east flagler mosquito control district · seconded by bs, unanimous. 10. personnel matters • ray...

East flagler mosquito control district

Minutes of the regular Meeting

October 15, 2018 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.

Board of Commissioners: Julius Kwiatkowski (JK), Barbara Sgroi (BS), Dr. Florence Fruehan (FF) Director: Mark Positano (MP), Board Attorney: Noah McKinnon (NM), Part-time Chief Financial Officer: Steve Barnier (SB).

A three (3) minute public comment period may be provided at the end of the meeting

1. Open Meeting (10:30 AM).

2. Approve Minutes from regular Board meeting September 24, 2018. (Attachment 2)

Action: BS moved to approve the minutes of September 24, 2018 Regular Board Meeting. Seconded

by FF, unanimous.

3. Approve Minutes from Final Budget Hearing September 24, 2018. (Attachment 3)

Action: BS moved to approve the minutes of September 24, 2018 Final Budget Hearing. Seconded by

FF, unanimous.

4. Approve Payables (Attachment 4 Check Register)

Check Date Check # 28-Sep-18 18706-18716 28-Sep-18 18717 VOID-SOFTWARE ISSUE 28-Sep-18 18718 28-Sep-18 18719 VOID-SOFTWARE ISSUE 28-Sep-18 18720 28-Sep-18 18721 VOID-SOFTWARE ISSUE

Action: FF moved to approve payables. Seconded by BS, unanimous.

5. Financial Report (Attachments: 5A Financial Summary, 5B Fund Balance Summary)

• September 2018

a) Monthly: Revenue: $13,707; Expenditures: $152,828

b) Year to Date: Revenue: $2,085,238 Expenditures: $1,633,045

c) Reserved Fund Balance: $451,211

d) Unreserved Fund Balance: $543,170 (Unaudited)

e) Inventory-Chemicals

Beginning Balance $ 141,731

+ Chemical Purchases 52,185

- Chemical Use (48,010)

Ending Balance $ 145,906

f) Percentage of budget spent to date: 73.77%

g) Percentage of fiscal year that has passed: 100.0%

h) PNC local checking $31,368.92

1. 9/10/18 Deposit - $2,622.32 (FCBOCC Refund for Water, Sewer, Fuel)

2. 9/14/18 Deposit - $2,312.00 (FCBOCC for Spraying Daytona North)

3. 9/25/18 Deposit - $1,620.00 (Refund United Health)

4. 9/17/18 Deposit – $4,948.75 (Sale of Kubota)

i) PNC payroll checking $889.67

j) SBA local $865,203.28

o Interest earned $2,168.31 (2.97%)

k) Transfers:

1. 9/10/18 PNC local to PNC payroll $15,997.61 – Payroll

2. 9/13/18 PNC local to PNC payroll $4,936.25 – UHC ACH Payment

3. 9/24/18 PNC local to PNC Payroll $15,866.28 - Payroll

4. 9/28/18 PNC local to PNC payroll $929.60 – Payroll

FF enquired about the feasibility of purchasing additional ULV Adulticide trucks and equipment to replace equipment currently beyond its serviceable life expectancy. MP stated that expenditures could be accelerated since sufficient carryforward funds exist from 17/18 fiscal year. Action: FF moved to approve Financials. Seconded by BS, unanimous.

6. Accounting software change to QuickBooks Update o No Action Required

7. State Audit Update

• We last heard from The Auditor General’s office on 9/17/2018 when they confirmed they had

all requested documents.

• We assume they are working on writing the report now.

• Considerable time and effort will be required to respond to the report and implement any

suggested changes.

• A follow-up audit will be conducted 18 months after the initial audit is completed to assess our

progress.

• Much of the requested documents and line of questioning pertained to the process of building

construction, and we do not regularly construct buildings, this area will not be critical for us to

address in that time frame.

No action required.

8. Annual Audit Process Update

• Julianne has been by to conduct her independent inventory No action required

9. Surplus Equipment (Attachment 9 – 2019 Fleet Composition)

• The five vehicles listed are more than fifteen years old and are overdue to be surplused: 586, 587, 608, 665, 681.

• Request authorization to surplus and auction. Action: FF moved to approve surplus of listed vehicles. Seconded by BS, unanimous.

10. Personnel Matters

• Ray Vega, Surveillance Technician, obtained his public health pest control license. Per our personnel policy he is entitled to a $1 per hour pay increase. His current rate of pay is $15.00 per hour.

Action: FF moved to approve employee pay increase per our personnel policy. Seconded by BS, unanimous.

11. Next Regular Meeting: November 19, 2018.

12. Adjourn. Action: BS moved to adjourn. Seconded by FF, unanimous.

_________________________ ATTEST ____________________ Julius Kwiatkowski, Chairman Dr. Florence Fruehan, Treasurer _________________________ ___________________ Barbara Sgroi, Vice Chairperson Mark Positano, Director



November 19, 2018 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:30 AM). SB - Absent

2. Approve Minutes (Attachment 2)

Action: FF moved to approve the minutes of October 15, 2018. Seconded by B, unanimous

3. Approve Payables (Attachment 3 Check Register) Check Date Check # 10/11/2018 18723-18724 11/08/2018 18734-18745

Action: BS moved to approve payables. Seconded by FF, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Summary) ➢ October 2018


b) Year to Date: Revenue: $1,451; Expenditures: $129,680


d) Unreserved Fund Balance: $417,689



+ Chemical Purchases -






1. 10/19/18 Deposit - $1,362.64 (2017-2018 Ad Valorem Taxes)


j) SBA local $716,652.91


k) Transfers:

1. 10/2/18 SBA to PNC Local $150,000 – To Operating Account

2. 10/2/18 PNC local to PNC payroll $7,497.07 – BMO Card Payment




Action: BS moved to approve the financials. Seconded by FF, unanimous.

5. Discussion End of Year Cash to Fund Balance Reconciliation (Attachment 5 Cash to Fund Balance Reconciliation)

• Cash to Fund Balance Reconciliation as of 9/30/2018 shows Unreserved Cash Balance of

$378,922.

• $200,000 of this was estimated as part of the beginning Fund Balance in the current year

Budget, essentially keeping the contingency funds in place.

• As a result, we will have an additional ~$178,000 to add to the current year budget.

