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Library Connect Editorial OfficeELSEVIER
525 B Street, Suite 1900San Diego, CA 92101, USAPhone: (+1) 619.699.6283
2008
CONTENTS
How authors can reuse their own articles published by Elsevier
General use of articlesCommercial purposesOffprints of articlesWeb posting of articlesDepositing of articles to PubMed CentralOther mandatory depositing of articlesCitations of articles
How persons affiliated with instituteswith ScienceDirect subscriptions may use articles from subscribed content
Professional use of articlesScholarly sharing of articlesCoursepacks and eReservesLinks to articlesInterlibrary loan (ILL)Live referenceUse by library guests
How anyone can use articles published by Elsevier
Bibliographic referencesShort quotes from articlesReproduction of material from articlesPhotocopies of articlesPurchase of individual articlesReprints of articles
Ways to Use Journal Articles Published by Elsevier: A Practical Guide
pamphlet #4third edition
Produced byThe Library Connect team, in collaboration with the Elsevier Global Rights Department
LibraryConnectPartnering with the Library Community
Elsevier believes it’s important to communicate clearly about our policiesregarding the reuse of articles we publish. To help our library customers,authors and readers, we have compiled this brief guide to ways in whichyou can use whole or parts of journal articles published by Elsevierwhether you have access to them in print or via an online service such asScienceDirect at www.sciencedirect.com.
Please note this guide does not amend, replace or cancel any part of anexisting subscription agreement with Elsevier.
Since the last edition of this pamphlet, Elsevier has partnered with theCopyright Clearance Center to make its Rightslink service available toanyone interested in requesting permission to use publications publishedby Elsevier. Via Rightslink, most permission requests can now be dealt with online and grantedimmediately. For more on Rightslink, please visit www.elsevier.com/authors/askpermission.
Anyone with questions regarding the use of articles published by Elsevier should contact our GlobalRights Department at [email protected].
Kind regards,
Helen Gainford Director, Global Rights, Elsevier, Oxford, UK
Helen Gainford
Since 2007, Helen Gainford has served as the director of Elsevier’s Global Rights Department. Sheleads a team responsible for handling permission requests for Elsevier publications, respondingto copyright queries and processing book author contracts. Prior to earning a postgraduatediploma in UK, European and US copyright law from King’s College London, Helen earned anundergraduate degree in English and American studies.
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2 Ways to Use Journal Articles Published by Elsevier (2008)
INTRODUCTORY COMMENTS
International Association of Scientific, Technical & Medical Publishers' STM Permissions Guidelines
Elsevier is a signatory to the International Association of Scientific, Technical & Medical Publishers' STMPermissions Guidelines. These are designed to establish a standard and reasonable approach to permission-grantingfor republication purposes across all signatory publishers.
www.stm-assoc.org
Ways to Use Journal Articles Published by Elsevier (2008)
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HOW AUTHORS CAN REUSE THEIR OWN ARTICLES PUBLISHED BY ELSEVIER
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General use of articlesAuthors publishing in Elsevier journals retain wide rights tocontinue to use their works to support scientific advancement,teaching and scholarly communication.
An author can, without asking permission, do the following afterpublication of the author’s article in an Elsevier-published journal:
• Make copies (print or electronic) of the author’s article for personal useor the author’s own classroom teaching.
• Make copies of the article and distribute them (including via email) toknown research colleagues for their personal use but not for commercialpurposes as described in this pamphlet.
• Present the article at a meeting or conference and distribute copies ofthe article to attendees.
• Allow the author’s employer to use the article in full or in part for otherintracompany use (e.g., training).
• Retain patent and trademark rights and rights to any process orprocedure described in the article.
• Include the article in full or in part in a thesis or dissertation.
• Use the article in full or in part in a printed compilation of the author’sworks, such as collected writings and lecture notes.
• Use the article in full or in part to prepare other derivative works,including expanding the article to book-length form, with each such workto include full acknowledgment of the article’s original publication in theElsevier journal.
• Post, as described on page 4, the article to certain websites or servers.
Find offprints information on the Authors’ Home atwww.elsevier.com/authors/offprints.
