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EDT321

Summer Session

Advanced Functions in Microsoft Word

Table of Contents

Advanced Features

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EDT321

Summer Session

Objectives:

Create a Table of Contents (TOC) with hyperlinks using the “Document for TOC”

Learn advanced features Formatting Tables Columns Header and footer for sections Tables Inserting diagrams

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EDT321

Summer Session

TOC Project

Two files TOC directions.doc Document for TOC.doc

Open merge directions.doc Follow instructions in class Complete project in class

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EDT321

Summer Session

Preparation

Prepare document (Document_for_TOC.doc)

Decide headings and subheadings Level 1 – main topic Level 2, 3, etc. – Level 1 sub topics

Apply Styles Insert TOC page with title

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EDT321

Summer Session

Apply Heading Styles

Select topic text Style box in

Format tool bar Drop down

menu Choose desired

style for selected text

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EDT321

Summer Session

Heading Styles

Blue Text = Heading 1Red Text = Heading 2

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EDT321

Summer Session

TOC Page

Insert TOC page with title (in Word: click Insert, click Break…,

select Page break, click OK) Type Table of Contents as title Add 1 or 2 blank lines Apply Heading 1 style to title

Table will be added where cursor is located

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Summer Session

Insert Table of Contents

Insert References Index and tables Table of contents tab

Insert References Index and tables Table of contents tab

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Summer Session

Table of Contents Tab

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Summer Session

Table of Contents

Table of Contents 

Table of Contents 1Why use Mail Merge? 2Plan a Mail Merge 2Create a Data Source File 2 Steps to make a data source file in a Word table 2Create a Main Document File 4Use Mail Merge Helper 4 Steps to use Mail Merge Helper 4Perform the Mail Merge 6Advanced Mail Merge Features 6

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Summer Session

Save TOC Project

Save merge directions.doc as a new file Lastname mm toc.doc Example: jones mm toc.doc Upload to AFS space

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EDT321

Summer Session

More Advanced Features

Format tablesColumnsHeader and Footer for sections Insert featuresHyperlink

Open Advanced Word Activity.doc

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Summer Session

Format Tables

Format Menu Insert Table Icon Format Borders

and Shading

Table Menu Table

AutoFormat choices

Insert Table

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Summer Session

Format Borders and Shading

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EDT321

Summer Session

Table AutoFormat

Preview

Choices

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Summer Session

Columns

Use for readability, separate items, etc.

Two approaches Columns Icon Format Menu –

choose Columns

Columns Icon

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EDT321

Summer Session

Header and Footer for Sections

Different header or footer for document sections. Make sections by adding a section

break (Insert > Break > Section…) Create header or footer specific to

sections. (View > Header and Footer)

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EDT321

Summer Session

View Header and Footer

Toggle between Header and Footer

Toggle between Sections

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Summer Session

Insert Features

Useful featuresFormat menu > Insert >

Break Date and Time Auto Text Text Box Diagram

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Summer Session

Sample Diagrams

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Summer Session

Hyperlink

Create bookmarks Insert > Bookmark

Create hyperlinks Area, button or word to be clicked Hyperlink Icon Insert > Hyperlink

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Summer Session

Insert Hyperlink

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Summer Session

Advanced Features Word Activity

Use document Advanced Word Feature Activity.doc Follow directions Save and post to AFS space Send to instructor using the Digital

Drop Box.