• Recommend, once audit is complete, designating:

o $100,000 Cash Reserves

o Remainder of funds to current year Capital Outlay

No action required.

6. Revised 2019 5-Year Capital Outlay Attachment 6)

• Budgeted $123,800 for current year Capital Outlay

• With additional funds, increase budget to $165,000 for current year Capital Outlay

• Any remaining funds can be used for smaller capital outlay purchases such as trailers, etc.

Action: DF moved to approve the revised Capital Outlay Plan. Seconded by BS, unanimous.

7. ATV Bid Award (Attachment 7)

• 2019 Yamaha Grizzly Lowest, Responsive, Responsible Bidder $ 10,791.63 Daytona Fun Machines

Action: BS moved to approve the purchase. Seconded by FF, unanimous.

8. Vehicle Purchase Approval (Attachment 8)

• 2019 F-150 on State Contract $ 35,994 from Coggins Ford of Jacksonville

• Price includes light bar and installation at dealership

Action: FF moved to approve the purchase. Seconded by BS, unanimous.

9. State Audit Update

• Exit Conference to be conducted on Tuesday 11/20

• We have 30 days to respond to the findings.

No action required.

10. Health Insurance Renewal (Attachments: 11A Medical Proposal, 11B All rates)

• Plan renewal increase is 15.89%

• Alternative Option 1 UHC plan is the closest to current cost. “Which you can quickly see that

the benefits are WAY off!”

• The Option 2 plan is the same plan design you currently have but a NON Grandfathered plan

and is considered the new affordable care act plan. Cost is 44% higher.

• Last year our rate declined 33%, so a more normal increase this year is not surprising.

• Recommend renewing current plan.

Action: BS moved to approve renewal. Seconded by BS, unanimous.

11. Other Business

12. Next Meeting: December 17, 2018 at 10:30 AM

13. Adjourn.

Action: BS moved to adjourn. Seconded by FF, unanimous.




December 17, 2018 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:35 AM) FF- arrived late

2. State Audit Update by JK JK read the following statement at the Palm Coast City Council Meeting:

Good Evening, my name is Jules Kwiatkowski. I am a commissioner and Chairman of the East Flagler Mosquito

Control District. I have held this position for the last 10 years.

In March of 2017 some citizens of the District requested that the Florida Auditor General audit our books because

of bad news publicity. This was done with about 100 documents and many conversations. The panel did audit the books

and stated that there was no monetary discrepancy to be found in the budget. They did find some minor items that were

brought to the Boards attention.

When a “Change Order” on a construction project is to be made the job should be sent out for bids. The Board

thought that this would delay the construction so the construction company, F&G, was given the ok.

F&G stated that the District should pay for damage to materials as a result of Hurricane Matthew. This request was

denied by the Board however; the bill was paid.

The contract was signed with a rubber stamp and not a signature.

Before Councilman Howell was elected, he sent an e-mail to Flagler Live asking for an audit. I hope this settles his

curiosity.

All this information is available for a public records request.

FF- Expressed his concern about addressing the audit report until it was finalized, if at all. MP- Stated that The Chair had acted as the District Spokesperson on issues in the past and recommended releasing a written statement to the media after we has responded to the Auditor general s office but before the report was made public as there is certainly going to be media interest.


Action: BS moved to approve the minutes of November 19, 2018. Seconded by JK, unanimous.

4. Approve Payables

Action: BS moved to approve the payables. Seconded by JK, unanimous.

5. Financial Report (Attachments: 5A Financial Summary, 5B Fund Balance Summary)

➢ November 2018


b) Year to Date: Revenue: $3,647; Expenditures: $276,916








Inventory 11/30/18 is $102,451.88 higher than 11/30/17




1. 11/2/18 Deposit - $7,740.69 (2017-2018 Tax Collector Commission Refund)

2. 11/07/2018 Deposit –$218.75 (Verizon Refund Credit from closed account)

3. 11/7/18 Deposit - $80.67 (Tax Collector Interest)

4. 11/14/2018 Deposit- $1,449 (PGIT – Worker’s Comp Final Audit Refund)

5. 11/16/18 Deposit - $934.25 (Sale of 1994 Ranger)


j) SBA local $517,833.92


Total Cash 11/30/18 is $131,099 Higher than 11/30/17

k) Transfers:







Local Account

Check Date Check #

16-Nov-18 18746-18753

16-Nov-18 18754-18758

1-Dec-18 18759-18760

4-Dec-18 18761-18768

Action: BS moved to approve the financials. Seconded by FF, unanimous.

6. Surplus Item(s) Approval

• Request permission to surplus out-board motor for Boston Whaler, property id #491,

purchased 5/5/1988

Action: BS moved to surplus the item. Seconded by JK, unanimous.

7. Personnel, Purchasing, and Capital Asset Policy Changes (Attachments: 7A Summary of Changes to Compensation Section of Employee Handbook, 7B Purchasing Policy, 7C Capital Asset Policy)

• Most of our policies would benefit from being more complete with specific details to eliminate

any gray areas.

• Personnel Policy Compensation Section edits are mostly borrowed from Anastasia Mosquito

Control.

• Purchase Policy and Capital Asset Policy are based on the City of Palm Coast’s policies with the

exception of E-pay procedures which was borrowed from Anastasia as well.

Action: FF moved to table the policies to allow more time to review, Seconded by BS, unanimous.

8. Vision and Dental Coverage Discussion (Attachment 8)

• Currently, The District does not offer Dental or Vision Coverage for its employees.

• The total price to cover all full-time employees for a year is estimated to be $5,000. • Cost Benefit Analysis: (Adopted from the National Federation of Independent Businesses Website)

o Offering additional coverages will aid in recruitment of qualified employees. Potential candidates will view the additional benefits as a sign the organization is concerned about its employees.

o This additional insurance, while reasonably priced, will be of benefit to the employees’ finances by reducing their out of pocket expenses for routine and major expenses.

o Reduce or eliminate potential sick days due to dental or vision issues from a lack of or prompt seeking of treatment not covered by Health insurance.

Action: FF moved to proceed with collecting bids for additional coverage. Seconded by BS, unanimous.

