eeting of ouncil minutes - wollongong ordinary meeting of council 19 february 2007 wollongong city...

ORDINARY MEETING OF COUNCIL

HELD ON

MONDAY 19 FEBRUARY 2007

AT 5:05PM PRESENT Lord Mayor - Councillor Darling (in the Chair), Councillors Anthony

(from 6.41 pm), Brown, Cartan, Esen, Gigliotti, Griffiths, Jonovski, Kent, Kershaw, Martin (from 6.41 pm), Wood (from 5.08 pm) and Zanotto

IN ATTENDANCE Chief Executive Officer, Chief Operating Officer, Chief Financial Officer,

Acting Group Manager – Sustainability – P Kofod, Group Manager – People and Culture, Manager Technology and Administration, Manager Development Assessment and Compliance, Manager Commercial Projects and Property, Manager Finance, Acting Manager Design – P Silveri, Manager Environment and Health, Manager Human Resources and Industrial Relations, Manager Library Services, Manager Works and Services, Manager Community and Cultural Services, Acting Manager City Strategy – Z Sarin, Manager Communication sand Public Relations, Manager Corporate Planning and Business Improvement, Acting Manager Recreation and Natural Resources – J Gibbs, Manager City Centre, Executive Officer to Lord Mayor, Property Services Manager, Organisational Development Manager, Construction Manager Buildings, Media Liaison Officer and Minute Clerk – L Watkins

MIN

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Ordinary Meeting of Council 19 February 2007

Wollongong City Council

INDEX

PAGE NO.

Petition - Development Application - Keira Glen .............................................. 1

Additional Item – No Right-Hand Turns into King Street, Warrawong – Heading North............................................................................... 1

Additional Item – Speed Limits in Windang Road ............................................. 1

Additional Item – Roundabout – Roundabout at the Intersection of Shellharbour Road and Cowper Street, Warrawong......................................... 1

Confirmation of Minutes of Ordinary Meeting of Council held on Monday, 4 December 2006 ................................................................................... 2

Confirmation of Minutes of Confidential Meeting of Council held on Monday, 4 December 2006 ................................................................................... 2

Confirmation of Minutes of Environment and Planning Committee Meeting held on Monday, 5 February 2007 ......................................................... 2

Confirmation of Minutes of Extraordinary Meeting of Council held on Monday, 5 February 2007 ................................................................................ 2

PUBLIC ACCESS FORUM

Item 3 – Notice of Rescission - Proposed Sale of Lot 404 DP 881119, No. 30 Harbord Street, Thirroul.......................................................................... 3

Item 8 – Notice of Motion – Development Applications - Lot 301 Valley Drive, Figtree and Lot 11 St Marks Crescent/Walang Avenue, Figtree..................................................................................................................... 3

Item 10 – Notice of Motion - Approval of Development - 2 Weaver Terrace, Bulli.......................................................................................................... 3

Item 19 - North Beach Bathers Pavilion Redevelopment ................................. 3

LORD MAYORAL MINUTES

ITEM 1 Crime Prevention Partnership - NSW Lake Illawarra Local Area Command (CM3/07).............................................................................................. 9

ITEM 2 Local Government Reform Proposal - February 2007 (CM4/07).................... 10

NOTICE OF RESCISSION

ITEM 3 Councillors Jonovski, Darling and Zanotto - Item 1 - Council Meeting of 27 November 2006 - Proposed Sale of Lot 404 DP 881119, No. 30 Harbord Street, Thirroul (CM13/07) ................................................................... 4



NOTICES OF MOTION

ITEM 4 Councillor Kershaw - Siting Nuclear Power Plants in Australia (CM5/07) ................................................................................................................. 5

ITEM 5 Councillor Kershaw - Leasing Fees at Council Caravan Parks (CM6/07) ............................................................................................................... 10

ITEM 6 Councillor Kershaw - Policy - Swimming Pool Development Applications - Installation of Rainwater Tanks (CM7/07) .................................. 8

ITEM 7 Councillors Martin and Cartan - Development of a Rainwater Tank Policy (CM8/07)...................................................................................................... 9

Additional Item - Environmental Impact - Collection of Rainwater ................ 9

ITEM 8 Councillor Griffiths - D89/321(AM)(3) 1993 - Lot 301 Valley Drive, Figtree and D90/843(AM) 1991 and 1993 Lot 11 St Marks Crescent/Walang Avenue, Figtree (CM9/07)...................................................... 5

ITEM 9 Restoration of Public Telephone at Otford (CM10/07) ................................... 11

ITEM 10 Councillor Martin - Approval of Development - 2 Weaver Terrace, Bulli (CM11/07) ...................................................................................................... 7

ITEM 11 Councillor Martin - Permanent Lifeguard Employees (CM12/07) .................. 12

POLICY ISSUES

ITEM 12 Policy on Public Private Partnerships (CM14/07)............................................. 12

ITEM 13 Proposed Review of Governance Manual, Code of Conduct and Associated Policies (CM15/07) ............................................................................. 8

ITEM 14 Review of Policy - Payment of Expenses and Provision of Facilities to Lord Mayor and Councillors (CM16/07) ............................................................ 12

