Eastern Elementary School

Student/Parent Handbook 2009-2010

3407 Newtown Pike

Georgetown, KY 40324 (502)863-0275

“International Inviting School” “Healthier/US Nutrition” Award Winner

Eastern Elementary School Student/Parent Handbook TABLE OF CONTENTS

Mission Statement/ Statement of Purpose 1 Welcome from the Principal 2 PTA Officers 3 Site-Based Council Members 3 Faculty and Staff 3 POLICIES AND PROCEDURES Important Times 4 Arrival and Departure 4-5 School Calendar 5 School Closing 5-6 After School Activities/Programs 6 Parent Pick-up or Bus Changes 6 Bus Routes/Drivers 6-7 Address Changes 7 Student Withdrawal 7 Attendance 7-10 Leaving During the School Day 10 Parents/Visitors/VIP 10 Volunteer Application Form 11-12 P.T.A. Membership 13 Birthday Recognition 13 Medication/Administration 13 Accident Reports 14 Telephone 14 New Students 14 Reporting System 14 Acceptable Use of Electronic Resources 14 Newsletters 14 Instructional Fees 15 Additional Students Fees 15 Returned Check Fee 15

EASTERN ELEMENTARY EDUCATIONAL

PROGRAMS Successful Completion of the Primary Program 15-16 State Assessment 16 Writing 16 Homework 16 Make-up Work 16 Extracurricular Activities 16 Academic Team 17 Gifted and Talented Program 17-19

STUDENT SERVICES Elkhorn Family Resource Center 19 Cafeteria 19-22 Yearbook 22 Honor Roll 22

STUDENT BEHAVIOR AND SAFETY

Student Responsibilities 22-23 Recess….Safety is Rule #1 23 Dress Code 23 Pets 24 Speech Language Screening 24 Lunchroom Behavior 24 Head Lice Policy 24 Bus Regulations and Safety 25-28 Scott County Schools Annual Notification Policy 28-29 Record Request 30 Title IX, VI, and Section 504 Complaint Procedures 30-31 Harassment/Discrimination 31-33

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EASTERN ELEMENTARY SCHOOL MISSION STATEMENT

The staff and parents of Eastern Elementary School believe that all students can learn and achieve. Our school’s purpose is to educate all students to their maximum learning potential, while promoting social, emotional, mental, and physical growth. This will be achieved in a warm, caring, and safe environment.

STATEMENT OF PURPOSE

The objectives of Eastern Elementary School’s instructional program are as follows:

To provide experiences for the learner to exercise civic responsibility and perspectives of cultural heritage.

To assist individuals in developing an understanding of self and their role in an ordered society.

To make individuals aware of their role in the economic system and the importance of an occupational vocational decision.

To teach respect for authority, respect of self, and all others and their rights.

To stress honesty, patriotism, and moral behavior.

To provide opportunities for continuous growth by the staff in the areas of innovative programs based on sound educational research.

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WELCOME FROM THE PRINCIPAL

Dear Parents and Students,

Welcome to the 2009-2010 school year. The staff at Eastern Elementary School is very excited and looks forward to working with you and your child(ren) throughout the school year.

Please read this handbook and share the information with your child(ren). The handbook should be a guide to answer many of your questions or concerns, however, we will be glad to assist you in any way possible if you call us or stop by the office.

Please remember that you are always welcome as a visitor or volunteer and we encourage parents to get actively involved in the educational experience of their child. Research has shown that when parents take an active role in their child’s education, the child does better in school. Higher academic achievement, improved attendance and better behavior are among the positive results.

Sincerely,

Edwin L. Denney, Principal

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2009-2010 P.T.A. OFFICERS Lisa Thacker, Co-President

Brenda Capps, Co-President

Joan Woodie, Co-Vice President

Kathy Loar, Co-Vice President

Kristy Nail, Secretary

Darcy Shepard, Treasurer

2009-2010 SITE BASED COUNCIL MEMBERS

Edwin L. Denney, Chairperson Rebecca Sargent, Teacher Stephanie Chenault, Teacher Meghan Hillman, Teacher Cassie Slaughter, Parent Lisa Thacker, Parent

FACULTY AND STAFF

Edwin L. Denney ................. Principal Ann Shrewsbury .................. Counselor Veronice Carpenter .............. Secretary Kim Perkins ......................... Bookkeeper Meghan Hillman .................. Kindergarten Martha Jane Pratt..…….……Kindergarten Carrie Holbrook ................... Primary Teacher Dana Boggs ......................... Primary Teacher Meghan Hillman……………Primary Teacher Jaime Moore………………..Primary Teacher Erica Wachter ...................... Primary Teacher Debralee Murray……………Primary Teacher Melissa Glenn…………… .. Primary Teacher Megan Davis………………..Primary Teacher Stephanie Chenault…………Primary Teacher Alyssa Curry………………..Primary Teacher Kendra Curtis….……………Primary Teacher Melissa Smedley……………Primary Teacher Amanda Hutchins………….Primary Teacher Toni Mills ............................ Fourth Grade Lori Beth Mays……………..Fourth Grade Jamie Hockensmith…………Fourth Grade Robyn Bays…..…………….Fifth Grade Rebecca Sargent .................. Fifth Grade Amanda Ford ....................... Fifth Grade Corrie Kemper ..................... Fifth Grade Denise Kozemchak .............. Media Center/Library Julia Gilreath ........................ Music Rachel Evans………………Art

Kathy Hill .............................Physical Education Ben Smits ..............................Technology Andrea Caudill......................Special Education Lee Carter .............................Special Education Alicia White..........................Special Education Fran Rohlfing……………….Special Education Jennifer Andes ......................LEAP Shakira Mason ......................School Psychologist Mary Ann Enoch ..................Speech Ashley Tackett……………...Title I Reading Zora Thomas .......................... Primary Aide Vicki Gillock………………....Primary Aide Paula Bryant…………………Primary Aide Katrina Whitley………………Primary Aide Alicia Strong………………….Primary Aide Melissa Wyler………………...Environmental Aide Sheila Messer………………....Environmental Aide Margie Byrd…..………….…….Cafeteria Manager Dixie Elam ............................. …Cafeteria Tammy Kidd .......................... …Cafeteria Edna Lucas……………………..Cafeteria Denise Smith…………………....Cafeteria Jimmy Flynn .......................... …Head Custodian Cecil Sharp…... ..................... …Evening Custodian Debbie Smith…………..………..Daytime Custodian Sharon Jones……………………Family Resource Nancy Ryan……………………..Family Resource

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Policies and Procedures IMPORTANT TIMES

7:15 ..................................... DOORS UNLOCKED, breakfast served 7:25-7:28 ............................. Buses Unload 7:28…………………….….Students may report to homeroom 7:28 ..................................... Instructional day begins. All students must be in classrooms at this time. 2:33 ..................................... First afternoon bell 2:35 ..................................... Second afternoon bell

Morning Kindergarten 7:28-10:50 Afternoon Kindergarten 10:50-2:35

ARRIVAL AND DEPARTURE

Remember – Safety Comes First!!

If parents bring students to school, they should not arrive prior to 7:15 a.m. Supervision of the school building does not begin until this time. Parents are to drop off students at the entrance adjacent to the office. Please do not enter the bus area. Students should arrive no later than 7:40 a.m., the beginning of the instructional day. Students arriving to class after 7:40 a.m. will be tardy. We request that parents not park in or block the student drop-off circle at any time.

During the morning we ask that parents do not enter the building with their children. If a parent elects to bring their child into the school building, we ask that you stop just inside the front door and allow your child to proceed to the gym, cafeteria, or classroom, depending upon what time of the morning it is. We have staff positioned throughout the school building that will gladly help your child get to their destination.