9. Other Business

10. Next Meeting: Tuesday, January 22, 2019

11. at 10:30 AM

12. Adjourn.

Action: FF made a motion to adjourn at 11:35. Seconded by BS, unanimous.

_________________________ ATTEST ____________________ Julius Kwiatkowski, Chairman Dr. Florence Fruehan, Treasurer _________________________ ___________________

Barbara Sgroi, Vice Chairperson Mark Positano, Director



January 22, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.





• Approve minutes from Regular Board Meeting December 17, 2018.

Action: BS moved to approve the minutes of December 17, 2018. Seconded by FF, unanimous.


Local Account

Check Date Check #

14-Dec-18 18769-18789

17-Dec-18 18790-18792

Action: BS moved to approve payables. Seconded by FF, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Summary) ➢ December 2018

a) Monthly: Revenue: $1,450,399; Expenditures: $129,253

b) Year to Date: Revenue: $1,454,046; Expenditures: $406,169


d) Unreserved Fund Balance: $1,534,407




- Chemical Use (326)


Inventory 12/31/18 is $102,126 higher than 12/31/17



h) PNC local checking $1,326,646.53

1. 12/3/18 Deposit - $422,595.82 (2018-2019 Ad Valorem Taxes)

2. 12/13/18 Deposit - $1,019,998.82 (2018-2019 AD Valorem Taxes)

3. 12/20/18 Deposit - $23.41 (Staples Refund)

4. 12/28/18 Deposit - $2,192.25 (Sale of F-250)


j) SBA local $518,961.90



k) Transfers:





Action: FF moved to approve the financials. Seconded by BS, unanimous.

5. Budget Amendment Resolution (Attachments: 5A Resolution 2019-01, 5B Budget Amendment 19-01)

• Carry-Forward Funds are distributed to Reserve Cash, Reserve Sick and Annual Leave, Current-

Year Capital Outlay, Travel, and Training.

Action: BS moved to approve the budget amendment resolution. Seconded by FF, unanimous.

6. Vision and Dental Coverage (Attachments: 6A Dental Benefits Summary, 6B Vision Benefits Summary)

• Total Cost for 10 Full-time employees for an entire year is $3,716.40

• Dental Plan $25.96 per month for each employee

• Vision Plan $5.01 per month for each employee

• Employees will be able to add eligible family members by making contributions from their pay-check tax-free.

• Providing these coverages is a significant incentive for employees, promotes employee wellness, improves morale, and is available at a very low cost.

Action: FF moved to approve the vision and dental coverages. Seconded by BS, unanimous.

7. Purchasing and Capital Outlay Policies (Attachments: 7A Purchasing Policy, 7B Capital Asset Policy)

• Most of our policies would benefit from being more complete with specific details to eliminate

any gray areas.

• Purchase Policy and Capital Asset Policy are based on the City of Palm Coast’s policies with the

exception of E-pay procedures which was borrowed from Anastasia Mosquito Control.

• Additional sections were added for services provide to the Board (Attorney, CFO) and selection

of independent auditor per statue.

• The Capital Outlay Policy provides for procedures to be followed from acquisition to disposal

of Capitalized items.

Action: FF moved to approve the purchasing and capital outlay policies. Seconded by BS, unanimous.

8. Personnel Policy Changes (Attachment 8 Summary of Personnel Policy Changes)

• Personnel Policy Compensation Section edits are mostly borrowed from Anastasia Mosquito

Control.

• Additional detail was added to the Fair Labor Standards Act explaining how compensatory time

works in lieu of overtime pay.

• Procedures for computation and accrual of sick and annual leave were expanded.

• Allowance for the previous service in FRS to be counted towards annual leave calculation was

added. This is a good incentive for hiring experienced workers as they do not have to start

from scratch at a new agency.

• Administrative leave sections were added. In consideration of easing potential hardships for

employees when a death in the family or serving the community by performing jury duty

would keep employees from earning pay.

• Compulsory leave section was added. Much of the work we do is physically demanding and it

may be necessary to temporarily remove from duty an employee who cannot or should not be

performing such work.

• Cash in lieu of benefits was amended to remove annual pay-out option.

• Recap. Annual Leave remains capped at 240 hours so calculation for compensated absences

would remain the same. Comp time is only paid out when an employee leaves.

Action: FF moved to approve the revisions to the personnel policy. Seconded by BS, unanimous.

9. State Audit Update MP stated that there were thirteen findings and recommendations in the preliminary and tentative findings report that can be divided into seven lessons learned from construction of the new facility, five opportunities for improvement in budget and finance policy and one done deal- fraud policy already adopted and implemented.

10. Other Business

None

11. Next Meeting: Tuesday February 19, 2019 at 10:30 AM

12. Adjourn.

Action: BS moved to adjourn at 11:10 am. Seconded by FF, unanimous.




February 19, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:35 AM). FF-Absent

2. Approve Minutes from regular Board meeting January 22, 2019. (Attachment 2)

Action: BS moved to approve the minutes. Seconded by JK, unanimous.

3. Approve Payables (Attachment 3: Check Register)

Check Date Check #

18-Jan-19 18793-18812

22-Jan-19 18813-18814

30-Jan-19 18815-18816 Action: BS moved to approve the payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Summary) ➢ January 2019













h) PNC local checking $1,373,983.10

1. 1/2/19 Deposit - $2,189.60 (FCBOCC Spraying Invoice)

2. 1/2/19 Deposit - $953.82 (MLR Rebate)

3. 1/15/19 Deposit - $196,636.42 (2018-2019 Ad Valorem Taxes & FCBOCC Invoice)

i) PNC payroll checking $30,899.76

j) SBA local $520,240.76


Total Cash 1/31/19 is $221,272.12 Higher than 1/31/18

k) Transfers:



3. 1/14/19 PNC local to PNC payroll $30,000.00 – Est. Min Balance in P/R Acct




Action: BS moved to approve the financials. Seconded by JK, unanimous.

5. CDC Grant Funding

Grant funds in the amount of $110,000 have been awarded to the District with the following caveats:

• Money is available as reimbursement, so we must front the costs and then request reimbursement.

• We must expend the funds by the end of June this year.

• Currently, we have already been reimbursed close to $20,000 for previously purchased CO2 tanks for surveillance and ATV.