ITEM 15 Wollongong City Council's Crime Prevention and Community Safety Plan (CM17/07)......................................................................................... 13

GOVERNANCE

ITEM 16 West Dapto Transport Link Progression (CM34/07)....................................... 13

ITEM 17 Refurbishment of the Wollongong City Town Hall (CM19/07) ....................... 6

ITEM 18 Place of Public Entertainment (POPE) Licence for Wollongong Town Hall (CM20/07) ............................................................................................ 6

ITEM 19 North Beach Bathers Pavilion Redevelopment (CM21/07) ............................... 6

ITEM 20 Tender T06/8 - Thirroul Community Centre and District Library (CM22/07) ............................................................................................................. 14



ITEM 21 Organisational Structure (CM23/07) ................................................................. 14

ITEM 22 Lord Mayor Community Scholarship (CM24/07) ............................................. 14

ITEM 23 Proposed Lease of Council Land off Jarvie Road, Cringila for Building Materials Recycling Resource Facility (CM25/07)............................................. 15

ITEM 24 Telstra Mobile Phone Network - Authority to Enter into Access Deeds (CM26/07) ................................................................................................. 15

ITEM 25 Authority to Affix Common Seal to Documents (CM27/07) .......................... 16

ITEM 26 Proposed Purchase of 99 Weringa Avenue, Lake Heights under the Voluntary Purchase Scheme (CM28/07) ........................................................... 16

ITEM 27 Proposed Road Closure and Sale of Portion of Gladstone Avenue, Wollongong adjoining Lot 1 DP 120409 No 95 Gladstone Avenue (CM29/07) ............................................................................................................. 17

ITEM 28 Renewal of Lease of Beaton Park Tennis Club to City of Wollongong Tennis Club Limited (CM30/07) ......................................................................... 17

ITEM 29 Integral Energy Recreation Park - Fee for Hire of Kitchenette (CM31/07) ............................................................................................................. 17

ITEM 30 Increase in Fees - Bronze Cremation and Burial Plaques (CM32/07) ............ 18

Additional Item - Details of Proposed Organisational Restructure Crematorium and Cemeteries Section............................................................. 18

ITEM 31 December Quarterly Corporate Review (CM34/07) ....................................... 18

ITEM 32 Investment Compliance Report for November & December 2006. (CM33/07) ............................................................................................................. 18

ITEM 33 Appointment of Agency for the Provision of Recruitment Services for the Chief Executive Officer (CM35/07)........................................................ 19

Ordinary Meeting of Council 19 February 2007 Page 1

Minute No.


PETITION - DEVELOPMENT APPLICATION - KEIRA GLEN

Councillor Griffiths tabled a petition in relation to a Construction Certificate issued for the extension of Terrie Avenue, Figtree. The development applications for the subdivision date back to 1989 and 1990 and residents felt that there had been no substantial commencement of work in the area until survey work was undertaken in 2006. Residents requested that all future work on the Terrie Avenue extension, particularly in those areas marked ‘future development’, be the subject of a new development application. Councillor Griffiths asked that the petition be forwarded to the appropriate Division for investigation and reply to residents.

ADDITIONAL ITEM – NO RIGHT-HAND TURNS INTO KING STREET, WARRAWONG – HEADING NORTH

Councillor Jonovski advised that there are various streets which intersect with King Street, Warrawong, where vehicles are not permitted to turn right, when heading north. He requested that this matter be referred to the Traffic Committee and that the Roads and Traffic Authority be asked to reconvene the public meeting with residents and business owners of this area and to also write to Member for Wollongong, Ms Noreen Hay, MP.

ADDITIONAL ITEM – SPEED LIMITS IN WINDANG ROAD

Councillor Jonovski asked that the Traffic Committee review the 70 kph speed limit in Windang Road.

ATTENDANCE OF COUNCILLOR

During discussion of the following Item, the time being 5.08 pm, Councillor Wood attended the meeting.

ADDITIONAL ITEM – ROUNDABOUT – ROUNDABOUT AT THE INTERSECTION OF SHELLHARBOUR ROAD AND COWPER STREET, WARRAWONG

Councillor Jonovski requested that Council officers investigate the safety aspects of the driveway which comes out onto the above roundabout.

Ordinary Meeting of Council Page 2 19 February 2007

Minute No.


CONFIRMATION OF MINUTES OF ORDINARY MEETING OF COUNCIL HELD ON

MONDAY, 4 DECEMBER 2006

12 RESOLVED on the motion of Councillor Zanotto seconded Councillor Gigliotti that the Minutes of the Ordinary Meeting of Council held on Monday, 4 December 2006 (a copy having been circulated to all Members) be taken as read and confirmed.

CONFIRMATION OF MINUTES OF CONFIDENTIAL MEETING OF COUNCIL HELD ON MONDAY, 4 DECEMBER 2006

13 RESOLVED on the motion of Councillor Gigliotti seconded Councillor Esen that the Minutes of the Confidential Meeting of Council held on Monday, 4 December 2006 (a copy having been circulated to all Members) be taken as read and confirmed.

