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For internal circulation of BSNL only
E1-E2
Civil Technical
CPWD Works Manual Provisions
WELCOME
• This is a presentation for the E1-E2 Civil Technical
Module for the Topic: CPWD Works Manual Provisions.
• Eligibility: Those who have got the Up-gradation from
E1 to E2.
• This presentation is last updated on 16-3-2011.
• You can also visit the Digital library of BSNL to see this
topic.
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AGENDA
Important CPWD Works Manual Provisions.
Provisions under various sub clauses.
Actions Thereof.
Classification of works
Original Works:- (i) all new constructions,
(ii) all types of additions, alterations and/or special
repairs to newly acquired assets, abandoned or
damaged assets that are required to make them
workable .
(iii) major replacements or remodeling of a portion of an
existing structure or installation or other works, which
results in a genuine increase in the life and value of
the property.
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Classification of works
Repairs and maintenance works:- (i) Annual repairs: These cover the routine as well
as yearly operation and maintenance works.
(ii)Special repairs: These cover major repair or
replacement or remodeling of a portion of an
existing structure or installation or other works due
to major breakdowns, or deterioration, or periodic
renewal, which do not result in a genuine increase in
the value of the property
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Stages For Execution Of Works
Pre-requisites for execution of works:-
There are four main stages as follows in the execution
of a work:-
(i) Administrative approval
(ii) Expenditure sanction
(iii)Technical sanction
(iv) Availability of funds.
Accord Of Administrative Approval:-
(a)The concurrence of the competent should be
obtained to the PE. However, no such concurrence
is required for normal repairs & maintenance works. For internal circulation of BSNL only
Stages For Execution Of Works
(b) The requisitioning authority shall be requested to return one
copy of the estimate, duly countersigned in token of
acceptance, while communicating the administrative
approval.
Excess Over Administrative Approval:-
Excess up to 10% authorized up to respective powers of
technical sanction or else revised approval.
Expenditure sanction:-
(a) Expenditure sanction is to be accorded by the Administrative
Department to indicate that funds for the project/work have
been provided, and liability can be incurred.
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Stages For Execution Of Works
(b) An order of appropriation or re-appropriation of funds shall
operate as sanction to incur expenditure on minor works
2 Excess over expenditure sanction:-
Expenditure sanction can be exceeded up-to 10%, beyond
which revised Expenditure Sanction shall be necessary. This
should be applied for as soon as such excess is foreseen.
Technical sanction:-
A “technical sanction” amounts to a guarantee that the
proposals are technically sound, and that the estimates are
accurately prepared and are based on adequate data.
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Stages For Execution Of Works
Accord of technical sanction
(a) The technical sanction should be accorded by the
competent authority before a work is taken in hand.
(b) Pre-requisites to Technical Sanction:-
(i) Detailed architectural drawings and specifications.
(ii) Preliminary structural drawings for foundations.
(iii) Preliminary structural drawings of superstructure at
least up-to slab at level 2
(iv) Preliminary drawings for internal and external
services.
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Stages For Execution Of Works
(c) Economic Life :-
(i) Monumental structures 100 years.
(ii) RCC framed structures 75 years.
(iii) Load bearing structures 55 years.
(iv) Semi permanent structures 30 years.
(v) Internal services/fixtures15 to 25 years depending
upon the geographical location, type of the services
and its uses.
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Preparation of Estimates:
Preliminary Estimate :-
• Preliminary survey, etc
• SSP & SP
• Preliminary data and drawings
• Plinth Area
• DPAR 2007 Rates
• Cost Index
• Market Rates
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Preparation of Estimates:
Preparation and forwarding of preliminary Estimate:-
• CE/SE/EE - nodal officers for forwarding estimates.
• For all major works only single estimate for bldg. &
services.
Contingencies and its utilization:-
(a) Estimated cost upto Rs. 2 crore ………… 5%
(b) Estimated cost more than Rs. 2 crore ……….. 3%,
subject to minimum of Rs. 5 lakhs.
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Preparation of Estimates:
Detailed Estimate:-
• Clear Site Available.
• AA & ES.
• Detailed Working Drawings.
• Architectural Specifications.
• Soil Investigation Report.
• Structural Drawings.