• The plan for the remaining funds is to apply for reimbursement for capital items and pesticide already planned for purchase this year

• This will allow for more flexibility in this year’s capital outlay purchases and in planning future capital outlays.

Information only

6. Approve Purchase of Two Truck-Mounted ULV Fog Units (Attachment 6: Sole Source Bid)

• Adapco “Monitor 5” ULV fog units are to be added to the two 2019 F-150s for spray fleet

• Two units total cost $31,910 Action: BS moved to approve purchase of ULV Units. Seconded by JK, unanimous.

7. Other Business

8. Next Meeting: March 18, 2019.

9. Adjourn. Action: BS moved to adjourn. Seconded by JK, unanimous.

East Flagler mosquito control district


March 18, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:00 AM). FF-Absent

2. Approve Minutes from the Regular Board Meeting February 19, 2019. (Attachment 2)

Action: BS moved to approve the minutes of February 19, 2019. Seconded by JK, unanimous.


Check Date Check #

16-Feb-19 18817-18826

16-Feb-19 18827-18828 VOID MISPRINT

16-Feb-19 18829-18830 Action: BS moved to approve the payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Summary) ➢ February 2019


b) Year to Date: Revenue: $1,672,717; Expenditures: $1,000,861












1. 2/8/19 Deposit - $19,642.08 (Dept of Health Grant Reimbursement)

2. 2/8/19 Deposit - $481.00 (Sold Garmin GTX327)


j) SBA local $1,522,907.09



k) Transfers:


2. 2/6/19 PNC local to SBA Savings $1,000,000.00 – Transfer to Savings via PNC PR


4. 2/22/19 PNC local to PNC Payroll $574.20 - Payroll



5. Annual Financial Audit Report by Lombardo, Spradley and Klein CPAs

• Presented by Julianne Klein CPA

• Unmodified opinion.

• Financial statements present fairly in all material respects.

Action: BS moved to approve the Annual Financial Report. Seconded by JK, unanimous

6. Approve Pesticide Bid sheet MP stated- Natular is the main larvicide used in the salt marsh Dibrom is the main adulticide used to

treat aerially. Both are sole source items. Cocoa Bear is a more ecofriendly pupacide that contains 90%

coconut oil and is a preferred soul source product compared to the cheaper mineral oil pupacides. Bti

and permethrin formulations are the lowest bidders.

Action: BS moved to approve the Pesticide Bid Sheet. Seconded by JK, unanimous.

7. Other Business MP provided updates:

• Nicole will be presenting at the library in Bunnell and Palm Coast during June for Mosquito

Control Awareness Month by reading the “ABC’s of Bites” during story time.

• Wi-Fi hardware has been installed in the conference room for the purpose of downloading

treatment information directly from the spray trucks. This is something the unit we purchased

last year and the two we have ordered this year are capable of doing.

• A news clip on Anastasia Mosquito Control’s recently purchased helicopter was shown.

8. Next Meeting: April 15, 2019 at 10 AM

9. Adjourn.

Action: BS moved to adjourn. Seconded by JK, unanimous.


Minutes of Regular board meeting

April 15, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:00 AM). FF - Absent

2. Approve Minutes (Attachment 2) Action: BS moved to approve the minutes of March 20, 2019. Seconded by JK, unanimous.


• Note: Check register now lists payments made by ACH.

Check Date Check #

18-Mar-19 18831-18845

1-Apr-19 18846-18853 Action: BS moved to approve payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Inventory Report)

➢ March 2019














1. 3/1/19 Deposit - $2,576.13 (GovDeals-Sale of F-150 & Trailer)

2. 3/7/19 Deposit - $62,569.76 (Ad-valorem Taxes)

3. 3/21/19 Deposit- $23,752.16 (Ad-valorem Taxes)


j) SBA local $1,526,340.38



k) Transfers:





5. Electronic Pay Procedure and Approval of Pre-Authorization Maximum Amounts (Attachments: 5A E-Bill List, 5B E-Bill Report for current month)

• In December of 2018 the Board adopted a new simplified purchasing policy based on the City

of Palm Coast’s policy.

• Additional provisions for paying bills electronically were adopted from Anastasia Mosquito

Control District.

• The focus is to eliminate checks for routine recurring costs for two purposes. First, eliminating

checks for routine payments is efficient. The second benefit is that the Board can focus on the

remaining checks that are not routine.

• Request approval of the E-Bill list vendors and maximums (Please review the Purchasing Policy

Update before voting).

Action: BS moved to approve the E-Bill list. Seconded by JK, unanimous.

6. Purchasing Policy Update

• In order to streamline payments to vendors with recurring monthly bills that cannot be paid by

ACH, request approval to pay remaining monthly service costs by P-Card with pre-approval of

set maximum amounts per vendor.

• Vendors that cannot be paid by ACH monthly:

o Waste Management, AT&T (internet), Verizon (Wireless), Crystal Water, QuickBooks

(Payroll)

• Request the following statement to be added to the Purchasing Policy to allow for P-card

payments:

o “For recurring costs that are incurred on a monthly basis pre-approval of a list of

vendors to be paid by P-card monthly with a Board approved maximum amount can be

kept as part of the e-bill list.”

Action: BS moved to approve the additional language to the purchasing policy. Seconded by JK,

unanimous.

7. Update on Seasonal Staffing

• Randy Lott, who has been an inspector with the District for more than twenty years, has

elected to post-pone retirement so we did not need to hire an additional full-time inspector at

this time.

• Brian Mason was hired as a full-time seasonal inspector and has progressed to the point he is

conducting surveillance on his own on a few routes and will receive further training

throughout the season.

• Two spray technicians have also returned to work with us this season.

• We would like to hire another spray technician if a qualified candidate can be found but we

can function well enough with the staff we already have on board.

8. Other Business

• Surveillance flight invitations:

o Commissioner Ernie Sund of the Town of Beverly Beach accompanied us on a

surveillance flight on March 22.

o Still waiting on Bunnell, Flagler Beach and Palm Coast

o When done we will invite all County Commissioners

• Public Outreach for Mosquito Awareness Month in June:

o Nicole has arranged for book readings at the Bunnell and Palm Cost Libraries of kid

appropriate Mosquito literature.

o Nicole and Kevin will also spend a day at the County-run Summer camp to do

educational outreach, we will be showing off the helicopter and bringing microscopes.

