effective powerpoint presentations: ten tips to go from blah to … · 2011. 10. 22. · effective...
TRANSCRIPT
Effective PowerPoint Presentations:
Ten Tips to go from “blah” to Aha!
Professor Tonya M. Evans
Widener University School of Law - Harrisburg
Food for thought …
“If you live by the PowerPoint
You will die by the PowerPoint.”
--Adapted from quote by Stephen Stone
Copyright 2011 Tonya M. Evans 2
Admit it …
when a lawyer
approaches a
podium with a
laptop, you think
to yourself …
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[transcript: AHHHHHHHHHH!]
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… not another boring PPT!
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But if you follow these …
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your presentation will be
anything but boring.
You will educate, inspire and …
succeed! Copyright 2011 Tonya M. Evans 7
[What does it mean to succeed?]
To inspire excellence by:
providing high quality information
adding value to the experience
engaging audience, maintaining connection
inspiring audience to action
exceeding expectations
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And now …
Tonya’s Top Ten
Tips to go from
blah to Aha!
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Tip #1: Less is more!
Avoid
cramming
every detail
into a
single slide.
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[Examples of too much text]
Basis of house is $40,000 and jointly owned Fair market value at death of first spouse - $800,000 - $900,000
If a taxable estate, minimize value to avoid 41% estate tax rate
If non-taxable estate, report at highest rate and spouse may sell for lower rate; maximizes basis to reduce capital gain and
Value at $800,000:
All capital gain on decedent spouse’s half disappears, due to step-up in basis
New basis on the half inherited from the decedent spouse is $400,000 and the surviving spouse’s basis is still $20,000 basis
If spouse sells for $800,000 she will take a $250,000 exclusion of gain and pay tax on $130,000 of gain ($800 - $400 - $20 - $250 = $130)
Value at $900,000:
All capital gain on decedent spouse’s half disappears, due to step-up in basis
New basis on the half inherited from the decedent spouse is $450,000 and the surviving spouse’s basis is still $20,000 basis
If spouse still sells for $800,000 she will take a $250,000 exclusion of gain and pay tax on $80,000 of gain ($800 - $450 - $20 - $250 = $80)
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Rule 23 inconsistent with opt-in provisions of section 16(b) Deny certification or limit to scope of opt-in class
○ Denying certification: See Muecke v. A-Reliable Auto Parts, 7 Wage & Hour Cas. 2d (BNA) 1611, 2002 WL 1359411 (N.D. Ill. June 21, 2002); Rodriguez v. The Texan, Inc., 2001 U.S. Dist. LEXIS 24652 (N.D. Ill. Mar. 5, 2001); Zeyala v. J.M. Macias, Inc., 999 F. Supp. 778, 780 (E.D.N.C. 1998)
○ Limiting to scope of opt-in class: Robinson v. Sizes Unlimited, Inc., 685 F. Supp. 442 (D.N.J. 1988); Sperling, 118 F.R.D. at 412; Pirrone v. North Hotel Assocs., 108 F.R.D. 78, (E.D. Pa. 1985); see Ballaris v. Wacker Siltronic Corp., 2002 WL 926272 (D. Or. Feb. 7, 2002)
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[Too much text, underlining & italics]
Executives must meet 3 “duties” requirements ○ Primary Duty Test: Employee’s “primary duty” must be
management of the enterprise in which the employee is employed or of a customarily recognized department or subdivision thereof.”
○ Supervision: Must “customarily and regularly direct the work of two or more other employees.”
○ Authority to change status: Must have “the authority to hire or fire other employees or whose suggestions and recommendations as to the hiring, firing, advancement, promotion or any other change of status of other employees are given particular weight.”
Duties not required for 20%+ owners
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Tip #2: Size does matter
Use appropriate
font size & type so
the audience can
actually see and
read it!
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[Use at least 24 point font]
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 32
This is Arial 36
This is Arial 44
This is Arial 72
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[Always use a sans serif font]
“Serif” is a smaller line used
to finish off a main stroke of a letter
72 point sans serif
[Arial]
M
72 point serif
[Times New Roman]
M
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[Other points to consider]
No more than 6-8 words per line.
For bullets use the 1x6x6 rule.
Avoid using ALL CAPS.
Text should contrast with the
background.
Clearly label each slide.
Use color and size for impact.
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Tip #3: K.I.S.S.
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[Things to avoid …]
Too many font colors
Too many slides
Overly ornate backgrounds
Distracting animation
Unnecessary transitions
Distracting sounds
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[Tip #4: Slides are not manuscripts]
… so don’t
read from
your slides.
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[Ho Hum … Sigh … Yawn …]
There is nothing
more boring
than hearing a
presenter read
her PPT slides
to an audience.
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Tip #5: Talk to them, not your slides
By turning your
back to your
audience,
you disengage.
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[Engage the audience]
Eye contact
Voice modulation
Appropriate
gestures
Be “in the moment”
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[Make a connection!]
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Tip #6: Spell Check is Your Friend!
Spelling and
grammar errors
negatively impact:
your credibility
audience trust
the connection
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Tip #7: Pace yourself!
Don’t move from
slide to slide…
too quickly
or
too slowly.
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[Points to consider …]
3 slides per minute.
Pitch, power & pace.
Visual aids should …
be Visual and Aid
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Tip #8: Use multimedia wisely
Use images,
animations, video
& sound …
effectively
and
sparingly.
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[Too much of a good thing isn’t good!]
Images & animations may distract your
audience and they are never a substitute
for content.
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[Distracting animation]
7 ft
Source: Victor Chen, ERAU
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[Effective animation]
7 ft
Source: Victor Chen, ERAU
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Tip #9: Complex ideas require progression
Use multiple
slides or
animated
progressions in
one slide to
address
complex ideas.
First
Second
Third Fourth
Fifth
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Complexity of Interactions
Mo
de
of In
stru
ctio
n
Individual Pair Group
Direct Instruction
Guided Inquiry
Discovery Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Communicative
Tools
Informational Tools
[Too many concepts in one.] Source: Victor Chen, ERAU
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Complexity of Interactions
Mo
de
of In
stru
ctio
n
Individual Pair Group
Direct Instruction
Guided Inquiry
Discovery Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Instructive
Tools
Informational Tools
[Effective use of progression] Source: Victor Chen, ERAU
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Tip #10: Remember why you’re in front!
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You are presenting with excellence to …
Inspire!
Educate!
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and most importantly …
It’s not about you it’s all about them!
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Summary
1. Less is more
2. Size does matter
3. K.I.S.S.
4. Slides are not manuscripts
5. Talk to them, not your slides
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Summary 6. Spell check is your friend.
7. Pace yourself!
8. Use multimedia effectively and sparingly.
9. Complex ideas require progression.
10. Remember why you are in front.
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To educate and to inspire!
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