ELECTRICALLYOPERATED PARTITIONS

&SAFETY DEVICES

NYSED REQUIREMENTS AND REGULATIONS

Table of Contents

1) NYS Education Law Section 409-f / CR 155.25

3) Manufacturer!s Incstructions / Maintenance Procedure

4) Safe Path System Owners Manual

5) NYSED / Maintenance and Staff Training

6) Facilities Planning / Compliance Specialist

7) Annual School Fire Inspection Reports

8) BOCES Health & Safety Training Electrically Operated Partitions - Safety Devices

NYS Education Law Section 409-f / CR 155.25

New York Education - Article 9 - § 409-F Electrically Operated Partition and Door Safety

Section 155.25 Safety requirements for electrically operated partitions

(a) Purpose. !e purpose of this subdivision is to establish standards pursuant to Education Law, section 409-f, relating to the construction, maintenance and operation of electrically operated partitions located in classrooms or other facilities used by students in public and nonpublic schools or educational institutions within the State.(b) De"nitions. As used in this section, electrically operated partition means any partition, room divider, curtain or other similar device which is controlled through the operation of an electrical motor.(c) Minimum construction, maintenance and operation standards for electrically operated partitions. Except as provided in paragraph (4) of this subdivision, commencing December 31, 2002, the board of education, trustees, principal or other person in charge of every public or private school or educational institution within the State, wherein classrooms or other facilities used by students are found to have electrically operated partitions, shall ensure that:(1) every electrically operated partition is equipped with two key-operated, tamper-proof, constant pressure control stations that are wired in series, remotely located at opposite ends and opposite sides of, and in view of, the partition, and which are designed and constructed so as to require simultaneous activation of both control stations to operate the partition;(2) the electric device controlling the operation of the partition is capable of being reversed at any point in the extend or stack travel cycle; and(3) device(s) are provided for all partitions that will stop the forward or backward motion of the partition and stop the stacking motion of the partition when a body or object passes between the leading panel of such parti-

§ 409-f. Electrically operated partition and door safety. !e board of education, trustees, principal or other per-son in charge of every public or private school or educational institution within the state, wherein classrooms or other facilities used by students are found to have electrically operated partitions, doors or room dividers, shall arrange for, and require, that: 1. Appropriate and conspicuous notice regarding the safe and proper operation and supervision of the electrical device operating such partition, door or room divider is posted in the immediate vicinity of the operating mechanism; 2. !ere is established a procedure for the noti"cation of all school employees and all other persons who regularly make use of the area where such device is located of the safe and proper procedure for the operation of the mechanism and of the applicable penalties for disabling safety equipment required pursuant to this section; and 3. Every electrically operated partition or room divider shall be equipped with safety devices which, subject to standards established in rules and regulations promulgated by the commissioner, stop the forward motion of the partition or room divider and stop the stacking motion of the partition or room divider when a body passes between the leading panel of such partition or divider and a wall, or when a body is present in the stacking area of such partition or divider. Any person who disables or directs another person to disable any safety equipment required pursuant to this section shall be guilty of a violation punishable by not more than "#een days imprisonment, or a "ne not to exceed one hundred dollars, or both such "ne and imprisonment.

tion and a wall or other termination point, or when a body or object is in the stacking area of such partition;(4) a board of education, trustees, principal or other person in charge of a public or private school or educational institution within the State shall be excused from compliance with the provisions of this subdivision for the pe-riod December 31, 2002 through June 1, 2003, upon submission to the commissioner of a written certi!cation, in a form prescribed by the commissioner, certifying that such school or institution is unable to fully comply with the provisions of Education Law, section 409-f, as amended by chapter 217 of the Laws of 2001, and that such school or institution shall follow the procedures set forth in paragraph (d)(5) of this section until such time as compliance is achieved.(d) Safety requirements and operation guidelines for electrically operated partitions. "e board of education, trustees, principal or other person in charge of every public and private school or educational institution within the State shall ensure that:(1) appropriate and conspicuous notice regarding the safe and proper operation and supervision of the electrical device operating such partition shall be posted in the immediate vicinity of each operating mechanism, on both sides of the separation and adjacent to the operating mechanism;(2) a procedure is established for the noti!cation of all school employees and all other persons who regularly make use of the area where such device is located of the safe and proper procedure for the operation of the mechanism. Sta# shall be apprised of safety features and trained in the safe operation of the partition. In addi-tion, such training shall include discussion of past accidents and the potential and possibility of serious injury or death, and information regarding the administrative and civil penalties and accountability for non-compliance with legal requirements, including the penalties for disabling safety equipment required pursuant to Education Law, section 409- f. Records shall be maintained regarding the training provided;(3) students shall not be permitted to operate such partition. Any students present while the partition is being operated shall be under the direct supervision of trained sta# and shall be required to stand away from and not be allowed to cross the path of the moving partition;(4) safety features shall not be tampered with, overridden or by-passed. All equipment must be maintained in ac-cordance with the manufacturer’s instructions, including the manufacturer’s recommended service interval, and records of such maintenance shall be permanently retained at the district or private school. All equipment shall be installed in a fail-safe manner such that the failure of any safety device shall render the electrically operated partition inoperable until such device is repaired; and(5) until such time as the safety devices required pursuant to subdivision (c) of this section are installed and functioning in an electrically operated partition, the following additional procedures shall be followed with re-spect to the operation of such partition:(i) the partition shall not be operated during normal school hours;(ii) the partition shall not be operated when there are students or other individuals, other than the required op-erators, present in the space being divided;(iii) the partition shall be operated only by individuals who are properly trained in the safe operation of the par-tition; and(iv) appropriate signage stating the requirements in subparagraphs (i) through (iii) of this paragraph shall be posted adjacent to each partition operating station.

