earning contract module streamlining revenue collection system (sundry earnings) sr. dfm, nagpur
TRANSCRIPT
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Earning Contract ModuleStreamlining Revenue Collection System
(Sundry Earnings)
Sr. DFM, Nagpur
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Earning Contract Module Covers
• Earning Contract ▫ Pay & Park▫ Pay & Use▫ Curio Stall▫ Catering Stall▫ Book Stall▫ ATM▫ STD PCO Stall
•Commercial Publicity Contract
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Highlights of the module Earning Contract The module is used for recording the details of Earning Contracts entered
by Commercial Department. The system allocates a Unique Identification Code for every Contract. Depending upon the Annual License Fee Security Deposit, Periodical
License fee and TCS if applicable is worked out by the system. Provision for Penalty clause , Periodicity of payment and Extension of
Contract is included. Demand Letter showing License Fee/SD along with the LOA is sent by
Commercial Dept to Accounts Dept for Vetting. After vetting by Accounts dept (Done manually by putting enfacement and
through system ) LOA is sent back to Commercial Dept for despatch to Party .
Provision has been given for entering the Security deposit and License Fee details.
Various reports such as Party wise ledger, Head wise earning, Due date for License Fee, List of BG/SD with Railways, Contracts nearing Completion Period, Refund/release of SD can be generated.
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Party Master
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Earning Contract (Main Screen)
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Agreement Master for Earning Contract
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Demand Letter to the Party
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Vetting of LOA/Agreement for Earning Contract By Accounts Dept
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SD and Payment details for Earning Contract
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SLR Entry
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Advice to Accounts Dept regarding SD/License Fee for Earning Contract
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Highlights of the moduleCommercial Publicity Contract The module is used for recording the details of Commercial Publicity Contracts
entered by Commercial Department. The system allocates a Unique Identification Code for every Contract For Commercial Publicity Contracts, the rates vetted by Finance are entered in
the system by Accounts Department. Depending on these rates, type of media and specifications, the values are
calculated by the system automatically. Provision for Penalty clause , Periodicity of payment and Extension of Contract
is included. Demand Letter showing License Fee/SD along with the LOA is sent by
Commercial Dept to Accounts Dept for Vetting. After vetting by Accounts dept (Done manually by putting enfacement and
through system ) LOA is sent back to Commercial Dept for despatch to Party . Provision has been given for entering the Security deposit and License Fee
details. Various reports such as Party wise ledger, Head wise earning, Due date for
License Fee, List of BG/SD with Railways, Contracts nearing Completion Period, Refund/release of SD can be generated.
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Commercial Publicity Contracts (Entering of vetted Tariff by Accounts Deptt )
For Commercial Publicity Contract, the rates are vetted by Accounts Deptt and entered in the system. Commercial deptt do not have access to this.
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Agreement Master for Commercial Publicity Contract (FCFS/Open Tender)
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Vetting of LOA/Agreement for Commercial Publicity Contract By Accounts Deptt
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Demand Letter to the Party
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SD and Payment details for Commercial Publicity Contract
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Advice to Accounts Deptt regarding SD/License fee for Commercial Publicity Contract
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Posting For Remittance Into Bank by Accounts Deptt
The License fee details are verified by Accounts wrt LOA/Agreement and when found correct, it is marked as checked.
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Reports available in Earning Contract Module
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Flow of the Module
Party Master Entry by Commercial Deptt Party Master Entry by Commercial Deptt
SD and License Fee Check by Accounts Deptt with vetted LOA
Agreement Vetting
Submission of DD/Chq For Realization to RBI through Cash Office &Safe Custody of BG/FD
On Clearance by RBI, Preparation Of Cash Slip and Accountal
Vetting of LOA In Accounts Deptt
Submission of SD and License fee details by Commercial Deptt
Publicity Contract SD and Payment details by Commercial Deptt
Earning Contract
Publicity Contract
Tariff Vetting by Accounts Deptt
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Benefits
• All LOA and agreements are vetted.• All BGs and FDRs are in proper custody.• Keeping watch on expiry of all earnings
Contract.• Keeping track of all License Fee Payable.• Timely Accountal of Sundry Earnings.• Ensuring Correct Allocation of Sundry Earnings
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Demand Recoverable&
Bills Recoverable
Sr. DFM Nagpur
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Objectives
1. Creation of Billable Assests– In Demands Recoverable
• Siding Master• Building Master• Plot Master• Way Leave
– In Bills Recoverable • Water Meter master• Electric Meter Master• Rerailment• LC Gate Master• Staff Charges
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Objectives (contd..)