• We will be meeting with EOC staff on Friday the 26th to discuss Emergency Mosquito

Response. Since the County Administrator and EOC Manager are new since the last event we

want go over the process with them. Essentially the County requests assistance from the State

and Federal Government based on our surveillance data and then we liaison with State

officials and private contractors to coordinate the spray missions.

9. Next Meeting: May 20, 2019 at 10 AM

10. Adjourn.

BS made the motion to adjourn at 10:20 am. Seconded by JK, unanimous.




May 20, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (10:00 AM). FF – Absent


Action: BS moved to approve the minutes of April 15, 2019. Seconded by JK, unanimous.

3. Approve Payables (Attachments: 3A Check Register, 3B E-Bills) Check Date Check #

12-Apr-19 18854-18861

26-Apr-19 18862-18864

Action: BS moved to approve the payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Pesticide Report) ➢ April 2019














1. 4/2/19 Deposit - $1,655.75 (GovDeals-Sale of 3 Utility Trailers)



j) SBA local $1,529,618.90


Total Cash 4/30/19 is $75,994.02 Higher than 4/30/18

k) Transfers:



3. 4/22/19 PNC local to PNC Payroll $16,742.74 – Payroll


Action: BS moved to approve the financial report. Seconded by JK, unanimous.

5. Travel Policy Revisions (Attachment 5)

• Removes preamble, adds clarification, and updates reimbursement rate to State’s current

amount.

Action: BS moved to approve the revisions to the travel policy. Seconded by JK, unanimous.

6. Neighboring Mosquito Control Program Updates

• Anastasia MCD Director Rui de Xue – fog truck missions underway

• Volusia County Mosquito Control Division Director Sue Bartlett – working on replacing second

aircraft, currently using contracted pilot until they can hire replacements.

• Invited both programs to visit us for overview of pesticide loading procedures as there has

been a lot of turnover in Volusia and Anastasia is new to aerial.

Informational

7. Public Event List for Mosquito Control Awareness Week June 23 – 29

• June 18 – School Board Meeting Presentation

• June 24 – Mosquito Awareness – Flagler County Community Education Summer Camp 0930 -

1130 - Grades 4-6 (Includes Helicopter at Belle Terre Park, School Board Chairperson Janet

McDonald to fly)

• June 25- Story Time- Palm Coast Library 0930 – Preschool

• June 25 – Mosquito Awareness – Palm Coast Library 1100- grades 1-3

• June 26 at 5:45.P.M. for the Neighborhood Watch

• June 27 – Story Time- Bunnell Library 0930- Preschool

Informational

8. Helicopter Maintenance

• Paul Collins owner/operator of Collins Aviation is in the process of retiring so we will need to

find another service provider for helicopter maintenance.

• We will advertise a request for proposals for the services we need

• Costs may be significantly higher than what we are paying now

• Additionally, the helicopter was purchased in 2005 and will require more costly maintenance

in the future.

Di

scussion:

MP stated that due to the helicopters age and additional cost of maintenance to include replacement in

the long-term capital outlay plan in years to come. Decision will come down to paying high

maintenance costs or replacement cost.

NM stated there comes a time when you’ll be spending more money on maintenance on this unit than

it’s really worth.

MP added the point that as the District expands, more work will be required of the helicopter and a

larger helicopter would facilitate serving a larger area.

JK asked if the facilities were adequate for a larger helicopter.

MP replied, yes the facilities are adequate but the treatment equipment may not be transferrable to a

different make and model helicopter.

NM suggested that the Board could begin planning to build up the capital outlay reserves specifically

for this purchase.

9. Other Business

• Commissioner Marshall Shupe of Flagler Beach City Commission flew with us on

Thursday May 9

• Commissioner Donnie Nobles of Bunnell City Commission is scheduled to fly with us on

Monday May 20

Informational

10. Next Meeting: June 17, 2019 at 10 AM

11. Adjourn.

Action: BS made the motion to adjourn at 10:20 am. Seconded by JK, unanimous.




June 17, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.





Action: BS moved to approve the minutes of May 20, 2019. Seconded by JK, unanimous

3. Approve Payables (Attachments: 3A Check Register, 3B E-Bills list) Local Account

Check Date Check #

15-May-19 18865-18873

Payroll Account

Check Date Check #

10-May-19 3765-3774

24-May-19 3775-3786

31-May-19 3787-3788

7-Jun-19 3789-3798

Action: BS moved to approve the payables. Seconded by JK, unanimous

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Pesticide Report) ➢ May 2019















2. 5/17/19 Deposit - $101.75 (GovDeals-Sale of Truck Tank)


4. 5/30/19 Deposit - $80,357.88 (Zika Grant)


j) SBA local $1,532,972.41



k) Transfers:




4. 5/29/19 PNC local to PNC Payroll $585.20 – Payroll

Action: BS moved to approve the Financial Report. Seconded by JK, unanimous

5. Annual Audit Discussion (Attachment 5 Auditor Selection Procedures)

• Per Section 218.391(8), Florida Statutes we can renew the contract with Lombardo, Spradley

and Klein, CPAs without the use of the auditor selection procedures.

• The District has utilized the same firm since 1989 without issue.

• The process is lengthy to select an alternate firm. The first step would be to form an audit

selection committee.

Action: BS moved to approve the retaining Lombardo, Spradley, and Klein, C.P.A.s for auditing services.

Seconded by JK, unanimous

6. Budget Amendment 2019-02 (Attachments: 6A Resolution 2019-02, 6B Budget Amendment 19-02)

• Reimbursement for Zika Grant in the amount of $99,999.96 received

• Additional funds from increased interest earnings on SBA account and higher than expected

sale values of disposed equipment also incorporated into budget amendment

• We will attempt to purchase treatment drone this fiscal year with increased current year

capital outlay funds as early as next the next regular Board meeting.

• Request approval for budget resolution and amendment.

Action: BS moved to approve Resolution 2019-02 and Budget Amendment 19-02. Seconded by JK,

unanimous.