In the afternoon, Kindergarten and Primary students are dismissed first. When these students have exited the building, then Intermediate students are dismissed to load the busses. No busses move until the signal is given by the Principal or his designated person in charge. This is a safety precaution to insure that all students are loaded and doors are closed.

Please note: are welcome to visit the school at any time, however, parents must check in with the office before going to the classroom or any other part of the school building. Parents or visitors will be required to sign the visitor’s log and wear a volunteer badge. You must receive parent/volunteer training if you wish to work with or assist students.

Please do not drop in unexpectedly to see a teacher during school hours as this takes time away from the children’s instruction. Each teacher has a planning period and will be glad to call you or have a conference with you during that time.

Students that are transported by parents in the afternoon must be picked up from the circle in front of the school building. We ask that you not arrive prior to 2:00PM and do not come inside the school building. We will load your children safely and efficiently as you pull through the circle at 2:35PM. There is one-way traffic (counter clockwise) in the student drop-off and pick-up circle. Please do not reverse your vehicle to leave the student drop-off and pick-up circle or visitor parking spaces.

Important!! If you approach Eastern Elementary School from the North (Oxford direction) in the afternoon, please do not sit on the main road waiting to turn into the student drop-off and pick-up circle. This

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could endanger you and any passengers due to the dangerous curve in this direction. We as that you drive to Coal Ridge Lane or the Fire Department and turn around allowing you to approach the school from the South which is a much safer direction.

Visitor Parking is located inside the parent drop-off and pick up circle. If all the spots are taken, please park in the grass directly across from the parking area. If your child has an afternoon appointment, please pick them up prior to 2:00PM and park in the pull-off area adjacent to the primary wing of the school building. This will prevent you from being caught or trapped in the 2:35PM dismissal traffic.

Handicap Parking may only be used by vehicles displaying either a handicap license plate or a mirror tag.

SCHOOL CALENDAR

August 10, ........................................ First Day of School for Students

September 07, .................................. No School/Labor Day Holiday

October 05-09,………………..…....Fall Break

October 14,……………………........No School/Teacher Planning Day November 25-27, .............................. No School/ Thanksgiving Holiday

December 21- Jan. 01, ..................... Christmas and New Years Holiday

January 18, ....................................... No School/Martin Luther King Holiday

March 19, ......................................... No School/Teacher Professional Development Day

April 05-April 09,…………………Spring Break

May 18,……………………………..No School/Teacher Professional Development Day

May 21, ............................................ .Last Day for Students

SCHOOL CLOSING Sometimes unusual weather conditions may cause the school to be closed. School closings are

determined by the Scott County Schools Administrative Office. Announcements of closings will be made by the local news media. Remember, if Scott County is not listed in the closings, we will be in session. Please do not call the school office, as decisions for closings will be announced by the media as soon as they are made. The closure of school will result in any after school programs or activities being cancelled. Occasionally severe weather requires early dismissal of students. During winter storms, monitor the radio throughout the day for the latest school closing information. As soon as decisions concerning school closings are made, the following radio and television stations will be notified:

Radio Stations:

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WMGB-FM (Georgetown) WLAP, WVLK, WJMM (Lexington) WKQQ, WHAS (Louisville)

Television Stations:

WLEX Channel 18 WTVQ Channel 36 WKYT Channel 27

On the Web:

http://www.news-graphic.com

If school has to be dismissed early because of inclement weather, students will follow regular dismissal procedures. If you elect to pick your child up as result of an early dismissal, please report to the office and be prepared to follow regular check out procedures (See page 8). AFTER SCHOOL ACTIVITIES AND PROGRAMS Students are not supervised by teachers or school staff during after-school evening activities or programs such as the school carnival, music programs, and humanities hop etc. unless you receive a notice stating otherwise. Please do not drop your child off at school and leave them unsupervised. This will help ensure that your child remains safe at all times. PARENT PICK-UP OR BUS CHANGES A written notice is required to be sent with all students when requesting a change to be made for your child’s transportation for that particular day. This must be taken care of by the parent for parent pick-up or when riding the bus. This will help assure the safety of your child. Please try to avoid changing your child’s transportation by phone.

BUS ROUTES

Bus # 83 Jerry Bruin 1st pickup at 6:40 on Crumbaugh, Glenn Creek. Lemons Mill (from Lisle to Newtown Pike) Alton Estates, Harmony Ridge, New Zion, Newtown Pike (from New Zion to Paris Pike). Bus # 31 Dan Hieronymus 1st pickup at 6:30 on Gunnell, Barkley Road (from Gunnell to N. Mt. Gilead), S. Mt. Gilead, N. Mt. Gilead, Hinton Cemetary, 922 from Oxford ti Easterb including McKenny Lane, (Toyota, Old Oxford & Abbey Lane p.m. only).), Bus # 55 Jerry Waters 1st pickup at 6:35 on Morris, Bailey, Finnell (including Forest Path), Oxford Village Lane.

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Bus #50 John McDonald 1st pickup at 6:40, Toyota Daycare (a.m. only), Cynthiana Road, Leesburg Road, Thistle Way, Coal Ridge. Bus # 85 Eddie Burger 1st pickup 6:40 at Cherry Blossom Subdivision starting on Blossom Park, Cherry Hill, Pleasant Valley Subdivision, Tanbark, Old Oxford, Abbey Lane (a.m. only), Elkhorn Trailer Park & checkpoint (p.m. only) . Bus # 65 Linda Arnold First pickup in Elkhorn Meadows at 6:50 around p/u at corners, Derby Hills Apartments, Scotlan Woods, Overview Apartments, Econo Lodge at front of Fat Kats Pizza.. Bus # 48 Charles Gorham First pickup 6:30 at Rocky Creek on Thorndale & Johnstone, right on Jennifer, left on Johnstone. , left on Brookford, right on Dunn Circle, left on Brookford, right on Thorndale, Wyndamere Apartments, Elkhorn Gren (left side), left on Deerfield, right on Wilderness Cove, left on Rabbit Run, right On Fox Run, left on Whitman, left on Elijah, Stone Road, Carrick Pike (to Fahyette Co. line), Paris Pike froim Bourbon Co. line to Leesburg Road. Bus # 57 Don Bishop First pickup on Lemons Mill at Sutton Place at 6:45, Lisle Road (from Lemons Mill to Railroad tracks) including Cassidy Heights on Jolomic, Elkhorn Green Subdivision (right side), right on Fawn Run, left on Timberwood Tace, left on Elkhorn Green Place . If you have any questions about routing, please contact 863-3663, extension 3008. ADDRESS CHANGES

Parents are responsible for notifying the school office of any address or phone number changes. The importance of this information cannot be over- emphasized, as it is the only way that we can contact you should your child become ill or injured at school. Please help us keep the information on file current. In addition, please be sure we have current emergency contact names and phone numbers on file.

STUDENT WITHDRAWL If you will be moving during the school year, please notify the school office in order to ensure your

child will receive their personal items. Personal items left at school will be held for 2 weeks. If you elect to pick up personal items, please call the school office to make an appointment. In addition, please remember to return all textbooks and library books to school before moving.

ATTENDANCE (Absences and Excuses) Attendance Goal Statement The Scott Board of Education views the matter of student attendance as one of its primary concerns. Accordingly, the Board encourages the active cooperation of teachers, students, parents, and administrators in maintaining a high level of student attendance at all Scott County Schools.

