Effective Power Point Presentation

What do they have in common?

• business meeting• courtroom presentation• military briefing• college lecture

•Why do we use power point presentation?

Power point presentation

• Helps communicate our ideas in an oral presentation

Some facts• 94% of 300 professionals in a survey used

power point

• Microsoft: 30 million power point are given every day

Advantages of using power point

•employ all kinds of visual aids

•can incorporate text, picture, charts, graphs, sound, video

Disadvantages of using power point

• dominates the presentation: mismanagement of the speaker

• “the fancier the presentation, the less valuable the ideas being presentation”

Disadvantages of using power point

• handles the responsibility to produce a good speech magically

• responsible for illustrating all the points in the talk

Planning to Use the Power Point

• why? how? when?

• should enhance in presenting your ideas

Formatting Power Point Slides

•Color•Text•Font

•Images•Space•Animation

Color• stick to limited number of colors

• background : unifies the ideas

• foreground, background

MODALS

Content/ Speech

Verbal Expressions

Non-Verbal Expressions

• keywords, phrases, few sentences, images, visual information

• 6x6 rule

Text

Effective Listeners• Overlook stylistic differences and focus on the

speaker’s message

• Make distinctions between main points and supporting details

• Look for opportunities to learn

Commentary3• In order to investigate the hypothesis that 8-year old boys are more aggressive

than 8-year old girls, 8-year old children were observed playing in schoolyards

and incidents of certain aggressive behaviors were recorded. 2)It was assumed

that aggressive behavior consisted of the following: i) pushing, ii) kicking and

hitting, iii) cursing, and iv) chasing. 3)As can be seen from the table above, the

average 8-year old boy was more aggressive than the 8-year old girls. 4)Chasing

was the one behavior that was more pronounced for the girls. 5)This result,

however, does not disprove the theory since chasing seems to be a less aggressive

behavior than the other behaviors that were tested. 6The 8-year old boys got

more involved with the more aggressive behavior, which is kicking/hitting, much

more than the 8-year old girls.

• clear and easy to read

• avoid using all caps

Font

• do not use more than two font in a slide

• use same font in all slides

Font

• title and major headings 44-46 size

• subheads and other texts 32-24 size

Font

• serif-typeface with rounded edges/ with tails on the edges of the letters

• sans-serif: typeface with straight edges on letters

Font

• Monotype Corsiva• Old English Text• Times New Roman• Engravers mt

Serif Fonts

• Arial• Calibri (Body)• Verdana• Kozuka Gothic Pro

Sans Serif Font

Images

Effective Listeners

• Make frequent eye contact with the speaker (depending on the culture)

• large enough • High resolution• Simple and clear graphs • include titles of charts, graphs• include copyright information

Guidelines in adding Images

•strive for visual balance

Space

• Created Apple

• February 24, 1955 – October 5, 2011

• American entrepreneur

Steve Jobs

• American entrepreneur

• Created Apple

• February 24, 1955 – October 5, 2011

Steve Jobs

• way the objects enters and leaves the slide

• animation should help you communicate your ideas

Animation

Let us evaluate the following

slides!

I enjoy watching movies with my family, ___ I always buy

DVDs during the week end. My brother likes horror film,

___ he is always frightened by what he sees. I should

watch DVDs with my siblings, ___ they let me do the

house hold chores all day long. My favourite is light

romance, ___ they do not depress me. Next week, I will

buy another movie, ____ I will also write reviews about

it.

(F-A-N-B-O-Y-S)

NONVERBAL EXPRESSION

Eye Contact

Personal Appearance

Facial ExpressionGestures

Participate Actively

• Volume• Enunciation • Fluency• Vocal Variety

Vocal Aspects of Presentation

7. Never just read the slide

This is the thing that annoys more people about PowerPoint presentations than anything else.

It is boring!Keep something back!

1. Keep the points simple• If it is a book or report look for the contents page. Identify

any chapters that you think maybe of particular relevance and focus on them. Again start from the introduction or the conclusions. You can find your way through a chapter or section by using the subheadings.

• Use the contents page

• Start with introductions and conclusions

• Use subheadings

Let us Review!

• Give one Guideline in making a power point presentation and discuss it briefly?

• How important is a power point presentation in the corporate world?

Other Aspects of Oral Presentation

Other Aspects of Oral Presentation

• Vocal Aspects of Presentation

• Bodily Aspects of a Presentation

Vocal Aspects of Presentation

•Pitch•Rate•Pauses

•Volume•Enunciation •Fluency•Vocal Variety

Vocal Aspects of Presentation

Bodily Aspects of a Presentation

•Gestures •Facial Expressions•Eye Contact •Movement

Before delivering a presentation using power point

1.recheck slides2. know how slides command3. practice with powerpoint

4. display slides only while discussing them

5. check the room and equipment6. Develop a backup plan

Before delivering a presentation using power point

References• Lucas, S. E. (2009). The Art of Public Speaking.

(10th ed.) New York: McGraw-Hill Companies, Inc. • Pearson, J. et.al. (2008).Human Communication.

(3rd ed.) New York: McGraw-Hill Companies, Inc.• Singh, S. (2006). How to Make Effective

Presentation. Retrieved from http://www.slideshare.net/satyajeet_02/how-to-make-effective-presentation