Commercial purposesAuthors of Elsevier-published articles may not make copies of them or distribute them for commercial purposes. Suchpurposes include:
• The use or posting of Elsevier-published articles for commercial gain.Such use includes companies posting for use by their customers Elsevier-published articles written by the companies' employees.(Examples of such companies include pharmaceutical companies andphysician-prescribers.)
• Commercial exploitation such as directly associating advertising withonline postings of Elsevier-published articles.
• Charging fees for document delivery or access to Elsevier-published articles.
• Systematic distribution of Elsevier-published articles to parties other thanknown research colleagues via email lists or listservs, whether for a feeor for free.
Offprints of articlesFor most Elsevier journals, the corresponding author (the persondesignated to receive all correspondence concerning an article)receives either free paper offprints or a free electronic offprint ofthe published article. The e-offprint is a watermarked PDF of thepublished article and includes a cover sheet with the journal coverimage and a disclaimer outlining the terms and conditions of use.Please note that these PDFs may not be posted to public websites.
More information about offprints appears on the Authors' Home on Elsevier's corporate website at www.elsevier.com/authors/offprints.
Any author with a specific question about offprints can [email protected].
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4 Ways to Use Journal Articles Published by Elsevier (2008)
HOW AUTHORS CAN REUSE THEIR OWN ARTICLES PUBLISHED BY ELSEVIER
Web posting of articlesElsevier understands researchers want widespread distributionof their work and supports authors by enabling such distributionwithin the context of orderly peer review and publication.
Editors of most journals published by Elsevier will consider (forpeer review and publication) papers already posted in preprintversions to the Web. (Preprint refers to a paper in its initial stage,prior to peer review or journal acceptance.) Preprint posting iscommon practice in, for example, physics and mathematics.However, some Elsevier clinical and biomedical journals,including The Lancet and Cell Press journals, follow theguidelines of the International Committee of Medical JournalEditors and do not consider for publication papers that havealready been posted publicly. Anyone with a question regardingpreprint posting and subsequent submittal of a paper to anElsevier journal should consult that journal’s instructions toauthors or contact its editor.
An author can, without asking permission, do the following withthe author’s article that has been or will be published in anElsevier journal:
• As described above, prior to its submission and acceptance forpublication, post a paper (a preprint) on Internet websites includingelectronic preprint servers and retain indefinitely this version on suchservers or sites (unless prohibited in a specific Elsevier journal’s Guide for Authors).
• Voluntarily post a personal manuscript version of the accepted articleon the author’s personal or institutional website including aninstitutional repository, provided each such posting includes a linkusing the published article's Digital Object Identifier (DOI) and includesa complete citation for the article. An author can update a personalmanuscript version (e.g., in Word or TeX format) of the article to reflectchanges made during the peer-review process. Note that such postingmay not be for commercial purposes as described on page 3 and maynot be to any external third-party website. If the institution mandatesposting, there must be an agreement between Elsevier and theinstitution before such posting can occur.
Elsevier-published authors employed by corporations may posttheir revised personal manuscript versions of their final articles totheir corporate intranets if the sites are secure and do not allowpublic access.
In principle, this policy permitting open posting of revisedpersonal manuscript versions applies to authors publishingarticles in all journals Elsevier publishes, including The Lancetand Cell Press journals. There may arise an exception in the caseof a journal published by Elsevier but owned by a society, but todate this has not happened.
If an article has multiple authors, each author has the sameposting rights.
To preserve the integrity of the official record of publication, thefinal published version of an article as it appears (in PDF orHTML) in an Elsevier journal will continue to be available only onan Elsevier site.
When Elsevier changes its policies to enable greater academicuse of journal content (such as the changes made several yearsago in our Web-posting policies stated here) or to clarify therights retained by journal authors, Elsevier extends those rightsretroactively with respect to articles published in journal issuesproduced prior to the policy changes. Unless explicitly noted tothe contrary, all policies apply retroactively to previouslypublished journal content. If you have any questions about suchrights, please write to [email protected].