CONFIRMATION OF MINUTES OF ENVIRONMENT AND PLANNING COMMITTEE MEETING HELD ON MONDAY, 5 FEBRUARY 2007

14 RESOLVED on the motion of Councillor Esen seconded Councillor Zanotto that the Minutes of the Environment and Planning Committee Meeting held on Monday, 5 February 2007 (a copy having been circulated to all Members) be taken as read and confirmed.

CONFIRMATION OF MINUTES OF EXTRAORDINARY MEETING OF COUNCIL HELD ON MONDAY, 5 FEBRUARY 2007

15 RESOLVED on the motion of Councillor Zanotto seconded Councillor Gigliotti that the Minutes of the Extraordinary Meeting of Council held on Monday, 5 February 2007 (a copy having been circulated to all Members) be taken as read and confirmed.

ADJOURNMENT OF MEETING AND ATTENDANCE OF COUNCILLORS

At this stage, the time being 5.12 pm, the Lord Mayor adjourned the meeting so that Councillors could be briefed on a confidential matter. The meeting resumed at 6.41 pm, with all Councillors in attendance.


Minute No.


PUBLIC ACCESS FORUM

ITEM 3 – NOTICE OF RESCISSION - PROPOSED SALE OF LOT 404 DP 881119, NO. 30 HARBORD STREET, THIRROUL

Mr V Vella urged Councillors to support the Notice of Rescission and provided information on why he considered the property should be sold. ITEM 8 – NOTICE OF MOTION – DEVELOPMENT APPLICATIONS - LOT 301 VALLEY DRIVE, FIGTREE AND LOT 11 ST MARKS CRESCENT/WALANG AVENUE, FIGTREE

Mr S West supported the Notice of Motion put forward by Councillor Griffiths and felt that the development application and construction certificate process had been less than ideal in relation to the Terrie Avenue extension.

ITEM 10 – NOTICE OF MOTION - APPROVAL OF DEVELOPMENT - 2 WEAVER TERRACE, BULLI

Mr R Dearden advised of his support for the Notice of Motion and expressed concern at the lack of procedural fairness in relation to approval of the development application for No. 2 Weaver Terrace, Bulli.

ITEM 19 - NORTH BEACH BATHERS PAVILION REDEVELOPMENT

Mrs C Herben sought a deferral of Item 19 until the design of public facilities and a heritage impact statement have been carried out, so that the heritage of the State-listed North Beach precinct can be preserved.

SUSPENSION OF STANDING ORDERS

16 RESOLVED on the motion of Councillor Martin seconded Councillor Wood that items 3, 4, 8, 19, 17, 18, 10, 13, 6 and 7 be considered under Suspension of Standing Orders in the order listed.


Minute No.


ITEM 3 – NOTICE OF RESCISSION - COUNCILLORS JONOVSKI, DARLING AND

ZANOTTO - ITEM 1 - COUNCIL MEETING OF 27 NOVEMBER 2006 - PROPOSED SALE OF LOT 404 DP 881119, NO. 30 HARBORD STREET, THIRROUL (05.02.09.011) -

The RESCISSION MOTION was CARRIED.

17 MOVED Councillor Jonovski seconded Councillor Esen that – 1 Council rescind its resolution of 27 May 1996 which authorises the use of

the proceeds from the sale of the property, formerly Lot 301 DP735229, now Lot 404 DP881119, to purchase an alterative property for the Housing Trust.

2 Council authorise the sale of Lot 404 DP881119 to Mr V Vella, or his

nominee, on the following terms and conditions -

a Purchase price of $150,000 (GST exclusive). b A restriction as to user be placed on the land preventing any

alteration to the existing ground levels or the construction of any buildings.

c Each party be responsible for their own legal costs.

3 The Draft Wollongong Local Environmental Plan 2007 be amended by the

inclusion of a restriction which prohibits the erection of any buildings or structures on Lot 404 DP881119.

4 Authority be granted to affix the Common Seal of Council to the transfer

document and dealing relating to this matter.

An AMENDMENT was MOVED by Councillor Cartan seconded Councillor Martin that –

1 The sale of Lot 404 DP881119, No 30 Harbord Street, Thirroul be

deferred pending a report from the Development Assessment and Compliance, Commercial Projects and Property and Design Divisions.

2 The report address the financial and environmental implications of the sale

and development of No 30 Harbord Street, Thirroul once amalgamated with No 28 Harbord Street.

The AMENDMENT on being PUT to the VOTE was LOST. The MOTION was PUT and CARRIED.

Note: Councillor Cartan requested that her name be recorded as voting against

the motion.


Minute No.


ITEM 4 – NOTICE OF MOTION - COUNCILLOR KERSHAW - SITING NUCLEAR POWER PLANTS IN AUSTRALIA (SU5832) -

18 RESOLVED UNANIMOUSLY on the motion of Councillor Kershaw seconded Councillor Brown that following the publication by the Australian Institute, “Siting Nuclear Power Plants in Australia – Where would they go?” in which Port Kembla is identified as a possible site, Wollongong Council strongly oppose the construction of a nuclear reactor (nuclear power plant) at Port Kembla, or any other location within this City.