3500 Sunrise Highway, Building 200, Suite 210 Great River, NY 11739 - 631.549.0164 info@safepathusa.com

PERFORMANCE SPECIFICATION

SAFETY DEVICES FOR ELECTICALLY OPERATED PARTITIONS AND DIVIDER CURTAINS

WITH INFRARED LIFE SAFETY DETECTION SYSTEM

PART 1 GENERAL

1.01 INTENT It is the intent of this specification for the Contractor to incorporate a complete safety detection system, as the Safe Path System™, or approved equal. All components shall be designed and manufactured for use on all existing electronically operated folding/ operable partitions. The safety system shall be marketed and obtained as a fully tested system for this purpose. Hardware assembled from various sources to serve the installation needs is specifically unacceptable.

Safety detection system shall create an infrared barrier at each side of the entire operation path so that immediate shut down will occur if any personnel obstruction enters into the operating path. When an obstruction is detected, the movement of the door shall instantly and automatically stop regardless of the direction the door is traveling and an alarm shall sound. For continued operation of the folding door, system must be manually re-armed by provided key switch. Upon completion, the safety system shall comply with the regulations set by the Commissioner of the state Education department.

1.02 SECTION INCLUDES A. Installation of safety system and second key switches. B. Associated electrical requirements

1.03 REFERENCES

A. ASTM E 557- Standard Practice for Architectural Application and Installation of Operable Partitions. 1.04 SUBMITTALS

A. See Administrative Requirements, for submittal procedures. B. Samples for Selection: Provide to school a sample of intended safety system in advance of bid opening. C. Manufacture’s Instructions: Indicate special procedures, perimeter conditions require special attention, and installation sequence. D. Maintenance Date: Include recommended cleaning methods, cleaning materials. Describe cleaning materials which should not be used.

1.05 QUALITY ASSURANCE

A. The operable wall safety system specified shall be furnished and installed by an authorized local distributor licensed by an operable wall manufacturer and familiar with the mechanics of an operable partition system. Local

distribution is required to insure prompt project coordination and future customer service.

B. Manufacturer Qualifications: Company specializing in manufacturing of said safety system in conjunction with the manufacturing of operable part-

itions for a minimum five (5) years of documented experience.

C. Provider must have a minimum of twenty (20) like safety systems previously installed and record of prior approval from State Education Department.

D. Distributor Qualifications: Company specializing in sales and installation of safety detection systems in conjunction with operable partitions shall be incorporated under that name for a minimum of five (5) years.

1.06 WARRANTY

A. Warranty: Installation of new materials, hardware and safety sensors shall be guaranteed for a period of no less than one (1) year against defects

in materials and workmanship.

1.07 PROJECT CONDITIONS

A. Coordinate the work with other sections and around any school related Activities.

PART 2 WORK INCLUDED:

The contractor shall provide all the necessary materials and labor to facilitate, erect, construct, install and finish the work as outlined in the specifications.

2.01 SPECIFICATIONS

1. The successful vendor agrees to furnish and install sufficient infrared sensing devices, with the approved guards, to detect any personnel obstructions along the entire length of the path of the folding door (no more than seven (7) feet, no less

than three (3) feet to both sides) during opening and closing modes.

A. Passive Infrared Detectors “TAKEX” model # SP-100 XS (Extreme Sensitivity PIR) shall be capable of

wall or ceiling surface mounting, self-contained, self-monitoring circuit operating on 12 VDC input power and have adjustable internal optics. Optics shall be focused to provide the narrowest detection corridor adjacent to the doors that assures reliable detection. The operator control switches shall be positioned as close to the detection corridor as possible without causing the operator to cause an unintended detection/alarm. Each Long-Range PIR Detector shall provide a minimum of twenty-two (22) individual zones of detection. A solid infrared barrier must be achieved and be free of voids between detection zones. PIR detectors which permit voids in the infrared barrier and do not provide 100% coverage are unacceptable.

B. PIR guards shall be constructed of sheet metal with hi-temperature baked white enamel finish or an approved equal. Guard shall be independently fastened to the wall or ceiling with a least four approved fastening devices.

C. The infrared safety system must be designed to work as an integral part ofthe operable partition system. While the partition is in operation a minimum of two (2) infrared sensors monitor each side of the partition for movement and immediately disengages the motor upon the “safety zone”being interrupted. These infrared beams must span the entire path of thepartition on both sides, a minimum of four (4) sensors being used. Long range sensors shall be wall mounted 9-12 feet from floor (higher on wall or ceiling mount per site condition) and be covered by a sheet metal protective housing. The protective housing must be sheet metal so as to minimize dust collecting on the lens.An additional two (2) pocket/stack sensors “OPTEX” model # SP-80 AM (PIR) shall be capable of wall or ceiling mounting self-contained self monitoring circuit, anti-masking technology, operating on 12 VDC input power, must be mounted at the entrance of pocketed areas or behind stacked panels. These sensors will detect intrusion into these critical areas at any point during the operation cycle, (whether the partition is at rest or in motion) and render the operable partition inoperable until keyed reset switches mounted (1) on each side of the stacked panels are engaged. Additional sensors will be installed as site conditions warrant. Each concealed stack area PIR Detector shall provide a minimum of eighty-two (82) individual zones of detection.