Depositing of articles to PubMed CentralElsevier has established agreements with several funding bodies,including the US-based National Institutes of Health, to ensurethat authors who publish in our titles comply with therequirements of their funding bodies. Authors whose researchwas funded in whole or part by these funding bodies are requiredto deposit their final accepted manuscripts with PubMed Central,which may be considered a special repository. As a service toour authors, Elsevier works with such authors and deposits ontheir behalf their final accepted manuscripts to PMC. Authorspublishing with Elsevier are not to directly deposit theirmanuscripts or their final articles to PMC.
At the moment, Elsevier has established agreements or policiesto allow authors whose articles appear in Elsevier journals tocomply with manuscript archiving requirements of the followingfunding bodies:
Note that the list of funding bodies with which Elsevier hasmanuscript archiving agreements, such as the ones requiringdeposit to PMC, may grow and the requirements of some fundingbodies may differ.
For further details, please see www.elsevier.com/authors/fundingagreements. If you have questions, please write [email protected].
Other mandatory depositing of articles If an institution requires that all papers published by its staff bedeposited in its institutional repository, a special arrangement oragreement with Elsevier is required.
• The Arthritis Research Campaign
• The British Heart Foundation
• Cancer Research UK
• Chief Scientist Office
• Department of Health UK
• Howard Hughes Medical Institute
• Medical Research Council UK
• National Institutes of Health
• Wellcome Trust
Ways to Use Journal Articles Published by Elsevier (2008)
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HOW AUTHORS CAN REUSE THEIR OWN ARTICLES PUBLISHED BY ELSEVIER
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Citations of articlesEach copy, print or electronic, or other use of an Elsevier-published article must include an appropriate bibliographic citation detailingthe article’s publication in an Elsevier journal.
In the case of preprint posting of an article, the author may later add a citation indicating the article was subsequently published by Elsevier and mentioning the journal title. Such a citation must include the following text and must appear at the beginning of the document:
NOTICE: This is the author’s version of a work accepted for publication by Elsevier. Changes resulting from the publishingprocess, including peer review, editing, corrections, structural formatting and other quality control mechanisms, may not bereflected in this document. Changes may have been made to this work since it was submitted for publication. The definitiveversion has been published in JOURNAL TITLE, VOLUME #, ISSUE #, DATE, DOI.
Find the DOI in the top left area on each article onScienceDirect at www.sciencedirect.com.
Understanding and Using Digital Object Identifiers
Digital object identifiers or DOIs are links guaranteed to remain valid even if articles move between DOI-compliantplatforms such as ScienceDirect.
Regardless of the publisher or author of an online publication, the structure of a DOI link is always the same, which makesDOIs easy to use.
DOI links have the following structure: http://dx.doi.org/doi. An example is http://dx.doi.org/10.1016/j.iheduc.2003.11.004.A DOI entered in a Web browser must be preceded by http://dx.doi.org/.
On ScienceDirect, the DOI appears in the top left area on each article. When Elsevier-published articles are cited, Elsevierasks that their DOIs be included. Stating the DOIs may help current or future researchers find cited articles.
www.doi.org
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6 Ways to Use Journal Articles Published by Elsevier (2008)
HOW PERSONS AFFILIATED WITH INSTITUTES WITH SCIENCEDIRECT SUBSCRIPTIONS MAY USE ARTICLES FROM SUBSCRIBED CONTENT
Professional use of articlesCurrent ScienceDirect subscription agreements allow authorizedusers to access, search, browse and view particular subscribedcontent, including articles from journals, and print or download alimited number of articles, abstracts and records. This allowsresearchers to conduct searches of the content onScienceDirect and print the results of such searches.
In general, Elsevier does not allow copying, printing ordownloading entire issues of journals or otherwise systematicallyreproducing or retaining Elsevier-published articles.
Local database retention of Elsevier-published articles is onlypermitted if an institution or corporation has made an explicitagreement with Elsevier to acquire retention rights or if theinstitution or corporation has a digital rights license with a localreproduction rights organization (RRO), for example, the CopyrightClearance Center in the US or the Copyright Licensing Agency inthe UK. For more information on your local RRO and what it canoffer, look at the International Federation of Reproduction RightsOrganisations’ website at www.ifrro.org.