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Students are expected to attend the school in which they are enrolled, regularly and punctually, in order to benefit maximally from the instructional program and to develop habits of punctuality, self-discipline, and responsibility. The Scott County Board of Education believes that there is a direct relationship between poor attendance and lack of achievement. Students who have good attendance generally achieve higher grades, enjoy school more, and are much better adjusted to live in our society. Truancy Defined Any student who has attained the age of six (6), but has not reached his/her eighteenth (18th) birthday, who has been absent from school without valid excuse for three (3) days or more, or tardy without valid excuse on three (3) days or more, is a truant. Any student who has been reported as a truant two (2) or more times is a habitual truant. Absence for less than half a day shall be considered tardiness. Attendance Clerk The principal shall designate a staff member to serve as attendance clerk or student services secretary. This person shall be responsible for carrying out the K-12 attendance policy.

Excused Absences

A student shall be permitted a total of six (6) excused absences per year upon presenting a parental note to the school principal or designee for the following reason:

(Doctor’s excuses do not count toward the six days of excused absences.)

1. Death or severe illness in the pupil’s immediate family. The number of days excused for a death will be determined by the circumstances involved and will be kept to the minimum necessary as determined by the Principal or designee.

2. Illness of the pupil. Medical and dental appointments will be excused only for the time required to complete the appointment, unless specified by the doctor.

3. Religious holidays and practices.

4. Court appearance when the student’s presence is required by subpoena or citation.

5. Driver’s permit/license test, which will be excused for a portion of the day.

6. Cultural and educational activities as approved in advance by the Principal, including those qualifying as educational enhancement opportunities.

7. One (1) day for attendance at the Kentucky State Fair.

Enhanced Educational Opportunity

Student shall be granted an excused absence for up to ten (10) days to pursue an educational enhancement opportunity determined by the Principal to be of significant educational value. This opportunity may include, but not be limited to, participation in an educational foreign exchange program or an intensive instructional, experiential, or performing program in one (1) of the core curriculum subjects of English, science, mathematics, social studies, foreign language, and the arts. Students/parents should complete the educational enhancement opportunity request form five (5) days prior to the absence.

Unless the Principal determines that extenuating circumstances exist, requests for dates(s) falling within State or District testing periods shall not be granted.

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The Principal’s determination may be appealed to the Superintendent/designee whose decision may then be appealed to the Board under its grievance policy and procedures.

Students receiving an excused absence under this section shall have the opportunity to make up school work missed and shall not have their class grades adversely affected for lack of class attendance or class participation due to the excused absence.

Attendance Committee

The Central Office Attendance Committee shall consist of the Director of Pupil Personnel (DPP) and two (2) parents to be appointed by the Superintendent. Their primary function shall be to hear appeals.

Absences for Vacations

The regular school calendar allows students to be off during the summer months as well as holidays, fall break, spring break, Christmas break, and teacher professional days. Therefore, absences for family vacations when school is in session will be recorded as “unexcused”. Since classroom time is a high correlate for learning, parents are strongly encouraged to plan vacations around the school calendar.

Notes Required

Notes shall include phone numbers to assist attendance personnel in verifying information. All notes of excuse shall be turned into the appropriate person within three (3) school days of the student’s return to school. If a note is not received within three (3) days after returning to school, the absence or tardy is unexcused. The Principal or his/her designee shall determine whether the absence is excused.

Make-Up Work

Work missed due to excused absences may be made up by arrangement with the teacher. The student is responsible for making arrangements with the teacher for completing make-up work.

Unexcused Absences

Absence for reasons other than those listed in this policy shall be unexcused. Work missed due to unexcused absences may not be made up.

Exception

Students are not entitled to make up daily work for absences because of suspension from school, but are allowed to do the following:

1. Take major tests, such as final examinations or unit tests, for credit upon returning from a suspension; and

2. Hand in for credit major projects or term papers assigned before the period of suspension, but due during the time suspension occurred.

The following requirements regarding school board regulations on attendance was adopted by the Eastern Elementary School site-base council:

1. Teacher’s are responsible to first communicate with parents by phone when a student is absent. 2. Parents must turn in notes when their child is absent and these notes must go to the teacher first.

Teachers need to read the notes so they understand the reason for the absence, and turn them in daily to the secretary. Teacher’s will include: Child’s full name, teacher name, and date.

3. The teacher will contact the secretary about attendance concerns (3 unexcused absences) after the teacher has contacted the parent by phone.

4. The secretary will run letters every week on Friday’s for those students who miss (three) 3 or more unexcused absences. The letters are run for the time prior to that week.

5. The secretary will keep track of the list of students who have six (6) or more unexcused absences. The secretary will e-mail the teacher of the student involved and the guidance counselor. Contacts and visits will be documented for students who are having attendance concerns.

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Visits must be made before any truancy is taken to court by the district office. The Director of Pupil Personnel will be contacted by the secretary when a request is made for a home visit. Visits can be made by the teacher, Family Resource Service, guidance counselor, district office.

6. A tardy letter will be e-mailed to each homeroom teacher to be sent by the homeroom teachers when tardiness becomes a concern for their students.

Please note: Signing students out of school early is considered tardy. Examples are: dismissal for inclement weather, classroom parties, and field trips.

The goal of Eastern Elementary School’s attendance policy is for each staff member to understand what they can do to ensure each student’s best attendance.

LEAVING SCHOOL DURING THE DAY If it is necessary for your child to be released from school during the regular school day, parents must

come to the office to sign the students out. The student registration sheet contains information for parents/guardians and two (2) designated emergency contact persons. Without written authorization from the parent/guardian, students will not be released to anyone other than parent/legal guardian or the emergency contact persons listed on the registration sheet. Driver’s License # (picture) and/or Social Security # of these emergency contact persons must be on file in the office. Parents/guardians and emergency contacts must have Driver’s License # (picture) and/or Social Security # before student will be released.

PARENTS/VISITORS Parents are always welcome to visit and/or volunteer in our school upon having received

Parent/Volunteer Training. For the safety of our students, all volunteers and visitors must report to the office, sign the visitor’s log and wear a visitor’s nametag.

VIP – VERY IMPORTANT PARENT The Parent Institute identifies a number of reasons why you should volunteer at school. Students

whose parents volunteer get better grades, have fewer discipline problems and have higher graduation rates. Children, parents, families and teachers benefit from your involvement in your child’s educational experience. We welcome you, here is how you can get involved.

Volunteering at school is as easy as 1, 2, 3!

1. Take the first step.

• Call Sherry Cutright, Special Programs Coordinator, at (502) 570-2390 – Extension 1376

OR

• Complete the volunteer application form and turn it into the school office.

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SCOTT COUNTY SCHOOLS VOLUNTEER APPLICATION FORM

Social Security Number____________________________________________________________________

Last Name: ___________________First Name__________________Middle Name________________

Maiden or Alias Name: _______________________________________________________________

Date of Birth: _______________________________________________________________________

Address: _________________________City_____________________Zip Code___________________

Phone: _________________________________ E-mail: _____________________________________

Are you currently an employee of Scott County Schools?_____ If yes, Where?____________________

SCHOOLS(S) Where You Plan to Volunteer________________________________________________

Name of child/grandchild attending school if applicable:______________________________________

_____________________________________________________________________________________

PRESENTLY EMPLOYED? YES ( ) NO ( )

Conditions of commitment: As a volunteer I agree to:

• Submit to a criminal records check

• Never discipline students

• Dress in an appropriate manner for my volunteer assignment

• Supervise students as required, not just my own grand/children

• Treat teachers, staff, students, and other volunteers with respect

• Become familiar with safely and evacuation plans of school

• Read and sign the Acceptable Use Policy before using school computers

• Keep the confidentiality of teachers, staff, and students

• Discuss concerns with either the principal or teacher, not other volunteers

• Abide by all school rules and Board of Education regulations and policies that apply to me

• Honor my commitment to work as scheduled

• If I must be absent from a scheduled commitment, I will notify my designated school/supervisor in advance

____________________________________Signature _______________________Date

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Confidentiality

As you work with the staff and students, information of a confidential matter may be shared with you. The problems, abilities, relationships and confidences of students, their parents and staff should never be discussed with anyone who does not have a professional right to know. Teachers and volunteers are bound by a code of ethics to keep confidential matters within the school. The staff and students need to know they can trust you. Please do not discuss a child’s school progress or difficulties with his/her parents. This is the teacher’s responsibility. Occasionally, a child may confide in you about family matters or personal problems. Keep this confidential, too. If you feel that it is vital for the school to have this information in order to help the student, discuss the child’s conversation (in private) with the teacher or principal.