D. In the interest of partition maintenance and the greater potential forequipment damage the school has determined that weight sensitive floor mats in the pocket or stack area is not acceptable.

E. Photo-electric, point to point sensors mounted below 8’ AFF will not be acceptable.

F. Provide and install required signage for safe operating procedures.

2.02 The successful vendor agrees to install a lockable system control panel (SCP) of suitable size to house the following equipment:

A. Terminal strip of sufficient size, for each connection into panel. B. Complete circuit control board. C. Two (2) 12 VDC relay devices. D. Resistors, resistor blocks interwiring. E. Power supply capable of additional components of various types. F. Alternate voltage switching device. G. Suitable barrier for voltage separation.

H. SCP shall be located adjacent to existing electrical drive system areaand include code security tag, sealing enclosure.

2.04 Vendor agrees to furnish and install, in gym ceiling or door storage pocket area at ceiling level, an alarm-warning device to be activated for fifteen (15) seconds when

system sensed any obstruction and stops the movement of door. Warning alarm device shall be Sound Bomb Type PIEZO warning device alert with 100 decibels output, with high and low settings or an approved equal. This device is integral to the system control panel.

2.05 Vendor agrees to furnish and install (2) surfaced mounted, two gang boxes, with stainless steel face plates and tamper proof screws, a manual key operated arming and disarming switch with a red LED indicator for armed position and green LED indicator for AC power and two (2) spring loaded, key operated switches to control operation of moving door in both directions. This control box or boxes shall be located outside of the detection zones created by the PIR Detectors. This will insure safe and proper operating procedure.

A. A prominent safety sign is to be provided at each key control station location. Sign text to read “Warning-Electrically Powered Partition. Only appropriate trained staff may operate this partition. Control stations must be attended by staff members while the partition is in motion. Staff members must stand on opposite sides of partition during stacking or extending procedure. Students must stay away from partition while in motion. Or approved equal text. Sign shall be of durable construction, professional in manufacture and appearance and securely fastened in place.

2.06 A. Vendor agrees to furnish and install all interwiring of suitable size, and raceways from the nearest electrical. Make the proper connections to all items. Minimum size

raceway from low voltage conductors shall be ! inch. Minimum size raceway for power shall be " inch.

B. Existing conduits may be used where allowed by code. Flexible conduits may be used in concealed locations. Metal moldings shall be utilized in offices.

C. All power wiring shall be THHN, minimum size #12. Low voltage wiring shall be #22 gauge, twisted, unshielded, copper, vinyl insulated, UL listed. Low voltage conductors shall not be placed in the same raceway, outlet box junction box or fitting containing electrical power, unless a suitable barrier is provided.

D. All equipment shall be installed in a fail-safe manner such that the failure of any safety device shall render the electrically operated partition inoperable until such device is repaired.

PART 3 COMPLETION

3.01 Upon Completion, successful vendor shall arrange for a demonstration of the system to be witnessed by Custodian, Principal and Superintendent of Buildings and Grounds.

3.02 Vendor will furnish the Superintendent of Building and Grounds with two (2) sets of keys for the entire system and a set of operating instructions/owners manual

3.03 All work shall be performed in accordance with the latest edition of the National Electrical code and applicable local codes.

3.04 Vendor will furnish the Superintendent of Building and Grounds with 3 copies of manuals containing operating and maintenance data and warranty for all equipment installed on this project.

3.05 All equipment and parts shall be warranted by the vendor to be free from defects in materials and workmanship for an extended period of one (1) year from the date of acceptance.

END OF SECTION

Manufacturer!s Incstructions / Maintenance Procedure

Safe Path Systems, LLC 3500 Sunrise Hwy. Bldg. 200 Suite D-210 Great River, N. Y. 11739

MANUFACTURER’S INSTRUCTIONS

The purpose of this document is to help ensure the proper installation, maintenance and repair

procedures for the correct function of this Life Safety Detection Equipment. Established

standards pursuant to education law section 409-f, relating to the construction, maintenance and

operation of electrically operated partitions located in classrooms or other facilities used by

students in public and non-public schools or educational institutions within the state relate

directly to our specific Safe Path patented and trade marked safety detection system requirements.

The patented design is recognized throughout the United States and Canada. Since 1991, our

extensive efforts working closely with the New York State Education Department set the standard

for these equipment requirements.

Together we have also developed a Staff Training Procedure which satisfies Commissioner’s

Regulation 155.25. New York State is the only state in the nation requiring safety devices for

electrically operated partitions and dividers. The Safe Path™ life safety detection system has

been installed in many locations across America and these manufacturer’s instructions are

consistent and apply to all states and are not limited to New York State.

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Our ongoing commitment to provide qualified individuals with the knowledge and training

required to perform any procedures is imperative to the safety of school children as they are

required to assemble in areas and forced to be in close proximity to dangerous equipment every

day.

Manufacturer’s responsibility and moral obligation demand the proper performance of each and

every system continually. The correct function of individual components and precise

communication between them is critical.

Only Certified Technicians employed by a Licensed and Authorized Dealer may perform any

procedures relating to the Safe Path™ life safety detection system.