Scholarly sharing of articlesCurrent ScienceDirect subscription agreements permit authorizedusers to transmit excerpts of subscribed content such as anarticle, by email or in print, to known research colleagues for thepurpose of scholarly study or research. Recipients of suchscholarly sharing do not themselves have to be affiliated with aninstitute with a ScienceDirect subscription agreement.
Coursepacks and eReservesAny academic or government institute with a current ScienceDirectsubscription can incorporate links to subscribed content, includingfulltext articles, into electronic coursepacks or eReserve lists for use inconnection with courses offered for academic credit by the institute.
For any similar use for a noncredit course or one offered by acorporation, an institute or corporation must obtain prior writtenpermission from Elsevier and a fee may be required. Anyoneinterested in such permission should contact the Elsevier GlobalRights Department at [email protected].
Links to articlesAny institute with a current ScienceDirect subscription mayprovide links on the institute's homepage, library website oronline catalog to subscribed Elsevier journals or articles. The ScienceDirect Info site offers shortcut URLs to helpinformation professionals put in place deep links tosubscribed Elsevier journals or articles. For more information, see http://info.sciencedirect.com.
Interlibrary loan (ILL)The interlibrary loan policy for electronic journals is included ineach institution’s agreement with Elsevier for ScienceDirect. Inshort, the provision allows and provides for the use of electronicjournal articles as a source for fulfillment of ILL requests, with somerestrictions. A summary of Elsevier’s current ILL policy follows.
Elsevier grants subscribing institutes the right to use articles fromsubscribed ScienceDirect content as source material forinterlibrary loans subject to the following conditions:
• Each ILL request must come from an academic or other noncommercial,noncorporate research library located in the same country as the subscriber.
• Each requested article must be printed by the subscriber and mailed, faxedor transmitted by Ariel (or a similar ILL system) to the requesting library.
If a corporate or commercial entity is seeking a ScienceDirectarticle, instead of requesting ILL, that entity may useScienceDirect’s Pay per View service on a guest basis. Fordetails, see http://info.sciencedirect.com/licensing/individual/ppv.
Live referenceIf they are both affiliated with the same institute, then a librariancan take a user electronically to any Elsevier article to which thatinstitute has subscribed access. The librarian can also email anElsevier article, included in the library’s subscription, to the user.
If, however, someone logs in to chat and is not affiliated with thesame institute as the librarian, then that user is not an authorizeduser at the librarian's institute. The librarian thus cannot link theuser directly to Elsevier articles or email Elsevier articles to theuser. The librarian can, however, explain to the user how torequest Elsevier articles through ILL or acquire them throughScienceDirect's Pay per View service.
Use by library guestsAny institute with a current ScienceDirect subscription may allowmembers of the general public to use terminals physically locatedat that institute’s library to access, search, browse, view andprint articles in subscribed Elsevier journals. Libraries mayimpose their own usage restrictions on such guest use.
Learn how to set up shortcut links toScienceDirect journals or articles by visitinghttp://info.sciencedirect.com/shortcutlinks.
Ways to Use Journal Articles Published by Elsevier (2008)
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HOW ANYONE CAN USE ARTICLES PUBLISHED BY ELSEVIER
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Bibliographic referencesAnyone may in a bibliography list a citation for an articlepublished by Elsevier.
Short quotes from articlesAnyone may in written work quote from an article published byElsevier, as long as the quote comprises only a short excerptsuch as one or two sentences. An appropriate citation includingthe journal title must be provided.
If the use is intended for scholarly comment, noncommercialresearch or educational use, an institution or academic may withoutseeking permission from Elsevier use a single text extract of fewerthan 100 words or a series of extracts totaling no more than 300words. This guideline reflects Elsevier’s endorsement of theInternational Association of Scientific, Technical & MedicalPublishers' 2008 guidelines for quotation and other academic uses ofexcerpts from journal articles. Find more details on these guidelinesat www.stm-assoc.org/documents-statements-public-co.
Reproduction of material from articlesIf the use is intended for scholarly comment, noncommercialresearch or educational use, an institution or academic maywithout seeking permission from Elsevier use a maximum of twofigures from a journal article or a total of five from a journalvolume. This guideline reflects Elsevier’s endorsement of theInternational Association of Scientific, Technical & MedicalPublishers' 2008 guidelines for quotation and other academicuses of excerpts from journal articles. Find more details on theseguidelines at www.stm-assoc.org/documents-statements-public-co.
