School, College, Institute Campus management software EERP – Enterprise Education Resource Planning

Lets start with some quick facts

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• Started in 1998 the ‘Campus’ and a hospital management software were launched

• The ‘Campus’ was a institute ERP. The concept of ERP was not as prevalent at that time in India as we find it today, let alone the institute ERP

• The very fact makes us call ourselves one of the pioneers in institute Management System in India

• The ‘campus’ witnessed a good growth back then, but due to some reasons the venture stopped by the end of 2002

• With a fresh start in 2007 the Qualsoft Technologies was born and started offering ‘e-institute’ (institute ERP) and various other solutions in the gamut of software and other technologies

• Within the couple of years it was serving client’s from India and abroad and also bagged an award from Oman for a web project

• The company moved to next level and became Pvt. Ltd. in 2009.

• Its credibility further increased by ISO 9001:2008 certification

• In 2011 The ‘e-institute’ was recognized as a ‘maverick software’ for institutes by Lokmat Group

• By 2014 the ‘e-institute’ had emerged as the star product and had bagged several clients from India and overseas

• In 2015 the office was moved to Colaba and ‘e-institute’ became one of the focused products

Currently our educational ERP is used by 360+ educational

setups (India & Overseas) serving around half a million+ students, principals, faculty

and other staff members

Lets look at it from some one else’s

point of view

Dr. Benny is very respectable authority from Bishop’s House.

Our educational ERP Software is used by several convent institutes administered under him like St. Joseph’s, St. Francis, St.

Augustine, Little Flower, St. George

Rev. Dr. Benny Kallikatt (M.A. B. Ed., Ph. D.), Catholic Diocese Of Aurangabad - VICAR - GENERAL & CHANCELLOR, - FINANCIAL ADMINISTRATOR & ESTATE

MANAGER - CONSULTOR - MEMBER OF DIOCESAN FINANCE COMMITTEE - DIOCESAN PRIEST - VICE PRESIDENT & SECRETARY OF THE

instituteS RUN BY THE DIOCESAN TRUST - DIOCESAN DIRECTORS OF SOCIAL

COMMUNICATION

Letter of appreciation from the Advanced Generations institutes Saudi

Arabia

http://ags.edu.sa

… and many others from our 360+ clients

Including • MET group of institutes, Mumbai • MGM group, Aurangabad • Sainath Education Society, Mumbai • BBSPM, Mumbai • HKE Society, Gulbarga • Maulana Azad Trust, Aurangabad • Bugshan Group, Saudi Arabia • Dammam University, Saudi Arabia

Lets get into detail

Considering the potential of our ERP solution for the Education industry we have merged the solutions for institutes and colleges under one identity the

‘QualCampus’

What is QualCampus and what potential are we talking about?

Entire University

Co

lleg

e

institute

Chain of institutes

Chain of colleges Multi institute campus

Integrate data across your Campus & Departments

It Has got….

Caliber …to automate tasks and save your time and efforts

Accountability ..of the activities as it brings transparency in the system

Measurability …of metrics in different departments for your analysis

Portability …being on cloud it can run on any operating system or any device

Utility …as it connects all the departments and ease the management

Scalability …it can work with institutes with any number of student capacity

NGOs

Competition/

Scholar ships

Bodies

Corporate CSRs

Education Board

Higher Education

Institutes

Student Exchange Programs

Ministry of HRD

Municipal Authorities

Govt. Policy

Makers

Alumni

NAAC, AICTE,

NBA and others

Guests/ Experts

Vendors

Students

Your Institute

Parents Teachers

Visitors

Principal Trustees/

Board

Non Teaching

Staff

Primary Stakeholders

Secondary Stakeholders

Tertiary Stakeholders

Secondary Stakeholders

Tertiary Stakeholders

The Ecosystem

Inter-link all the departments

Equip key stake holders with right

tools

Automate tasks & utilize data to

make decisions

QualCampus Portfolio

User Roles

Teacher

Parent Student

Non teaching

staff

Alumni Management Principal

Let’s see who gets what…

Centralized information of all the institutes –

running under one society/ Trust

Quick SMS and Email facility Can send chat messages to online users Timely

This will ease decision making process

Remove the need of collecting data from

different departments and

institutes campuses

Timely Summary Information about the Fee, Attendance,

Exams, etc.

The Management

Ce

ntr

ali

ze

d D

ata

Practice the data driven approach, Make informed

decisions

Access data anytime from our

cloud servers. 24x7

Useful statistics related Academic Year wise

Admissions Fees collection

• Save cost on inventory (Stationary, Sports Goods etc.)

• Create a Tech Savvy Image of your institute

• Increase the speed of operations

• Make data driven decisions (….Not by your gut feelings)

• Follow International Standards and practices

• Utilize resources to the optimum

• Inter-link all the departments

• Enforce discipline & transparency

Key Takeaway for the Management

Admin Dashboard Manage Access Rights and Users

SMS and Email

Useful statistics related Academic Year wise Admissions Fees collection Student and Employee’s

attendance chart Daily fees collection etc.

