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Efficient and effective Payroll data auditing
Efficient and effective Payroll
data auditing
Beverley Raine – Salford City Council
Sumeet Raval – Accenture
Agenda
• Background
• When do we use it
• Exception Rules
• How do we use it
• Business Benefits
Background
• Salford City Council run 10 Monthly payrolls
• Total staff numbers are in the region of 11,000 employees
• Prior to purchasing the “Audit & Compliance Tool” we relied
on a combination of SAP standard exceptions, wage type
reports and Ad-Hoc queries
• These different reports were all exported to Excel and saved
on the respective team drives
• This was time consuming and difficult to administer
• A system was needed whereby all of the exceptions were in
one place, and actioned from a single transaction
When do we use Audit &
Compliance Tool
Co
rre
ctio
ns
Ph
ase
Co
rrectio
ns P
hase
Pre payroll audit run(Scheduled overnight)
Pre payroll audit checked and corrected(Up to 30 rules checked the
following morning)
Payroll run(Same day evening)
Post payroll audit run(Scheduled after Payroll run)
Post payroll audit checked and corrected(Up to 30 rules checked the following morning)
Second payroll run for individual corrections
(Same day)
Exception Rules
Pre Payroll Rules
Post Payroll Rules
How do we use it
Step One
Step Two
Step Three
Step Four
Business Benefits
• Workbench provides a ‘one stop shop’ for all exceptions.
• Easy to use
• Initial concerns of end-users were soon dispelled after a few
months• Encourages more regular audit before and after the pay run• Text ‘Notes’ provide an explanation of exceptions for
managers/auditors• Traps many of the exceptions before the pay run• Increases confidence in the payroll data• Enables users to manage exceptions for own specific area of
responsibility
Accenture HR Audit and
Compliance Tool
Capture - HCM reporting requirements are captured in easy-to-understand and easy-to-create rules.
Investigate - From the workbench, users drill directly into SAP
Master-, Payroll-, and Organizational-data. Warnings, errors, triggers are highlighted.
Action - All changes to transaction and data are executed from the workbench (through PA30).
Record - Users record the rationale for actions (explain the conclusion of the warnings, errors, and triggers).
Audit - Auditors see the entire history. The 5-Ws for all that was reported, investigated, and executed (or not executed).
Visualize - Management has a dashboard to visualize the
results from the PA/PY workbench. A graphical overview of the
numbers of errors and warnings and the progress that has
been made in the resolution of those issues.
Organizational
Management
Module OM
PA Master and
Payroll data
Module PY Module SEC
Authorization
roles
Travel
Management
Module TM
Accenture HR Audit and Compliance as-a-service
QuestionsContact:-
Beverley Raine
0161 793 3081
Sumeet Raval
07809 866 938
www.accenture.com/hcmsolutions