2. Party Master for Demands and Bills Recoverable.3. Monthly Position of Demands Recoverable and Bills
Recoverable.4. Standard Rules for calculation of Licence fee etc.5. Calculation and Bill generation.6. Linking of Remittance into bank with XBR and BR.7. Clearance can be ported against the concerned party and
automatic balance updation.8. Monthly ledger of any party at any instance.9. Party wise position at any given time.10. Position of accretion and clearance for any period.11. Position of targets vis-à-vis earnings.12. Party wise outstanding and reminders can be issued
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Siding Master
Depending upon the type of Siding i.e. Assisted, Private or Private cum Assisted columns for entering the data will be operational and the values will be calculated as per the guidelines of Railway Board.
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Siding Bill Generation
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Plot Rent
Depending on the Type of plot, Market Value and area the Bill Amount for the given year is calculated. (The type of plot and their rates are stored in a separate table i.e. AFXBRPLOTRATE. The type and rates of license fees are as per Railway Board’s letter Number 2005/L/M/18/8 dtd 8.06.2005.
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Siding Bill
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Bill for Plot License Fee
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Building License Fee Entry Form
Depending on the Type of plot, Market Value and Open area, Closed Area the Bill Amount for the given year is calculated. (The type of plot and their rates are stored in a separate table i.e. AFXBRPLOTRATE. The type and rates of license fees are as per Railway Board’s letter Number 2005/L/M/18/8 dtd 8.06.2005.
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Bill for Building License Fee
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Party Ledger
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Monthly Ledger
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Yearly Ledger
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Summary
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BILLS RECOVERABLE
The module is used for generation of various types of bills like Water, Electricity, Re-railment, Staff charges and AMC of LC gates and Earning Contract, Publicity Contract.
Bills are generated by different departments. User id and password has been provided to each department involved.
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Bill Generation from Departments
Bills Received in Accounts
Cheque/DD or MR Entry by Department
Cheques/DD/ MR Received in Accounts
Automatic posting of Credit in Accounts
Automatic posting of Debit in Accounts
Work to be carried out by other Departments
Work to be carried out by Accounts Department
Position of Outstanding Dues, AEN wise report, Party ledger, Monthly Ledger can be viewed by Accounts as well as other Departments
BILLS RECOVERABLE MODULE SYSTEM FLOW
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Water Bill
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Re-railment Bill
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Staff Charges Bill
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AMC of LC Gate Main.
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Electricity Charges
Utility has been created in EMIS for extracting the bills issued data.
Data files for both Debit and Credit postings are created separately.
These two files are then ported in AFRES. For bills issued, the JV is created automatically through the
system. (Debit) The Division sheet accounting year & month is entered in the
system. (Credit) Thus the Reconciliation with General Books is taken care of.
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Extracting Data from EMIS
This form is given in Electrical Department. At the end of every month they will extract the data in EMIS and the text files will be sent to Accounts Department.
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Porting Data in AFRES
After receiving text files, Accounts department will port the data in AFRES using this utility.
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JV Generation
After porting JV generation for Debit posting will be carried out. Credit JV is done through E-Recon by Hqrs.
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Linking of MR from Electrical department with Division Sheet of Traffic Accounts
This utility will facilitate the entry of Division Sheet given by Traffic Accounts and reconciliation with General Books
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Party Ledger
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Outstanding Dues Report
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Linking of Bills Recoverable with Remittance into Bank
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Data entry for Cheques/DD by Executives
The department is given access for entering the cheque/MR/DD details.
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Entry Screen for DR by Accounts
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Receipt of Cheques by Accounts Department
The cheques are received in Accounts department. A G98 Number is allotted and submitted to Cash Office for onward submission to RBI.
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Accountal of Realised cheques
After RBI had given advice that the cheque has been credited to Railways Accounts vide Challan no the entry is done by Cash Office against that cheque and it is included in the Cash Slip for that month.
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Thank you