ecuador electronic invoicing and tax reporting requirements
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Ecuador Electronic Invoicing and Reporting Requirements
INVOICEWARE INTERNATIONALGlobal Compliance - Simplified
INVOICEWARE INTERNATIONAL © 2016
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Why Leading Organizations Choose Invoiceware International
Regional Latin America Platform
• One Platform, multiple countries – Brazil, Mexico, Argentina, Chile, Ecuador, Uruguay, Peru & Colombia
Lower IT Costs - Today & In Future
• Eliminate SAP ERP Configuration & Support issues
• Enterprise end-to-end support in English, Portuguese, and Spanish
• Fixed, Predictable Cost Today & Through Changes
Eliminate Operational Issues
• Increase employee productivity by 25% with a single SAP monitor for end users
• Built-in business process automation to eliminate manual data entry tasks and shut downs
Avoiding Audit Issues & Financial Penalties
• SAP ERP is the system of record, not 3rd parties
• Fiscal reporting and transactional compliance from a single solution
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The Problem for MultinationalsConstant Change meets Process Driven, Centralized SAP Maintenance
“One of the major problems with single instance is the inability to adapt the
applications to ever evolving business requirements and advances in
technologies in real time so that true business value is consistently delivered to
the local teams” - Gartner Group
Constantly Changing Government Regulations
Consolidated ERP System
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SAP
ERP
Middleware
Integrate the
System
Different
Solutions for
Each Country
CUSTOMER
IDOC1
2 3
4
5
Monitor #1 Monitor #2 Monitor #3-6
Who
Supports
Who
Supports
Who
Supports
Who do you Call?
• Multiple Solutions
• Internal Support Staff
• SAP Functional Experts
• Middleware – SAP PI
• Third Party
Real Infrastructure Costs
• Multiple Vendors• Country E-Invoice
• Country Record To Report
• HR & Payroll Compliance
• Hardware & Maintenance• Local Box PROD
• Local Box QA/TEST
• Synchronized across multi-Tier SAP Landscape (DEV/QA/PROD)
6
The Business Impact – IT CostsCurrent Architectures Cause Issues & Cost Overruns
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Subject Matter ExpertCompliance expert per country – typically 1-2
FTE internally or System Integrator
MM Functional Expert.20 FTE per country to
deal with changes annually.
SD Functional Expert
.20 FTE per country to deal with
changes annually.
Middleware Interfaces.20 FTE across region annually
Financial Analyst & SAP Support Teams1-3 FTE time to review and adjust issues between SAP and 3rd party system.
SAP Basis, Record To Report & Project Management.25 to 2 FTE to day to day issues & manage upgrades
FI-CO Functional Expert.20 FTE per country to deal with changes annually.
5-11 Full Time
Equivalents
The Business Impact – IT CostsImplementing & Supporting Internally is Resource Intensive
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SAP ERP
• Single Monitor within SAP ERP
• Absorbs unique customizations & configurations of customer
• Flexibility for SAP Upgrade Teams
• Includes Change Management at a Fixed & Predictable Cost
Invoiceware International – Hybrid CloudLower IT Costs – Today & In The Future
InvoicewareLatin AmericaCompliance App
• Multi-Country Support
• Single Source of Support End-to-End
• Economies of Scale of resources
• Eliminate 3rd party systems each country: AR, AP, Record To Report, HR & Payroll Compliance
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SAP Process Execution
Visualize entire end-to-end process with government from inside ERP
Manually switch or automated time out values
Automatic reconciliation with Contingency processes
Automated 3 Way match (MIRO/MIGO/FB60)
Automated Contingency
Solution is set up for both manual and automatic transition in and out of contingency mode
Level 1 - On Network Contingency
Level 2 – On Premise Contingency
Reporting Tables & Extracts
All transactions referenced back via linking attributes in Invoiceware monitors to ensure all transactions have valid XML references checked with the gov’t servers
Reporting checks as all data extracts check for approved Gov’t signing attributes prior to extraction
Invoiceware InternationalEliminate Operational Shut Downs & Financial Delays
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Invoiceware Solution CoverageRegional Latin America Compliance Platform
Solutions• Brazil
• Nota Fiscal• SPED• eSocial
• Mexico• CFDI & Nomina Electronica• eContabilidad
• Chile• DTE & Libros Reporting
• Argentina• eFactura multi-invoice types• Remitto - COTS
• Uruguay• Documents & Reports
• Peru• Documents & Reports
• Ecuador • Documents & Reports
• Colombia - PendingServices
• SAP 3 Way Match & Inbound Receiving• Supply Chain Finance
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SRI Requirements Requirements in Ecuador to Legally Operate under E-Invoicing Legislation
Readiness Declaration Register Clave de Acceso – Must make this available to the customer 49 digits
Certification – Testing and Production
Outbound – Must be approved by the SRI.
Inbound – Mandatory to validate via SRI Web Portal
Sending Documents – Individual or a catch of 50 max
SRI Authorization Number – 37 digits
Storage – 7 years
Contingency Processes – Used when systems are down or low internet connectivity by taxpayer
RIDE – Paper representation
Cancellations
Currency – “DOLLAR”
Shipping Affected – Invoice, Guia de Remision
Financial Impact Able to deduct taxes with electronic invoices
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SRI Documents Required
1. Invoice 2. Credit Notes3. Debit Notes4. Bill of Lading - Must be on truck when moving goods. Don’t need it when moving own Assets 5. Withholdings – Must make it available 5 days after receiving the Comprobante Electronico
The key access of each document will have 49 character numbers. This is generated by the system of the taxpayer automatically. This is a requirement and is unique for each comprobante. This will let the SRI indicate if the comprobante is Authorize or rejected.
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Printer layout - Factura
Access Key
Status
Environment
37 Digits Authorization Number
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Why Leading Organizations Choose Invoiceware International
Regional Latin America Platform
• One Platform, multiple countries – Brazil, Mexico, Argentina, Chile, Ecuador, Uruguay, Peru & Colombia
Lower IT Costs - Today & In Future
• Eliminate SAP ERP Configuration & Support issues
• Enterprise end-to-end support in English, Portuguese, and Spanish
• Fixed, Predictable Cost Today & Through Changes
Eliminate Operational Issues
• Increase employee productivity by 25% with a single SAP monitor for end users
• Built-in business process automation to eliminate manual data entry tasks and shut downs
Avoiding Audit Issues & Financial Penalties
• SAP ERP is the system of record, not 3rd parties
• Fiscal reporting and transactional compliance from a single solution
INVOICEWARE INTERNATIONAL © 2016
ConfidentialConfidential
ResourcesClick the links below for more information
Learn more about Ecuador requirements
Ecuador E-Invoicing Mandates: What You Need to Know
Ecuador SRI mandates checklist
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Next Steps Contact Us To Learn More
+ 1800 – 988 – 0728www.invoicewareint.com