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Earned Value Management and Progress Measurement A PLM Consulting Solution Public

Earned Value Management and Progress Measurement

For a successful project management the Percentage of completion and Earned Value progress measurement techniques are crucial elements. The Consulting Solution is based on official Earned Value standards and integrates with the Earned Value functionality provided in ERP PS. A wide range of measurement techniques is available for the calculation of non-aggregated POCs aggregation along the project’s task hierarchy

Earned Value Management and Progress Measurement

Our Service

An implementation-ready Solution

Implementation of the Solution

Documentation of the Solution

6 Months of Bug fixing

Optional Online Scoping Session and/or Presentation at Customer

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 4 Public

Earned Value Management and Progress Measurement Functionality

An additional WebDynpro application is provided, containing the following features:

different measurement methods for POC determination are available and can be assigned via progress versions as default for special task types or custom settings on task level

aggregation to PS accounting object level for a seamless integration into SAP PS

visualization of accumulated POC on task, phase and project level

selection between progress versions and timeframes

visualization of budgets, costs and the earned values based on data from SAP PS


Earned Value Management and Progress Measurement Determination of the Percentage of Completion (POC)

calculation of Percentage of Completion (plan/actual) at

task level only

support of different measurement methods:

ability to set measurement methods for individual task types

as default

ability to calculate percentage of completion values

using various measurement methods in parallel

storage of calculated data per day supporting also

the progress analysis for short-running project


PPM + PS Earned Value Analysis - Complete SAP PS integration - EVA-based KPIs also available for WBS elements

PPM Earned Value Analysis - Determination of resource-based planned and

actual costs - Calculation of cost-based KPIs possible

Earned Value Management and Progress Measurement Different application areas

PPM Progress analysis - Planned and actual POCs are

calculated automatically - Different measurement techniques

and methods are supported - Comparison of different versions - Schedule-based KPIs possible

The PPM consulting solution is based on official EVA standards and completely integrated into SAP PS.

Multiple measurement techniques available to calculate (non-) aggregated POCs

Aggregation of POC for project hierarchy and WBS elements

Tabular and graphical reporting of POCs for projects, phases and tasks

Comparison to project baselines

Predefined KPIs:

SPI Schedule Performance Index

CPI Cost Performance Index

BCWS Budgeted Costs Work Scheduled

BCWP Budgeted Costs Work Performed (= Earned Value)

BAC Budget At Completion

ETC Estimate to Complete


Earned Value Management and Progress Measurement Requirements and integration scenarios

Requirements

For POC calculation and reporting

none

For KPI calculation and reporting (Earned Value Analysis)

Accounting integration in order to retrieve cost data

assignment of PPM objects to WBS elements or IOs see integration scenarios

or

Manually entered costs

or

Calculated costs (resource-based) or

PPM CS Integrated Cost Planning

1)

2)

3)

SAP PS

(3) Calculation of KPIs, based on cost data

SAP PPM

(1) Calculation of POC values

(2) Transfer POC data to WBS

elements

(4) Reporting

SAP PS

(1) cost data on

WBS elements

SAP PPM


and KPIs

(4) Reporting

(2) Transfer cost data to PPM

objects

SAP PS

optional

SAP PPM

(1) Cost planning


and KPIs

(2) Transfer cost data to SAP PS

(4) Transfer POC data to WBS

elements

Standard accounting

integration

Standard accounting

integration

OR

Object links

Standard

accounting

integration

OR

Object links


Earned Value Management and Progress Measurement Configuration I

Definition of progress versions (= calculation scenario)

Set of dates (Earliest vs. Latest Dates)

Weighting type for aggregation on phase and project level

No weighting

Based on duration

Based on effort

Manually entered

Definition of measurement methods

Start-Finish-Rule (e.g. 0-100; 20-80; 50-50; …) Degree of Processing (manually entered, based on PPM Change Documents)

Subproject (POC values from assigned subproject)

Time proportional (based on duration of the task)