ITEM 8 - NOTICE OF MOTION - COUNCILLOR GRIFFITHS - D89/321(AM)(3)

1993 - LOT 301 VALLEY DRIVE, FIGTREE AND D90/843(AM) 1991 AND 1993 LOT 11 ST MARKS CRESCENT/WALANG AVENUE, FIGTREE (DA-1989/321) -

MOVED Councillor Griffiths seconded Councillor Anthony that all future work on the Terrie Avenue, Figtree, extension subdivision marked ‘Future Development’ on the 2007 Construction Certificate and any other future development on this subdivision must be subject to a new development application process with advertisement and notification to neighbourhood residents.

19 An AMENDMENT was MOVED by Councillor Kershaw seconded Councillor Gigliotti that a detailed report regarding the background of this matter be submitted to the Environment and Planning Committee on 2 April 2007 which – 1 Covers the issues raised at this meeting and in Mr S West’s presentation

under the Public Access Forum. 2 Answers the possibility of enforcing Councillor Griffiths’ Notice of Motion. 3 Provides information on measures this Council can put in place to ensure

that issues similar to what has happened with this site and the Towradgi Surf Leisure Resort for example, do not occur in other areas within the City.

The AMENDMENT on being PUT to the VOTE was CARRIED. The AMENDMENT then BECAME the MOTION. The MOTION was PUT and CARRIED.

ADJOURNMENT OF MEETING

At this stage, the time being 8.06 pm, the meeting adjourned for a meal break. The meeting resumed at 9.22 pm with all Councillors in attendance.


Minute No.


ITEM 19 - NORTH BEACH BATHERS PAVILION REDEVELOPMENT (05.03.01.001) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 31/01/07

20 RESOLVED on the motion of Councillor Wood seconded Councillor Anthony that –

1 The matter be deferred pending a report which -

a Outlines the cost of refurbishing the bathers’ pavilion including the provision of public toilets and changerooms and the widening of the shared pathway.

b Provides an economic analysis of the development including a one storey commercial facility along with the public facilities.

2 Concurrently the Heritage Office be requested to re-commission a design which meets community facilities and expectations required by Council.

3 The final design be placed on public exhibition.

ITEM 17 - REFURBISHMENT OF THE WOLLONGONG CITY TOWN HALL (05.02.09.045) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 2/02/07

21 RESOLVED on the motion of Councillor Zanotto seconded Councillor Brown that Council discount the option of refurbishment of the existing Town Hall.

ITEM 18 - PLACE OF PUBLIC ENTERTAINMENT (POPE) LICENCE FOR WOLLONGONG TOWN HALL (SU2406-03) - REPORT OF MANAGER COMMUNITY AND CULTURAL SERVICES (IMCC) 7/02/07

22 RESOLVED UNANIMOUSLY on the motion of Councillor Zanotto seconded Councillor Brown that Council continue to operate the Town Hall without a PoPE licence and not take any further bookings for events that require a venue with a PoPE licence until Wollongong City Council has resolved a clear plan and timeframe for the future use of this site.


Minute No.


DECLARATION OF INTEREST

Councillor Wood declared an interest in the following Item due to a longstanding professional association with the owner of the site. Councillor Wood was absent from the meeting during discussion and voting on the matter.

ITEM 10 - NOTICE OF MOTION - COUNCILLOR MARTIN - APPROVAL OF DEVELOPMENT - 2 WEAVER TERRACE, BULLI (DA-2005/915)

23 RESOLVED on the motion of Councillor Martin seconded Councillor Griffiths that Council receive a verbal report from the Chief Executive Officer on the approval of the development application for No 2 Weaver Terrace, Bulli and that Council discuss issues arising from that report.

24 RESOLVED on the motion of Councillor Martin seconded Councillor Cartan that – 1 Council express its strongest concerns and condemnations of the Chief

Executive Officer in –

a Summarily approving this development application. b Assuming a delegation of authority.

2 Council seek legal advice as to whether or not this approval stands in

terms of meeting its administrative and procedural fairness criteria. 3 Council receive a further report on its ability to revoke this development

consent, and at what cost.

ITEM 13 - PROPOSED REVIEW OF GOVERNANCE MANUAL, CODE OF

CONDUCT AND ASSOCIATED POLICIES (SU21730) - REPORT OF GROUP MANAGER - PEOPLE AND CULTURE (AS) 7/02/07

25 RESOLVED UNANIMOUSLY on the motion of Councillor Zanotto seconded Councillor Jonovski that -

1 Council endorse a review of the Governance Manual, Code of Conduct and supporting policies.

2 Council endorse a comprehensive program to embed good governance,

culture and systems into all levels of the organisation through an integrated strategy of policy development, corporate communications, best practice, training and testing.

3 Upon completion, this review be reported back to Council. 4 Council endorse its commitment to the creation, maintenance and

vigilant enforcement of a workplace free from sexual harassment and bullying.

5 Council seek independent advice to review our current practices in this

area and to redevelop an appropriate policy. 6 Council require the Chief Executive Officer to remain in constant

contact with Councillors to provide updates on these issues.


Minute No.