Confidentiality: I understand that any information concerning any teachers or students is to remain confidential and not to be discussed outside of the school. I understand that if there is a problem, I need to discuss it with my assigned supervisor or the school principal. Volunteer Signature_____________________________________ Date____________________________________

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P.T.A. MEMBERSHIP Membership in Eastern’s P.T.A. costs $4.50 per person. One-half of this fee remains at our school to

be used for our children. The other half goes to the state and national P.T.A. to support lobbying efforts in the Legislature and Congress for programs beneficial for our children. The P.T.A. Executive Board meets once a month. General membership meetings will be held several times during the school year. Notices will be sent home prior to meetings.

Eastern Elementary PTA Website: easternpta@nexogroups.com

BIRTHDAY RECOGNITION Each child’s birthday is acknowledged with a birthday ribbon and announcement. During the birth month, students also receive a special treat with lunch. We request that no gifts, flowers, or balloons be sent to the students at school. This causes a disruption to the students and the instructional process. Please inform well-meaning friends and relatives of this request.

MEDICATION/ADMINISTRATION Schools shall not provide and school personnel shall not dispense internal medicine, including over-

the-counter medication to students. Students may take prescription medication brought from home provided a written parental permission is presented to the principal and the following conditions are met:

1. All prescriptions and medication brought into the school shall be in the original container with the pharmacy label attached.

2. Information listed on the container shall include the student's name, the name of the medication, and the dosage.

Students needing prescription medication during school hours, but incapable of administering the medication themselves may be assisted provided a written parental request for assistance is presented to the principal and the above conditions are met. When the pharmacy is required by law to have a physician's written prescription before selling the medication, e.g. schedule two drugs, the request for assistance must contain the following items:

1. A licensed physician's signature, the name of the medication or its generic equivalent, the dosage or acceptable range of dosage, the time(s) to administer the medication, the expected length of time the medication will be needed, and any anticipated side effects.

2. The parent(s)' or guardian(s)' request and authorization for the administration of prescription medication.

Please communicate to your child's teacher when he/she is taking any type of medication. This will ensure effective monitoring of any possible allergies, adverse reactions, or explanation of unusual behavior (lethargy, hyperactivity, etc.).

ACCIDENT REPORTS Unfortunately, accidents may occur. In the event of an accident, or when a child must come to the

teacher or office for first aid of any type, an accident report must be filled out by the supervising teacher. These reports are monitored. Students having excessive injuries may be asked to evaluate their recess behavior and make changes to reduce their at-risk behavior.

Parents will be notified of injuries at the discretion of school personnel with student input. If you have specific concerns or special needs for your child, communicate these to your child's teacher!

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TELEPHONE Children will not be allowed to use the school phones except for emergency messages. All

arrangements for after-school care should be made by parents in advance. It is disruptive to send messages into the classroom during the school day unless there is an emergency.

NEW STUDENTS New students will be assigned to a temporary classroom until records arrive or the teaching staff has

time to assess the student. It may be necessary to change students for academic reasons. If this happens, a note will be sent advising the parents of any changes. New students will be given a packet of information from the office staff or guidance counselor containing all necessary school-related information to be taken home for parents to read.

REPORTING SYSTEM The teaching staff constantly evaluates student in our efforts toward continuous improvement. Report

cards are sent home to inform parents of student progress and serve a very useful function, but communication needs to flow both ways to insure that individual needs of the students are being met. We encourage parents to check student progress and to visit with us if there are questions or concerns that need to be addressed.

Parents are encouraged to communicate with the classroom teachers and the whole school staff School-wide parent-teacher conferences will be scheduled periodically, however, please feel free to request a conference if you have a need at anytime during the school year. We regard parents as partners in education and feel your input and support are necessary to enable us to best meet the needs of your child. Please take the time to check over your child's work and contact the teacher if you have question.

ACCEPTABLE USE OF ELECTRONIC RESOURCES Scott County Schools supports the rights of students, employees, and community members to have

reasonable access to various information and formats, and believes it is incumbent upon students, employees, and community members to use this privilege in an appropriate and responsible way. Specific guidelines for using electronic resources will be shared with students and parents. Violation of these guidelines may result in the loss of electronic privileges.

NEWSLETTERS Teachers often communicate their daily/weekly progress within the classroom through a teacher

created newsletter. Newsletters sometimes contain long-range homework and/or research assignments. Some teachers require their students to have parents sign and return the newsletter the following week to ensure that parents are aware of classroom academics and activities. Newsletter contents vary from teacher to teacher and differ at primary and intermediate levels.

It is important and necessary to maintain a positive and open line of communication between parent and teacher. Newsletters seem to function well for this need. Should you need to speak with your child's teacher, do not hesitate to contact them on their planning period or before or after school.

INSTRUCTIONAL FEES Student fees are used to purchase consumable supplies used in the classroom and field trip expenses.

Each child in Kindergarten through fifth grade will be assessed a fee of $20.00. Your cooperation in paying fees will be greatly appreciated and will insure that adequate materials are on hand for student use. If you are unable to pay in full at the beginning of school, please make arrangements for payment with the classroom teacher. Checks for Instructional Fees should be made payable to Eastern Elementary School and will be credited to your child’s teacher’s account. If you have more than one student, please send separate payments with each child. A receipt will be issued by the teacher.

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Students who qualify for free or reduced price lunches also qualify for waiver of student fees for educational purpose as outlined in 702 KAR 3:220, Section 4. The applicable family income guidelines are the same as reduced lunch price program. Qualification for waiving fees will be determined from your completed “Application for Free and Reduced Price Meals” and “Supplemental Application for Waiver of Student Fees.” Completed forms should be returned to school. Notification of eligibility will be made by mail.

ADDITIONAL STUDENT FEES From time-to-time, students will be asked to make payment for activities (book order purchases, school

pictures, etc.). To assist with bookkeeping and to assure your child is credited with payment, you are asked to send payment with each child to his/her teacher. Please do not send more than one child’s payment on one check. Checks should be payable to Eastern Elementary School. (The only exception is payment for fall pictures for which is payable to the photographer.) Field trip money will not be refunded to students when tickets have been paid for in advance for any reason (including suspension) that your child is absent from school.

RETURNED CHECK FEE The school office will charge a $20.00 fee on all returned checks marked insufficient funds. If this

occurs, the writer of the check will be notified of the procedure to follow to clear their outstanding debt.

Eastern Elementary School Educational Programs The purpose of education at the elementary level is to develop the knowledge and skills in the areas of

academics, social awareness and personal growth. Therefore, our curriculum is designed to allow each child, regardless of his or her abilities, to grow and to achieve success.

Concern for others, responsibility, and cooperation are the major social principles we hope to foster at Eastern. These principles encompass such behaviors as using materials and time wisely, showing self-control at all times, working and completing assignments in a reasonable length of time, following school and classroom rules, following directions, and working and playing well in groups. We also strive to develop a positive self-concept and a feeling of individual worth in each child.

The students are grouped for instruction using a variety of methods which help us to maintain a good balance for instruction and social development. The teachers regroup children both within and across grade level to meet individual needs. In addition to basic classroom instruction in the areas of reading, language arts, science, health, social studies and math, the children receive instruction in library reference skills, general music, visual arts, and physical education.