• Layout Drgs Of Various Services.
For internal circulation of BSNL only
Preparation of Estimates:
Format for detailed estimate:-
(i) History
(ii) Provision of funds
(iii) Design(ref. of str. & working drgs)
(iv) Scope
(v) Rates
(vi) Cost of the work
(vii) Method ( by contract or daily labour)
(viii) Construction Plant
(ix) Land
(x) Time
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Preparation of Estimates:
Estimates for additions and alterations:-
• To be carried out after preparations of detailed working
drawings.
• Concurrence of the client/occupant has been obtained
should be stated explicitly.
Responsibility For Quality Of Work:-
• Quality, Quantity and Dimensional accuracy- Officer
recording /checking measurements
• SDE must ensure quality of the concrete in work through
----- FM/Grading of fine aggregates.
----- Grading of coarse aggregate.
----- Grade of cement used.
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Preparation of Estimates:
Inspection of Buildings & Installations for Safety:-
• By Junior Telecom Officer- Twice a year
• By Sub Divisional Engineers- Once a year
• A Certificate to this effect to be recorded
Measurement Books:-
• FORM No. CPWA 23
• Basis of all accounts of quantities whether of works done by
Contractors or by labors
• To be maintained very carefully and accurately as these
may have to be produced as evidence in a court of law, if
and when required.
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Measurement
Recording Of Measurements:-
• Entries at commencement of measurements,
(i) In the case of bills for works done:- (a) Full name of work as given in the agreement/estimate.
(b) Location of work. (c) Name of contractor. (d) Number and date of agreement. (e) Date of written order to commence work. (f) Date of actual completion of work. (g) Date of recording measurements. (h) Reference to previous measurements.
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Measurement
(ii) In the case of bills for supply of materials:- (a) Name of supplier. (b) Number and date of supply order/agreement. (c) Purpose of supply in one of the following forms as
applicable to the case: (i) Stock (for all supplies for stock purpose). (ii) “Purchase” for direct issue to the work (full name of
the work as given in the estimate shall be mentioned).
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Measurement
(iii) “Purchase” for (full name of work as given in
estimate) for issue to contractor ......on...... :
(d) Date of written order to commence the supply.
(e) Date of actual supply.
(f) Date of recording measurements.
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Measurement
Writing of abstract:-
• Nomenclature of item
• Cross reference
• Recording date of completion
• Signature of contractor
• Measurement in ink
• Corrections in measurements
• Page numbering
• Recording only by authorized person
• Measurement of repetitive works: 20% of the total number of
units, subject to a minimum of 20 units,
• Certification of measurements
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Test Check
Standard Measurement Books
(CPWA 23 A):-
• For repair, ARMO, mtc. or repetitive works
• Prepared by const. division after completion
• Updated from year to year on additions
• To avoid detailed repeated measurements
Test Check by SDE:-
• 50% test check
• 100% test check on costly items & subsequently non
checkable items as directed.
• 100% test check on all items of at least one unit for repetitive
works
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Test Check
Test Check by E.E.:-
• 10% test check (at least altr. bill for H.Q. works & every
third bill for outside HQ wks)
• Independent of test checked measurements by SDE
• Test check must for >20% of TA – outside HQ.
>10% of TA – hq. works
• 10% TC must, of RCC items
• 10% TC must, of plumbing for sanitary & water supply
items
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Bill Forms
Bill Forms:-
• First & Final Bill Form CPWA 24
• Running Account Bill Form CPWA 26
• Hand Receipt Form CPWA 28
• Secured Advance Form CPWA 26A
Cement Registers:-
• AE/EE should check the registers at different work sites. • For works(O/s hq.) above Rs. 1,00,000/- they should
inspect the registers and stores during their respective
visits and inspection of the works.
• RMC works- no register required
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Documentations of Accounts
• Bills Register
• Contractor’s Ledger
• Works Abstracts (CPWA Form 43)
• Cash Book (Form CPWA I.)