The Manufacturer’s suggested service interval is at least annually.

These manufacturer’s instructions precede and refer to qualifications, training, certified

technicians, licensing and authorization, physical maintenance procedures, staff training

procedures, education department regulations and satisfactory documentation of

mandatory requirements.

2

PHYSICAL MAINTENANCE REQUIREMENTS

1. Perform a visual inspection of all individual components for damage, improper application or incorrect location. 2. Clean the exterior of each PIR lens with soap and water or a damp cloth – dry completely. Re-secure all protective metal covers to correct torque and align for clear and proper projection of PIR detection zones. 3. Check torque of securing assembly at arming key switch and re-secure as required. 4. Inspect posted signage at each key control station for correct positioning and compliance with NYSED regulations – securing as required. 5. Check LED’s at key stations for proper illumination and function. 6. Inspect wiring connections – retorquing terminals as required. 7. Check all wiring, conduits and connections for compliance with the latest edition of the National Electric Code and local codes which have jurisdiction. 8. Remove the existing security seal on the system control panel and access – inspect for correct wiring hook-ups in accordance with manufacturers instruction. Check all terminals for secure connection – resecuring to proper torque as required. Test for proper operating voltage at upper and lower areas of enclosure. Inspect for isolated voltages – line voltage at lower portion of the enclosure/low voltage at upper portion of the enclosure. 9. Perform AMP test on the power output terminals within the system control panel, checking for excessive power draw from system components. Unacceptable reading shall prompt further inspection of individual components for correct function. Calculation of all system components is necessary for determining acceptable power draw as site conditions and the number of components may vary.10. Provide new security seal/ # on system control panel.11. Test anti-masking function of all PIR sensors which incorporate this feature.

TESTING OF THE SAFE PATH SYSTEM

1. Try to operate the partition without arming the Safe Path system. The partition should not be operable.

2. Arm the Safe Path System. a. Operator #1 turns and holds the slave key in either “on” position. b. The green LED on the master key will go on. c. Operator #2 arms the Safe Path System. The red and green LED on the master key will go on. d. Operate the partition. e. During operation, Operator #1 must release the slave key. The partition must stop and the alarm must sound.

f. Operator #2 disarms the Safe Path System. Alarm must turn off.

3

3. a. Have two operators arm the Safe Path System and operate the partition.

b. Have a third person cross the PIR sensors detection zones. c. The partition must stop and the alarm must sound. d. Disarm the Safe Path System.

4. a. Have one operator turn the slave key and hold in the “on” position. The green LED at the master station will go on. b. A second person must cross PIR sensors detection zones. c. The green LED must go off. d. A second person must stand clear of PIR zones and wait for PIR’s to reset. The green LED at the master station will go on. e. A second person must cross PIR sensors detection zones at different locations. f. The green LED must go off whenever the PIR sensors detection zones are crossed. g. Walk test the entire span on both sides of the partition.

5. Pocket intrusion – if installed in pocket or between bleachers. a. Reset pocket intrusion – requires two operators to turn both reset switches at the same time. b. Walk into the pocket area. The intrusion should activate indicated by a flashing red LED at the reset switch plates. c. With the pocket intrusion key switches flashing red, have one operator turn and hold the slave key switch in the “on” position. d. The green LED on the master switch must not go on. e. Reset the pocket intrusion switches and have the operator turn and hold the slave key switch. The green LED on the master switch must go on.

STAFF TRAINING

1. Provide a staff training procedure materials kit. a. For use at each building location which has electrically operated partitions in use. b. All school employees and all other persons who regularly make use of the area must be notified of the safe and proper procedure for the operation of the partition and safety system. c. Staff training procedure must be reviewed by the NYSED office of Facilities Planning and pre-determined that it is compliant with the latest regulations. d. Provide a staff training completion certificate for documentation of compliance, to be retained at appropriate building locations.

4

NOTES: a. The suggested service interval is once a year by a certified technician b. Certified Technician includes an annual manufacturer’s training course is successfully completed and documented. c. Certified technician includes OSHA training and 10 hour course. d. Certified technician includes a minimum of 200 hours labor on site installation, maintenance and repair training. e. Certified technician includes valid signed afidavit outlining aknowlegement of performing procedures.

ELECTRICALLY OPERATED PARTITION MAINTENANCE:

The Commissioner’s Regulation 155.25, Safety requirements for Electrically Operated Partitions, reads in part:

(1) Safety requirements and operation guidelines for electrically operated partitions. The board of education, trustees, principal and other person in charge of every public or private school or educational institution within the State shall ensure that:

(2) A procedure is established for the notification of all school employees and all other persons who regularly make use of the area where such device is located of the safe and proper procedure for the operation of the mechanism. Records shall be maintained regarding the training provided.

(3) Safety features shall not be tampered with, overridden or by-passed. All equipment must be maintained in accordance with the manufacturer’s instructions, including the manufacturer’s recommended service interval and records of such maintenance shall be permanently retained at the district or private school.

The Legislature requires these systems. It is imperative the school districts have installed and are maintaining them in the manner required.

Revised 2009 © U.S. Patent #5,244,030 Canadian Patent #2,101,376

5

SAFE PATH DVD –VERSION #2 FOR SAFE PATH

<Main Titles: Electric Folding Partition Annual Staff Training Procedure>

Safe Path Systems, Incorporated presents, Electric folding partition annual staff training procedure, compliant with New York State Education Law and the New York State Education Department regulations.

