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Preparing Electronic Files

This document was prepared by the IEEE Conference and Custom Publishing Department to facilitate thegeneration of electronic files for use in both print and electronic products.

ContentsFonts Graphics/Images Generating PostScript and PDF Files Converting Word Files to PDF

Setting the PDF Writer Properties Generating PostScript files from Word

Using LaTeX Using Type 1 fonts with DVIPS Converting LaTeX Files to PDF Programming MiKTeX

Delivering Your SubmissionSubmitting Camera-Ready Copy Submitting Electronic Files

The preferred format for submitting your electronic paper is the Portable Document Format (PDF), although

Microsoft Word, and PostScript (PS) files are acceptable. The parameters for acceptable PDF files are asfollows.

Compatible with Acrobat 3.0Optimized for screen-viewingOutput resolution = 600 dpiAll images (color, grayscale, monochromatic bitmaps)

bicubic downsampling at 600 dpi, with JPEG Medium compressionCompressed text and line artAll fonts embedded, subsetting all embedded fonts

See Generating PostScript Files for help in creating PostScript and PDF files.

Fonts

Please use only the following fonts that are the base fonts in Acrobat 4.0. Although these fonts are automaticallyinstalled with Acrobat Reader 4.0, you MUST still embed these fonts in the PDF file to ensure that your paper can be viewed and printed correctly from any system.Note: The preferred font is Times New Roman.

AdobeSanMM Arial MT, Bold Italic Times New Roman PS MTCourierAdobeSerMM Times New Roman PS MT, ItalicCourier, ItalicArial MT Times New Roman PS MT, BoldCourier, Bold

Arial MT, Italic Times New Roman PS MT, Bold ItalicCourier, Bold ItalicArial MT, Bold ZapfDingbatsSymbol

Using these fonts will reduce the size of your converted electronic file, which speeds up the time required for readersto display and print your paper. Additionally, using only the specified fonts provides a consistent look to all the

papers in the proceedings.

If you decide to use fonts other than the base fonts, they must be either Postscript or TrueType : no others areacceptable. Also, when using nonbase fonts it is highly recommended that you submit a PDF and NOT a PostScriptfile, for you cannot embed fonts in a PostScript file, thus it is quite possible that the PDF conversion will result in fontsubstitution. Font substitution may irrevocably change the layout of your paper, and can often render the fileunreadable and/or unprintable.

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Your result should be a file with the extension .ps or .prn. This file is a PostScript file, and can be submitted or converted toPDF. If you use fonts other than the base fonts (see Fonts), it is highly recommended that you submit a PDF.

Generating a PDF from a PostScript file

Go to the PDF conversion site and follow the simple instructions

Converting Word Files to PDF

If you have the PDFWriter driver, you can generate a PDF file directly from a Word document. If you do not havethis driver, see generating a PostScript file from a Word document below.

Setting the PDFWriter Properties

IMPORTANT Use the following instructions to set the PDFWriter properties.

1. Select File | Print

2. Under Printer Name select the Acrobat PDFWriter driver

3. Click Properties to the right of the Printer Name text box

4. Click Compression

5. Under the Compatibility drop-down list, choose Acrobat 3.0, and Compress Text and Line Art

6. Click Fonts

7. Check the Embed All Fonts option, or check the Always Embed List option and add all fonts (includingthe base fonts) to the list

8. Check the Subset All Embedded All Fonts Below option and type in 99 for Maximum Subset %

9. Click OK twice, then either click Close to complete the configuration, or OK to create the PDF.

After the properties are set, you may create a PDF by selecting File | Create Adobe PDF | Print via PDFWriter

Generating a PostScript File from a Word document

1. Select File | Print

2. Under Printer Name , choose a PostScript printer driver

3. Check the Print To File checkbox

4. Click Properties , choose the Graphics tab, and set the resolution to 600 800 dpi

5. Choose the PostScript tab, and choose PostScript (optimize for portability ADSC)

6. Click OK to output a PostScript file. The extension of this file will be *.prn (you may change it to *.ps)

Generating a PDF from a PostScript file

Go to the PDF conversion site and follow the simple instructions

Using LaTeX

Documents converted from the TeX typesetting language into PostScript or PDF files usually contain fixed-resolution bitmap fonts that do not print or display well on a variety of printer and computer screens.Although Adobe Acrobat Distiller will convert a PostScript language file with bitmapped fonts (level 3) into PDF, thesefonts display slowly and do not render well on screen in the resulting PDF file. But, if you use Type 1 versions of thefonts, you will get a compact file format that delivers optimal font quality when used with any display screen, zoommode, or printer resolution.