7 The Chief Executive Officer and senior staff undertake Cultural

Awareness Training. 8 The Chief Executive Officer be directed to investigate further allegations

and liaise with other possible victims. 9 The Chief Executive Officer organise a briefing for Councillors about the

findings of the Bartlett Report as they apply to any systemic problems within Council, but not in relation to any matters previously resolved.

ITEM 6 - NOTICE OF MOTION - COUNCILLOR KERSHAW - POLICY - SWIMMING POOL DEVELOPMENT APPLICATIONS - INSTALLATION OF RAINWATER TANKS (SU23177) -

26 RESOLVED UNANIMOUSLY on the motion of Councillor Kershaw seconded Councillor Martin that -

1 A policy be developed and reported to Council that incorporates a condition of consent for development applications for swimming pools which includes the installation of a water tank, if there is none currently on the site.

2 Wollongong Council commit to the development and implementation of a policy which will require the installation of rainwater tanks or similar water storage systems for all new residential dwellings, commercial and industrial premises, hospitals, schools, universities, government and other public buildings commenced on or after 1 July 2007.

3 The policy to be developed and ratified by Council prior to this date,

should reflect the principles of a sliding scale or level of storage as it relates to such matters as site coverage, the number of residents or users, floor space ratio, or a combination of these and any other relevant and appropriate factors.

4 The Chief Executive Officer develop a draft policy reflecting our aim to

incrementally require the installation of rainwater storage tanks where alterations, modifications and additions to all dwellings, commercial and industrial properties occur.

5 Council undertake a review of its ability to harvest and store stormwater

for use in bathroom facilities and changerooms, etc in surf clubs and any other Council buildings and for the watering of parks, playing fields, sports grounds, botanic gardens and reserves.

6 Council review its subdivision codes to include appropriate requirements

so that stormwater captured on roads, footpaths, car parks and other hard surfaces, is managed in a manner that maintains sustainable flows to watercourses, but water harvesting opportunities are created and maximised in events where these flows present opportunities for water retention.

7 Council review its on-site detention policy so as to maximise opportunities

for appropriate stormwater harvesting.


Minute No.


ITEM 7 - NOTICE OF MOTION - COUNCILLORS MARTIN AND CARTAN - DEVELOPMENT OF A RAINWATER TANK POLICY (SU23177) -

This item was considered in conjunction with Item 6 (refer Minute Numbers 16 and 26).

Standing Orders were Resumed.

ADDITIONAL ITEM - ENVIRONMENTAL IMPACT - COLLECTION OF RAINWATER

27 RESOLVED on the motion of Councillor Jonovski seconded Councillor Darling that appropriate consultation take place with the Lake Authority and the Southern Councils Group on any possible environmental impacts relating to the collection of rainwater.

LORD MAYORAL MINUTES

ITEM 1 - CRIME PREVENTION PARTNERSHIP - NSW LAKE ILLAWARRA LOCAL AREA COMMAND (SU16283) -

MOVED Councillor Darling seconded Councillor Anthony that Council – 1 Donate $10,000 towards the purchase of a dedicated Crime Prevention

Van. 2. Commit to a 3 year funding allocation from 2008 of $5000 per year for

ongoing upkeep and maintenance of the dedicated Crime Prevention Van. 3 Negotiate for the Crime Prevention Van to include locations in the

northern suburbs and Wollongong Mall during policing operations and special occasions.

28 An AMENDMENT was MOVED by Councillor Kent seconded Councillor Griffiths that – 1 This matter be referred to the Safe Community Action Team. 2 A report be submitted to Council following consideration by SCAT. 3 The report include information on the monetary contribution by individual

Councils.

The AMENDMENT on being PUT to the VOTE was CARRIED. The AMENDMENT then BECAME the MOTION. The MOTION was PUT and CARRIED.


Minute No.


ITEM 2 - LOCAL GOVERNMENT REFORM PROPOSAL - FEBRUARY 2007

(SU24899) -

29 RESOLVED on the motion of Councillor Darling seconded Councillor Kershaw that - 1 Council prepare suitable submissions on the Local Government Reform

proposals. 2 All Councillors be encouraged to comment on the reform proposals and

comments be received no later than Monday, 26 February 2007 to the Office of the Chief Executive.

3 The final draft be sent to all Councillors for comment.

NOTICE OF RESCISSION

ITEM 3 - COUNCILLORS JONOVSKI, DARLING AND ZANOTTO - ITEM 1 - COUNCIL MEETING OF 27 NOVEMBER 2006 - PROPOSED SALE OF LOT 404 DP 881119, NO. 30 HARBORD STREET, THIRROUL (05.02.09.011) -

This matter was considered under Suspension of Standing Orders (refer Minute Numbers 16 and 17).

NOTICES OF MOTION

ITEM 4 - COUNCILLOR KERSHAW - SITING NUCLEAR POWER PLANTS IN AUSTRALIA (SU5832) -


ITEM 5 - COUNCILLOR KERSHAW - LEASING FEES AT COUNCIL CARAVAN PARKS (21.12.01.001) -

30 RESOLVED on the motion of Councillor Kershaw seconded Councillor Zanotto that a detailed report be provided as to the background to this issue. If the information that has been provided to leaseholders is correct, what increased services and facilities are the leaseholders to receive? If it is not the case, what measures are going to be put in place to reassure leaseholders that the fees are not increasing to that magnitude?


