efore and aftercare program handbook 2019-2020...efore and aftercare program handbook 2019-2020 8151...

Before and Aftercare Program Handbook 2019-2020

8151 Okeechobee Blvd. West Palm Beach, FL 33411

Phone Number: 561-282-5860

Fax Number: 561-282-5866

www.Cypresscharter.org

A Member of the Charter Schools USA Family of Schools.

Mrs. Crystal Ice, Director [email protected]

http://www.palmswestcharter.org/





mailto:[email protected]

Mission To provide an extension of the quality in education that is offered by Renaissance Charter School at Cypress. Here, children will discover social, physical, and academic learning styles in a safe, caring and supportive environment that promotes self-discipline, motivation, and excellence in education.

Registration and Rates All parents must enroll their child in the Before/After Care Program prior to the child attending the program. There is non-refundable one-time registration fee $25 per family due at the time of registration. Students must be registered in order to attend. Daily students are NOT permitted except for “emergency” purposes.

Hours of Operation

Before Care operates from 6:30 a.m. - 7:30 a.m. Aftercare operates from 3:00 p.m. – 6:00 p.m.

Before Care Program – Arrival Procedure

Students enrolled in the Before Care program must enter through the cafeteria door with their parents. All parents are required to sign their child in each morning when they drop their students off. Students enrolled in the Before Care program will not be permitted into the school until 6:30 a.m. and must not be dropped off prior to this time as there is no supervision present.

Before Care Program – Departure Procedure

Students eating breakfast will eat in the cafeteria at 7:30 a.m. K-3 students will be dismissed to their assigned hallway. Grade 4-8 students will remain in the cafeteria at their assigned table until they are picked up by their homeroom teacher.

Aftercare Program – Arrival Procedure

Students will be picked up from class by an Aftercare staff member.

Aftercare Program – Departure Procedure

After Care pick up begins at 3:30 pm after regular dismissal. Children will not be released before this time. If you plan on picking up your child before 3:30 pm they must be picked up during regular dismissal times for that day. Notify the office by 1:00 pm of the change or you may notify the teacher by email or agenda of the dismissal change.

Late Pick-up

Students must be picked up by 6:00 pm. Late fees will accrue after 6:00 pm at the rate of $ 2.00 per every minute late. Parents must sign their children out at the end of the day indicating the time of pick-up. A photo ID or Placard will be required, so please carry one with you at all times. Children will only be released to those listed on the Authorized Pick-up list in PowerSchool based on the information provided on the Student Emergency Contact Yellow Card distributed with the First Day Packet. No one under the age of 18 will be permitted to pick up any child. Parents that are late picking up their child (ren) 30 minutes or three times during one month will be terminated from the program.

Description of Services

The Aftercare program includes: Healthy Snacks and Drinks Homework Time /Study Hall Enrichment Time

○ Indoor/Outdoor Activities ○ Arts and Crafts ○ Music Class ○ Computer Time for Instructional Software ○ Game and Free Play Group

Students enrolled in the After Care Program are provided with a healthy grain based snack and juice on a daily basis; however students can bring their own snack if preferred.

Homework

All students will be scheduled for a structured homework time which includes assistance. However, After Care counselors are not responsible for completion of your child’s homework. Any homework not finished is to be completed at home. Please be advised that it is your child’s responsibility to ensure that he/she has their homework and necessary school supplies prior to leaving the classroom. Once school has been dismissed, classrooms will be locked and it will not be possible for students to return to their classroom to retrieve homework or other left items.

If you wish for your child to miss an Enrichment activity in order to complete their homework, please discuss this with the Before/Aftercare Director. If you wish for your child not to complete their homework during Aftercare homework time you must submit written permission to Mrs. Ice. If request is not submitted in writing your student will be expected to complete homework during appropriate time.

Toys

Toys from home should not be brought to school for aftercare. If a toy is seen, it will be confiscated and given to Mrs. Ice to be returned at the end of the school year.

Electronics and Cell Phone Policy

Electronic usage is not allowed in aftercare. Please leave all IPads, IPods, Tablets and hand held game systems at home. Students are provided with weekly computer lab visits during enrichment. All Student Cell Phones will be collected upon entry into aftercare by aftercare staff. Phones will be returned as students leave to go home. If needed phones are available for use in every classroom or at front office with permission.