Status-based (customizing table)

Based on recorded work (recorded CATS hours divided by planned effort of task)

Different measurement methods for planned and actual POC possible


Earned Value Management and Progress Measurement Configuration II

Definition of KPIs

Based on calculated POC values

Pre-defined KPIs (if cost data is available)

SPI Schedule Performance Index (cost independent)

CPI Cost Performance Index

BCWS Budgeted Costs Work Scheduled

BCWP Budgeted Costs Work Performed (= Earned Value)

BAC Budget At Completion

ETC Estimate to Complete

Transfer of POC and KPIs values to SAP customer fields (CI structures)

Visible for each PPM object

Access to values also in dashboards and further reporting tools


Calculation of POC and KPI values

Ad-hoc for specific project

As batch report/job for all projects (select options possible)

Create a saved version in order to create a snapshot of your project’s progress

Reporting of POC and KPI values

Comparison of different calculation scenarios (using different progress versions)

Comparison of project with a saved version

Compare planned against actual progress

Time basis (daily, weekly, monthly, yearly)

Time frame (from … to …) Quick selections provided

Tabular and graphical reporting for each object

Earned Value Management and Progress Measurement Functionality


Earned Value Management and Progress Measurement Advanced POC reporting for project hierarchy

POC reporting for project

Hirarchy-based object selection with POC aggregation on phase and project level

dynamic accumulation depending on the selected time basis (day/week/month/year)


Earned Value Management and Progress Measurement Data selection


Earned Value Management and Progress Measurement Tabular and graphical reporting


Earned Value Management and Progress Measurement Progress details


Earned Value Management and Progress Measurement Integrated Earned Value Chart

Cost Variance (EUR)

Schedule Variance (EUR)

Today


Earned Value Management and Progress Measurement Aggregation to PS accounting object level

Aggregation of the POC per accounting object and fiscal period:

n : 1 cardinality


Earned Value Management and Progress Measurement Integration into ECC

A starting page where he can select the right project

The accounting objects such as WBS elements can carry planned costs & budgets

A new transaction has been created that reads the project hierarchy as well as the associated costs/budget, reads the pre-calculated POCs from PPM and derives planned and actual earned values

Atandard SAP CO tables are used to store Earned Value data, ensuring that all standard CO reports can be used


Earned Value Management Enhanced Project Controlling and Reporting

The Consulting Solution “Earned Value Management” supports the analysis of a project-related progress in SAP PPM based on official SAP standards, following the implementation in SAP ERP – Project System (PS).

Business Challenges

Detailed overview of project progress and resulting KPIs IT-supported realization of the Earned Value methodology Seamless integration into the PPM 5.0 User Interface (UI) Rapid and detailed evaluation of each project element are possible Deliver projects on time and within budget

The Service provides, amongst others, evaluation and representation of – The degree of target-performance progression, cumulated and per period – Interpretation a daily basis – Application of various measuring techniques and methods – Contrasted versions – Tabular and graphical presentation – Integration into SAP PS

Implementation in approx. 4 weeks

Key Features

Business Benefits

You are seeking to Measure your project‘s target-performance progression Apply an Earned Value methodology for your project controlling Create your own KPIs

Availability, Technical Details

Available for SAP PPM 6.0 and SAP PPM 5.0

Delivery via transport Distributed ERP systems are

supported Complete documentation of all

development objects and functionalities

Contact

SAP Note: 1587390

SAP Service No.: 50109202, Enhancement Services for SAP PPM

Contact: [email protected]

Related Services Integrated Cost Planning Project Cost Reporting

mailto:[email protected]

© 2015 SAP SE or an SAP affiliate company. All rights reserved.

Contact Information

Tobias Gläser

SAP Deutschland AG & Co. KG Hasso-Plattner-Ring 7 69190 Walldorf, Germany

M +49 160 908 23181 [email protected]

SAP Portfolio and Project Management Consulting

mailto:[email protected]


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