Annual Report

“Reflections”

CSD Mission Statement

Board & Committees

GM Message

Annual Budget

Associations, Partnerships & Franchises

CSD 50th Anniversary

Recreation Programs

Recreation Facilities

Events

Holiday Events

Park Operations

CC&Rs & DRC

Human Resources

Community Stewardship

Volunteers

2012

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nual

Rep

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We will be recognized as the premier park, recreation, and local community services organization with a passion for providing excellent services and facilities and protecting the quality of life and environment of the community.

VisionMission“Enhance the quality of life for El Dorado Hills residents through innovative, responsible leadership and by providing superior services and facilities.

El Dorado Hills CSD Board Members 2012/2013Tony Rogozinski

DirectorTerry Crumpley

Director

Senior Council2012/2013

Yvonne GriffinPresident

Evelyn WeickVice President

Betty EngelhardtTreasurer

Linda DennisSecretary

Members at LargeFred St. Jean

Joe WilsonDeceased 3/31/2013

CC&R Advisory Committee 2012/2013

Rick SanneChairman

Ann Ching Vice Chairman

Members at LargeHal Erpenbeck Pat Nicodemus Susan RohlandCathy DrakeleyDave HowaldKen Morgan

Ellison RumseyPatrick McNamara

Frank MooreRaymond Bydalek

John HidahlJoyce GlauDavid Glau

Jennifer Sommercamp Brian Phipps

Design Review Committee2012/2013

Lou RainChairman

Allan PriestVice-Chairman

Bob EynckCommittee Member

Don SgambaCommittee Member

Wayne MillCommittee Member

Ellison RumseyAlternate Committee Member

Susan OliverAlternate Committee Member

CSD Board & Committees

Billy VandegriftPresident

Noelle MattockVice President

Wayne LoweryDirector

CSD Board & Committees GM MessageCelebrating 50 Years of Creating Community in El Dorado Hills 1962-2012

2012 marked our 50th Anniversary for the El Dorado Hills CSD and it was a year of celebration! First a little history: our first park was developed when the earliest homes were built in El Dorado Hills and gave the subdivision its name: Park Village. In 1965, that initial park was rededicated to honor a local fireman, Peter Bertelsen, who lived only a block away and sacrificed his life protecting the community. Many of our parks and facilities honor heroes, people who share our District’s core values.

Since then El Dorado Hills has grown substantially, we now serve nearly 40,000 residents with over 200 acres of parkland and hundreds of recreation programs for people of all ages, abilities and interests. We offer an array of community-wide special events, including classes for all ages, sports for all ages, along with health, wellness and fitness classes. We provide high quality facilities, such as the Community Activity Building, Gilmore Senior Center, Teen Center, Skate Park, aquatic center, sports fields, basketball, tennis courts, bocce ball courts, picnic shelters, trails and nature areas.

With a strong commitment to creating a healthy and safe community, we continue to maintain a true and genuine adherence to the CSD mission to enhance the quality of life for El Dorado Hills residents through innovative, responsible leadership and by providing superior services and facilities.

Some highlights from the past year include significant new improvements at Community Park such as the basketball court, restrooms, and pedestrian bridge; the ground-breaking for our newest park, Windsor Point Park; Arbor Day tree plantings in five different neighborhood parks; and the return ofthe Community Park “Holiday Tree Lighting” to fittingly commemorate our 50th Anniversary and bring joy to families in this community for years to come!

With a dedicated professional staff joined by hundreds ofpassionate volunteers, the CSD Board of Directors have led the advancement of scores of new improvements to parks facilities and recreation programs for our community to enjoy. This annual report proudly reflects upon the past twelve months of great accomplishments, all for the benefit of the local residents we serve.

Brent Dennis General Manager

Property Taxes50.70%

RecreationFees 11.31%

CC&R Assessments/Design Review Fees

1.77%

Franchise Fees7.16%Reimbursement, Interest,

Donations, Property Lease6.29%

Park ImpactFees 7.89%

Landscape &Lighting 13.03%

Park Rentals1.85%

Debt Service4.17%

Administration22.32%

Recreation Programs17.35%

Landscape & Lighting17.05%

CC&R Enforcement/Design Review

1.66%

Parks & Facilities37.45%

Budget

Where does fundingcome from?

• $4.8 million Property Tax

• $4.7 million Fees & Other Funds

• $0.40 million from reserves to fund capital improvements*

Where do we spend?• $9.9 million

Data Reported includes approved budgets for all operations and capital improvements in Fiscal Year 2014. *Capital Improvements are partially funded through District reserves.