If the intended use or the material needed differs from thecategories described above, Elsevier’s prior written permissionmust be obtained. The requestor must provide details of how andwhere the requested material will be used, such as in a thesis ordissertation or other publication.
Anyone may request permission via Rightslink, the CopyrightClearance Center’s service available at the top of the HTMLversion of every journal article on ScienceDirect. Alternatively,email requests to [email protected].
Photocopies of articlesNational copyright laws generally permit photocopying of anarticle for personal use.
Elsevier requires permission and a fee for all other photocopying,including multiple or systematic copying, copying for advertisingor promotional purposes, copying for resale and copying for allforms of document delivery. Special rates are available foreducational institutions wishing to make photocopies fornonprofit classroom use.
Anyone may request permission via Rightslink, the CopyrightClearance Center’s service available at the top of the HTMLversion of every journal article on ScienceDirect. Alternatively,email requests to [email protected].
Purchase of individual articlesAnyone may use Pay per View on ScienceDirect and purchaseindividual fulltext journal articles. This service allows guestusers, as well as registered users at subscribing institutes, topurchase direct access to articles via credit cards. HTML andPDF access is instant and available for 24 hours onScienceDirect; in addition, purchased articles can bedownloaded and stored locally for future use.
Reprints of articlesTo purchase individual or commercial reprints of an articlepublished by Elsevier, anyone may request permission viaRightslink, the Copyright Clearance Center’s service available at thetop of the HTML version of every journal article on ScienceDirect.Alternatively, email requests to [email protected].
Find Rightslink instructions on Elsevier’s corporatewebsite at www.elsevier.com/authors/askpermission.
Find Elsevier policies, on topics including Web posting of articles, atwww.elsevier.com/principlesandpolicies.
C O N T A C T I N F O R M A T I O N
Daria DeCoomanLibrary Connect Managing EditorElsevier525 B Street, Suite 1900San Diego, CA 92101, USAPhone: (+1) 619.699.6283Fax: (+1) [email protected]
Helen GainfordDirector, Global Rights ElsevierPO Box 800Oxford OX5 1GB, UKPhone: (+44) 1865.843830Fax: (+44) [email protected]
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8 Ways to Use Journal Articles Published by Elsevier (2008) DD/DW/LCP04-08
RECOMMENDED RESOURCES
Authors’ Rights www.elsevier.com/authors/rights
Elsevier. (2008, February). Copying & distribution of full textjournal articles; copyright compliance information for corporatelibrarians and researchers.www.elsevierforindustry.com/res_soln.html
Elsevier Funding Body Agreements & Policieswww.elsevier.com/authors/fundingagreements
Do you want to subscribe to thefree LC publications in P or E?
Write to [email protected], or
Visit www.elsevier.com/libraryconnect
LibraryConnectPartnering with the Library Community
Elsevier has partnered with the Copyright ClearanceCenter’s Rightslink service to offer a variety of options forreusing Elsevier content. Rightslink provides end-to-enddigital rights licensing and reprint services enablingpublishers and other content providers to offer theircopyrighted material online. This digital solution enablescustomers to access digital, copyrighted content directlyfrom a publisher’s online publication and secure instantcopyright permissions – and the content itself – quickly,easily and legally.
Access Rightslink by clicking on Permissions &Reprints at the top of the HTML version of each journalarticle on ScienceDirect at www.sciencedirect.com.
When you're in Rightslink and you request to use Elsevier-published content inanother publication, you’re asked to select a requestor type. If your organizationor the publisher with which you wish to publish a new item is an STM signatory, select "STM signatory publisher" as the requestor type. For a list ofSTM signatories, see www.stm-assoc.org/stm-permission-guidelines.
International Association of Scientific, Technical & MedicalPublishers. (2008). Guidelines for quotation and other academicuses of excerpts from journal articles.www.stm-assoc.org/documents-statements-public-co
Resource Centerwww.elsevier.com/authors/resources