7. Budget Planning Discussion (Attachments: 7ATaxable Value estimate, 7B TV Summary, 7C Draft Annual Budget with rollback rate, 7D Capital Outlay Plan, 7E Fleet composition, 7F Helo Maintenance Outlook, 7G Maintenance estimates)

• Taxable Value Estimate $8.6 Billion, a 6.46% increase from last year

• Even with a 3% increase in ad valorem the millage rate would reduce 3.25%

• Staff have identified 3 priorities for the budget: o Replace vacant positions o Purchase Vehicles o Plan for additional maintenance costs to helicopter

• This coming fiscal year we would like to get back to 5 inspectors, previously had 6

• By 2025 all vehicles will be less than ten years old if we continue to buy three vehicles per year

• Planned maintenance on the helicopter over a three-year period is estimated at $117,700

• A 3% tax increase for this purpose would yield approximately $60,000 a year and this would ensure we have the finances to fund maintenance. Information only. No action required.

8. Budget Policy Discussion: Finding #12 of the State Auditor General’s report (Attachments: 8A GFOA Fund Balance Guidelines, 8B Proposed language for budget policy)

• Finding #12 states, “The Board should adopt policies and procedures for establishing and monitoring the General Fund minimum unrestricted fund balances and replenishing the fund balance should a shortfall occur.”

• The fund balance policy should define conditions warranting its use, and if a fund balance falls

below the government’s policy level, a solid plan to replenish it. In that context, the fund

balance policy should:

o Define the time period within which and contingencies for which fund balances will be used;

o Describe how the government’s expenditure and/or revenue levels will be adjusted to match any new economic realities that are behind the use of fund balance as a financing bridge;

o Describe the time period over which the components of fund balance will be replenished and the means by which they will be replenished.

• Based on information since the beginning of the 17-18 fiscal year, the minimum fund balance

as suggested in the proposed policy language is $457,991 based upon the two highest months

of expenditures.

•

• While setting a minimum fund balance is an important control the Board should have in place,

the issue previously was an overstated beginning fund balance that was not corrected in a

timely manner. A conservative beginning fund balance is now used and will be detailed

elsewhere in the budget policy.

Information only. No action required

9. EOC Update and partnering with Flagler County Fire Rescue

• EOC staff met with District Staff on May 10 to discuss Emergency Mosquito Control and the role the District can play in Community Emergency Response.

• Signing the SMAA was discussed so that the County and other community partners can easily request assistance from the District.

• In the past the District assisted the County with wildfire suppression utilizing the District’s helicopter

• Fire rescue has already reached out to us and done some training with our pilot.

• Any work done by the District for any State partner is reimbursable.

• We are under no obligation to assist.

• This is an opportunity to play a larger role in community safety as well as provide efficient use of equipment to the taxpayers

• One caveat is the insurance requirement for the specific use. We’re looking into how the additional role would affect the insurance rates.

Revenue Expenditures

May-19 190,936 139,115

Apr-19 93,728 145,214

Mar-19 92,331$ 100,710$

Feb-19 22,789$ 139,239$

Jan-19 195,882$ 126,448$

Dec-18 $1,450,399 $129,253

Nov-18 2,196$ 146,037$

Oct-18 1,451$ 129,680$

Sep-18 13,707$ 152,828$

Aug-18 6,989$ 159,962$

July-18 29,109$ 140,508$

June-18 11,828$ 105,459$

May-18 32,911$ 250,333$

April-18 126,129$ 120,985$

March-18 -$ 77,808$

February-18 52,337$ 86,477$

January-18 203,539$ 88,980$

December-17 1,078,405$ 207,658$

November-17 214,652$ 98,661$

October-17 -$ 93,761$

AVG 131,956$

395,867$

457,991$ 2 Highest Months

3 AVG Months

Information only. No action required

10. Participation in the Statewide Mutual Aid Agreement (SMAA) (Attachments: 10A SMAA Agreement, 10B Resolution 19-03, 10C Information Sheet, 10D County Consent Agenda)

• The SMAA is a single statewide agreement that applies to all counties, municipalities, and special districts in Florida.

• It allows for the provision and reception of Mutual Aid, in emergencies and disasters.

• Request approval of Resolution 2019-03.

Action: BS moved to approve the SMAA agreement. Seconded by JK, unanimous

11. Public Event List for Mosquito Control Awareness Week June 23 – 29

Information only. No action required.

12. 2019 – 2020 Regular Board Meeting Schedule (Attachment 12)

Action: BS moved to approve the meeting schedule. Seconded by JK, unanimous

13. Other Business

MP stated he will meet with Jerry Cameron, County Administrator, next week. Press release for mosquito control awareness week will be released after the meeting. The Board was shown a video on a treatment drone. JK asked about name tags for the employees. MP stated we could look into ordering a machine to make photo id’s so we can make id’s on the spot for seasonal staff without having to wait for delivery. Information only. No action required

14. Next Meeting: July 15, 2019 at 10 AM

15. Adjourn.

BS made the motion to adjourn at 10:45 am. Seconded by JK, unanimous.

DATE TIME LOCATION MATERIAL AGES OPEN TO PUBLIC

6-24 9:30 AM Wadsworth Elementary Camp

Lifecycle, Ecology, Aviation

11-13 NO

6-25 9:30 AM Palm Coast Library ABCs of Bites Preschool YES

6-25 11:00 AM

Palm Coast Library Lifecycle, Ecology 6-12 YES

6-26 6:00 PM Palm Coast Library (neighborhood watch)

Lifecycle, Surveillance & Control

Adult YES

6-27 9:00 AM Bunnell Library ABCs of Bites Preschool YES



July 15, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.





Action: BS moved to approve the minutes of June 17, 2019. Seconded by JK, unanimous.

3. Approve Payables (Attachments: 3A Check Register, 3B E-Bills list)

Check Date Check #

14-Jun-19 18874-18886

17-Jun-19 18887

27-Jun-19 18888-18891

Action: BS moved to approve payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Pesticide Report) ➢ June 2019

a) Monthly: Revenue: $43,372.66; Expenditures: $133,568.48
















j) SBA local $1,536,186.17



k) Transfers:






5. Recap of Mosquito Control Awareness Week JK requested that a drawing contest be done next year at the library.

Information Only. No Action Required.

6. Drone Purchase (Attachments: 6A Invoice, 6B Specifications Sheet)

• Applications of larvicide are done using the helicopter for larger areas and by ground using

spreaders and backpack blowers.