Superior components innovative design and qualified professionals have made the Safe Path System the nation’s premiere life safety detection system specifically for use on electrically operated partitions and divider curtains. With over 40 years experience, safety remains our number one concern.

<Materials>

Safe Path Systems is proud to present you with a complete overview of everything you and your staff need to know to operate electric folding partitions safely and in complicance with the New York State Education law and the New York State Education Department regulations.

Your staff training procedure materials include: a staff training procedure DVD, a Safe Path Owners manual, operational wall chart and a training completion certificate. Also included is a copy of the New York State Education Department regulations regarding maintenance and staff training. All materials must be reviewed annually to maintain compliance with the New York State Education Department regulations. Regulations require maintenance of your safety equipment in accordance with the manufacturer’s instructions. It is recommended to inspect the mechanical components of the partition for proper and safe operation at that time.

<Partition Types>

There are three basic types of electric partitions. One: electric folding partitions, which are large, extremely heavy doors hinged at each panel. Two: electric coil walls, found mostly in auditoriums, which have a track on the floor and ceiling. And three: electric divider curtains, which fold or roll up to the ceiling. These partitions are used to divide gymnasiums, auditoriums, cafeterias and classrooms into different areas, to multiply use potential of your area.

<Dangers>

There are many dangers associated with electric partitions. Many students assemble in gyms, cafeterias, classrooms and auditoriums every day. These partitions are very large

and powerful, sometimes weighing up to one thousand pounds per panel. If these partitions are not operated correctly, the result can cause serious injury or even death.

Some of the most common dangers associated with electric partitions are:1st- Coming in contact with moving partitions.2nd- Final closure of the partitions. This is the most critical area. There is a concentrated force which has been cited as the cause of numerous serious injuries, 2 deaths in New York State and 1 in New Jersey.3rd- Pinch points, hinged panels and edges can cause injury.4th- The stacking areas where the panels fold may obstruct the operators view.5th- Key control stations can be up to 120 to 240 volts. This is a dangerously high voltage at locations that are accessable to students. Voltage should be low, from 12 to 24 volts. And finally, unmaintained or uninspected electric folding partitions contain components that can deteriorate or become loose. This can be especially dangerous as many components are overhead and approximately 20 feet high.

<News>

March 1973

A 12 year old boy was killed by a closing electric folding partition at the Clayton Middle School in Jackson Township, NJ. The accident happened during a gym class when the partition was being closed to separate the boy’s gym from the girls gym.

March 1991

A 9 year old girl was crushed by an electric folding partition as the Sunquam Elementary School in Melville, NY. She died 9 days after the incident as a result of her injuries.

The accident was cause by a safety key switch which had been rigged with a jump rope handle to allow the partition to remain in motion with no operator present.

January 2001

A 12 year old 7th grade boy at the boynton Middle School in Ithaca, NY was crushed against the wall and killed when he ran into the path of an unattended closing electric folding partition.

The spring-loaded safety switch was defeated when a phys ed teacher intentionally allowed the weight of her key ring to hold the switch down, causing the doors to close unattended.

In each tragedy, the electric partition was always unattended in its operation. The key switches were rigged to save time. The doors take approximately 3 minutes to completely extend or stack. They move very slowly due to their size. But it is vitally important to take this time to be present and observing as the doors close, insuring the safety of each and every student.

<NEW YORK STATE LAW>

New York State and state legislatures accorss the United States are introducing new legislation and alerting schools to the dangers of outdated safety equipment on electric partitions. In New York, the new laws require new safety devices to be placed on all electric partitions regardless of when they were installed. It is required that these systems be inspected and maintained in accordance with the manufacturer’s instructions annually. Annual staff training regulations substantially increase safety.

<Penalties>

Based on New York State Education’s annual fire safety inspection, if an electric partition is deemed non-compliant the penalties which can result may include;

The partition must be disconnected.

After 30 days of non-compliance, the certificate of occupancy many be lifted. This means that any use of the building will be considered illegal.

As a result, insurance companies may elect to drop coverage of the building.

<Safe Path>

Safe Path Systems, inc. with over 40 years of experience working with every type of moving partition, has developed the Safe Path System- the finest, most affordable life safety system availabe today, which fully complies with New York State Education Laws and the New York State Education Department regulations.

The Safe Path System begins at the two control switches, one on each side and opposite end of the doors. The system requires that both key switches be operated simultaneously for the doors to begin moving. Once activated, The Safe Path Sytem surrounds both sides of the folding partition with invisible detection zones. The zones form a blanket of coverage that, when intruded, halts operation and sounds and alarm. The system is far superior to other systems that operate only after physical contact is made with the partition or foot pad. The coverage spans the entire length of the partition, from the stacking area to final closure. The Safe Path no contact design can be retro-fitted to work

with any existing electric partition. The system can be expanded to include complete coverage of recessed stacking areas, which is required by New York State law. Pressure sensitive devices can also be added. The patented Safe Path Systems’s failsafe design, with low-voltage composition and self-monitoring circuits on all devices, is the safest system available today.

<Warning>

State law requires that only appropriately trained staff operate electric folding partitions. When operating the Safe Path System, there must be two operators, one at each keypadlocated at each opposite end and side of the door.

