effective presentations. outline powerpoint basics –templates, colors, fonts, etc. the...
TRANSCRIPT
Effective Presentations
Outline
• PowerPoint basics– Templates, colors, fonts, etc.
• The presentation– Introduction, body, conclusion, and audience
• Presentation pointers– Dress, speech, movement, etc.
• Bad slides
The Template
• Template options– Use an existing template– Create your own
Creating Templates
• Background– Choose either:
• One color – provides good readability
• Gradient – adds a little flair to a presentation
• Texture - sets a mood
• Pattern – is not used often
• Picture – can be utilized for impact or specificity
Keep it readable!!
Colors
• Dark colored background– More formal presentations– Use light fonts
• Light colored background– Less formal presentations– Use dark fonts
• Red is the least readable color
Fonts
• Slide title fonts– Capitalize the first letter of every word– Set sans serif font from 36 to 44 pts
• Text fonts– Capitalize only the first letter of the first
word– Set serif font from 14 to 32 pts– Set to different color than title font
Design Elements
• Clipart– Best to position in bottom right-hand corner– Use the appropriate size
• AutoShapes– Useful for design aspects
• Pictures– Formal presentations
Keep It
Relevant!
Animation
• Animation– Transitions– Slide animation
• Sounds
• Hyperlinks– URL’s– Other slides
Transferring the Document
• Floppy disk
• Pack and go
• Zip disk
• FTP
• Internet
Other PowerPoint Tips
• 7 x 7 rule– Seven words per line – Seven lines per slide
• Parallelism– Same type of word to start each bullet
• Divider slides– Nice transitions
Before Creation
• Pick a subject
• Become familiar with the material
• Set your goals
• Determine the audience
• Determine the time limit
Introduction
• 5 to 10 percent of the presentation
• Capture the audience’s attention– Humor– Story– Anecdote– Quote– Surprise
Body
• Keep focus of your goals
• Cover the material
• Make the major points if limited in time
• Do not get too detailed– You will lose the audience
Conclusion
• 10 to 15 percent of the presentation
• Tie it back to the introduction
• Summarize the main points
• Leave the audience in awe
• Keep it relevant
• Most important part
The Audience
• Know who they are– Backgrounds– Purpose
• Make it – Interesting– Readable
• Keep them relaxed
Presenting Yourself
• Dress– Tailor to the audience– Look professional
• Speech– Dialect – A way of talking in a country
• Southern, Cajun, Northern, etc.
– Accent – Speaking a foreign language
Body Movement
• Do not– Stand in front of the screen– Have repetitive motions– Stay lifeless– Be out of control
• Do– Stay relaxed– Realize everyone makes mistakes
Eye Contact
• Look at everyone at least 5 seconds
• Try not to sweep the audience
• Do not constantly look at the screen
• Do not constantly look down or at one person
• Try to remember everyone you see
Presenting Others
• Do not say exactly what they will say
• Do treat them professionally– i. e. The golden rule
• Do wait to say their name
Here’s Johnny
!!
Preparation• Know the material• Practice, practice, practice
– Especially the opening and conclusion
• Be enthusiastic– The audience and your teacher will enjoy it more
• Know the room– Get in there and practice
– Test the equipment in advance
Bad Slide Number One
• What is wrong with this slide?
• It’s the big clip art
Bad Slide Number One
• What is wrong with this slide?
• You just can’t read this stuff!
Bad slide number three• What Is Wrong
With This Slide?• There Are Three
Things.• The Fonts Are All
Messed Up.– Capitalization– Font choice– Same color
Financial World
0
20
40
60
80
100
1st
Qtr
3rd
Qtr
East
West
North
Another Bad Slide
• The text is hard
• To read
• In some areas because the gradient
• doesn’t allow good readability