Student Behavior and Discipline Policy

All students enrolled in the Before or Aftercare programs are to follow the Palm Beach School District’s Code of Student Conduct and Renaissance Charter School at Cypress School-wide Behavioral Expectations.

1st Referral: Aftercare Director will speak with the student and the student’s parents

regarding the student’s behavior

2nd Referral: Student will receive appropriate consequences

(I.e. detention/loss of Enrichment/writing assignment)

3rd Referral: Student will serve External Suspension 2 days (from Before & Aftercare)

4th Referral: Student will be terminated from Program Severe offenses may result in immediate suspension /expulsion from the program.

Payment Procedures We accept cash, money orders, online and credit/debit. Before & Aftercare program may make a change in acceptable payment. Please submit EXACT payment in full - no change will be provided. Any change owed will be credited to your account. A receipt will be issued for all payments by Before/Aftercare Staff. (NOTE: Checks will no longer be accepted as a form of payment for Before/Aftercare.)

Payments:

Parents are required to make “monthly” payments on the 1st of every month. Students attending monthly will be charged the monthly rate regardless of the number of days they attend in that service period. Late Fees:

Payments will be considered late after the 5th of each month. A “Late Fee” of $10.00 will be assessed

at the time of payment. If payment is not received by the 8th of the month an additional $2 per day

will be added until payment is received. If payment is not received by the 8th your child (ren) will not

be permitted to attend Before/After Care until the payment is received in full. Parents who are late

paying 3 times in the school year may result in termination from program. Late payments will not be

accepted without the late fees.

Absences

Credit for absences will only be given for extreme situations where a lengthy absence period (minimum 10 days) has occurred due to illness. To receive a credit, a doctor’s note must be provided covering the dates of the absences and permission to return to school.

Withdrawals

To withdraw your child from the Before/After Care Program, a written 2 week notice is required. If written notice is not provided, an additional Registration Fee is required to re-enter the Program when space is available. Students not withdrawn from the program will be charged the monthly fee regardless of attendance.

Contact Information

Parents may contact the program director, Mrs. Crystal Ice by phone at 561-282-5860 x 1013 between 9:00am – 6:00 pm or by email at [email protected] to address any issues or concerns. A conference will be scheduled if necessary.

BEFORE CARE MONTHLY PAYMENTS 6:30 a.m. DROP-OFF MONTHLY RATE: $50.00

10% discount for 2 or more siblings

$25.00 Registration Fee

Payment late Fee $10.00

SERVICE PERIOD

PAYMENT DUE

1 CHILD

2 CHILDREN

3 CHILDREN

4 CHILDREN

5 CHILDREN

August August 12th 2019 $50 $90 $135 $180 $324

September September 1, 2019 $50 $90 $135 $180 $324

October October 1, 2019 $50 $90 $135 $180 $324

November November 1, 2019 $50 $90 $135 $180 $324

December December 1, 2019 $50 $90 $135 $180 $324

January January 1, 2020 $50 $90 $135 $180 $324

February February 1, 2020 $50 $90 $135 $180 $324

March March 1, 2020 $50 $90 $135 $180 $324

April April 1, 2020 $50 $90 $135 $180 $324

May May 1, 2020 $50 $90 $135 $180 $324

2019-2020 School Year Total $500.00 $900.00 $1350.00 $1800.00 $3240.00

AFTER CARE MONTHLY PAYMENTS 6:00 p.m. PICK-UP MONTHLY RATE: $180.00




Late Pick-up Fee: $2.00 per minute, per child, after 6:00pm.

SERVICE PERIOD

PAYMENT DUE

1 CHILD

2 CHILDREN

3 CHILDREN

4 CHILDREN

5 CHILDREN

August August 12th 2019 $180 $324 $486 $684 $810


October October 1, 2019 $180 $324 $486 $684 $810



January January 1, 2020 $180 $324 $486 $684 $810


March March 1, 2020 $180 $324 $486 $684 $810

April April 1, 2020 $180 $324 $486 $684 $810

May May 1, 2020 $180 $324 $486 $684 $810


BEFORE AND AFTER CARE (6:00 p.m. Pick-up) MONTHLY PAYMENTS: MONTHLY RATE: $220.00




Late Pick-up Fee: $2.00 per minute, per child, after 6:00pm.