The operator must inspect all areas of possible intrusion. Be sure that all areas are free of people and debris. Inspect behind folded doors, the path of the door, and the area surrounding doors. Operators must have a full, unobstructed view of the operating area. It is preferable that no students occupy the area during operation, however, if this is not possible, be sure that all people in gymnasium are in clear view, and at the maximum possible distance from all areas of doors.

When area is clear and safe, arm system as instructed in instruction manual. One operator needs to appropriately arm the system. Door will not operate unless both operators are at their station. If blinking red lights appear at intrusion switches, reinspect all areas and reset.

When door is fully closed or open, disarm and remove key.

Upon completion of these four easy steps, you have successfully operated the Safe Path System, and are New York State compliant. Be sure that you always operate doors properly. Mount this easy to understand Safe Path operational instruction guide at each key pad. It was designed to remind operators of all the steps necessary for Safe Operation. We recommend that you review your Safe Path owners manual every year. We also recomment to stay compliant to New York State Education Department regulations and maintain your equipment in accordance with the manufacturer’s instructions, including the manufacturer’s recommended service interval.

<CONCLUSION>This video was produced by Safe Path Systems, Inc.

Safe Path and its national dealers network specialize in:Safety Inspections, Annual Maintenance, Quality Repairs and Renovations, Sales and Installations, Quick Response emergency service and project specifications.

To order Safe Path, schedule service or inspection, or for questions about your existing safety system, regardless of the manufacturer, call Safe Path Systems at 1888-872-3503to find out about other safety products or for a dealer near you, visit our website at www.safepathusa.com

Revised 2009 © Copyright 2004 - 2005 All rights reserved

Safe Path System Owners Manual

NYSED / Maintenance and Staff Training

Facilities Planning / Compliance Specialist

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Office of Facilities Planning Newsletter #106 – May 2011

Building Condition Survey deadline extension As in the past, we are experiencing problems with bandwidth and load balancing with our servers for the Building Condition Survey, occasionally resulting in premature termination of data input by the user. Under normal circumstances, upon successful completion of data entry, the user will receive an e-mail response from the server indicating completion. If, after hitting the submit button, you either get an error message or no e-mail response, your data were not saved to our system and, unfortunately will need to be resubmitted. Because of the technical problems, we are extending the deadline for submission of the BCS data to June 30th, 2011. This date coincides with the requirements for submission of aid claims through the State Aid Management System (SAMS). PLEASE NOTE: We are extending the deadline the maximum amount possible. It cannot be extended again. If data is not submitted by this date, it will not be accepted, and there will be no aid paid, and perhaps most importantly, future approvals may be significantly delayed due to the lack of a BCS on file. Project submission notes We are noticing an increase in the number submissions that are missing several documents at the time of submission, or have incomplete documents. Not only does this require follow up by the project management team, it causes unnecessary confusion for school districts and their designers when they see something like “unusual problem – call project manager” on our project management screen. Deficient submissions frequently result in delayed approvals and thus, delays in bidding projects. Checklist FP-CL identifies all required paperwork for a project submission. If there are any questions about what is required for a submission, call your project manager. We’re here to help. A few minutes spent before a submission can save many minutes after submission. Below is a “crib sheet” of needed items for a submission and a few particulars to keep in mind about the form. We hope you find it useful. EVERY project must include the following “front end” paperwork (these items are in addition to the plans and specifications):

Checklist, form FP-CL. The official version of this “crib sheet.” This form should be completed and sent for each project in a submission. When in doubt, please call your project manager!

Application form, form FP-F. Please make sure to itemize the sources of funding on page 1, and the expenses on page 2. Make sure the total of funding equals the expenses. This form must have the signature and seal of the architect/engineer designer in the lower left corner of page one. We frequently find the seal missing from this form. Please also make sure to put the date of authorization for the project in line 1.

Bond resolution or budget referendum. Every submission must include documentation proving authorization for funding the project. In most cases, this is a bond resolution. In other cases, it’s a budget referendum. If the project is an emergency, the authorization will be in the form of a board resolution.

Vote tally. We need to see that the above bond resolution or budget referendum were passed by the voters. Please include a clerk-certified vote tally for each. In the case of an emergency project, please include the tally for the board vote.

Evaluation of Existing Building, form EEB. Please carefully review and sign this worksheet, making sure to check a box for question 51 and to place the designer’s seal in the box in the lower left corner of page 2. This form is required for all instructional buildings in all but “Big 5” school districts.

Scope of Proposed Project form, FP-SP. Please make sure to fill in the date of submission of the board resolution for the type of project, type 1, 2 or unlisted. Make sure the form is signed on page 2.

SHPO letter. Please submit a copy of the SHPO cover letter sent to their office for new building construction, additions and work to be done on buildings 50 or more years old. Please note that we now offer a form developed with SHPO under a memorandum of agreement with them to expedite the procedure for certain projects on 50 year old or older buildings. Please check our website for further information on use of this process. You might find this a tremendous timesaver to your process.

SHPO response letter. Official signoff by the State Historic Preservation Office for projects that require this approval

SEQR resolution. In addition to the Scope of Proposed Project form, please include a copy of the board resolution declaring the district as lead agency and the type designation, type 1, 2 or unlisted action.

Highway letter. Please make sure to include a copy of the notification of the project to the appropriate highway official and make sure it indicates the impact to entrances, exits and storm drainage, if any.