Can check activity reports of different users. Can allow and restrict a user from any action

Quick SMS and Email facility can send chat messages to online users Timely

Easy decisions, quicker turn around, Save time Control over activities

Timely Summary Information about the Fee, Attendance, Exams, etc.

Customization

Can add new fields on forms

No dependency on Tech or IT team

The Admin/

Principal

• Save time.. lots of time (Let the software do the work)

• Reports are generated by the click of a mouse (Save efforts)

• Keep a track of stuff happening around

• Boost productivity & efficiency

• Eliminate errors

• Maintain Academic & Financial records centrally

Key Takeaway for the Admin

Lesson Planner Class Wise Attendance (integrate biometrics)

Notices

Plan for the upcoming lessons in different classes and for different subjects

check student’s attendance

Receive institute notices online

save time and efforts

No manual attendance system needed anymore

No Paper Notice circulation

Student Performance

Create student’s mark sheet

Save Time

Android App

Feedback from Parents/

Teachers

Interaction made easy

Teachers

• Save time (Let the software do the work)

• Grow on the learning curve of technology usage in education

• Reports are generated by the click of a mouse (Save efforts)

• Keep a track of student activities

• Stay in touch with parents and the management

• Eliminate errors

• Send notifications via SMS and emails

Key Takeaway for the Teachers

Fees Collection

Student Bank

Account

Library

Save time and efforts

Transparency in transaction with parents and students

Bring discipline, encourage students to read, keep

track of books and manage inventory, identify sincere students & regular visitors

Accountant

Data export facility to Tally

Non Teaching Staff

User Friendly with fees collection

forms and settings

Can manage student in institute bank account – Deposit and Withdrawal

Lets you perform library management Tasks

Financial Accounting

Package

• Get rid of the paper and pen method of getting the stuff done

• Accountants can integrate with Tally (They know how easy this can get)

• Librarian can forget their entry register, computer does all the work (quickly)

• Help students develop a healthy reading habit

• Maintain transparency across the different functions

• Help management in optimum utilization of resources

Key Takeaway for the Non Teaching Staff

Notifications

Knowledge Base Access

Will receive various Notifications

Help in studies. Learning beyond the books

Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc.

Digital Library will help in studies by providing various syllabus related presentation, videos and important material for students

Students

• View Home works, reports, assignments, activities etc.

• Stay up to date by receiving notifications from Teachers, admins etc.

• Grow on the learning curve of tech supported education system

Key Takeaway for the Students

Child’s Performance

Child’s Fees status

Pocket Money Account Status

Check student’s performance on his log

Check the fees balance and paid amount for his child/children respectively

Transaction Details

Convenient as it saves time and efforts

No dependency on Accountant and Cashier

Track student’s different withdrawals with date, amount and reason of withdrawal

Child Health Prescription Letters

Check for Medical Check up details organized by institute, and what Doctor have suggested to the child

Notifications

GPS

Android App

Alerts and notifications from institute

Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc.

Track the institute bus Location and speed of the bus can be checked online.

Fee & Attendance Interactive app

Parents

• Monitor progress of their child effortlessly

• Keep a track of fees and other expenses

• Stay up to date with notifications and alerts

• Be the active stakeholder in their child’s education system

• Help in building institute reputation

Key Takeaway for the Parents

You get increased automation.

You get reduced number

of steps

You get transparency in your system

How QualCampus can help at every stage?

Strategic (Long Term)

Tactical (Annual)

Operational (Quarterly)

• Daily Tasks • Invoices and

Receipts • Accounts • Exams etc.

• Class Management • Time Table • Syllabus • Homework • Activities etc.

• Fees • Transport • Attendance • Visitors • Events etc.

• Exams • Fees • Annual Plan • Budget

• New Admissions • Results • Student Promotions • Employee Appraisals

• Picnic Plans • Contract

Renewals • Audit • Teaching Plan

• Vision • Mission • Reputation • Values

• Brand Equity • Status • Positioning • Profit Center

• Growth • Strategic

Planning • Awards • Recognitions

Modules’ features

Module Features

• Basic Settings • Language • User Access Controls • Managing Users • Managing Academic

and Financial year • Employee’s Data • Customization • Various Reports

• Manage institute’s hierarchy - Society – institutes – Sections – Departments –

• institute Directory • Send SMS and Email

to directory’s contact list

• institute related reports

• Online/offline enquiry data - media wise

• Reports of enquiry received

• Send SMS and Emails for Admission reminder to VALID enquiries

• Set enquiry priorities – VALID, INVALID and VALID FOR NEXT YEAR

Admin Institute Info Admission Enquiry

Module Features

• Student Admission • Parents’ Data • NRI Student’s Data • Admission Cancellation • Report – ID Cards, Cast

Category wise student details, contact and birthdays

• Applications – Admission Slip, No Dues Applications

• Certificates –Bonafide, Character, Nirgam Utara (Before and After), Leaving Certificate, etc.