Minute No.


ITEM 6 - COUNCILLOR KERSHAW - POLICY - SWIMMING POOL DEVELOPMENT

APPLICATIONS - INSTALLATION OF RAINWATER TANKS (SU23177) -


ITEM 7 - COUNCILLORS MARTIN AND CARTAN - DEVELOPMENT OF A RAINWATER TANK POLICY (SU23177) -

This item was considered under Suspension of Standing Orders in conjunction with Item 6 (refer Minute Numbers 16 and 26).

ITEM 8 - COUNCILLOR GRIFFITHS - D89/321(AM)(3) 1993 - LOT 301 VALLEY

DRIVE, FIGTREE AND D90/843(AM) 1991 AND 1993 LOT 11 ST MARKS CRESCENT/WALANG AVENUE, FIGTREE (DA-1989/321) -


ITEM 9 – COUNCILLOR MARTIN - RESTORATION OF PUBLIC TELEPHONE AT OTFORD (28.07.02.001) -

31 RESOLVED on the motion of Councillor Martin seconded Councillor Gigliotti that Council immediately write to the Federal Communications Minister seeking the urgent replacement of the public telephone at Otford.

ITEM 10 - COUNCILLOR MARTIN - APPROVAL OF DEVELOPMENT - 2 WEAVER TERRACE, BULLI (DA-2005/915)

This matter was considered under Suspension of Standing Orders (refer Minute Numbers 16, 23 and 24).


Minute No.


ITEM 11 - COUNCILLOR MARTIN - PERMANENT LIFEGUARD EMPLOYEES (SU18697) -

32 RESOLVED on the motion of Councillor Martin seconded Councillor Kershaw that –

1 A report be presented to the 19 March 2007 Council meeting outlining the nature, historical context, makeup, rationale and future directions for staffing establishments of lifeguard/pool services, in terms of the mix between casuals and permanents.

2 The report include the past achievements of the lifeguards in the presentations they have made to schools in the Illawarra and south-west Sydney areas and what is proposed in this regard in the future.

POLICY ISSUES

ITEM 12 - POLICY ON PUBLIC PRIVATE PARTNERSHIPS (SU23829) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 31/01/07

33 RESOLVED on the motion of Councillor Kershaw seconded Councillor Zanotto that the Policy on Public Private Partnerships, attached to the report, be adopted.

ITEM 13 - PROPOSED REVIEW OF GOVERNANCE MANUAL, CODE OF

CONDUCT AND ASSOCIATED POLICIES (SU21730) - REPORT OF GROUP MANAGER - PEOPLE AND CULTURE (AS) 7/02/07


ITEM 14 - REVIEW OF POLICY - PAYMENT OF EXPENSES AND PROVISION OF FACILITIES TO LORD MAYOR AND COUNCILLORS (13.04.01.003) - REPORT OF MANAGER TECHNOLOGY AND ADMINISTRATION ( ) 31/01/07

34 RESOLVED on the motion of Councillor Brown seconded Councillor Esen that -

1 The Policy on the Payment of Expenses and Provision of Facilities to the Lord Mayor and Councillors, as attached to the report, be adopted.

2 A copy of the Policy be forwarded to the Department of Local

Government. 3 The existing policy “Conference Attendance by Councillors” be rescinded. 4 Reference to Councillors in the policy ‘Travel to and Attendance by

Councillors and Officers at Functions held Outside of the City’ be deleted and the policy become a Management Policy relating to Officers Travel and Attendance at Functions.


Minute No.


ITEM 15 - WOLLONGONG CITY COUNCIL'S CRIME PREVENTION AND COMMUNITY SAFETY PLAN (SU25160) - REPORT OF MANAGER COMMUNITY AND CULTURAL SERVICES (RJ) 30/01/07

35 RESOLVED on the motion of Councillor Kent seconded Councillor Gigliotti that the draft plan be adopted as Wollongong City Council’s Prevention and Community Safety Plan.

GOVERNANCE

ITEM 16 - WEST DAPTO TRANSPORT LINK PROGRESSION (04.09.04.003) - REPORT OF CHIEF FINANCIAL OFFICER (SP) 7/02/07

36 RESOLVED on the motion of Councillor Gigliotti seconded Councillor Kent that Council -

1 Note progress and information provided. 2 Endorse the Project Plan and progression to Phase 3 [design and

construction] inclusive of appointment of an external advisor to coordinate key elements including the procurement of the best design and construction prices, support for the PCG to achieve delivery timeframes and advice in relation to the Special Purpose Vehicle financial transaction if required.

3 Incorporate the $32M capital cost and associated financing and funding

costs into the 2007-08 and forward year budget setting process.

ITEM 17 - REFURBISHMENT OF THE WOLLONGONG CITY TOWN HALL (05.02.09.045) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 2/02/07


ITEM 18 - PLACE OF PUBLIC ENTERTAINMENT (POPE) LICENCE FOR WOLLONGONG TOWN HALL (SU2406-03) - REPORT OF MANAGER COMMUNITY AND CULTURAL SERVICES (IMCC) 7/02/07



Minute No.


