effective presentations techniques anees janee ali, phd school of management, usm 17 july 2008 anees...

Effective Presentations Techniques

Effective Presentations Techniques

Anees Janee Ali, Phd

School of Management, USM

17 July 2008

Anees Janee Ali, Phd

School of Management, USM

17 July 2008

A good presentation can:A good presentation can:

• Enable you to communicate ideas

• Interests in your audience

• Help your career

• Boost your confidence

• Enable you to communicate ideas

• Interests in your audience

• Help your career

• Boost your confidence

A good presentation A good presentation

• Is clear

• Is interesting

• Conveys knowledge

• Combine audio and visual effectively

• Is well timed

• Is clear

• Is interesting

• Conveys knowledge

• Combine audio and visual effectively

• Is well timed

Prior the presentation:Prior the presentation:

1. Do some planning• Audience• The setting• Your expectations• Topic selection• Research

1. Do some planning• Audience• The setting• Your expectations• Topic selection• Research

Prior the presentationPrior the presentation

2. Organising your materials

• Outlining

• Introduction

• Body

• Conclusion

2. Organising your materials

• Outlining

• Introduction

• Body

• Conclusion


3. Plan support material and visual aids

• Slides

• Transparencies

• Video

• Handouts

3. Plan support material and visual aids

• Slides

• Transparencies

• Video

• Handouts


4. Rehearse• Get used to hearing your own voice,

say the word out loud• Work on the pitch• Time the entire presentation• Practice eye contact

4. Rehearse• Get used to hearing your own voice,

say the word out loud• Work on the pitch• Time the entire presentation• Practice eye contact


4. Rehearse- practice, practice, practice!• Check your posture and sense of

movement• Decide whether some parts need

more elaboration and other parts need to be cut or reduced

4. Rehearse- practice, practice, practice!• Check your posture and sense of

movement• Decide whether some parts need

more elaboration and other parts need to be cut or reduced

Presentation - DeliveryPresentation - Delivery

1. Anxiety

• Prepare well

• Speak slowly

• Breath deeply

• Practice giving the talk

1. Anxiety

• Prepare well

• Speak slowly

• Breath deeply

• Practice giving the talk

Presentation - DeliveryPresentation - Delivery2. Preparing the room before speaking• How to operate the computer/OHP• How the microphone works• How many minutes you have• Where to stand• Know the first thing that you have to say

2. Preparing the room before speaking• How to operate the computer/OHP• How the microphone works• How many minutes you have• Where to stand• Know the first thing that you have to say


3. Using support material• Do not stand in the way of the screen• Point at the slide, not on the computer

screen• Eye contact with audience• Give audience time to read the slide• Text must be large enough

3. Using support material• Do not stand in the way of the screen• Point at the slide, not on the computer

screen• Eye contact with audience• Give audience time to read the slide• Text must be large enough


4. Timing

• Practice

• Keep track of time

4. Timing

• Practice

• Keep track of time


5. Handling questions

• If you don’t know the answer, be honest

• Don’t spend too long on a question

5. Handling questions

• If you don’t know the answer, be honest

• Don’t spend too long on a question

Delivery: What is a good delivery?Delivery: What is a good delivery?

1. Using language

• Using language accurately, clearly and use familiar words

• Use language appropriately

1. Using language

• Using language accurately, clearly and use familiar words

• Use language appropriately


2. Methods of delivery• Read• Reciting a memorized text• Speaking impromptu• Carefully prepared speech from a brief set

of notes

2. Methods of delivery• Read• Reciting a memorized text• Speaking impromptu• Carefully prepared speech from a brief set

of notes


3. The speaker’s voice• Volume (loudness/softness)• Pitch (use inflections, not monotone)• Rate (fast vs. slow)• Pauses (a momentary break in the vocal

delivery of a speech)

3. The speaker’s voice• Volume (loudness/softness)• Pitch (use inflections, not monotone)• Rate (fast vs. slow)• Pauses (a momentary break in the vocal

delivery of a speech)