Associations, Partnerships & Franchises

PartnershipsEl Dorado Hills TAZ Swim TeamOak Ridge High SchoolHoliday Inn ExpressLake Forest HOARuffhaus Hotdog CompanyAmerican Red CrossHands-4-HopeGift of Kids Daycare & PreschoolEDH Taekwondo Kevala YogaMountain Democrat / Village LifeEskaton PlacervilleEDH LibraryEDH Lions ClubUmpqua BankEl Dorado County

EDH Chamber of Commerce EDH Girl ScoutsEDH Boy ScoutsMercy Hospital of FolsomMarshall Medical CenterEl Dorado DisposalNugget MarketRaley’sSafewayEDH RotaryUnion 76Verbena FloristRegal CinemasEDH FireWalgreens

Buckeye Union School DistrictRescue Union School District EDH Vision CoalitionVisiting AngelsFolsom Lake Concert AssociationEl Dorado County Human ServicesSass Boutique, The Solar CompanyNationwide InsuranceRoebbelen ContractingNature’s Select Pet FoodRound Table PizzaBig Spoon YogurtPurple PlaceCoca ColaGreen Valley Nursery

AssociationsCalifornia Park & Recreation SocietyNational Recreation & Park AssociationCalifornia Special Districts AssociationYouth & Teen Recreation ServicesGovernment Finance Officers AssociationAmerican Payroll Association

California Association of Senior Service CentersNational Council of Aging American Society of AgingEl Dorado County Commission on AgingCalifornia Society of Municipal Finances Officers

FranchisesSprintComcastMetro PCSEl Dorado Disposal

T-MobileAT&T UverseVerizon Wireless

2012 - CSD 50th

Anniversary Year

Happy 50th Anniversary CSD!May 18, 2012 kicked off our 50th Anniversary party. The evening began with our Board of Directors accepting a Resolution of Achievement by both Senator Gaines and Assemblywoman Huber, followed by a Proclamation, presented by Supervisor John Knight. The estimated crowd of 5,000 enjoyed a FREE evening of: musical entertainment,

roaming balloon artist, face painting, 6 inflatables and giveaways. It was a wonderful night of celebration!

50th Anniversary - 50 Days of Summer Celebration SeriesThe 50 Days of Summer celebration included Neighborhood Park Parties, Movies in the Park, 50 days of activities,

$.50 cent Fridays at the Pool and overall FUN for the entire community for 50 days.

Recreation ProgramsAquatics11%

Enrichment16%

Fitness42%

Sports31%

Special Events14%

Social Activities40%

Fitness31%

Enrichment15%

Adult6,508

Seniors16,150

Youth62,900

Total Attendance85,558

KydZone22%

Aquatics21%

Enrichment15%

Sports33%

TeenCenterSkatePark

9%

Recreation Facilities

Community Pool: The pool was renovated in 2012 and hosts Aquatic programs including swim lessons, diving, water polo and year round lap swim. It is also home of ORHS Swim Team, ORHS Water Polo Team and El Dorado Hills Tasmanian Devils.

CAB: The Community Activity Building (CAB) includes the gym, classroom, kitchen and exercise room. The CAB hosts the KydZone summer and after school programs during the day and in the evenings is transformed into basketball and volleyball courts; two of the CSD’s most popular programs. Numerous special interest and exercise classes are taught in the CAB classrooms and the gym is frequently rented to local charitable organizations as a venue for their fundraisers with the most popular being Crab Feeds.

70,000

60,000

50,000

40,000

30,000

20,000

10,000

0

Pavilion: The CSD’s oldest building is home toseveral CSD special interests classes. The Pavilion is used on a regular bases by the Rotary Club, Chamber of Commerce, Blood Source and APAC. The facilityis rented out to the public and is a nice venue forwedding receptions.

Gilmore Senior Center: In 2006 the District and theCounty partnered to transform the old Fire Station intoa Community Senior Center. Numerous programs, activities, and government services are held at the center.

Teen Center/Skate Park: In 2007 the CSD’s newest facility opened to the teens of El Dorado Hills. The facility is busy with teen camps during the summer and after school programs when school is in session.

Thank You Facilities Staff! - For supporting the set-up and teardown of several hundred internal meetings, events, and classes including external facility rentals, meetings, and conferences.

