early childhood, special education and title services july · pdf file ·...

LCP Workshop

Summer Leadership Conference

Early Childhood, Special Education and Title Services

July 28, 2015

Kansas State Department of Educationwww.ksde.org

Agenda Overview of Title Handbooks

NCLB & Consolidate Plan Handbook: Federal & State Programs A Handbook for Title Directors and LCP Contacts

LCP System LCP System Components Three‐Year Cycle of Applications LCP Application Overview Title Services for Non‐Public Schools LCP Application: ESOL & At‐Risk Requirements to Draw Down Funds Actions When Timelines are Not Met

Title II A Highly Qualified Teacher (HQT) State Equity Plan

Title I Schoolwide Transition Plan Transition Rationale Why KansaStar? Schoolwide Transition Schedule/Training Schoolwide Supplemental Form Continuing Schoolwide Program Form

Integrated Monitoring Process Monitoring Process – What Happens? Self‐Assessment Monitored Programs Monitoring Review Participants Common Monitoring Findings District Contacts for all Federal Programs

Questions

NCLB & Consolidated Plan Handbook: For Selected Federal & State Programs

Overview


Table of Contents Use of Funds Targeted Assistance Schools Schoolwide Programs Paraprofessionals Private School Children Preschools Report Cards Parent Involvement Title I Fiscal Issues & Appendix Title I, Part C: Migrant Kansas Migrant Education Program Title II, Part A: Improving Teacher Quality State Grants Title II, Part D: enhancing Education Through Technology Title III, Language Instruction for Limited English Proficient & Immigrant Students Kansas English Speakers of Other Languages (ESOL) Funding At‐Risk Pupil Assistance Program Transferability Rural Education Achievement Program (REAP‐FLEX) Small Rural School Achievement Program (SRSA) Education of Homeless Children and Youth Title I, Part D: Neglected, Delinquent and At‐Risk

A Handbook for Title Directors and LCP Contacts

Overview


Table of Contents Contact Information – pg. 1 About his Handbook – pg. 2 Introduction to Title and State Programs – pg. 3‐5 Title Director Support – pg. 6‐7 Year‐at‐a‐Glance – pg. 8‐9 Fiscal Procedures – pg. 10 Parent/Family Engagement – pg. 11 Program Design and Evaluation – pg. 12 Data Collection and Management – pg. 13‐14 Non‐Public Schools – pg. 14 Acronyms – pg. 15 Appendix I: Integrated Monitoring 3‐Year Cycle (Cohorts) Appendix II: Kansas Map of Regions and ECSET Assignments


Title Services Webpage:http://www.ksde.org/Default.aspx?tabid=564

Local Consolidated Plan/No Child Left Behind Handbook: http://www.ksde.org/Default.aspx?tabid=2196

Users will login to the KSDE Authentication system and select LCP System: https://online.ksde.org/authentication/login.aspx

LCP System

LCP System Components3‐Year Cycle of Applications

LCP ApplicationTitle Services for Non‐Public SchoolsLCP Application: ESOL & At‐Risk

Requirements to Draw Down FundsActions When Timelines Are Not Met


LCP System School Year Overlap2015 2016 2017

LCP Final Expenditure Report (13‐14) January 2015

LCP Final Expenditure Report (14‐15) January 2016

LCP Final Expenditure Report(15‐16) January 2017

LCP Consortium Assignments(15‐16) February 2015

LCP Consortium Assignments (16‐17) February 2016

LCP Consortium Assignments(17‐18) February 2017

LCP Annual Report (14‐15)June 2015



LCP Revision and Carryover (14‐15)July 2015



LCP Application (15‐16)August/September 2015



LCP Carryover Final Expenditure Report (13‐14) October 2015



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Title Services for Non‐Public Schools

LEAs with Non‐Public Schools must offer equitable services and benefits to non public school students and staff.

Must provide timely and meaningful consultation


Title Services for Non‐Public Schools

Services, materials, and equipment must be secular, neutral, non‐ideological, and supplemental in nature.

LEA is the fiscal agent. These are public funds.


ESOL and At‐Risk pages

While the final determination as to how education will be funded is still in question, ESOL and At‐Risk students still need to be served.

At this time, the LCP pages for ESOL and At‐Risk will remain as they have been, the only difference being the calculation line is not functional. Please use last year’s figures, LCP or Audited, to determine an estimated budget.


Requirements to Draw Down Funds

The District will not be able to draw down Federal funds through Form 240 until all budget pages of the LCP Application (Title I, Title II A, Title III, Migrant) and the Assurances page have been completed. The LCP Application is scheduled to be available August 15, 2015. The remainder of the LCP Application will be due September 30, 2015.


Actions When Timelines Are Not Met

Prior to the deadline…WHEN WHAT

2 weeks before the deadline The designated KSDE district contact will send an email to districts reminding them of what is due and when it is due.

1 week before the deadline The designated KSDE district contact person will call l the district, if the district has not taken any action towards completing or submitting information.