SUCCESSFUL COMPLETION OF THE PRIMARY PROGRAM KRS. 158.6451 is a set of goals that exiting primary students must successfully complete in order to

advance to fourth grade. Successful completion of the primary program is on an individual basis. Teachers must have evidence of success to support this. This evidence will be in the child’s Primary Progress Folder. The development of the exiting primary student shall be consistent with the expectations of fourth grade students. A school team, which includes the parent, will consider and recommend the appropriate early or delayed exit of any student from the primary program. The review process will take place at least 30 days before any such decision will take place.

STATE ASSESSMENT

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The state assessment system is being revised over the next 2 years. While this revision is taking place, schools will be held accountable in the areas of reading and writing as written under No Child Left Behind (NCLB).

WRITING Being a crucial communication skill, writing plays an important role in our school. Students are

required to keep a working writing portfolio that will travel with them from one level or grade to the next beginning in Kindergarten. At the fourth grade level, students must complete the state-required writing portfolio containing the following pieces: a personal narrative or memoir; a short story, poem, or play; a transactive “real world” writing piece such as a letter, article, or brochure; and a letter reflecting upon growth as a writer.

HOMEWORK Homework is an extension of the school day. This work will vary from student to student and will

reinforce a skill in which a child has previously received instruction. In addition to practice for students, homework gives parents the opportunity to monitor progress. Please assist by providing a quiet comfortable space for the student to work. Homework is not an option. Parental support is crucial, especially during these years when students are developing their study skills. MAKE-UP WORK

A child who misses school because of an excused absence will be allowed to do make-up work as long as a written note stating reason of absence is provided. This work, though important, cannot fully cover all discussion and activities that take place during the school day. To obtain make-up work, please send a note with a neighbor, brother or sister, etc. or call the school before 8:00 AM to notify the teacher for the need of make-up work. Someone may pick-up work from the office or classroom teacher between 2:15 and 2:35 p.m. Your cooperation will ensure that classroom routines and student learning are not disrupted during the school day. Any work missed without an excused absence will result in a grade of 0. Likewise, any work missed with an excused absence and not made-up by the student will result in a 0.

EXTRACURRICULAR ACTIVITIES It is the desire of Eastern Elementary School to foster the development of each student to his or her

fullest potential. To this end we encourage the sponsorship of various extra curricular activities. Academic performance, student behavior, and interest should be considered to determine eligibility for extra curricular activities.

ACADEMIC TEAM Students in the fourth and fifth grade have the opportunity to try out for the Academic Team. In the

early fall information will be provided to all eligible students about the team. Try-outs will be held after school and the team will be formed based upon the results. All practices and meets will be held after school hours, 2:35-3:30. Parents are responsible for arranging transportation for their child following all practices and meets. Students on the Academic Team are also expected to participate in the Governor's Cup Competition scheduled sometime in the month of March.

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GIFTED EDUCATION SERVICES Kentucky’s gifted education guidelines define gifted children as a category of “exceptional children”

who possess demonstrated or potential ability to perform at an exceptionally high level in one or more of five recognized areas of giftedness.

What are the 5 areas in which students are identified for gifted services?

• General intellectual

• Specific academic

• Creative and divergent thinking

• Leadership

• Visual and performing arts

How are children identified?

Children become eligible for gifted services at the fourth grade level. Eligibility for gifted services is

determined by a child’s needs, interests and abilities. A variety of formal and informal measures are used, with each area having specific measures applicable to that area. The measures may include:

• Testing Data

• Checklists

• Performance Data

• Teacher/Parent nominations

• Other valid reliable data

General Intellectual

Children identified for services in the area of general intellectual aptitude attend a one-half day weekly pull-out class called LEAP. The acronym LEAP stands for Learning Experiences for Accelerated Pupils. In addition to supporting data, Kentucky’s gifted guidelines require a student to have a score within the 9th stanine (96%ile) on a test of mental ability to qualify for services. A test is administered to all third graders during spring testing.

Specific Academic

Students may be identified for services in the area of specific academic aptitude in one of these four

areas:

• Language Arts

• Math

• Science

• Social Studies In order to qualify for services, a student must have a composite score in the 9th stanine on a subject test

of an achievement test, as well as performance data which indicates a need for services. Classroom teachers provide services to identified students with gifted education teachers serving as a resource.

Leadership

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Leadership identification is determined using a variety of informal measures and documentation of the student’s ability to assume leadership roles. Students and classroom teachers complete leadership rating scales designed to target exceptional leadership ability in children. Identified students attend seminars formatted to further develop and enhance leadership skills.

Visual and Performing Arts

Talented visual and performing arts students are identified using evidence of performance ability. This evidence includes auditions and/or visual or performing arts portfolios which are evaluated by field specialists or professional artists. In addition, musically talented students are administered a musical aptitude test designed to measure musical potential. Identified music students will receive services directed by music personnel in their school. Identified drama students attend workshops, drama classes and performances. Services for identified visual art students include classes taught by the district elementary art teacher.

Creativity

Creativity identification is determined using both informal and formal assessments designed to measure a child’s capacity for originality of thought, fluency, elaboration and flexibility of thought. Evidence of a child’s need for services in this area includes:

• High score on test of creative ability

• Checklists

• Observation of original ideas, products or problem solving

• Creative writing samples Creativity students attend monthly classes which focus on the elements of creativity taught by gifted

education teachers.

Primary Talent Pool

The talent pool consists of primary students who exhibit characteristics and behaviors of high potential learners. These students are selected using informal measures which may include:

• Teacher observation

• Inventory checklists of behaviors specific to gifted categories

• Primary screening instruments

• Continuous progress data

Talent Pool Services

Primary talent pool student’s needs are met in the regular classroom with gifted education personnel serving as a resource. A weekly pull-out class is offered for talent pool students in need of enrichment who are in their last year of primary. This pull-put focuses on creativity, math, science, and independent study.

Participation in the Talent Pool and/or primary enrichment classes does not guarantee gifted identification and/or services at the fourth and fifth grade level.

ELKHORN FAMILY RESOURCE CENTER The mission of Elkhorn Family Resource Center is to enhance students’ abilities to succeed in school by creating partnerships and removing educational barriers for students and their families.

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Elkhorn Family Resource Center Components include:

• Referrals for preschool child care.

• Referrals for after school and summer child care.

• New and expectant parent services.

• Family literacy services.

• Health referrals and services.

• Basic needs support services.

• Educational support services. Elkhorn Family Resource Center is located at 501 South Hamilton Street. Staff may be reached at 502.867.0738.

CAFETERIA The school operates a breakfast and lunch program. Menus will be sent home at the beginning of the

school year. Prices for our program are as follows:

Breakfast

Grades K-5 $1.35

Adult Visitors $2.65

Milk/Juice $0.50

Reduced $0.30

Lunch

Grades K-5 $1.95

Adult Visitors $4.15

Milk/Juice $0.50

Reduced $0.40

Carbonated Drinks such as Pepsi, Coke, Mt. Dew etc. will not be permitted during lunch. In addition, fast food lunches are not permitted in the cafeteria. This decision was adopted by the Eastern Elementary School Site-Base Council. If your child takes their lunch to school, please include a healthy beverage such as juice or allow them to purchase milk.

SCHOOL FOOD SERVICE

School food service is one of the world’s most extensive programs of applied nutrition. It provides wholesome, attractive, moderately priced meals, which meet the nutritional needs of students.

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School meals make an important contribution to both the mental and physical growth during a child’s formative years. Through positive educational experience, the student learns to eat a variety of foods and develop sound food habits.

