edrms lessons learned – public record office of northern ireland
TRANSCRIPT
EDRMS Lessons Learned – Public Record Office of Northern Ireland
16/06/2004 Zoë Smyth, PRONI 2
Lessons Learned
1. Implementing the ‘Corporate’ File Plan
2. Training Senior Management – Chief Executive
3. Closing the paper file registry system – interim measures & hybrid systems
4. Records Management Guidance
16/06/2004 Zoë Smyth, PRONI 3
Lessons Learned
Implementing the ‘Corporate’ File Plan
What have we learnt?
1. Most difficult part to develop2. Process of Communication3. Must reflect your organisation’s business
activities4. Must be available to staff on going live
with software
16/06/2004 Zoë Smyth, PRONI 4
Lessons Learned
Training Senior Management – Chief Executive
What have we learnt?
• Understanding of the entire file plan• One to one training/meetings• Strategic Management• Specific training – searching• Email management• External organisations• Workflow processes
16/06/2004 Zoë Smyth, PRONI 5
Lessons Learned
Closing the paper file registry system – interim measures & hybrid systems
What have we learnt?
• Trust in the new approach• Don’t map old and new classifications• Registry files need to be closed in a
controlled manner and reviewed• Taking away ‘alternative’ options
16/06/2004 Zoë Smyth, PRONI 6
Lessons Learned
Records Management Guidance
What have we learnt?
• Records Management profile has been raised
• New and relevant guidance is required• ‘Lessons learned’