After a missed deadline…WHEN WHAT

1 day after the missed deadline The designated KSDE district contact person will send an email notification to the district contact/director and CC the superintendent indicating that funds will be held as of ____, until the application is submitted.

1 day after the previous contact The KSDE district contact will communicate with ECSETS assistant directors, the director, and fiscal that ____ payment shall be held until the appropriate documentation is received.

Title II A

Highly Qualified Teachers (HQT)Kansas Equity Plan


Title IIA and the ESEA Flexibility Waiver

Kansas asked for waiver of the following ESEA requirements:

• The requirement in ESEA section 1114(a)(1) that a school have a poverty percentage of 40 percent or more in order to operate a Schoolwide program.

• The requirements in ESEA section 2141(a), (b), and (c) for an LEA and SEA to comply with certain requirements for improvement plans regarding highly qualified teachers.

• The SEA requests this waiver so that it and its LEAs may transfer up to 100 percent of Title IIA funds it receives into Title I, Part A.


Kansas Plan to Ensure Equitable Access to Excellent Educators

Unqualified Out‐of‐Field Inexperienced

Minority Equity Gap

Poverty Equity Gap

Students w/Disabilities

Equity Gap Equity Gap

Four Key Strategies:• Ongoing professional Learning • Ongoing development, training and access to a system for education

enterprise• Teacher/Leader Preparation • A system of teacher evaluation to include effectiveness ratings that will

inform individual professional learning needs


System for Educator Enterprise in Kansas

Approximately three years ago KSDE began the development of SEEK, a system for education enterprise in Kansas. This online tool, accessed through an authenticated application, is a place where districts can access data they have previously supplied to KSDE in multiple formats and applications. SEEK pulls this variety of information into one place where that data can be manipulated to run reports and graphs that provide information to assist districts in making informed decisions.

Title I Schoolwide Schools

Background InformationWhy KansaStar?

Schoolwide TransitionSchoolwide Supplemental Form

Continuing Schoolwide Program Form


Title I Schoolwide During the 2014‐15 school year, KSDE sought to convert current Title I Schoolwide schools to an online format. Why? It was determined that a large majority of plans were 5‐10 years old or older and no revisions had been made. KansaStar was selected to be a platform that schools could use to update their plans and KSDE staff could provide feedback.


Why KansaStar?

KansaStar is an online tool that Priority and Focus schools are already using to track their school improvement process. Title III plans are being incorporated into the system. It makes sense that schools should have “ONE” plan that all programs feed into.


Logging In using the Login and Password provided to you by KSDE:‐Go To: www.indistar.org‐Click the “Login” button


School / District Dashboard: HOME tab

Link to school Indicators to assess, plan and monitor

Quick access to live reports

Ability for users to upload documentation, evidence, and other files necessary to support their plan


ASSESS – CREATE ‐ MONITORThis is where the team goes to assess indicators, craft plans for those assessed indicators, and monitor the implementation of those plans.


Schoolwide Training & Plan/Form Due Dates

Schoolwide ScheduleWho Approximate # KansaStar Status Training & Support Plan/Form Due

Current Priority & Focus Schools that are schoolwide

95 schools Experienced veterans and new people.

Training in September via KLN meetings.

Support – SW Plains & KSDE staff

KansaStar Plan – per KLN schedule

SchoolwideSupplemental Form ‐September 2015

New schoolwides that requested to come on board in 15‐16

30 schools None Regional trainings in October.

Support – KSDE

KansaStar Plan ‐ 2015

SchoolwideSupplemental Form

Districts that requested all school come on board (some schools will be schoolwide, some not)

50 schools None Regional trainings in October.

Support – KSDE

KansaStar Plan –2015

SchoolwideSupplemental Form


10 components of a Title I Schoolwide Program

1. A comprehensive needs assessment2. Schoolwide reform strategies3. Instruction by highly qualified staff4. High quality on‐going professional development5. Strategies to attract high quality staff6. Strategies to increase parental involvement7. Transition plans for pre‐K to elementary8. Inclusion of teachers in data‐driven decision making9. Assistance to students in need10. Coordination of funds


Schoolwide Indicators of Effective Practice in KansaStar

1. Leadership and Decision‐Making2. Curriculum, Assessment, and Instructional

Planning3. Classroom Instruction4. Parent, School, and Community5. Tiered Systems


In addition to…


Title I Schoolwide Supplemental Form –The Components KansaStar Doesn’t Address

The following Title I Schoolwide requirements are not addressed in the KansaStar indicators. Please briefly describe how each have been implemented in your schoolwide plan.

Comprehensive Needs AssessmentBriefly explain what you did for your Comprehensive Needs Assessment.

Transitions – Elementary Schools OnlyBriefly explain the plan for transition of students from early childhood programs, such as Head Start, Even Start, Early Reading First, or a State‐run preschool program to elementary school.

Coordination of ProgramsDescribe how federal, state, and local funds will be coordinated to support the school improvement process through programs such as ESEA/NCLB Title programs (LEP and Homeless education services), IDEA programs, violence prevention programs, nutrition program, housing programs, Head Start, adult education, vocational and technical education, and job training.