The School Food Service Program of Scott County Schools operate under and agreement with the United States Department of Agriculture to participate in the National School Lunch and Breakfast Program. Under this agreement, the federal government will provide cash reimbursement for one (1) breakfast and one (1) lunch for each eligible student. Snacks are provided to students participating in after school studies as requested by the ESS Program.

The Scott County Schools are required to operate each lunchroom in the school system on a self-supporting, non-profit basis. Program personnel plan and serve meals that meet the nutritional standards set forth by the National School Food Service Program as well as keep statistical data to substantiate all claims for financial reimbursement.

There are many benefits to be derived by children from eating a well-balanced meal. For those children whose family food supplies are low and whose food habits are poorest, the school lunch is of prime importance. Food habits established through participation in the school lunch program should endure a lifetime. A nutritious breakfast at the beginning of the day gives the child a better chance to do well in study and recreation.

School lunch employees play a significant part in helping to make certain that America’s youth are strong both physically and mentally. These employees are required to attend continuing education classes yearly.

All Scott County Public School students and employees are provided an opportunity to eat nutritional breakfasts and lunches daily in their respective schools. In order to accommodate those who take advantage of this opportunity, advance payment for meals at the elementary, middle and high school levels as well as daily payments are available. The Food Service Department has implemented billing systems, which allow occasional charging of meals at the elementary level. Charging will not be permitted at the middle school and high school level.

Our facilities are operated in accordance with U.S. Department of Agriculture policy, which prohibits discrimination on the basis of race, color, sex, age, handicap or national origin.

Competitive Food Rule

Kentucky’s “Competitive Food Rule” regulation requires that the sale or service of any food

or beverage item to students in competition with the National School Breakfast or Lunch Program shall be prohibited on school campus during the school day until one-half (1/2) hour after the close of the last lunch serving period. This regulation deals with any food sales conducted by student or parent organizations, school personnel or individuals through food sales, snack bars, or vending machines. This regulation is necessary to ensure that students have an opportunity to fully avail themselves of at least one meal planned with their dietary and nutritional needs in mind.

Charge Procedure: The Scott County Board of Education’s meal charge procedure states that no more than $10.00 (full-price students) and $2.15 (reduced-price students) can be charged by any preschool or elementary

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student of the Scott County school system. This is the approximate value of thre (3) breakfast and three (3) lunch meals. Please see price list below for more details. What happens if an elementary student charges a meal? Upon the first charge a letter will be sent home with the child to communicate the charge to the parent(s) and inform them of district procedure. On the third charge a phone call will be made to let parents know their child cannot receive the regular menu items once the charge limit has been met. If a phone call is not possible another letter will be given to the child’s teacher to be sent home with the child on the day of the third occurrence. After a maximum charge a courtesy meal will be provided to the student. This meal consists of a sandwich and milk. A courtesy meal offering will only be provided up to five (5) occurrences. Once the limit has been met, no other food will be provided. When this occurs, the Family Resource Coordinator will be notified to set up a home visit with the family. The principal will also be notified at this time. A copy of the list of students needing the courtesy offering will be given to the teachers of the respective students each morning. Teachers will discreetly discuss with the student, prior to meal time, that they cannot receive the regular meal that day in the cafeteria. Please be advised, Ala Carte items cannot be charged. Students with outstanding accounts will not be allowed to purchase Ala Carte items including milk or juice. Parent Responsibility: If your child receives a letter indicating a meal has been charged, parents must pay the entire balance of the student account in full. Additional money, beyond the outstanding account deficiency, must be deposited in the student’s account to ensure money for the students meals. If you have any questions regarding the account balance, please contact the Food Service Manager at your child’s school. We also offer an online account monitoring system which allows daily tracking of student meal accounts. Visit the website at www.mealpayplus.com for more information. Bad Check Procedure A check returned to a school for the Food Service Department for non-sufficient funds. 1. Upon bank notifications of insufficient funds, attempts will be made to notify the check account owner by phone in order to provide an opportunity for him/her to make a payment in full. 2. A certified notice will be mailed to individual if check is not picked up within ten days requesting full payment of chick plus all appropriate service charges.

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If no response is made within ten days, the bad check will be sent to the County Attorney’s office f or collection. YEARBOOK

Yearbooks will be available for purchase in the spring. They contain candid shots of students, faculty and staff, and activities throughout the year. Students and parents have been well pleased in the past. Plan now to purchase your copy

HONOR ROLL Students in third, fourth, or fifth grade who are on the honor roll with all A's or A's & B's will

be listed in the local newspaper each nine weeks. Please share with your child the importance of completing assignments and help us to encourage hard work and academic progress. Student Behavior and Safety

STUDENT RESPONSIBILITIES Children are expected to behave and conduct themselves in a responsible way so that all students have

an opportunity to learn. Classroom teachers will insure that each child knows what is expected and will monitor student behavior at all times.

Students who are disruptive will be corrected by the adult in charge. Students who continually disrupt the learning environment may be required to take a report home to be signed by the parents. Parents are viewed as partners in the educational process and their help and support is needed and appreciated.

More severe or repeated offenses, such as fighting or blatant disrespect toward staff members may result in the child being referred to the principal for corrective measures. Our goal is to maintain a learning environment where children feel safe and can focus on the learning activities.

Students at Eastern are expected to exhibit the following behaviors at all times:

Respect for all other students and staff.

Respect for school property.

Respect for other people’s belongings.

Proper manners in the classroom, halls, and cafeteria.

Do their best work at all times.

Take pride in the school building.

Have assignments completed and turned in on time.

The following behaviors WILL NOT be allowed at Eastern:

Running in the classroom, halls, and cafeteria.

Excessive noise in halls or cafeteria.

Fighting, pushing, shoving, or spitting.

Vulgar, ugly language or behavior.

Dangerous horseplay in the building or on school grounds.

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RECESS… SAFETY IS RULE #1 Recess is a privilege. Teachers who choose to schedule recess into their daily/weekly plans,

have the option to utilize recess as a motivational or behavioral reward when deemed necessary. Students who misuse equipment or play in any unacceptable manner, will follow consequences designated by their teacher. Students are supervised by teachers at all times. Any broken or faulty equipment should be reported to the teacher immediately. Remember, safety is rule #1.

DRESS CODE

Proper appearance has been shown to have a high relationship to behavior. Students and parents must accept the responsibility concerning this matter. The principal reserves the right to make decisions on all manner of appearance based on his professional opinion, and parents may be contacted when a student's appearance is considered a possible detriment to the educational process and orderly operation of the school. Teachers ask your assistance in sending your child to school in clothing that will not restrict your child's activities.

The following types of clothing or articles are inappropriate and not allowed at school: 1. Types of clothing that have a bare midriff, bare back, or spaghetti straps, including halter-tops. 2. Hats, bandannas, caps, scarves, sunglasses, etc. while in the building. 3. Clothing that advertises drugs, alcohol, or that has obscene language or suggestions. 4. Mesh type shirts or jerseys. 5. Shirts worn out may not be longer than finger tip length. 6. Shorts and skirts may not be more than five inches above the knee. 7. “Flip flop,”backless, or platform shoes may NOT be worn on the playground. It is also

recommended that students not wear these types of shoes at any other time while at school, as they often contribute to injury. Shoes with wheels “heelies” may not be worn during school.

8. Toys, Stereo Headsets (Walkmans, IPODS, MP-3 Players etc.), Cell Phones or Pagers and other items that are a distraction to the learning process. These items are also not allowed on the bus.

9. Make-up such as hair paint nail polish, eye liner, lip stick, or perfume may not to be brought or worn to school.

PETS No pets, of any kind, are allowed at school. Teachers may give special permission for pets

to be brought to school as part of a special display or activity with the principal’s permission. However, under no circumstances is a potentially dangerous pet to be brought to school.

