eep data flow kevin h. miller cvs-eep vegetation monitoring workshop wake technical community...
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TRANSCRIPT
EEP Data Flow
Kevin H. MillerCVS-EEP Vegetation Monitoring Workshop
Wake Technical Community CollegeNorthern Campus
June 9, 2009
Begin with the End in Mind
• Close-out!• Close-out!• Close-out!
Outline
• Vegetation Success– Rules and Guidelines– Close-out Summary
• Problems Affecting or Preventing Close-out– Examples of Vegetation Problems– Reducing Vegetation Problems at Close-out
• CVS-EEP Process Flow Charts– developing monitoring plans– data flow– resources
Vegetation SuccessRules and Guidelines
• Planted stem totals for stream and wetland are: Year 3=320, Year 4=288, Year 5=260– Stream Mitigation Guidelines (2003) US Army Corps of
Engineers, Wilmington NC District
• Planted Stem total for year 5=320, with 2 or more canopy tree species being “hardwood” species– NC Administrative Code NCAC 15A 02B.0100 , .0200, and
0300. (May 1, 2007) NC Division of Water Quality
• Ground cover must be sufficient to retrain erosion within 21 days– Sedimentation Pollution Control Act of 1973 (As amended
through 2007); NC Sedimentation Control Commission
• Can’t harm any Endangered or Threatened species or their habitats– Endangered Species Act of 1973 (As amended through
2008); US Fish and Wildlife Service
• various individual permit conditions
Vegetation SuccessRules and Guidelines
• Ecological Performance Standards– new compensatory mitigation rule (Federal Register Vol.
73, No. 70, pp. 19594-19705, April 10, 2008)– 33 CFR Parts 325 and 3332 (USACE); §332.5– 40 CFR Part 230 (USEPA); §230.95– part of approved “mitigation plan” (restoration plan)– based on the best available science– may be based on functional assessments, hydrology or
other “aquatic resource characteristics”– prefer use of reference to reflect the range of variability
resulting from natural processes and anthropogenic disturbances
– should account for expected stages of development to allow early problem detection and adaptive management
– vegetation community structure
Vegetation SuccessClose-out Summary
• Goal: to document project (vegetation) success based on design, as-built and monitoring data– Complicating factors have included:
• obtaining information from DOT• missing documents• inconsistent formats• different monitoring protocols• documented planted stem failure
– We can prevent many of these problems!• training, better planting, use of templates,
standard protocols, etc
Physical Problems Affecting or Preventing Close-out
• Affecting?• Preventing:
– Exotic invasive species that are obviously having a detrimental affect on the buffer
– Poor planted stem survival along with little or no natural stems
– Bare soil and erosion– Encroachment damage
Reducing Vegetation Problemsat Close-out
• Improving Vegetation Success– training EEP staff and contractors
• exotic invasive species• project evaluation• species identification• planting plan development
• Improving Planting Plans– training and resources intended to
• increase project manager capability• produce better planting plans• facilitate buffer maintenance and repair contracts• increase contractor/designer accountability
Reducing Vegetation Problemsat Close-out
• Resources under development– “high risk” species list– geodatabase tool for tracking problems– standard contract templates– contracting procedures– collaborations with municipalities– and more
CVS-EEP Process Flow Charts
• Everyone scoping, collecting and delivering CVS-EEP monitoring data should be familiar with and follow the flow charts.
• Apply to vegetation monitoring data collected using the CVS-EEP protocol
• Outline monitoring plan development and CVS Level selection
• Describe data management process for both baseline and subsequent years’ data
• http://cvs.bio.unc.edu/protocol/cvs-eep-workflow-2009-02-18.pdf
EEP Contractors
EEP(assigned RC, PM and MS)
Coordination with EEP
Monitoring Staff acting as a liaison between the
Designer and Monitoring
Firm
E-Documents, Project name, and unique ID
START HERE
GO TO NEXT PAGE
Vegetation Monitoring
Plan Component
of the Mitigation
Plan
Apply Vegetation Monitoring
Plan Decision
Tree
CVS Entry
Database
Calculate minimum number of plots
Approve Vegetation Monitoring Plan and Overall
Mitigation Plan
CVS
CVS-EEP Archive
Database
Vegetation Monitoring Plan will be utilized
for records and the Error Checking System
PostDocument
Online,and Email
EEP Mitigation Plan Web Posting
Lookup online as needed and Email
Contract awarded to Designer or Monitoring
Firm
Add new project to Entry Database
Vegetation Monitoring Plan Development
EEP Contractors
Is site forested?