400 +Visitors per day

Pool68,734

CAB38,260

Pavilion19,928

Senior Center17,735

TC/Skate Pk

5,478

EventsFriday NightSummer Concerts in the Park Approximately 20,000 people attended the Annual Summer Concert Series which takes place during the Summer on Friday nights. Later in the fiscal year on July 14, 2013 the concert began with a dedication of the new walking bridge and restrooms built recently at Community Park. Thousands of local families came to enjoy music and dancing under the stars last year. We really rocked our park!

Saturday Night in the ParkOver 1,500 people enjoyed the annual Saturday Night in the Park on Saturday, August 11, 2012. The event was co-sponsored with the Chamber of Commerce. This annual event includes live music, food, face painting, balloon artist, science & art activities, and 40 plus vendors showcased their businesses. It was a great summer finale to our 50th Anniversary Celebration!

Annual Spring Egg HuntApproximately 2,000 people attended the annual Spring Egg Hunt at Community Park on March 30, 2013. Volunteers from Rotary & ORHS Interact Club helped hide 8,500 eggs. An eggscellent time was had by all!

CSD Bi-Annual Garage SaleHundreds of visitors attended this year’s Spring & Fall Garage Sales held on Saturday, September 15, 2012 and Saturday, May 4, 2013. Someone’s junk became another’s treasure.

Thank You!Summer Concert SponsorsThe CSD received $31,000 in donations from the following businesses: Gift of Kids Daycare Preschool, EDH Taekwondo & Kevala Yoga, Mountain Democrat & Village Life, Mercy Hospital of Folsom, Marshall Medical Center, El Dorado Disposal, Sass Boutique, The Solar Company, Nationwide Insurance, Roebbelen Contracting and Nature’s Select Pet Food.

Holiday EventsHoliday Lights in the HillsA tradition from the past was resurrected on Friday, November 30, 2012. Now titled Holiday Lights in the Hills, the 30’ evergreen tree that stands on the corner of EDH Blvd and Harvard Way was illuminated with 1,500 LED lights, decorated with 50 gold bows and a 4’x4’ lighted “50” all commemorating our Anniversary. Lastly, those attending the event received a 50th Anniversary keepsake ornament. The keepsake ornament will be part of this new annual tradition.

Letters to Santa217 Letters to Santa came in to Santa last year from local children. Every letter was replied to and autographed personally from Santa.

Breakfast with SantaOver 400 people attended this year’s Breakfast with Santa on Saturday, December 8, 2012. The event included: pancake and sausage breakfast, arts/crafts and a visit from the jolly ole elf. Special Thanks to all of our volunteers!!! Boy Scout Troop 645, EDH Rotary, ORHS Interact, Green Valley Dental, Teens from CSD Teen Center, and EDH Lions Club who cooked (72lbs of pancake mix and 500 sausages) .

Town Center Tree LightingIn collaboration with Chamber of Commerce and Town Center on Saturday, November 24, 2012 at El Dorado Hills Town Center the Annual Holiday Tree Lighting took place. An estimated 1,000 participants enjoyed cookies, cider, hot chocolate, entertainment from Radio Disney. Santa arrived safely with the help of EDH Fire Department.

Park OperationsPark Operations & Landscape & Lighting (LLAD’s) 2012/2013 The Park Operations Department is responsible for the care and maintenance of 23 parks, 16 playgrounds, 20 streetscapes, 1 aquatic facility, numerous ballfields and soccer fields. In all, the Department is responsible to care for 138 acres of public space and 128 acres of open space. Parks maintenance staff and contract partners, perform duties on a daily basis to keep our parks safe, clean and green.

Accomplishments • EID Rebate Program: EID reimbursed the District several

thousand dollars for participation in a water conservation grant project. Conservation project included, Parkview Heights, Murray Homestead, Creekside Greens, Weisberg, and McCabe Parks. LLAD’S included Crescent Ridge, Fairchild, and Francisco Oaks.

• Roadway tree replacements: Several 15 gallon trees were planted on El Dorado Hills Blvd.

• Two sections of sidewalk were replaced at the Stonegate LLAD

• 200 yards of bark were placed at Creekside Greens LLAD, and Silva Valley LLAD.

• A new gate was installed at the Promontory Power Line Easement.

• 170 replacement plants were installed at Silva Valley LLAD. • A new 30 foot section of fence was installed at Highland Hills

3, and Highland Hills 1,2,&4. • Fence work was completed at New York Creek Trail.