• Sites close to homes and other obstructions can be difficult to treat with the helicopter and

difficult to traverse on foot to treat by backpack.

• A drone is the ideal treatment tool in these scenarios.

• Leading Edge is the only supplier of an out of the box granular treatment drone capable of

carrying the weight needed for mosquito control applications and is therefore, sole source.

• The quote for the PV35 from Leading Edge includes all accessories needed to treat with

larvicide, as well as operational training and support in the FAA registration process.

Action: BS moved to approve the purchase. Seconded by FF, unanimous.

7. Budget Presentation (Attachments: 7A TRIM 0%, 7B TRIM 3%, 7C Budget 0%, 7D Budget 3%, 7E Past- Present-Proposed Year’s Budget Comparison)

• This Year (Tax Value $8,077,913,741/1000*millage rate 0.2518*.96 Collection Rate)= $1,952,665

• Rollback (Tax Value $8,745,091,920/1000*millage rate 0.2386*.96 Collection Rate)= $2,003,115

• 3% above (Tax Value $8,745,091,920/1000*millage rate 0.2457*.96 Collection Rate)= $2,062,722

• Additional funds from 3% increase above rollback rate would be kept in reserve until needed

for projected increased maintenance costs on 2005 Bell Helicopter and other long-term capital

needs.

• Taxable Value in the District increased by almost $700 million

• The millage rate with 3% increase above rollback rate would still decrease 2.5% because of the

added Taxable Value

• Need approval for millage rate to be advertised on the TRIM Notice and for tentative budget

meeting date to be held on September 16 at 5:01 PM after our regular meeting.

Action: BS moved to approve the advertisement of the tax rate and meeting. Seconded by JK, unanimous.

8. Budget Policy (Attachments: 8A Proposed District Budget Policy, 8B GFOA Budget Recommendations, 8C Flagler County Budget Policy, 8D City of Sarasota Policies)

• The State Auditor General’s report recommended developing a District budget policy.

• Recommendations from the Government Finance Officers Association were incorporated.

• Like all policies approved by the Board, the policy is intended to be a set of instructions, in this

case the preparation and monitoring of the budget.

• This allows the Board to know what to expect and for staff to meet those expectations.

Action: BS moved to approve the adoption of the policy. Seconded by JK, unanimous.

9. Other Business

• Met with County Administrator Jerry Cameron and Commissioner Joe Mullins on June 26 to

discuss providing services outside District in Daytona North. In the past we have provided

services when requested by the previous County Administrator per our fee arrangement.

Providing regular services in this area would be cost prohibitive as the total taxable value for

the area is $41 million and would therefore yield only $10,000 at our current millage rate. To

provide District services to this area would unfairly draw resources away from the Districts

current taxpayers.

• Commissioner Joe Mullins accompanied us on a routine surveillance flight on July 10.

Information Only. No Action Required.

10. Next Meeting: August 19, 2019 at 10 AM

11. Adjourn.

Action: BS made the motion to adjourn at 10:23 am. Seconded by JK, unanimous.




August 19, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.





Action: BS moved to approve the minutes of July 15, 2019. Seconded by JK, unanimous.

3. Approve Payables (Attachments: 3A Check Register, 3B E-Bills list) Check Date Check #

9-Jul-19 18892-18899

Action: BS moved to approve payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Pesticide Report) ➢ July 2019

a) Monthly: Revenue: $5,967; Expenditures: $226,077.46













1. NO DEPOSITS


j) SBA local $1,239,059.35



k) Transfers:




4. 7/29/19 PNC local to PNC Payroll $531.20 – Payroll



5. Budget Review (Attachment 5)

• Updated Budget comparison includes 3% above roll-back


6. Personnel Matters (Attachment 6) ➢ The job title “Inspector” has been a source of confusion among the public and potential job

applicants. It doesn’t represent the type of work that the position actually does, being both technical

and primarily in the field. We get many applicants when positions are advertised that have some sort

of background in quality control, investigations, or police work even though the job description does

not entail any of these attributes.

o Recommend replacing the job title of Inspector with that of Field Technician.

➢ Employee pay adjustments

• Cost of living adjustment based on consumer Price Index for Urban Wage Earners and Clerical

Workers (CPI-W) for 2019 is 2.8%.

• Two employee pay adjustments:

o Nicole Graves, office manager, currently $39,437. 5% increase is $41,408. Nicole has taken on

additional duties including service requests, public outreach, and liaison with the EOC.

o Robert Fisch, Inspector, currently $48,339. 5% increase is $50,775 and title Senior Field

Technician. Rob’s experience in the field is invaluable and his long service (1990) to the District

has been exceptional.

• Brian Mason, Full-time seasonal Inspector, currently $13.10/hr. Hire as permanent Field Technician

at $14.58/hr beginning 8/26/2019.

Action: BS moved to approve the position title changes and pay increases. Seconded by JK, unanimous.

7. Other Business

Description 17/18 18/19 19/20

Personal Services 630,279.00$ 615,670.00$ 645,876.00$

• Anastasia issue - Our neighbors to the north, Anastasia mosquito control district, are new to

aerial operations having purchased their first helicopter last year. They have requested

assistance after their newly hired pilot quit after less than a season. Our pilot has ample

experience to assist them on getting their operations up to speed. He will be working with

them part-time on their payroll when he does not have obligations here.

• Because the District has a wealth of expertise, we should consider taking on more of a

leadership role in the mosquito control community, and the organizations that represent it,

the Florida Mosquito Control Association and Florida Association of Special Districts.

Retirements have created many new directors of mosquito control and more are to come.

Both Volusia and Anastasia will have retirements in the next few years, while we have already

successfully made this transition. I feel an obligation with my nearly decade of experience as

director to put an eye towards providing whatever assistance may be required. Taking an

active leadership role in these organizations will facilitate this.

• Drone update- parts have been ordered for treatment drone build. Kevin is working on

registering the surveillance drone.

• Maker space - because mosquito control must create much of its own equipment for our

specific purpose, our shop area is a vital part of our ability to carry out our mission. As we

continue to make improvements by adding equipment such as 3D printer, and air conditioning

the space to make it more usable we would like to incorporate this into part of our community

outreach by having students participate in these activities.