Asbestos letter. This letter, submitted by the designer, must include the following information: that the design does not include the use of ACBM in the design and that the project will not encounter ACBM “as evidenced by bulk or destruct testing.” If the project will encounter ACBM, the letter must instead indicate that work will be done in accordance with Industrial Code Rule #56 and attach a photocopy of the designer’s current asbestos license indicating they are still currently licensed as a project designer.

Floodplain certification. For new buildings and additions, please submit the documentation as indicated in the Checklist FP-CL. If the project does not include a new building or addition, there is no need to submit this documentation.

Code Compliance Checklist for FP-CCC. Required for every project submission. Executive Summary of the Five Year Plan. Each submission must include a copy of this

document. There is much confusion in the field about what an executive summary should

look like. Carl Thurnau prepared a very helpful summary of what this document should include.

Application for Apportionment of Building Aid. Some districts are subject to reorganization. For districts with a class 2 or 3 rank, we need an application form. For districts with a class 1 rank, we need an application form plus a letter from the District Superintendent (the BOCES superintendent), indicating approval for the project. This requirement is frequently the subject of much confusion. To find your district, check the list here. If there are any questions regarding this requirement, please call your project manager before sending your submission.

NEW REQUIREMENT EFFECTIVE JANUARY 11, 2011: Smart Growth Public Infrastructure Impact Statement. Please see new process identified in this newsletter and on the facilities website.

By following this ad hoc list of requirements, we believe you will be able to submit a complete project submission 99 percent of the time. Complete submissions are critical to your projects’ approval. If, after submission of a project, a file is found missing items, your project manager will contact the designer. Most missing documents may be sent as pdf attachments to e-mails. In the even of multiple documents, we would prefer these be sent in the mail. We are unable to print large volumes of documents or photocopy quantities of missing forms for submissions with multiple projects. We would appreciate your sending all missing documents for a submission in one package, rather than one at a time. Resolutions 101 Project submissions require two types of resolutions: SEQR and financial. Hopefully, we can shed some light on these to make your submissions go smoothly. SEQR resolutions. Every project submitted for review must include a copies of the SEQR resolutions adopted by the board of education for the district. The first resolution is where the board declares itself as “lead agency.” The second resolution declares whether the project is a Type 1, 2 or Unlisted action and the determination. Accompanying the resolutions, make sure to include the page indicating the board vote – the “yeas” and “nays.” Financial resolutions. Every project requires proper authorization. Authorization for capital construction usually comes from the taxpayers in a district, with two exceptions: emergencies and energy performance contracts. In the case of a project deemed to be a health and safety issue of such a level that it constitutes a safety hazard to either a facility or its students or staff, a board has the power to declare an emergency. In the case of an emergency, your submission must include a certified (by the board clerk) copy of the resolution and the yeas and nays. A district must fund emergency projects using cash on hand, usually from the general fund. Borrowed funds, as authorized by voters for other capital construction projects, may not be used for funding emergency projects. In the case of energy performance projects, a simple board authorization is all that is required.

Regular capital projects will be authorized by the district taxpayers at either the annual budget vote or at some other time as the board decides to hold a vote for a capital project. In either case, authorization will be for the approval of the construction and for its means and amount of financing, whether it is a budget appropriation or, more commonly, a bond authorization. In the case of a budget appropriation, the voters will approve the allocation of a sum certain or an “amount not to exceed” for a construction project. For purposes of a project submission, we must receive a copy of the budget referendum and a clerk-certified copy of the popular vote tally. Many referenda are lengthy, so it would help to flag the pertinent resolution, either with a highlighter or some other means to identify the correct language. For bond propositions, we need a copy of the referendum that includes the bond resolution language and the clerk-certified popular vote tally. Please call out the language specific to the project submitted so that we can see that the proposed work matches the language in the resolution(s). Capital outlay exception –“$100,000” – projects. Law provides that a district may receive building aid in the following aid year for one project each year in the district not to exceed $100,000. These projects also require full voter authorization and must be paid by budget appropriation. Districts may not used borrowed money for these projects. Rebates: how to account for them in your submission As fuel prices rise, many districts are entering energy performance contracts or doing energy projects. In some cases, there are rebates offered, as with some power company programs, which can offset the cost of these projects. Please be aware that these rebates must be identified on the Application for Approval of Final Plans and specifications, form FP-F, under “other” as a rebate. Since these funds offset the actual cost of a project, they are not aidable. Potential PCB contamination in public schools Recently, several NYC school facilities were inspected by the United States Environmental Protection Agency under a pilot program to determine the extent of PCB contamination in City public schools. All five of the facilities were found to have varying levels of PCB contamination, from installed products, and action was taken to remove and replace the contaminated material. This pilot study has demonstrated that PCB’s may exist throughout the New York State public school systems due to the average age of our facilities. Polychlorinated biphenyls (PCBs) were developed in the 1940's and are a group of chemicals that have extremely high boiling points and are practically nonflammable. Because of this, they were used extensively in the manufacture of caulking materials and transformers, capacitors, and other electrical heat transfer devices through the late 1970's. In 1979 their manufacture and importation was banned in the United States, based on evidence that long term exposure was potentially toxic to humans and wildlife and today they are classified as probable human carcinogens. People can still be exposed to PCB’s from older electrical equipment in use for 30 years or more. Old fluorescent lighting fixture ballasts, HID lighting ballasts, and old electrical equipment devices may contain PCBs if they were made before 1979. When these electric devices get hot during operation, small amounts of PCBs may get into the air and raise the level of PCBs in indoor air.