Current Projects

La CrestaHighland Hills 1, 2, &4Windsor Point ParkTeen Center Community Park GymCommunity Park

Community Dog Park

ConstructionConstructionConstructionConstruction ConstructionConstruction

Construction

Replacement of 1200 linear feet of wood fencingLandscape upgradesNew shade structuresNew electronic play equipmentNew replacement bleachers to be installed in March 2014New batting cage partnership with EDH Little League project

New site west of New York Creek along athletic fields

Rehabilitation

New Construction

New restrooms at Community Park

Windsor Point Park Construction

Installation of new bridge at Community Park

CC&Rs & DRC

CC&Rs (Covenants, Conditions, and Restrictions) Open Cases - 2012/2013 (Approx. 984)

Compliance - 974 (99%)Top 3 types of violations:

1) Recreational vehicles, boats, jet skis and trailers parked in driveway or street.2) Inoperable cars parked in driveway or street.3) Landscaping - requiring maintenance.

Roof Replacement & Permitted RepairsPhotovoltaic &/or Pool Solar Panel InstallationExterior Re-PaintingExterior Remodels and/or AdditionsNew Home ConstructionLandscaping PlansAll Others (fencing, driveways, etc.)

Total Projects Reviewed:

Project Type Number ofApplications

% of TotalProjects

78763217417117341

2322952534100

DRC (Design Review) 2012/2013

Go for the Gold!Employee Recognition Program encourages and reinforces behaviors which exemplify Board-adopted beliefs and values as described in the El Dorado Hills Community Services ‘Our Core Beliefs and Values’.

Go for the Gold! offers a tiered approach encouraging participation at all levels; full-time, part-time, and seasonal employees. The program offers employee recognition in a 360º framework, allowing interdepartmental recognition, and recognition up, down and sideways within the organization. The program offers opportunity for immediate recognition.

Human Resources

Training ProvidedEthics Training - AB 1234Go for the Gold! Employee RecognitionHarassment Awareness PreventionHuman Resources Recruiting Q & AInvoice Processing for HRPerformance EvaluationsWebinar/Training AttendedCalPERS: Pension Reform, HealthCare Legislation, my CalPERS System Training, Annual Educational ForumLegal Shield - BenefitsInternal: Purchasing Policy/Cal-card, SharePoint - InternalSacramento Area Human Resource Association Annual ConferenceSpecial District Risk Management Association: Emergency PreparednessTerryBerry - Recognition

Overview of TrainingDepartmentAdministration – Part-Time/SeasonalAquatics – Part-Time/SeasonalParks & Facilities – Part-Time/SeasonalRecreation – Part-Time/SeasonalTotal Part-Time Seasonal HiresTotal Seasonal/Processed OutCurrent Active Employees

# of New Hires818106410079152

Overview of Hires

Go for the Gold!Employee Recognition ProgramDistrict-Wide Silver Awards DistributedDistrict-Wide Monthly Drawing WinnersDistrict-Wide Gold Winners (4/18/2013)District-Wide Appreciation Event: Bowling (12/19/12)District-Wide Appreciation Event: Shiver Sisters (7/17/13)District-Wide Appreciation Event: Apple Hill (10/7/13)

Count51121308035

Christmas Tree Chipping Week-endJanuary 5 & 6, 2013 in collaboration with multiple Boy Scout groups and El Dorado Disposal, the annual Christmas tree collection and chipping event took place in Community Park.

Renew CaliforniaOn Saturday, April 27, 2013 approximately 400 volunteers planted 20 trees, spread 300 yards of bark throughout Lake Forest Park and installed 150 yards of decomposed granite to complete the Renew California Communities Project.

Community Stewardship

Arbor Day EventIn honor of our five decades (50th Anniversary), one tree was planted at each of the following sites: Lake Forest Park, Bass Lake A (LLAD), Windsor Point Park, McCabe Park, and Community Park.

Volunteers

Volunteers are an essential part of Parks & Recreation. Volunteers perform duties ranging from park maintenance projects to tree plantings to serving food to coaching and so much more. Many of our events would not be possible without volunteers. Thank you to all of our volunteers 2012/2013!

* The hourly rate “value” is derived from the Special District Risk Management Authority hourly rate of $7.30 per hour.

Senior Center34%

Sports36%

Special Interest22%

CC&R2%

CommunityClean-up

6%

Hours3,9722,461655

3,742250

11,080

DeptSportsSpecial InterestCommunity Clean-upSeniorsCC&RTotal

Volunteer Hours2012/2013

11,080Total Hours

$80,884.00* Value