SERVICE PERIOD

PAYMENT DUE

1 CHILD

2 CHILDREN

3 CHILDREN

4 CHILDREN

5 CHILDREN

August August 12th 2019 $220 $396 $594 $792 $990


October October 1, 2019 $220 $396 $594 $792 $990



January January 1, 2020 $220 $396 $594 $792 $990


March March 1, 2020 $220 $396 $594 $792 $990

April April 1, 2020 $220 $396 $594 $792 $990

May May 1, 2020 $220 $396 $594 $792 $990


During the 2009 legislative session, a new law was passed that requires child care facilities, family day care homes and large family child care homes provide parents with information detailing the causes, symptoms, and transmission of the influenza virus (the flu) every year during August and September.

What is the influenza (flu) virus?

Influenza (“the flu”) is caused by a virus which infects the nose, throat,

and lungs. According to the US Center for Disease Control and

Prevention (CDC), the flu is more dangerous than the common cold for

children. Unlike the common cold, the flu can cause severe illness and life threatening complications in many people. Children under 5 who have the flu commonly need medical care. Severe flu complications are most common in children younger than 2 years old. Flu season can begin

as early as October and last as late as May.

How can I tell if my child has a cold, or the flu?

Most people with the flu feel tired and have fever, headache, dry cough,

sore throat, runny or stuffy nose, and sore muscles. Some people,

especially children, may also have stomach problems and diarrhea. Because the flu and colds have similar symptoms, it can be difficult to tell

the difference between them based on symptoms alone. In general, the flu

is worse than the common cold, and symptoms such as fever, body aches,

extreme tiredness, and dry cough are more common and intense. People

with colds are more likely to have a runny or stuffy nose. Colds generally do not result in serious health problems, such as pneumonia, bacterial

infections, or hospitalizations.

What should I do if my child gets sick?

Consult your doctor and make sure your child gets plenty of rest and drinks a lot of fluids. Never give aspirin or medicine that has aspirin in it to children or teenagers who may have the flu.

Call or Take your child to a Doctor Right Away if your child:

• Has a high fever or fever that lasts a long time

• Has trouble breathing or breathes fast • Has skin that looks blue

• Is not drinking enough

• Seems confused, will not wake up, does not want to be held, or has seizures (uncontrolled shaking)

• Gets better but then worse again • Has other conditions (like heart or lung disease, diabetes) that get worse

How can I protect my child from the flu?

A flu vaccine is the best way to protect against the flu. Because the flu virus changes year to year, annual vaccination

against the flu is recommended. The CDC recommends that all children from the ages of 6 months up to their 19th

birthday receive a flu vaccine every fall or winter (children receiving a vaccine for the first time require two doses).

You also can protect your child by receiving a flu vaccine yourself. What can I do to prevent the spread of germs? The main way that the flu spreads is in respiratory droplets from coughing and sneezing. This can happen when droplets

from a cough or sneeze of an infected person are propelled through the air and infect someone nearby. Though much less

frequent, the flu may also spread through indirect contact with contaminated hands and articles soiled with nose and throat secretions. To prevent the spread of germs:

• Wash hands often with soap and water.

• Cover mouth/nose during coughs and sneezes. If you don’t have a tissue, cough or sneeze into your up-

per sleeve, not your hands.

• Limit contact with people who show signs of illness.

• Keep hands away from the face. Germs are often spread when a person touches something that is con-taminated with germs and then touches his or her eyes, nose, or mouth.

When should my child stay home from child care?

A person may be contagious and able to spread the virus from 1 day before showing symptoms to up to 5 days after getting sick. The time frame could be longer in children and in people who don’t fight disease

well (people with weakened immune systems). When sick, your child should stay at home to rest and to avoid giving the flu to other children and should not return to child care or other group setting until his or her temperature has been normal

and has been sign and symptom free for a period of 24 hours.

For additional helpful information about the dangers of the flu and how to protect your child,

visit: http://www.cdc.gov/flu/ or http://www.immunizeflorida.org/

efore and aftercare program handbook 2019-2020...efore and aftercare program handbook 2019-2020 8151...

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