earth day texas 2015 eco-conference

8/9/2019 Earth Day Texas 2015 Eco-Conference

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Earth Day Texas (EDTx) promotes conservation

education and provides a forum for the exchange of

information about innovative products, technologies,

and causes that will help us leave a cleaner, safer

world to future generations.

In 2015, EDTx will expand on its success in becoming

the largest annual public environmental event in theworld by opening on Friday with its inaugural Eco-

Conference.

A very important part of the Eco-Conference will be

the events and meetings held by leaders in Texas’

myriad professional, government, non-profit, and

academic communities.

It is our hope that you will take the initiative tohold an event or meeting during the Eco-

Conference to i) further your organization’s

mission, and ii) expose your constituency to

information and ideas that will help us create a

cleaner and more sustainable world.Samsung at Earth Day Texas 2014.

OBJECTIVE

FRIDAY MEETING &EVENT SPACE.

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WHO?

! Trade associations

! Professional societies

! Government agencies

! Non-profit organizations

! Academic institutions

! Businesses

! Chambers of commerce

EDTx is looking for organizations with leaders that

will take the initiative to host an event or meeting

during the Eco-Conference.

Suggested types of organizations include:

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! Membership meetings

! Board meetings

! Trade conferences

! Lectures

! Seminars

! Continuing education

! Fundraisers

! Luncheons

! Banquets

! Cinematic premieres*

WHAT?

There are a number of event or meeting formats that can be used to further your organization’s

mission during EDTx’s Eco-Conference.

Suggested event and meeting types include:

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* Racing Extinction , a film by Academy Award winning director Louie Psihoyos will show at EDTx 2015.


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EDTx’s Eco-Conference will not only expose its attendees to many of today’s current environmental

challenges, it will also showcase ideas, innovations, strategies, and solutions that can help individuals and

organizations make more sustainable choices.

WHY?

INFORMATION. IDEAS. SOLUTIONS.

It is our belief that by providingan annual forum for leaders in

conservation, business,government, and academia todiscuss today’s challenges andsolutions, we can facilitate thepromotion of sustainable

decision making in many of ourcountry’s largest organizations.

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The Eco-Conference will be held on Friday, April 24, 2015 from 10:00 a.m to 6:00 p.m. (Banquets can be

scheduled during morning and evening hours).

EDTx will determine suitable locations for your organization’s event or meeting by completing a needs

assessment. Needs assessments will cover event or meeting format, time, estimated attendance and any

special needs.

Potential venues for meetings and events at Fair Park currently include:

! Women’s Museum

! Centennial Hall

! Automobile Building

! Music Hall

! Hall of State

! The Magnolia

! Old Mill Inn

! Esplanade

! Tower Building

! Grande Place

! Additional Locations

WHERE?

ESPLANADE ATFAIR PARK

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HOW

In order to ensure that any meeting or event that you host during the Eco-Conference is well-organized

and runs smoothly, EDTx will pair your organization with one of its staff event planners who have expert

knowledge of Fair Park.

EDTx staff members have decades of trade-show and event planning experience and will ensure that you

have access to the information, expertise, and third-party contractors (e.g., catering, furniture, tables,

signs, chairs, audio, video, floral, etc.) necessary to create the experience you are looking to deliver to

your attendees.

At it’s own discretion, EDTx may elect to provide the following services to organizations with events that

are compatible with the objectives of its Eco-Conference:

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! Dedicated event planner to answer venuequestions, help determine needs, andintroduce third-party contractors that will beon hand to provide event services.

! Maps and written instructions for yourattendees that cover directions and parking.

! Event space with electricity.

! Water and coffee stations.

! Inclusion of your event or meeting on Eco- Conference directional signage.

! Security and janitorial services.

! Select furnishing packages for non-profit,academic, and government organizations.


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HOW

Please review the following checklist that covers hosting a meeting or event at the Eco-Conference

and reach out to your contact at EDTx to discuss opportunities:

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1. Work with your organization’s leadership to create a one pagesummary of your proposed meeting or event that describes itspurpose, estimated number of attendees, and preliminary scheduleof needs (e.g., tables, chairs, microphone, etc.)

2. Collaborate with your dedicated EDTx staff member to find alocation at the Eco-Conference that is suited to your event ormeeting.

3. If applicable, work with your dedicated EDTx staff member to quoteand reserve services that EDTx does not provide (e.g., catering andaudio / video equipment).

4. Market your event or meeting to your organization’s attendees and

register interested parties.

5. Forward your attendees a copy of your organization’s attendeeinformation sheet (template to be provided by EDTx).

6. Host your event or meeting and enjoy exploring the Eco-Expo andEco-Conference with your guests!


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HISTORICAL EVENT INFORMATION

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Eco-Expo Sales

Austin Fogerty

[email protected]

214-310-1201

Tim Taylor

[email protected]

214-310-1203

Steven Shaw

[email protected]

214-310-1206

[email protected]

214-310-1200

Jeff Dye

[email protected]

214-865-6365

Ken Klaveness

[email protected]

214-865-6946

Paulette Jones

[email protected]

214-310-1205

Jerry Hess

[email protected]

214-310-1202

CONTACT

Programming

CEO CIO

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Robbie Armstrong

[email protected]

972-646-7036

Event Operations

Jillian Mock

[email protected]

214-865-6367

Communications

Courteney Stenberg

[email protected]

214-572-9436

Matt Myers

[email protected]

214-865-6841

earth day texas 2015 eco-conference

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