class

teacher / headteacher; – informing parents or carers; – removal of Internet or computer access for a period.

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Appendix A Consent form for taking and using photos

Child’s name:

Date:

Dear [parent/carer name],

At [school name], we sometimes take photographs of pupils. We use these photos in the school’s prospectus, on the school’s website and on display boards around school. [Add any other uses as appropriate.]

We would like your consent to take photos of your child, and use them in the ways described above. If you’re not happy for us to do this, that’s no problem – we will accommodate your preferences.

Please tick the relevant box(es) below and return this form to school.

I am happy for the school to take photographs of my child.

I am happy for photos of my child to be used on the school website.

I am happy for photos of my child to be used in the school prospectus.

I am happy for photos of my child to be used in internal displays.

I am happy for photos of my child to be used [insert other uses of photos here, or delete this]

I am NOT happy for the school to take or use photos of my child.

If you change your mind at any time, you can let us know by emailing [email address], calling the school on [phone number], or just popping in to the school office.

If you have any other questions, please get in touch.

[Add this if you have previously sought consent] Why are we asking for your consent again?

You may be aware that there are new data protection rules coming in from May 2018. To ensure we are meeting the new requirements, we need to re-seek your consent to take and use photos of

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your child. We really value using photos of pupils, to be able to showcase what pupils do in school and show what life at our school is like to others, so we would appreciate you taking the time to give consent again.

Parent or carer’s signature: ___________________________________

Date:

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Equality Act 2010 (Amendment) Order 2012 Impact Assessment Name of Policy: Policy Name Date Analysis Undertaken: Date

•

General Duty Current Provision Task to be completed / Undertaken

Support needed / Date for action / Lead

Eliminate unlawful discrimination, victimisation and harassment and other prohibited conduct.

Current policies around Acceptable Use, Data Security,

Data Protection Clear Screen and Desk policy

Ensure Policy agreed by Leadership and Directors and

then shared with all stakeholders. Ensure policy reviewed regularly

Keep abreast of statutory requirements.

Ongoing

BS/DPa/TC

Advance equality of opportunity between people who share a protected characteristic and

those who do not

Helps to ensure compliance

As above.

As above.

Foster good relations between people who share a protected

characteristic and those who do not

N/A: Policy is Neutral impact against protected characteristics.

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Template for self-assessment and action planning: Equality Act 2010 (Amendment) Order 2012 Protected

Characteristic Positive Impact Negative Impact Neutral Impact Engagement undertaken

Evidence and action taken/Outcome

Race

ü

Religion or Belief

ü

Gender / Gender Reassignment

ü

Sexual Orientation

ü

Disability

ü

Age

ü

Other (please specify)

ü

Summary:

Undertaken by: (PRINT NAME)

Signature

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Date: QA: (PRINT

NAME)

QA Signature:

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