ITEM 19 - NORTH BEACH BATHERS PAVILION REDEVELOPMENT (05.03.01.001) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 31/01/07


ITEM 20 - TENDER T06/8 - THIRROUL COMMUNITY CENTRE AND DISTRICT LIBRARY (SU24902) - REPORT OF MANAGER WORKS AND SERVICES (JA) 7/02/07

37 RESOLVED on the motion of Councillor Cartan seconded Councillor Martin that -

1 In accordance with the Local Government (General) Regulation 2005, Clause 178(1)(a), Council accept the tender of Manteena Pty Ltd for construction of the Thirroul Community Centre and District Library project for the sum of $6,483,393.

2 Authority be granted for the use of the Common Seal of Council on the

contract documentation.

ITEM 21 - ORGANISATIONAL STRUCTURE (04.06.01.001) - REPORT OF CHIEF EXECUTIVE OFFICER (RO) 6/02/07

38 RESOLVED on the motion of Councillor Zanotto seconded Councillor Cartan that -

1 Council continue with the present organisational structure as outlined in this report until such time as a new Chief Executive Officer is appointed.

2 The position of Group Manager People and Culture and the position of

Group Manager Sustainability continue within the structure on an interim basis until such time as the future Chief Executive Officer has the opportunity of reviewing these positions.

3 The Manager City Strategy continue to report to the present Chief

Executive Officer and that this also be subject to further review by the new Chief Executive Officer.

ITEM 22 - LORD MAYOR COMMUNITY SCHOLARSHIP (02.15.01.001) - REPORT OF MANAGER HUMAN RESOURCES AND INDUSTRIAL RELATIONS (DH) 9/01/07

39 RESOLVED on the motion of Councillor Kershaw seconded Councillor Gigliotti that the current strategies for succession planning, and to address any skill shortages continue.


Minute No.


ITEM 23 - PROPOSED LEASE OF COUNCIL LAND OFF JARVIE ROAD, CRINGILA FOR BUILDING MATERIALS RECYCLING RESOURCE FACILITY (05.04.01.315) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (PC) 31/01/07

40 RESOLVED on the motion of Councillor Esen seconded Councillor Jonovski that -

1 Council accept the proposal from Affective Services (Australia) Pty Ltd for the lease of the Council land being Lot 2 DP 217590 and the right of way located off Jarvie Road, Cringila as shown on Attachment 1 of the report, for the establishment of a Recycling Resource facility for building and construction materials and authorise the lease of the subject land to Affective Services (Australia) Pty Ltd or their nominee on the following terms outlined in this report.

2 Council delegate to the Chief Executive Officer authority to finalise any

other standard terms of the lease agreement.

3 Authority be granted to affix the Common Seal of Council to the lease document relating to this matter.

4 The lessee to agree on the degree of dust pollution and acceptable noise

levels.

ITEM 24 - TELSTRA MOBILE PHONE NETWORK - AUTHORITY TO ENTER INTO ACCESS DEEDS (05.04.01.046) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (SW) 17/01/07

41 RESOLVED on the motion of Councillor Zanotto seconded Councillor Kershaw that -

1 Council enter into Access Deeds with Telstra for installation of telecommunications facilities at the locations and on the terms as set out in the report.

2 Authority be granted for the fixing of the Common Seal to the Access

Deeds. 3 The income derived from entering into these Deeds for the North

Dalton Park and Beaton Park sites be distributed directly to the existing individual Reserve funds.

4 Income derived from all other sites be allocated to the Sports Reserve

Fund except for Woonona Soccer Club, Fernhill Soccer Club and Berkeley Sports and Social Club, whereby 50% of the income is to be provided to those Clubs and the remaining 50% to the Sports Reserve Fund.

5 The three Clubs mentioned in Point 4 provide an annual report detailing

expenditure and the maintenance of facilities.


Minute No.


ITEM 25 - AUTHORITY TO AFFIX COMMON SEAL TO DOCUMENTS (SU21708) REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (NR) 30/01/07

42 RESOLVED on the motion of Councillor Kershaw seconded Councillor Jonovski that in accordance with clause 400(4) of the Local Government (General) Regulation, 2005, authority be granted to affix the Common Seal of Council to the document referred to in this report.

ITEM 26 - PROPOSED PURCHASE OF 99 WERINGA AVENUE, LAKE HEIGHTS UNDER THE VOLUNTARY PURCHASE SCHEME (05.02.04.025) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (RMC) 21/11/06

43 RESOLVED on the motion of Councillor Esen seconded Councillor Jonovski that -

1 Subject to funding being provided by the Department of Natural Resources to the amount of 67% of $306,363 being purchase price of $270,000 and estimated demolition cost of $36,363 (GST exclusive), Council authorise the acquisition and demolition of Lot 279 DP 31939 at 99 Weringa Avenue, Lake Heights (as shown on the Attachment to the report) from Mrs I Jamieson on the following terms:

a A purchase price of $270,000 (GST exclusive). b The vendor be responsible for their own legal costs associated with

the sale of the property. c Council be responsible for its own legal costs, valuation fees and

demolition fees associated with the acquisition of the property. 2 Council vote the sum of $306,363 (GST exclusive) from the Floodplain

Management Works Project Number D187502 to cover the cost of acquisition and demolition of the buildings on the land.