Existing Title I Schoolwides

All remaining Title I Schoolwide schools that are not making the transition to KansaStar will need to fill out the Continuing SchoolwideProgram form, linked from the LCP Application.


Continuing Schoolwide Program Form

Integrated Monitoring Process

Monitoring ReviewProcess – What Happens?

Self‐AssessmentMonitored Programs

Monitoring Review ParticipantsCommon Monitoring Findings


Monitoring Review Why? To be in compliance with federal requirements and streamline processes.

Moving from a 5 year to a 3 year monitoring cycle.

Program Compliance. Technical Assistance.


Process‐What happens?(The Basics)

Beginning with the 2015‐16 school year, the Early Childhood, Special Education, and Title Services (ECSETS) team at the Kansas State Department of Education will implement an integrated monitoring protocol for all of the federal programs (e.g., ESEA and IDEA) that ECSETS oversees. This is in response to changing oversight expectations at the U.S. Department of Education. All Federal programs will move from separate five‐year cycles to a single, integrated three‐year monitoring cycle. The new monitoring cycle schedule is posted at http://www.ksde.org/Default.aspx?tabid=572.


Process Continued…All tiered monitoring will follow the same basic process:1. Annual Data Review – Conducted by KSDE based on existing data. (LCP

Application and Annual Report)2. Self‐assessment – (Programmatic and Fiscal Compliance) – Required for

all LEAs in a designated cohort – Conducted by LEA. (Cohort 1 will fill out form for program and SPPKansas.org for fiscal. Cohorts 2 and 3 will be able to enter data in an Authenticated Application.)

3. Desk Monitoring – Review/Verification of Self‐assessment – Conducted by the KSDE. (20% of districts will submit documentation for verification, in addition to self‐reported non‐compliance.)

4. Reporting and/or Corrective Action Plan (CAP) – The KSDE will work with the LEA to assist with correction of noncompliance.

5. Onsite/Phone Review – Select LEAs will receive prioritized technical assistance based on an analysis of federal programs.


Self‐AssessmentDirections

1. Respond to each of the following monitoring requirements by checking the appropriate box. Responses are required on each item, and documentation proving compliance must be kept on file at the district.

2. Place a checkmark in all appropriate boxes under Evidence Sources to indicate the type of supporting documentation you have available. The documentation of evidence sources must be on file at the district for review. Do not send copies of evidence sources to ECSETS unless requested to do so.

3. For sample forms, program guidance, and other information, visit http://www.ksde.org/Default.aspx?tabid=5744. Once you have completed this form, please submit one copy to your district contact on the ECSETS team, and

retain one copy on file with your documentation evidence.

Yes No N/A

☐ ☐ ☐ Documentation exists that an inventory list is maintained and updated on a regular basis for equipment purchased with federal funds covering the prior two years.

1. Title I 2. Migrant 3. Title III 4. Title IIA

☐ ☐ ☐ Documentation exists that the district maintains time and effort records for employees who are split funded.

☐ ☐ ☐ Documentation exists that the district maintains semi‐annual verification of staff members who are funded by a single federal fund.


Monitored Programs Title I Improving Academic

Achievement of the Disadvantaged Title I Part C Migrant Education

Title II A Preparing, Training, and Recruiting High Quality Teachers

Title III Language Instruction for Limited English Proficient and Immigrant Students

Special Education Select State Performance Plan Indicators, IDEA Requirements, Gifted

Fiscal All programs


Possible Monitoring Review Participants

KSDE Program specific Consultants District LCP Contact Superintendent Board Clerk LEA program specific staff Others


Common Monitoring Findings Time and Effort vs. Semi‐

Annual Certification Title I Parent Notification Title I Annual Evaluation of

Title I Programs Parent/Community

Involvement: Parent Involvement Policy

Title I Inventory List Selection Criteria for At‐Risk

Students

Parent/Community Involvement: Public Notice of Educational Rights of Students in Homeless Situations

Title II A Needs Assessment Process/Results

Title III and ESOL/Bilingual: Home Language Surveys

Private School Services and Use of Funds

Monitoring of Exited Title III or ESOL Students


District Contacts for all Federal Programs


Program Contact Information

Doug Boline [email protected] 785‐296‐2600Nicole Clark [email protected] 785‐296‐4925Julie Ewing [email protected] 785‐296‐4906Sandy Guidry [email protected] 785‐296‐1101Pat Hill [email protected] 785‐296‐3137Lori Houck [email protected] 785‐296‐8965Chris Macy [email protected] 785‐296‐3287Tate Toedman [email protected] 785‐296‐6714Teresa White [email protected] 785‐296‐7884


LCP Help Desk• If you have any questions regarding Login or Internet Browser issues, please contact:

The IT Help Desk at (785) 296‐7935

• If you have any Title program‐specific questions, please contact:

Your assigned LCP Consultant

• If you have any LCP System functionality questions, please contact:

The LCP Help Desk at [email protected]


Keep the Main Thingthe Main Thing

Tony Pearce


Questions?


Thank you for joining us!

early childhood, special education and title services july · pdf file ·...

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