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Prep of Tender Documents
• Detailed Estimate & Specifications
• Availability Of Clear Site
• App. Of Bldgs. Plans From Local Bodies
• Availability Of Funds
• Structural Drawings For Foundation
• Lay Out Plan For All Services
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Publicity of Tenders
• All NITs to be uploaded in website
• NITs > Rs.5 lacs to be inserted in press(English,
Hindi & regional )
• Uploaded report & Press cuttings to be preserved
For internal circulation of BSNL only
Publicity of Tenders
Time Limit for Publicity of Tenders:-
• 7 days-- E.C. upto Rs. 20 L
• 10 days-- E.C. Rs. 20 L to Rs 2 Cr.
• 14 days--E.C. more than Rs. 2 Cr.
Poor Response Of Tenders:-
a)Throw open tenders to next lower class.
(b) The NIT approving authority may modify the
eligibility criteria suitably.
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Earnest Money
Necessity for Earnest Money:-
Earnest money is paid by each tenderer to enable the
Department to ensure that a tenderer does not back
out of his tender before its acceptance, or refuse to
execute the work after it has been awarded to him.
• 2% of E.C if EC< Rs.25 cr.
• 50L + 1% of EC, if EC > Rs.25cr.
• 50% forfeiture if contr. withdraws before award
• 100% forfeiture if contr. withdraws after award or
fails to commence.
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Earnest Money
Mode of Deposit:-
(1) The earnest money may be accepted only in the following
forms:-
(i) Cash upto Rs.10,000.
(ii) Treasury challan.
(iii) Deposit at Call Receipt of a Scheduled Bank guaranteed by
the Reserve Bank of India.
(iv) Banker‟s cheque of a Scheduled Bank.
(v) Demand Draft of a Scheduled Bank.
(vi) Fixed Deposit Receipt (FDR) of a Scheduled Bank.
(vii) It should be ensured that the FDR is pledged in favour of
the tender inviting authority
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Receipt, Opening and Acceptance of Tenders
• Tenders should be opened in the presence of such
intending tenderers.
• Tenders should be entered in the Register Form
CPWD 41.
• A.O should be encouraged to be present at the time of
opening of tenders.
• Tenders received after due date and time of receipt
not to be considered at all. They should neither be
opened nor entered in the tender opening register
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Receipt, Opening and Acceptance of Tenders
Officer opening the tenders should encircle all corrections,
cuttings, conditions, additions and over-writings and number
them and attest them in red ink
Processing of tenders:-
• Time Schedule for Scrutiny of Tenders
• SDE`s tenders - 7 days
• EE`s tenders -15 days
• SE`s tenders -7 (at EE), 15 (at SE) days
• CE`s tenders -7 (at EE), 5 (at SE), 20 (at CE) days
• PGM(BW) tenders -7 5* 15 15
(Period indicated above is in working days.)
•For internal circulation of BSNL only
Negotiations
Procedure for conducting Negotiations:-
• Negotiations should not normally be conducted with the
tenderer, but in case where it becomes necessary to do
so, negotiations should be restricted only to the lowest
tenderer
• Communication of acceptance/rejection of tenders. After
the tender for the work has been accepted, the same
shall be communicated to the contractor.
• After submission of the performance security /guarantee
by the contractor in an acceptable form, an intimation to
commence the work shall be given.
For internal circulation of BSNL only
Recall of Tender
Re-invitation of tenders:-
If the lowest tenderer backs out, there should be re
tendering in a transparent and fair manner. In such
a situation, the NIT approving authority may advise
call for limited or short notice tender if so justified in
the interest of work and take decision on the basis
of lowest tender.
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Security Deposit
Security Deposit and Performance Guarantee :-
• Performance guarantee = Validity upto Stipulated Time
for completion+ 60 days (For Works ≥15.00 Lakh)
• Successful tenderer /contractor, shall deposit an amount
equal to 5% of the tendered & accepted value of work
(without limit) Deposit at Call Receipt/Banker‟s
Cheque/DD/Pay Order of a Scheduled Bank. (In case
guarantee amount < Rs. 1,00,000/-)
• Government securities.
• Fixed Deposit Receipt (FDR) of a Scheduled Bank.For internal circulation of BSNL only
Security Deposit
Security deposit :-
(1) The security deposit shall be collected by deductions from
the running bills of the contractors at A sum @ 5% of the
gross amount of the bill shall be deducted from each running
bill of the contractor, till the sum along with the sum already
deposited as earnest money amounts to security deposit @
5% of the tendered amount of the work
(2) Security deposit can be released against bank guarantee
issued by a schedule bank on its accumulation to a
minimum amount of Rs. 5 lakhs subject to the condition that
amount of any bank guarantee except last one, shall not be
less than Rs. 5 lakhs.