Recommend Monitoring Suspension
Recommend Level 2
Recommend Level 1
Is site scheduled for land disturbing maintenance?
Is site at baseline or in first year
of monitoring?
Is site scheduled for herbicide treatment?
Is site in year 2 + of monitoring?
Yes
Yes
Yes
Yes
No
No
No
Recommend Level 3
No
Is site targeted for ordination?
No
Recommend Level 3, 4 or 5
Yes
Does site contain
herbaceous species of concern?
Recommend Level 3
Yes
At baseline and annually thereafter, the Monitoring Firm
determines the appropriate level of monitoring for each
plot per the CVS-EEP Protocol for Recording
Vegetation
Start
Inputs: Mitigation Plan, permits,
baseline monitoring data,
subsequent years’ data, previous
Monitoring Reports
At baseline, the monitoring firm determines the location of the
prescribed number of plots.
Yes
No
Complete. Return to main process
C
Vegetation Monitoring Plan Decision Tree
Process for developing recommendations for the
Vegetation Monitoring Plan and post baseline data
collection5-31-07
Recommend Level 1
Compile recommended plot
location and protocol level for
each plot
EEP Contractors
Reporting Phase 1
CVS
Vegetation sampling within 21 days after planting
Paper data sheets
Data entryData
checking
Reporting
Simple Excel
Report
One-click reporting
CVS-EEP Data Entry Database
CVS-EEP Archive
Database
Import into Archive
Database
Data reporting
Data reporting
for restoration
targets
EEP Restoration
target summary
Data report
START HERE
END HERE
Mitigation planting
Doesreport
conform to guidelines
?
Yes, conforms
to guidelines No, errors
in planting or
sampling
No, errors in data
Send Entry Database
to CVS
Confirm data
checking & additional
QA/QC
Fix errors in planting/ sampling Fix
data errors
Transition to
Monitoring
PM and MS
Vegetation Specialist
Red arrows and text indicate error identification and correction steps.
EEP Staff Responsible Baseline Data Flow
CVS
EEP Contractors
Paper data sheets with
previous year’s data
Resampling of vegetation
Year 1: SeptemberYear 2+: June-Sep
Prepopulated Entry
Database with
previous year’s data
Data Entry
Prepare Entry Databases
with all project data
for resampling
CVS -EEP Archive
Database
The process matches
Post Baseline
Data Flow from this
step forward
START HERE
END HERE
Monitoring Data Package
Reporting Phase 1
Simple Excel
ReportOne-click reporting
Reapply Veg Monitoring Plan
Decision Tree and Coordinate with EEP
Post Baseline Data Package
Reporting Phase 1
Vegetation samplingYear 1:
SeptemberYear 2+:
June-Sep
Paper data sheets
Data entryData
checking
Reporting
Simple Excel
Report
One-click reporting
CVS-EEP Data Entry Database
CVS-EEP Archive
Database
Import into Archive
Database
Email - late Dec
Data reporting
Data reporting
for restoration
targets
Restoration target
summaryData report
Email Early Jan
EmailOct - Nov
START HERE
END HERE
Receive Monitoring Data
PackageSee: Post
Baseline Data Package
Does report
conform to guidelines? Early Dec
Yes, conforms
to guidelines
No, errors in
sampling
No, errors in data
Send Entry Database
to CVS
Confirm data
checking & additional
QA/QC
Fix sampling
errors Fix data
errors
Assess Project Data
Monitoring Specialist
Vegetation Specialist
EEP Staff Responsible
Red arrows and text indicate error identification and correction steps.
Post Baseline Data Flow
Data Related Guidance for EEP Monitoring Contracts
• General Scoping Advice– Using CVS baseline data collection should reduce
monitoring time/costs in years 1-5
• Common Issues Related to Data Collection– Archived data will be distributed to monitoring
contractors annually by CVS prior to June– Collect year 1 vegetation data in September– Coordinate data delivery with acting Vegetation
Monitoring Specialist (until we have a real one)
http://www.nceep.net/business/monitoring/veg/Vegetation_Related_Resources.htm
http://cvs.bio.unc.edu/methods.htm
Questions?
NC Ecosystem Enhancement ProgramNC Ecosystem Enhancement Program
1652 Mail Service Center1652 Mail Service Center
Raleigh, NC 27699-1652Raleigh, NC 27699-1652
(919) 715-0476(919) 715-0476
www.nceep.net
Kevin H. MillerKevin H. Miller
Research and Grants CoordinatorResearch and Grants Coordinator
(acting Vegetation Specialist)(acting Vegetation Specialist)
252.916.6576252.916.6576