3 Upon the acquisition being finalised, all improvements be demolished and

Council classify Lot 279 DP 31939 as Community land in accordance with the Local Government Act 1993.

4 Authority be granted to affix the Common Seal of Council to the transfer

documents relating to this matter.


Minute No.


ITEM 27 - PROPOSED ROAD CLOSURE AND SALE OF PORTION OF GLADSTONE AVENUE, WOLLONGONG ADJOINING LOT 1 DP 120409 NO 95 GLADSTONE AVENUE (28.15.01.021) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (RMC) 22/01/07

44 RESOLVED on the motion of Councillor Brown seconded Councillor Jonovski that -

1 Council consent to the closure of a portion of public road adjoining Lot 1 DP 120409 at 95 Gladstone Avenue, Wollongong as shown on Attachment 1 of the report and upon closure, declare the land Operational under the Local Government 1993.

2 Subject to formal closure, Council authorise the sale of the portion of

closed road to Mr Robert Ranger, the adjoining owner, or his nominee, on the following conditions:

a A purchase price of $150,000 (GST exclusive) be paid for the land. b The purchaser be responsible for all costs associated with the

closure and sale including their legal fees, survey and plan lodgement fees and Council’s reasonable legal fees.

3 Authority be granted to affix the Common Seal of Council the plan of

survey and transfer documents relating to this matter.

ITEM 28 - RENEWAL OF LEASE OF BEATON PARK TENNIS CLUB TO CITY OF WOLLONGONG TENNIS CLUB LIMITED (05.04.01.028) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (SW) 10/01/07

45 RESOLVED on the motion of Councillor Jonovski seconded Councillor Kershaw that -

1 Council authorise the grant of a lease of Lot 113 DP 788462 Foley Street, Gwynneville to City of Wollongong Tennis Club Ltd on the terms and conditions set out in the attachment to the report.

2 Authority be granted for the use of the Common Seal of Council on the

lease documents.

ITEM 29 - INTEGRAL ENERGY RECREATION PARK - FEE FOR HIRE OF

KITCHENETTE (04.09.04.004) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (SW) 31/01/07

46 RESOLVED on the motion of Councillor Gigliotti seconded Councillor Wood that -

1 Council adopt the fee of $305.00 (GST inclusive) for the hire of the kitchenette at Integral Energy Recreation Park, Darkes Road, Brownsville with a refundable bond of $300.00 to be paid by the hirer.

2 The fee to apply from 1 January 2007.


Minute No.


ITEM 30 - INCREASE IN FEES - BRONZE CREMATION AND BURIAL PLAQUES (24.05.04.001) - REPORT OF MANAGER COMMERCIAL PROJECTS AND PROPERTY (JT) 1/02/07

47 RESOLVED on the motion of Councillor Zanotto seconded Councillor Esen that following completion of the required 28 day advertising period without receipt of any written objection, the suggested fee increase of 15% for bronze cremation and burial plaques commence immediately.

ADDITIONAL ITEM - DETAILS OF PROPOSED ORGANISATIONAL RESTRUCTURE CREMATORIUM AND CEMETERIES SECTION

48 RESOLVED on the motion of Councillor Zanotto seconded Councillor Kershaw that a report be submitted to the Council meeting on 18 June 2007 which provides details of any proposed organisational restructure within the Crematorium and Cemeteries Section of Council.

ITEM 31 - DECEMBER QUARTERLY CORPORATE REVIEW (SU24043) - REPORT OF MANAGER CORPORATE PLANNING AND BUSINESS IMPROVEMENT (RC) 7/02/07

49 RESOLVED on the motion of Councillor Zanotto seconded Councillor Esen that -

1 The December 2006/07 Quarterly Corporate Review be adopted. 2 Financial statements as at 31 December 2006 be adopted and revised

totals of income and expenditure be approved and voted.

ITEM 32 - INVESTMENT COMPLIANCE REPORT FOR NOVEMBER & DECEMBER 2006. (12.11.05.001) - REPORT OF MANAGER FINANCE (SP) 31/01/07

50 RESOLVED on the motion of Councillor Kershaw seconded Councillor Gigliotti that Council receive the Statements of Investment for November and December 2006.


Minute No.


ITEM 33 - APPOINTMENT OF AGENCY FOR THE PROVISION OF RECRUITMENT

SERVICES FOR THE CHIEF EXECUTIVE OFFICER (SU6162-02) - REPORT OF MANAGER HUMAN RESOURCES AND INDUSTRIAL RELATIONS (DH) 14/02/07

51 RESOLVED on the motion of Councillor Jonovski seconded Councillor Wood that Council adopt the agreed list of five (5) short-listed agencies and endorse the agreed process for selecting a preferred agency from the agreed short-list.

THE MEETING CONCLUDED AT 11.43 PM. Confirmed as a correct record of proceedings at the Ordinary meeting of the Council of the City of Wollongong held on 19 March 2007.

Chairperson