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eLabDoc Short Guide 1.3

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Roche Diagnostics Australia eLabDoc · DiaLog Portal · Short Guide · 1.3

eLabDoc

Product Information eLabDoc makes it easier than ever to find all the product information relevant to you.

Using images of eLabDoc itself, this guide describes how to quickly find documents such as Instructions for Use, safety data sheets and user manuals.

Users can define their own profile of favorite products in eLabDoc, which may then be used in searches or for notifications of document updates.

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Table of contents

Overview ................................................................................................ 4

Registration and Login ......................................................................... 5

Main Menu Header........................................................................... 5

Documents Search ............................................................................ 6 Quick Search ................................................................................ 6 Search Results ............................................................................. 7 Filter Search Results .................................................................. 8 Full text search ........................................................................... 12 Saved Searches ......................................................................... 14 Document Download .............................................................. 15

Catalog ................................................................................................. 17 Browse Catalog .......................................................................... 17 Catalog Navigator.......................................................................... 18 Browse Products ....................................................................... 19 Define Favorites ............................................................................. 21

My Product Information ................................................................ 21 Manage Favorites .......................................................................... 22 Notification Settings ................................................................ 25

New Entries ........................................................................................ 26

Published by ...................................................................................... 27


4 Overview

Overview

eLabDoc is the central resource of documents for Roche products in the fields of:

• Clinical chemistry

• Immunology

• Coagulation

• Molecular Systems

• Point of care

• Sequencing Solutions

• Tissue diagnostics

Available documents, in various languages, include:

• Method sheet / Instructions for Use

• Certificates

• Barcode Transfer Sheet

• Short guides

• Operator Manuals

• User Documentation

• Product Bulletin

• Host interface manuals

• Material Safety data sheets


Registration and Login 5

Registration and Login While basic features of eLabDoc are available without login, registration and login will provide access to additional document types and services, including:

• Local documents

• Barcode sheets

• Operator’s manuals

• New since last visit searches

• Favorites (lab systems profile)

• Update notifications

• One-click multiple downloads

• Saved searches

• Full text search

Main Menu Header

eLabDoc pages contain a header menu to:

A: Search field C: Catalog Search

B: New Entries D: My Product Information


6 Documents Search Quick Search

Documents Search

The search page is shown following successful login.

Search terms may be based on:

• Catalog number

• Document identifier

• Lot number

• Document title

• Product name

• Key word

Alternatively, a search may be initiated using the search field in the main menu header.

Quick Search

To search for a document

1 Enter search term in field provided.

As search term is typed, autocompleted search terms are displayed.

2 Select a suggested search item.

e.g. cobas 8000 core unit

OR OR

3 Press enter, or click search symbol (magnifying glass).

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Documents Search Search Results

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Search Results

Document searches (default) match catalog number, lot number, document identifier, document title, product name or key word.

Number of results is shown in brackets to the right of search term.

Full text searches are performed if search term is not found via document search. OR By clicking 'Extended Text Search' button below search results.

A Document title F Version number

B Search term G Language

C Document type H Publication date

D New status icon I Extended Text Search

E Product name J Catalog number

Search results show:

• Document title

• Search term (number of results)

• Document type

• New status icon (where relevant)

• Product name

• Version number

• Language

- Two letter language code

- Multi-language symbol

• Publication date

• Extended Text Search button

• Catalog number

About 10 items are loaded initially (depending on screen resolution). By continuously scrolling additional items are loaded if available.

Clicking on various page elements reveals:

• Instructions

• Explanations, tool tips

• Additional information e.g. Catalog # - Additional References

A B C

D E J

F G H I


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Documents Search Filter Search Results

Search results are ranked according to published date (default). Results can be ranked by either:

• Date

• Document Type

• Document Title

• Relevance

Filter Search Results

Filter search results via selectable menus located to the right of the search results.

Possible filters are:

• Languages

• Document Types

• Systems

• Product Categories

• Catalog Numbers

• Document Identifiers

• Versions

• File Formats

• Published Since



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To refine an existing search

1 Click inside box below relevant filter. e.g. Document Types

2 Select a filer. e.g. Method Sheet OR

3 Click select document type to close menu Updated search results are displayed as filters

are changed.

OR go to Step #4

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4 Type in the filter entry field, the filter option term This type-in capability is available if the filter drop down list has more than 10 options to allow fast access to a filter option.

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To delete / add search filters

1 Click delete symbol, marked by (X).

2 Click all options.

Shows available filters.

3 Select relevant filters.

4 Click show results button.

Updated search results are displayed as filters

are added or changed.

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12 Documents Search Full text search

Full text search

Extended text search is available at the bottom of the result page. The entire eLabDoc document repository will be searched with the original search term and the results are presented.


Documents Search Full text search

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On the result page the full text search result record is enriched with snippets including proximity information to show where the search term was found in the content (e.g. extended search term = HIV).


14 Documents Search Saved Searches

Saved Searches

After login to eLabDoc:

• Saved Searches will be displayed in the upper right part of the screen.

• The magnifier icon collects searches which have been saved. The file counter is updated as new searches are added or removed.

A Saved Search icon

To save a search

1 Enter search term in field provided. In the example, Albumin was typed.

As search term is typed, autocompleted search terms are displayed.

2 Select a suggested product out of the auto-complete

list. e.g. Albumin and click All (on the right).

The document result page opens.