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Using Type 1 Fonts with DVIPS

The default behavior of Rokicki's DVIPS is to embed Type 3 bitmapped fonts. However, to embed the font information(see Fonts ), you need access to the Type 1 versions of the fonts used in your documents. Type 1 versions of theComputer Modern fonts are available in the BaKoMa collection and from commercial type vendors.

Before distributing files with embedded fonts, consult the license agreement for your font package. Some typeface vendorsdo not allow you to embed complete fonts into a PDF or PostScript language file for public distribution. Contact the typevendor for more information.

You must embed all fonts included in your manuscript. Do not use fonts that cannot be embedded. If you do notembed the fonts, a system that does not have your font will substitute your font with a different one. Such a substitution canaffect the appearance of your paper in several ways: Greek characters and special symbols may convert to completelydifferent characters, labels used in art figures may turn into a series of dots, the layout of your paper can change, even its

page count. Such substitutions will require that your paper be scanned, which can negatively impact the quality of themanuscript and its searchability. The use of Times fonts is highly recommended for consistency and readability both on

screen and in print.

With LaTeX2e use the command\usepackage{times}

and with LaTeX 2.09 use the command\documentstyle[times]{...}

You will need the following packages: times.sty, rawfonts.sty.

Converting LaTeX Files

You will need the program MiKTeX. You can install MiKTeX (basic features) on your PC. It is DOS-based andtherefore works with all versions of Windows.

Step 1Programming MiKTeX Go to http://www.miktex.org and choose the latest version (or upgrade). Open the zip file and run setupwiz.exe . When prompted for "Local TEXMF Tree", respond Yes, this is

where I'll put the IEEE style file. The wizard will perform the installation automatically.

The only thing left to you is to add the c:\texmf\miktex\bin to your path:

In Windows NT, add set PATH=%PATH%;c:\texmf\miktex\bin to your autoexec.bat In Windows 98, do start\run\sysedit and then add c:\texmf\miktex\bin to the path in autoexec.bat

Step 2Generating a PDF file from your LaTeX Source1

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Copy the IEEE style file to the local texmf tree (if it is c:\localtexmf , you might want to put it inc:\localtexmf\tex\latex\IEEE\*.cls )Copy all your files (*.tex, *.eps, *.bib to a pc directory, d:\paper for example). If you do not have alocal directory, then make sure to put the class file in this directory, too.Open a DOS prompt and cd to d:\paper .

To generate PostScript, use: latex mypaper , bibtex mypaper , dvips mypaper , etc, in the DOS window.

To generate PDF, use one of the following options:

A. Aladdin GSview (version 3.6 or higher) with Ghostscript (version 6.5 or higher), both of which can beobtained from http://www.cs.wisc.edu/~ghost/index.htm Open the PostScript file with Gsview Under Print Method, select Ghostscript device, and click the button directly opposite Under Device, select pdfwrite, and click Properties Under Property, select PDFSETTINGS, and select /printer Click OK twice to save the changes

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Click OK to create the PDF

B. Conversion siteGo to http://www.ps2PDF.com/cgi-bin/ps2pdf and follow the simple instructions

C. You can generate PDF directly from LaTeX using: PDFlatex mypaper Note: This requires you to change the LaTeX source if you include *.eps figures

Compressing Your Submission

Submitting your material is quicker and easier if all of the files are collected into a single archive using one of the followingformats:

Pkzip (.zip) Tar (.tar) StuffIt (.sit)

GNU Zip (.gz) GNU Zip Tar (.tgz) Compress (.z)

Compress Tar (.taz) LHA (.lhz) ARJ (.arj)

Revised: 12 July, 2001

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