8. Next Meeting: September 16, 2019 at 4:30 PM, Tentative Budget Hearing 5:01 PM

9. Adjourn.




September 16, 2019 If any person decides to appeal any decision made by the District Board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open Meeting (4:30 PM).


Action: BS moved to approve the minutes of August 19, 2019. Seconded by JK, unanimous.

3. Approve Payables (Attachments: 3A Check Register, 3B E-Bills list)

Local Account

Check Date Check #

16-Aug-19 18900-18911

28-Aug-19 18912-18913

Payroll Account

Check Date Check #

16-Aug-19 3846-3856

30-Aug-19 3857-3870 Action: BS moved to approve payables. Seconded by JK, unanimous.

4. Financial Report (Attachments: 4A Financial Summary, 4B Fund Balance Report, 4C Pesticide Report) ➢ August 2019














1. Deposit 8/23/19 for $3,094.00 (Flagler County Board-DN Spray)


j) SBA local $1,241,533.39



k) Transfers:





5. Final Line-item Budget Approval (Attachments: 5A line-item Budget, 5B Previous FY Budget Comp.)

• Final Budget amount is $2,063,562 at 96% of Ad Valorem.

Action: BS moved to approve the line-item budget as presented. Seconded by JK, unanimous.

6. Capital Outlay Items FY 2019/2020 (Attachments: 6A Coggins Ford, 6B Heliwagon, 6C UTV Bid Sheet)

• Major Capital Outlay items for the coming fiscal year include three trucks, heliwagon, and UTV.

• Three trucks are on State Contract, Total Amount $102,694.20

• Heliwagon is a sole source product to safely move the helicopter in and out of the hangar and

take-off and land by eliminating the need for an external vehicle, $35,800

• Replacing one of the Kubota UTVs (2005) with Honda Pioneer Lowest Bidder is RC Hill Honda

of Deland $20,427.20

Action: BS moved to approve the capital outlay items. Seconded by JK, unanimous.

7. Final Budget Hearing Date

• Approve Final Budget Hearing Date September 26 at 5:01 PM

Action: BS moved to approve the Final Budget Hearing Date September 26 at 5:01 PM. Seconded by JK, unanimous.

8. Other Business

• The District participated in a helicopter fuel blivet demonstration on August 29 with Flagler

County Fire flight and local fueling contractor KALS at the airport. U.S. Congressman Waltz was

in attendance.


9. Next Meeting: Final Budget Hearing September 26, 2019 at 5:01 PM; Regular Board Meeting October 21, 2019 at 10:00AM,

10. Adjourn.

Action: BS moved to adjourn at 4:50 PM. Seconded by JK, unanimous.



Minutes of the Tentative Budget Hearing

September 16, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open meeting (5:01 pm). 2. Discuss the percentage increase in millage over the rolled-back rate needed to fund the budget.

• The increase is 2.97% from rolled-back .2387 to proposed .2458 per thousand.

• Increases Ad Valorem revenue to $2,149,544.

• Note we budget 96% of revenue for funding the budget $2,063,562. Information only. No action required.

3. Discuss the reasons Ad Valorem revenues are increasing:

• Staff have identified 3 priorities for the budget: ▪ Replace vacant positions ▪ Purchase Vehicles ▪ Plan for additional maintenance costs to helicopter

• This coming fiscal year we will return to 5 Full-time Field Technician positions. One Field Tech. position and the Operations Manager position will remain vacant.

• Ten vehicles are 16 years old or older at this time.


• A 3% tax increase for this purpose would yield approximately $60,000 a year and this would ensure we have the finances to fund maintenance on the helicopter.


4. Allow public comment and questions.

No comments.

5. Adopt millage rate of .2458 per thousand. Action: BS moved to approve the millage rate of .2458 per thousand. Seconded by JK, unanimous.

6. Execute Resolution 2019-4, adopting the tentative millage rate.

Action: BS moved to approve Resolution 2019-4. Seconded by JK, unanimous. 7. Adopt tentative budget of $2,063,562.

Action: BS moved to approve the tentative budget of $2,063,562. Seconded by JK, unanimous.

8. Execute Resolution 2019-5, adopting the tentative budget.

Action: BS moved to approve Resolution 2019-5. Seconded by JK, unanimous. 9. Adjourn.

Action: BS moved to adjourn at 5:16. Seconded by JK, unanimous. _________________________ ATTEST ____________________ Julius Kwiatkowski, Chairman Dr. Florence Fruehan, Treasurer _________________________ ___________________ Barbara Sgroi, Vice Chairperson Mark Positano, Director


Final Budget Hearing

September 26, 2019 If any person decides to appeal any decision made by the district board with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceeding is made, including the testimony and evidence upon which the appeal is to be based.



1. Open meeting (5:01 pm). 2. Discuss the percentage increase in millage over the rolled-back rate needed to fund the budget.

• The increase is 2.97% from rolled-back .2387 to proposed .2458 per thousand.

• Increases Ad Valorem revenue to $2,149,544.

• Note we budget 96% of revenue for funding the budget $2,063,562. Information only. No action required.

3. Discuss the reasons Ad Valorem revenues are increasing:

• Staff have identified 3 priorities for the budget: ▪ Replace vacant positions ▪ Purchase Vehicles ▪ Plan for additional maintenance costs to helicopter

• This coming fiscal year we will return to 5 Full-time Field Technician positions. One Field Tech. position and the Operations Manager position will remain vacant.

• Ten vehicles are 16 years old or older at this time.


• A 3% tax increase for this purpose would yield approximately $60,000 a year and this would ensure we have the finances to fund maintenance on the helicopter.


4. Allow public comment and questions.

No Comments.

5. Adopt millage rate of .2458 per thousand and authorize Chairman to sign Resolution 2019-6 after reading.

Action: BS moved to approve the millage rate of .2458 per thousand and Resolution 2019-6. Seconded by JK, unanimous.

6. Adopt Final budget of $2,063,562 and authorize Chairman to sign Resolution 2019-7 after reading.

Action: BS moved to approve the budget of $2,063,562 and Resolution 2019-7. Seconded by JK, unanimous.

7. Adjourn.

Action: BS moved to adjourn at 5:10. Seconded by JK, unanimous.


east flagler mosquito control district · seconded by bs, unanimous. 10. personnel matters • ray...

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