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Security Deposit
For Works up to 15 Lakh:-
• The S.D. shall be deducted @10% of the gross amount of
the bill shall be deducted from each running bill of the
contractor, till the sum along with the sum already deposited
as earnest money amounts to security deposit @ 10% of
the tendered amount of the work
• FDR‟s as Security Deposit
(1) Since Fixed Deposit Receipts (FDR‟s) are not Government
securities, there is no objection to their being accepted even
if the period for the completion of the work is less than one
year.
For internal circulation of BSNL only
Refund of PG & SD
It is further clarified that the Fixed Deposit Receipts
should be accepted as security even if it does not
cover the stipulated period/extended period, defect
liability period.
Refund of performance guarantee
• The performance guarantee shall be refunded to the
contractor soon after the completion of the work and
recording of the completion certificate as above.
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Refund of PG & SD
Refund of security deposit
(1) In the case of works executed against agreements
in Forms BSNL-W 7 & 8 the refund of security
deposit to a contractor on the completion of works is
regulated by Clause 17 thereof. This clause
envisages the issue of a completion certificate in
terms of Clause 8 of the Contract. Such completion
certificate shall be issued by the authority in a
manner detailed under section 29.
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Refund of PG & SD
(2) The period of Maintenance as prescribed in Clause
17 of the Contract will be counted from the date of
completion as recorded. The security deposit of the
contractor should be refunded by the Executive
Engineer after the prescribed maintenance period as
stipulated in the agreement or after the date in which
the final bill has been prepared and passed for
payment, which ever is later.
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Refund of PG & SD
Time limit on claims for refund of security
deposit:-
The claim for refund of security deposit is governed by
the Limitation Act. The period of limitation is 3 years,
commencing from the date that the right to the due
accrues. In the case of security deposit paid along with
the individual contract, the right to the due would
accrue under Clause 17 after the Maintenance period,
or the date of payment of final bill, whichever is later.
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Extra Items
Extra Substituted And Deviated Items Of Work :-
• Deviations Deviation means deviation in quantities
of items, i.e. where there is increase or decrease in
the quantities of items of work in the agreement.
• Market rates for quantities deviating beyond certain
limit as per provisions of clause 12.2 of Agmt., in
case of agreement items, substituted item,
agreement cum substituted items which exceed the
limit stipulated in schedule F.
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Extra Items
• For excess quantities. Engineer-in-Charge shall
consider the analysis submitted by contractor and
determine the rates on basis of market rates. The
rates should be worked out by adopting the market
rates of material/labour, prevailing at the time of
occurance of excess, in the relevant item as adopted
in the justification
1) Deviations in quantities of individual item upto + 10%
of agreement quantities will not need any prior
approval of TS authority and sanction of deviations is
not required.
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Extra Items
(2) Deviations beyond this limit of + 10% should not be
made at site without in principle approval of TS
authority. Once in principle approval is obtained, the
total deviations (including initial + 10%) shall be
sanctioned by officers as per delegation of powers
(3) The rates for deviated quantities beyond deviation
limits are to be based on market rates. The work
shall not be suspended on the plea of non-
settlement of rates.
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Extra Items
Extra/Substituted Items :-
• Extra items of work are items that are completely new,
and are in addition to the items contained in the
contract. (2) Substituted items are items that are taken
up with partial modification or in lieu of items of work in
the contract.
Nomenclature of item:-
• The wordings of the extra/substituted items sanctioned
by the competent authorities should be properly
formulated so as to reflect the exact mode of
execution in the field.
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Extra Items
Prior sanction of competent authority necessary.
(1) No extra/substituted item should be executed or
approved without the prior concurrence of its
necessity by the authority who accorded the
technical sanction.
(2) The item shall be operated as per powers for
sanctioning the substituted/extra items.