SPEECH LANGUAGE SCREENING It is Eastern Elementary’s policy that a speech, language and hearing screening will be conducted as necessary. This may be requested by school personnel and/or parents. LUNCHROOM BEHAVIOR

Lunchroom behavior will be monitored by the lunchroom staff. Please talk with your child and encourage them to follow the cafeteria rules so that all may enjoy a comfortable and pleasant lunch period. A lunchroom behavior plan has been developed. Specific rules and consequences are as follows:

Rules:

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1. Stay in seat. 2. Talk in a quiet voice. 3. Use good manners.

Consequences: Listed by number of offenses.

1. First Offense: Verbal warning to student.

2. Second Offense: Student is placed at a time-out table and given lunchroom behavior slip to be signed by teacher and parent. Student will be required to eat at the time-out table until note is returned to the lunchroom staff.

3. Third Offense: Student is again given a time out slip to be signed by teacher and parent. The student is required to go to another classroom during his or her regular lunch period. After all other students are served (1:00), the student will be sent to lunchroom to eat alone and supervised by lunchroom staff. This disciplinary action will be administered for three consecutive days.

HEAD LICE POLICY

The following procedure will be implemented concerning head lice. 1. Eastern Elementary School will conduct a head and scalp screening at the end of every grading period. 2. If a student is identified with nits, the parent will be notified with a letter at the end of the school day. If a student is identified with lice, the parent will be notified immediately to transport the student home. 3. Students identified with lice and/or nits will be excluded from school until documentation from a physician or the Health Department is presented to the office stating that the student has been cleared to return. 4. Students will be permitted one excused absence when identified with lice and/or nits. 5. A referral will be made to Elkhorn Family Resource Center on the third identification of lice and/or nits.

BUS REGULATIONS & SAFETY It is a privilege for your child to be transported to and from school. Public school systems are not mandated by the State of Kentucky to provide transportation. However, Scott County School system uses educational funds to bus students to and from school. Please remind your student that as a privilege it can be revoked when the student's behavior poses a safety threat to all concerned. Misbehavior on the school bus endangers the lives of everyone on the bus and will not be tolerated. The bus driver is in complete control of the bus at all times.

BUS POLICY

• The bus policy is to be reviewed by the classroom teacher within the first 3 days of the start of school. The policy will then be reviewed again each grading period.

• Each child will be expected to comply with the bus policy. • Parents/Guardians will be held accountable for their student's behavior while riding on a Scott County School

Bus. • Parents/Guardians review and discuss the bus policies with your student. Sign and date the attached form and

return to your student's school 14 days after school enrollment.

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• A signed note from the parent/guardian is necessary for a student to obtain a bus pass from the principal of the students school to get off the bus at a stop other than his/her designated stop. A note from each set of parents is necessary when one student goes home with another.

• If a student is suspended from one school bus, he is suspended from all other buses as well. A school bus suspension is not an excused absence from school. Students will be expected to be at school each day of their suspension.

• In accordance with Kentucky Regulations the school will provide Pupil Transportation with a list of current names and address of students for each bus route.

BUS RULES

1. DO NOT get out of your seat without the bus driver's permission. 2. Obey the bus driver at all times, including no profane or abusive language. 3. The bus driver is authorized to assign seats at any time. 4. Keep your head, hands, feet and all objects inside the bus. 5. NO SMOKING or use of tobacco products or other illegal substances on the bus. 6. NO WEAPONS of any kind are allowed on the bus. 7. NO FIGHTING. 8. NO excessive noise. 9. DO NOT eat or drink on the bus. (Exception: Field Trips or extra-curricular activities in excess of 50 miles at the discretion of the

supervising teacher/coach.) 10. DO NOT vandalize or be destructive to the school bus in any way. 11. Keep the bus clean at all times. 12. NO glass containers (this does not included a thermos bottle), live animals or insects will

be transported on the bus. AT THE BUS STOP

• Arrive at the assigned bus stop five (5) minutes before bus time. The driver is not permitted to wait for students.

• Keep all articles off the roadway and remain clear of traffic. • Do not damage private property. • Do not disturb residents by making excessive noise. • Unauthorized conduct, such as fighting or damage to property may be subject to action by local police as well

as from the school. • Wait until the bus stops and then walk to the bus door in an orderly fashion. • Students living on the opposite side of the road from a bus stop should wait on their side until the bus arrives

and the driver signals them to cross. • Students may use only the assigned stop nearest their residence unless written permission is obtained from the

principal and provided to the bus driver. • No use of profanity and/or obscene gestures.

ON THE BUS • The bus driver may assign seats. • The driver, monitor, or students are not permitted use of tobacco products or illegal substances on a school

bus. • Weapons, explosives, or any dangerous articles are absolutely prohibited from school buses. • No animals or other items that might frighten other riders or distract the driver are permitted on school buses. • Nothing will be placed in the aisle of the bus, or where it would hamper evacuation in case of emergency. • Profanity and obscene gestures are prohibited. • Excessive noise, as determined by the driver, is prohibited. • Riders will not extend any portion of their bodies outside the bus.

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• Riders will never use the rear or side emergency exit except upon direction of the driver, or other competent authority.

• Riders will refrain from any language, or action that might tend to embarrass or intimidate another student. (Harassment of one student by another while riding a school bus may be cause for permanent suspension of bus riding privileges.)

• Students must stay seated at all times including the parking lots at all school sites.

UNSAFE CONDITIONS Any condition which, if permitted to continue, could result in injury to a student is considered unsafe. Some examples are: • Throwing items inside or out of the bus. • Failure to remain properly seated. • Improperly exiting the bus. • Fighting, yelling, and loud talking. • Extending body parts out the windows. • Damaging any part of the bus. • Acts designed to intimidate or otherwise harass other students. • Failure to carry out instructions from the bus driver.

CUMULATION OF CONSEQUENCES Consequences for bus safety violations are cumulative. An offense in any violation category will

escalate any subsequent offenses in any category to the next level of discipline. CONSEQUENCES FOR BREAKING BUS RULES (These consequences do not preclude in school discipline for the same offense.)

A. Student out of seat without permission. 1. First Offense - Written up, conference with principal and parental notification. 2. Second Offense - Student is suspended from the bus for five (5) days. 3. Third Offense - Student is suspended from the bus for ten (10) days. 4. Fourth Offense - Student is suspended from the bus for the rest of school year.

B. Student with a weapon, alcohol, or illegal drugs. 1. Immediate expulsion from the bus for the rest of school year.

C. Harassment, disrespectful, profane language, or obscene gestures towards bus driver and/or passengers. 1. First Offense- Student is written up, conference with principal, parental notification and suspended from

the bus for three (3) days. 2. Second Offense - Student is suspended from the bus for five (5) days. 3. Third Offense - Student is suspended from the bus for ten (10) days. 4. Fourth Offense - Student is suspended from the bus for rest of school year.

D. Smoking on the bus 1. First Offense - Student is immediately suspended from bus for three (3) days. 2. Second Offense - Student is suspended from the bus for five (5) days. 3. Third Offense - Student is suspended from the bus for ten (10) days. 4. Fourth Offense - Student is suspended from the bus for the rest of school year.

E. Fighting on the bus 1. First Offense - Student is immediately suspended from the bus for three (3) days. 2. Second Offense - Student is suspended from the bus for five (5) days. 3. Third Offense - Student is suspended from the bus for ten (10) days. 4. Fourth Offense - Student is suspended from the bus for the rest of school year.

F. Heads, hand, feet or objects outside of the bus 1. First Offense - Student is written up, conference with principal, parental notification, and suspended from

the bus for three (3) days. 2. Second Offense - Student is suspended from the bus for five (5) days.