3. The speaker’s voice

• Vocal variety

• Pronunciation

• Dialect/slang

3. The speaker’s voice

• Vocal variety

• Pronunciation

• Dialect/slang


4. Nonverbal communication

• Appearance

• Sitting/standing posture, gesture

• Facial expression

• Eye contacts

4. Nonverbal communication

• Appearance

• Sitting/standing posture, gesture

• Facial expression

• Eye contacts

Body Language Dos and Don’tsBody Language Dos and Don’ts

1. Clothing and body decoration

Dos

• Dress comfortably but show respect

• Dress for the audience

• Wear appropriate clothing

1. Clothing and body decoration

Dos

• Dress comfortably but show respect

• Dress for the audience

• Wear appropriate clothing


Don’ts

• Put too much jewelry

• Wear distracting colours, patterns

• Wear jeans

Don’ts

• Put too much jewelry

• Wear distracting colours, patterns

• Wear jeans


2. Rhythm

Dos

• Vary your pace

• Use your rhythm to make your points

• Speak slowly

2. Rhythm

Dos

• Vary your pace

• Use your rhythm to make your points

• Speak slowly


Don’ts

• Speak too quickly

• Speak in a monotonous tone

• Don’t rush

Don’ts

• Speak too quickly

• Speak in a monotonous tone

• Don’t rush


3. MovementDos• Move about the space appropriately• Stand in different places throughout your

talk• Be visible at all times• Move at a reasonable pace

3. MovementDos• Move about the space appropriately• Stand in different places throughout your

talk• Be visible at all times• Move at a reasonable pace


Don’ts

• Remain motionless the entire talk

• Wander aimlessly or out of nervousness

• Move too quickly

Don’ts

• Remain motionless the entire talk

• Wander aimlessly or out of nervousness

• Move too quickly


4. VocalDos• Speak loudly and clear• Speak smoothly and naturally• Use appropriate intonation• Speak according to the size of your room

4. VocalDos• Speak loudly and clear• Speak smoothly and naturally• Use appropriate intonation• Speak according to the size of your room


Don’ts

• Speak in monotone

• Too high a pitch or too loudly

• Mumble

Don’ts

• Speak in monotone

• Too high a pitch or too loudly

• Mumble


5. Facial

Dos• Smile naturally• Keep eye contact with people for about 5-8

seconds• Open pleasant facial expression

5. Facial

Dos• Smile naturally• Keep eye contact with people for about 5-8

seconds• Open pleasant facial expression


Don’ts

• Keep your eyes closed for too long

• Frown too much

• Look too serious

Don’ts

• Keep your eyes closed for too long

• Frown too much

• Look too serious


6. Gestures

Dos• Use hands naturally• Use too big or distracting gestures• Make simple gestures that go along with

your speech

6. Gestures

Dos• Use hands naturally• Use too big or distracting gestures• Make simple gestures that go along with

your speech


Don’ts

• Remain motionless

• Use hands too much

• Put hands in your pockets

Don’ts

• Remain motionless

• Use hands too much

• Put hands in your pockets


7. Postural

Dos• Stand all and head up• Naturally• Stand firmly, with confidence and energy

7. Postural

Dos• Stand all and head up• Naturally• Stand firmly, with confidence and energy


Don’ts

• Stand perfectly straight

• Cross your legs or feet

• Hunch

Don’ts

• Stand perfectly straight

• Cross your legs or feet

• Hunch


8. Spatial

Dos

• Use space to emphasize points

• Move but stay in view

• Stay close to your audience

8. Spatial

Dos

• Use space to emphasize points

• Move but stay in view

• Stay close to your audience


Don’ts

• Be careful of threatening movements

Don’ts

• Be careful of threatening movements

The EndThe End

Group activitiesGroup activities

effective presentations techniques anees janee ali, phd school of management, usm 17 july 2008 anees...

Documents

timed slide

confidence slide

slide text

talk slide

reduced slide

presentation delivery

track of time slide

good presentation