e-tender user guide for vendors emptoris 7 url : contact person: tan yong kui, tel:673-3373865...
TRANSCRIPT
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E-TENDER USER GUIDE FOR VENDORS EMPTORIS 7
URL : https://shell-sourcing.emptoris.com
Contact Person:Tan Yong Kui, tel:673-3373865Email address: [email protected] Yong, tel:673-3372593Email address: [email protected]
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Type in the URL address
https://shell-sourcing.emptoris.com
Type in your User id
Type in Password will be Welcome1 for the first log-in and you change the password at first log-in. The password should have at least one capital letter and one number
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1a. Log into the system 1/2 – Key in Name & Password
SCREEN SHOT SCRIPT
Test Users:
-demo1 = Demobsp1
-demo2 = Demobsp2
-demo3 = Demobsp3
-demo4 = Demobsp4
Type in Name, Password & Click Login
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•1. Log in to the system1b. Log into the system 2/2 – Terms & Conditions
Click
SCREEN SHOT SCRIPT
•Click
•Or
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2a. View Tender Documents - 1 / 5 - Select Auction
Click RFx Name To view Tender with other statusClick the drop down menu
Default Status
SCREEN SHOT SCRIPT
•Default Status= Open/Pending/ Paused•To view Tenderwith other StatusClick the Drop downMenu•Click RFx Name
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2b. View Tender Documents – 2/5 – Open Attachments
SCRIPT
•IMPORTANT
• The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender:•The attachments to this tender are in various file formats.• Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY.•Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents.•Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.
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2b. View Tender Documents – 3/5 – Open Attachments
To view Tender documentClick RFx Attachments
SCREEN SHOT SCRIPT
•Click
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2c. View Tender Documents - 4/5 - Open/Download Document
To Open/Download Tender DocumentClick Content of the file
SCREEN SHOT SCRIPT
•Click Content of the file
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2d. View Tender Documents – 5/5 - Open or Save Document
Click Open or Save
SCREEN SHOT SCRIPT
•Click
•Or
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3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages
SCREEN SHOT SCRIPT
• Click
1. Send All Enquiries2. Submit Tender Acknowledgement, Business Principle & Secrecy Agreement
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SCREEN SHOT SCRIPT
Click
Click
3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message
Click Create
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SCREEN SHOT SCRIPT
Select All Hosts (Default)
Key Subject & Message Text
Click attachment (if any)
Click
3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text
Click Attachments
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3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment
Click Add Attachment
SCREEN SHOT SCRIPT
•Click
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3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment
Click BrowseClick SaveClick Close
Type in Name
SCREEN SHOT SCRIPT
•Type in Name
•Click
•Click
•Click
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3f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete
2. To delete uploaded Document Tick the box (Select) & Click 3. To Resubmit document Click
1. To view Uploaded document Click Content
4. Click Close
SCREEN SHOT SCRIPT
•Click Content
•Click Close
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3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members
1. Click All Hosts
2. Click Send
SCREEN SHOT SCRIPTSCRIPT
•Click All Hosts
•Click Send
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3h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted
Sent Message displayed Click Close
SCREEN SHOT SCRIPT
•Click Close
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4a. Accept or Decline E-Tender – 1 / 3
Click Accept or Decline
SCREEN SHOT SCRIPT
•Click
•Or
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4b. Accept or Decline E-Tender - 2/3 - Accept
Click OK
SCREEN SHOT SCRIPT
•Click OK
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4c. Accept or Decline E-Tender - 3/3 - Decline
Click OKAuction automatically removed
SCREEN SHOT SCRIPT
•Click OK
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5a. Submit E-Tender – 1/9 – Place/Revise Response
Click Place Response
SCREEN SHOT SCRIPT
•Click
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5b. Submit E-Tender - 2/9 – Create/Edit Response
1. Type “yes’”2. Click 2nd Paper Clip
SCREEN SHOT SCRIPT
•Type Yes
•Click
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5c. Submit E-Tender – 3/9 - Create Attachments
Click Add Attachment
SCREEN SHOT SCRIPT
•Click
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5d. Submit E-Tender – 4/9 - Upload Attachments
1. Type in Name2. Click Browse3. Click Save4. Click Close
SCREEN SHOT SCRIPT
Type in Name
• Click
• Click
• Click
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5e. Submit E-Tender – 5/9 - Attachment Accepted for Review/Delete
2. To delete uploaded Document Tick the box (Select) & Click 3. To Resubmit document Click
1. To view Uploaded document Click Content
4. Click Close
SCREEN SHOT SCRIPT
•Click Content
•Click
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5f. Submit E-Tender – 6/9 - Save Attachments
1. Click Save2. Click Close
SCREEN SHOT SCRIPT
•Click
•Click
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5g. Submit E-Tender – 7/9 - Check Submission Responses
SCREEN SHOT SCRIPT
•Check Status = R (Responded)
•If Status=DB (Draft Bid) means “Save” button in page 25 not clicked and also means DECLINED
Bid StatusR = RespondedDB= Draft Bid (Decline)
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6. Log Out
To LogoutClick
SCREEN SHOT SCRIPT
•Click
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7. Status of E-Tenders
If the RFx Acceptance is blank – you have not accepted our tenderIf the RFx Acceptance is tick – you have accepted our tenderIf the RFx Acceptance is R – we have received your tender
SCREEN SHOT SCRIPT
RFx Acceptance
•No acknowledgement= Blank
•Acknowledge receipt=
•Submitted tender=