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3. Third Offense - Student is suspended from the bus for ten (10) days. 4. Fourth Offense - Student is suspended from the bus for rest of school year.

G. Eating or drink on the bus 1. First Offense - Student is written up, conference with principal and parental notification. 2. Second Offense - Student is suspended from the bus for two (2) days. 3. Third Offense - Student is suspended from the bus for five (5) days. 4. Fourth Offense - Student is suspended from the bus for rest of school year.

H. Vandalism 1. First Offense - Student is written up, conference with principal, student is given five (5) day's suspensions

and student and/or parent responsible for payment of damages. 2. Second Offense - Student is suspended from the bus for ten ( 10) days. Student and/or parent are

responsible for payment of damages. 3. Third Offense - Student is suspended from the bus for the rest of school year. Student and/or parent are

responsible for payment of damages. I. Excessive Noise (Shouting, screaming, whistling, etc.)

1. First Offense - Student is written up, conference with the principal, parental notification, and is suspended from the bus for three (3) days.

2. Second Offense - Student is suspended from the bus for five (5) days. 3. Third Offense - Student is suspended from the bus for ten ( 10) days. 4. Fourth Offense - Student is suspended from the bus the rest of school year. 5. CRIMINAL OFFENSES

The principal shall enforce District Code of Conduct and/or Site Base Council policy in addition to the Bus Rider Policy and Rules when a student commits a criminal offense. Notification of such criminal offense will be made to the proper authorities.

VIDEO CAMERAS All Scott County School buses are equipped with video camera boxes. Videotapes contain audio. Tapes

may be used to document events and responsibility for actions that occur on the buses. BUS EVACUATION Evacuation drills will be conducted four (4) times each year. The drills consist of an orderly use of the

available exits on the bus, and are designed to familiarize students with the proper safety procedures to be followed in case of an emergency.

SPECIAL INSTRUCTIONS Students are permitted to leave the bus only at their designated bus stop. Any request to leave the bus at

another stop must have a bus pass signed by the school principal. Students who live on the opposite side of the road from the bus stop should, when exiting from the bus,

go to a point approximately ten (10) feet ahead of the bus and wait until the driver signals to cross the road. Never cross at the rear of a stopped school bus.

In the event of an accident the bus driver is not allowed to release students from the scene. The student will be transported to his/her bus stop upon release from police or other authorities.

Scott County Middle School students will not be allowed to board buses at Scott County High School without a boarding pass issued from the principal.

STOPPED SCHOOL BUSES School buses stopped for the purpose of loading and unloading students will have the side "Stop-Arm"

activated. Any time the "Stop-Arm" is out and lights are flashing, all traffic must stop. It is not permissible, even on school property to pass a school bus while it is loading or unloading student. An exception is when the bus is on a multi-lane highway; traffic going in the opposite direction does not have to stop.

School bus drivers are encouraged to file complaints with the local police department whenever the "Stop-Arm" is violated. Convictions for "Stop-Arm" violations normally result in an assessment of six points on the driver's license, along with a fine and court costs.

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TO: Parents/Guardians of Students FROM: Scott County Schools Transportation Department SUBJECT: Commitment to Safe Transportation We, in the Transportation Department, wish to assure you of our priority interest in providing the best

and safety transportation for school children of this county. In pursuit of this objective, we encourage your input. Your observations are essential to our improvement.

We believe strongly that each rider of Scott County School buses has an obligation to the other riders to obey the rules, respond to instruction and treat other riders with respect. We feel that the school provided transportation experience should be pleasant and non-threatening. We are devoting our efforts toward that objective.

Please assist us by observing our performance, and take time to make a telephone call to let us know how we are doing. Please give us your comments and recommendations, especially concerning areas that need our immediate attention.

SCOTT COUNTY SCHOOLS

Annual Notification of Rights

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respects to the student’s education records. These rights are:

(1) The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access.

Parents or eligible students should submit the school principal (appropriate school official) a written request that identifies the record(s) they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.

Parents or eligible students may ask the school to amend a record that they believe is inaccurate. They should write the school principal (appropriate school official), clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the school record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the school has contacted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

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(4) In accordance with federal regulations concerning the release or transfer of educational records, it is the policy of this school district to forward educational records on request to a school in which the student seeks or intends to enroll. Parents may obtain upon request copies of the records transferred and an opportunity for a hearing. Directory information may be released by the school on individual students unless specific instructions not to do so are presented to the principal or superintendent in writing within (30) calendar days after receiving this notification. Directory information shall include the student’s name , address, telephone number, date and place of birth, major field of study, participation in officially recognized activities or sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent education institution attended by the student.

(5) In accordance with Protection of Pupil Rights Amendment (PPRA), parent/eligible students shall be notified of and given opportunity to opt out of participation in surveys, analyses, invasive physical exams or screenings (Excluding hearing, vision or scoliosis screenings), or evaluations that disclose protected information. This also applies to the collection, disclosure, or use of student information by third parties for marketing purposes. Parents/eligible students may inspect, upon written request and prior to administration or use, materials or instruments used for the collection, disclosure, or use of protected information.

(6) The rights to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

“The Scott County Schools do not discriminate on the basis of sex, race and/or handicap in the educational programs or activities which it operates.”

RECORD REQUEST

In making a request for copies of records, the request must be submitted in writing to office personnel and paid for in advance. The cost per copy is ten cents (10¢). The requestee will be notified within three (3) working days as to the disposition of the request. Whenever possible a request which is being honored will be completed within these three days.

TITLE IX, TITLE VI, AND SECTION 504

COMPLAINT PROCEDURES.

STEP ONE:

1. The aggrieved employee or student shall present his/her complaint in writing to his/her building principal or supervisor in an effort to arrive at a workable solution to the grievance.

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2. The matter shall be handled in a prompt manner allowing no more than three (3) working days or school calendar days to elapse from the time of the known complaint to arrive at a solution agreeable to all parties involved.

3. A written response shall be made by the building principal or supervisor and presented to the aggrieved employee or student within three (3) working days or school calendar days from the date the complaint was heard by the principal or supervisor, and filed in a master file maintained in the Superintendent's office.

STEP TWO:

1. If the aggrieved employee or student is not satisfied with the solution received under Step One, or if the solution is not received in the prescribed three (3) days, the aggrieved employee or student may appeal in writing to the District Hearing Committee through its coordinator, who shall arrange for the hearing.

The written appeal shall be made by the complainant within three (3) working days or school calendar days of the date the written response was delivered by the building principal or supervisor in Step One.

2. A written response shall be made by the coordinator of the District Hearing Committee to the complaining party within three (3) working days or school calendar days from the date said appeal was heard by said committee and filed in master file maintained in the Superintendent's office.

3. The District Hearing Committee shall be appointed by the Superintendent of the Scott County School System.

STEP THREE:

1. If the solution offered by the District Hearing Committee representative is not satisfactory, the employee or student may appeal in writing to the Scott County Board of Education through the Secretary to the Board of Education. This written appeal shall be made within three (3) working days or school calendar days of the date the written response was delivered from Step Two proceedings.

2. Any decision reached by the Board of Education shall be considered final and shall be presented in written form to the aggrieved employee or student within three (3) working days or school calendar days from the date of said appeal and filed in master file maintained in the Superintendent's office.

Coordinator Randy Napier, Scott County Schools, Georgetown, Kentucky 40324 Phone (502) 863-3663.

Harassment/Discrimination

Students and Personnel

DEFINITION Harassment/Discrimination is intimidation by threats of or actual physical violence; the creation, by

whatever means, of a climate of hostility or intimidation, or the use of language, conduct, or symbols in such manner as to be commonly understood to convey hatred, contempt, or prejudice or to have the effect of insulting or stigmatizing an individual.

PROHIBITION