3 To save the search, click the icon.

4 Enter a label for the search.

5 Click Save Search.

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Documents Search Document Download

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To display all saved searches

1 Refer to My Product Information > Saved Searches.

Saved searches are displayed by date of saving.

2 To delete all saved searches, click Clear All.

Document Download

Download files by clicking on the document title.

OR

The download basket collects files for later downloading.

The file counter is updated as new files are added or removed.

The file download location is defined by local browser settings.

To add files to the download basket

1 Click download symbol beside individual search

result.

OR

2 Click select all button.

Select all button is faded (not active) if search results are too numerous.

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16 Documents Search Document Download

To view download basket contents

1 Click download basket symbol.

Document type, quantity and file size are shown.

2 Click View All.

• Alternatively, click Download to receive all files immediately.

Download basket shows all stored files plus file size.

To delete unwanted files

1 Click the trash icon for individual files.

OR

2 Click Clear All to delete all files.

3 File number and download size are updated as items are removed.

To download all files

1 Click the Download button.

Files are automatically deleted from basket after downloading.

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Catalog Browse Products CPRoductsog

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Catalog Browse Catalog

Browse catalog to find documents and define favorites.

Catalog pages include:

• System / Assay name (# of results)

• Catalog navigator

• Products

• View options

A System / Assay name C Products

B Catalog navigator D View options

Products may be viewed as list or in panes.

To browse catalog

1 Click relevant Assay / System.

Catalog page opens.

A D

B C C C


18 Catalog Catalog Navigator

Catalog Navigator

Catalog navigator displays:

• Diagnostic field e.g. ClinChem fully automated

• Selected system / assay e.g. ClinChem Calibrators

• Systems / assays within diagnostic field e.g. RD/Hitachi Assays

Click a product within the same diagnostic field to update the catalog page.

A Diagnostic field C Systems / assays

B Selected system / assay

within diagnostic field

To browse other diagnostic fields

1 Click All diagnostic fields.

A menu of diagnostic fields appears.

2 Hover the mouse over diagnostic fields.

Product names are shown to the right.

3 Click on relevant product.

Catalog page is updated.

To toggle between view options

1 Click list OR pane view option.

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C

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Catalog Browse Products CPRoductsog

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Browse Products

Products are shown with:

• Photo of instrument

• Favorite icon

• Product name

• Document types icon

A Photo of instrument C Product name

B Favorite icon D Document types icon

Products with catalog numbers may include:

• LOT icon

• Filter options

A LOT icon B Filter options

To search for product documents

1 Click on product name.

To refine a list of assays

1 Click within drop-down menu box, and select specific applications

B C D

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A B

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20 Catalog Browse Products

To view / hide document types and lots

1 Click document types and LOTS icon.

Document types and lots are shown or hidden.

2 Click document type or lot.

Search results for selected assay / system document types or lots are shown.

To search lots

1 Click lot number

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Catalog Define Favorites Products

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Define Favorites

Favorite systems, assays and lots are added or removed by clicking on the favorite icon.

Non-favorites have a grey icon.

Favorites have an orange icon.

Lots may also be added to favorites.

Mouse over lot to reveal favorite icon.

Favorites within a selected system / assay are indicated by the icon beside the name: grey if no favorites, bordered orange if some favorites, and filled orange if all are favorites.


22 My Product Information Manage Favorites

My Product Information My Product Information allows users to:

• Manage favorites AND

• Manage notifications

A Manage favorites B Manage notifications

Manage Favorites

A Systems C Document types

B Reagents

Manage My Favorites (default) shows favorites grouped in three tabs:

• Systems

• Reagents

• Document types

Tab headers specify number of favorites.

Define favorites for both systems and reagents to capture relevant updates and avoid irrelevant document notifications.

Favorite systems are listed with photo, product name and trash icon.

Favorite reagents are listed with catalog number, product name, LOT icon, and trash icon.

By clicking the Export favorites button a list of the favorite reagent and lot is provided in PDF format to save and/or print.

LOT icon is faded if no lot favorite exists.

A B

A C


My Product Information Notification Settings

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Favorite document types are defined in My Product Information.

A Reagent C Local Affiliate

Document types may be for:

• Assays (reagents)

• Instruments (systems)

• Other purposes (Local Affiliate info)

B System Information

For some document types an information icon is available. By clicking this icon an explanation describing the document type is displayed as a pop up message.

To delete a favorite system or reagent

1 Click trash icon.

A C

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24 My Product Information Manage Favorites

To add / remove favorite document types

1 Click check box.

e.g. Routine Guide

OR

2 Click Select All. 2

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My Product Information Notification Settings

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Notification Settings

To define notification settings

1 Click Select Notification Settings in My Product Information.

The notification settings form opens.

2 Complete required information. Information is saved as it is entered.

New documents may also be identified via the

New Entries main menu header option.

3 If Email notification is selected, the result page will display the documents as chosen in the Preferred document language setting. If not, the result page will display the documents in the language according to the country's default language when the country is selected on the portal (Dialog) start page.

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26 New Entries

New Entries

New Entries page shows documents published in eLabDoc during the last 30 days.

In addition to standard filter options, the Apply Preferences check box limits results to favorite products, reagents and document types.

Apply Preferences is checked by default.


Published by

Published by

Roche Diagnostics Australia Pty Ltd Sydney

© 2018 Roche

All trademarks mentioned enjoy legal protection.

http://www.rochediagnostics.com.au

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