• Class and Divisions • Class and Subject

Teachers Allocation • Division and Roll No.

assignments to Students

• Class De-Allocation • Promotion to next

class • Lesson Planner • Question Paper

Generator • Reports

• Student Group settings • Class and Group Wise

Structure • Quick receipt and SMS

after each receipt to parent of balance amount

• Outstanding and other reports

Student Info Class Info Fees

Module Features

• Online homework assignments

• Cancellation or rescheduling submissions

• Reassignment of homework to set of students

• Reports

• Auto generation of time table with basic constraints

• institute time-table report

• Class and teacher wise time table reports

• Online Notices for General Announcement, Loss and Found, Events, and Meetings

• SMS notifications for

Meetings

Homework Time Table Notices

Module Features

• Biometric Attendance integration

• Attendance register maintenance

• Reports

• Send SMS facility to group of students and employees for Holidays

• Can create template messages and send as and when required

• Quick SMS facility on each individual form

• Total fees collection SMS for a specific date to management concern

• Bus Transportation management

• Bus, Driver and Service Provider Data

• Stop and Route wise fees collection

• Fuel log book • Driver ID Card • Reports

Attendance SMS Transport

Module Features

• Hostel Building, Room type wise rooms & billing

• Room for guests • Student Allocation and

Fees Collection • Student Behaviour • Warden and their ID

Cards • Reports

• Academic Events • Programs and

Competitions • Invitation Cards • Reminder to Guests • Results, SMS and

Email integration • Event Budgeting

• Customer Relationship Management

• External Agencies’ data who drive admissions

• Agency wise admission record

• Company or agent’s contact data

• Agent’s fees

Hostel Events CRM

Module Features

• Maintain institute’s security and visitors

• Visitor ID cards • Permissions for visitors • Visitor and Vehicle logs • Reports

• Manages institute’s inwards and outwards

• Couriers • SMS and email

integration

• Student bank System • Deposit and Withdrawal

(with slips) • Maintains Withdrawal

reasons • Passbook and various

other reports

Visitors Front Office Pocket Money

Module Features

• Manages activity other than curriculum

• Student’s allocation in activity and its fees

• Student’s attendance and performance in the selected activity

• Reports

• Students Medical check-up details

• Prescription letters and updates to parent

• Expenditure details • Reports

• institute Inventory • Financial Year wise auto

inventory update • Purchase • Follows standards of

purchase • Issue and return • Sales • Reports

Activities eMedico Stores

Module Features

• Mess management • Manages mess inventory,

attendance • Government approved

reports for MidDay Meal integration as well

• Digital Repository (PPT, PDF, Videos, Audio, Books, etc.)

• Upload study material for students/teachers

• Online studies

• Issue and Return • Barcode generator • Magazine and newspaper

subscription and daily entry

• Reports

Mess Knowledge Base Library

Module Features

• Salary structure of employees and pay slips

• Recruitment rounds and results

• Insurance and loans • Reports

• Qualification, Organization and Designation wise Alumni data

• Report

• Send Notification to Parent and Staff for attendance and Fees related data on Android App

• Other notifications • Feedback

HRM & Payroll Alumni Android App

Module Features

• Examination patterns as per the norms of different educational boards across different countries

• Student’s marks entry • Reports

• Online Quiz • Mock tests • Results

• Task and Work assignment to employees

• Notifications • Reports

Examinations Quiz Task Management

Module Features

• Financial Accounting package with provision for export to Tally

• Separate module for all the reports at one place. Specially designed for Super Admin and Admin role to check reports from different modules at ONE place

• Tracking the institute bus activity for various routes

Accounting Reports GPS

Salient Features

RFID

Bar Code

Bio Metric

Data Export

Mobile App

Integration with

Stages in implementation

Individual Institute Meeting & Requirement Gathering

Story Boards

Corrections/ Approvals

Development

Testing

Go Live

Customize

institute Logo Theme

Currency Font

Report Format And much more as per your taste

Apart from QualCampus we are happy to provide some customized

solutions for the following areas

Audio Visual Library

Publication DMS LMS Learning Management System Document Management System

• Support – Technical and business

• Auto Data backup and recovery

• Reminders for version updates and licensing

• Regular updates in the current application

• Customer feedback and suggestions are always in the discussion with panel meeting of Business Analyst

• Meeting with various Education Officers and dignitaries working in Education sector, for improvement in the Application and to help the institute progress.

Customer Satisfaction

Are you ready? Icons: flaticon.com/authors/prosymbols