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Extra Items
• Clause 12.2 provides that in case of contract items,
substituted items, contract-cum-substituted items,
which result in exceeding the limits specified in
Schedule „F‟, the contractor shall within 15 days from
the receipt of order or occurance of excess can claim
revision of rates for the quantities exceeding the
deviation limit. Such claims should be submitted by
him duly supported by analysis.
• The Engineer-in-charge shall revise the rates based
on market rates within one month of receipt of such
claims.
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Extra Items
• The rate of extra items and deviation items beyond
the permissible limit will be worked out at market
rates prevailing at the time of commencement of
execution of these items. For substituted items, the
agreement rate of the original item will be adjusted
for the difference in market rates of original and
substituted items. The analysis of rates on market
rates should be on similar lines as adopted in the
justification of tender.
For internal circulation of BSNL only
CTE Inspection Chief Technical Examiner’s Organization:-
• The Chief Technical Examiner‟s Organization is the
technical wing of the Central Vigilance Commission.
• The Chief Technical Examiner‟s Organization
conducts inspections of works of civil from the
vigilance angle on its own or on a complaint being
received by/referred to them. The inspections can
be carried out by them for works of any magnitude,
both in respect of original and repair works.
For internal circulation of BSNL only
CTE Inspection
Inspection by CTE :-
(1) Intimation regarding the inspection/examination of
works by the CTE is sent by CTE to the Executive
Engineer concerned with a copy to the Superintending
Engineer well in advance. In order to enable the
inspection to be carried out properly, various
documents relevant to the work are generally asked for
by the CTE to be kept ready at site. This list is not
exhaustive/comprehensive. Any other record
considered relevant for inspection can be called for by
them.
For internal circulation of BSNL only
CTE Inspection
• The inspection reports are sent by the CTE to the
Executive Engineer concerned, to which the Executive
Engineer shall reply within the period mentioned in the
letter
• Normally the recoveries of overpayments pointed out by
the CTE should be made within a period of 3 months
from the date of issue of memorandum by the CTE. In
no case, action to recover the overpaid amount should
be kept pending, or be kept in abeyance on account of
the case being before the Arbitrator.
For internal circulation of BSNL only
CTE Inspection
List of documents considered essential for inspections by
CTE and which may be called for examination of a work :-
(1) (a) Press Cuttings, including extended dates, if any
(i) For pre-qualification of architects/consultants.
(ii) For pre-qualifications of contractors. (iii) Call of tenders.
(b) Register of sale of tenders, (c) Register of opening of tender.
(2) File giving reference to financial sanction and approval of
competent administrative authority Preliminary estimate.
(3) Copy of detailed estimate and its technical sanction by
competent technical authority.
(4) Approved N.I.T. (Notice Inviting Tenders) in original.
For internal circulation of BSNL only
CTE Inspection
(5) Rejected tenders and comparative statements for :
(a)Selection of architects/consultants.
(b)Short-listing or pre qualification of tenders.
(c) Other tenders.
(6) Justification statement and corresponding notings in support
of tenders/offers accepted.
(7) Details of negotiations, if any, made before acceptance of
tenders.
(8) Original contracts with consultant/contractor. (9) Guarantee
Bonds etc. towards security for work, machinery/mobilization.
advance etc. including extension of validity.
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CTE Inspection
(10) Insurance policies for work, materials, equipment, men etc.
including extension of validity.
(11) Guarantees for water tightness, termite proofing etc.
(12) Standard specifications.
(13) Standard Schedule of Rates.
(14) Drawings -architectural and structural.
(15) All connected Measurement Books, Level Books, field
books and lead chart.
(16) All Running Account Bills with all connected
statements/vouchers etc.
For internal circulation of BSNL only
CTE Inspection
(17) Statement showing details of Test check of
measurements by superior officers -copies of orders
laying down such requirements.
(18) Materials at site accounts/dismantled materials
record.
(19) Site Order Books/Texts records/Log Books.
(20) Details of extra/substituted items and of deviated
quantities being executed/ considered for execution in
the work along with analysis of rates.
For internal circulation of BSNL only
CTE Inspection
(21) Hindrance Register.
(22) Office correspondence files and inspection notes,
if any, issued by inspecting officers.
(23) Complaint records, if any.
(24) Any other documents relevant to the works.
For internal circulation of BSNL only
For internal circulation of BSNL only