Because devices that contain PCBs can leak with age, the leakage could also be a source of exposure to PCBs. If your facility was constructed prior to 1979, it is possible that the facility contains caulking or electrical equipment that may contain PCB’s. Caulking was used mostly as a sealant around masonry openings and windows, doors, louvers, and expansion joints, and may be installed both inside and outside the facility. PCB’s in electrical equipment may be found in electrical transformers, lighting ballasts, and other electrical equipment. The department previously collaborated with the NYS Department of Health, Division of Environmental Health Assessment, Bureau of Toxic Substance Assessment to address concerns about properly managing caulk containing PCBs that will be disturbed during building renovation and maintenance. The protocol did not address potential PCB contamination as a result of electrical equipment or fluorescent lighting

That protocol for PCB caulking can be reviewed at: http://www.p12.nysed.gov/facplan/HealthSafety/PCBinCaulkProtocol-070615.html Although intact PCB-containing lighting ballasts pose no immediate health threat, based on the potential long term exposure concerns, the department recommends that school districts take a prudent approach to potential PCB contamination and inspect lighting systems in particular to investigate whether PCB’s exist in the facility. Failed or leaking PCB-containing lighting ballasts may result in elevated levels of PCBs in indoor air. If ballasts are found to be leaking, they should be immediately replaced. If the product was manufactured prior to 1979, it should be assumed to be PCB containing and properly disposed of as a hazardous material. It is important to understand that while there is no requirement to test for the presence of PCB’s, if leaking PCB equipment is found in a building, the federal Toxic Substances Control Act requires that steps must be taken to decrease any potential exposure and to remove and dispose of the PCBs in accordance with local, state and federal laws. PCBs should be removed by trained professionals using protective equipment and proper disposal procedures. A threshold of 50 ppm of PCB concentration will determine the proper disposal method for PCB waste. When construction, renovation and maintenance activities are performed, existing fixtures and equipment scheduled to be replaced should be investigated for the presence of PCB’s and dealt with properly during the course of the project. Numerous school buildings across the state have undergone extensive lighting retrofits since 1979 in an effort to conserve energy, and in many cases may have removed PCB containing light fixtures during previous renovations. Those facilities may no longer have PCB’s in electrical lighting components in the school, but this should be verified during the planning stages for future capital projects. Other electrical components such as transformers should also be checked.

The EPA has released guidance recommending that schools take steps to reduce potential exposure to PCBs from older fluorescent lighting fixtures. Please read the guidance document online at: http://www.epa.gov/epawaste/hazard/tsd/pcbs/pubs/ballasts.htm . Of course the removal and replacement of PCB lighting fixtures is eligible for state building aid. Please contact the Office of facilities planning with any additional questions you may have. Wage Rates In an effort to streamline project specifications, we were recently asked if it was possible to avoid the printing and inclusion of wage rates in project specifications. We contacted the DOL and determined that it is possible by following the process outlined below. General information about public works projects and prevailing wages can be found on the DOL website at: http://www.labor.ny.gov/workerprotection/publicwork/PWContents.shtm On that website in the third group down, entitled Prevailing Wage Schedule Links, you will find a link for the following topic: Online "Request for Wage and Supplement Information" (PW39) By following this link you will request a PRC number for the specific school project in question. This form can be completed by either the school district or the consultant. DOL will assign a PRC number and forward a PDF copy of the wage rates for the project to the appropriate email address on the form. The PRC number can be used by all prospective bidders to see the appropriate wage rates for the project by following the next link in the Prevailing Wage Schedule Links: View of Previously Requested Prevailing Wage Schedule using PRC# . The previously obtained PRC number is simply entered into this site to see all applicable wage rates for the specific project. Therefore, for SED purposes, the PRC number and the third link must be included in the specifications. Please continue to paper clip it for us so it's easy to find. You may use this process for SED approval and for the actual bidding process, which will eliminate the printing of all those copies. Prospective bidders must go to the DOL website with the PRC number you provide and make certain their bid price is reflective of the actual wage rates for the particular project. Once the district has identified a low bidder, DOL states that the contract must include the actual wage rates for the project. So for a normal wick's job, only 4 copies of wage rates will be required instead of potentially many more for prospective bidders. For SED operations alone, this can save almost 200,000 printed pages on more than 2000 annual projects. When multiplied by the significantly more copies printed in the field, this will save tremendous resources for all. Reminder regarding the operation of electrically operated partitions: Prior to operation of electrically operated partition: occupants and all other items must be removed from the stacking area; occupants (other than trained operators) must be removed from the space between the coverage areas of the sensors serving the partition; and all items that may block the sensors beam from covering it’s entire range must be removed. Occupants located between the coverage area of the sensors and the partition path will not be picked up by a sensor, and thus, will

not be protected by the sensor portion of the safety system. (It is strongly recommended that all occupants be removed as far from the path of the partition as possible.) Items such as banners, signs, poles, portable basketball backboards, etc, may block the coverage of sensor(s) providing leading edge protection of the partitions. Certain types of sensors such as passive infrared sensors will not provide adequate protection, if the field of view is blocked. Other types of sensors such as infrared beams will not allow partition to operate, if beam is blocked. Please ensure electrically operated partitions are properly maintained in accordance with the manufacturer’s instructions, including the manufacturer’s recommended service interval, and records of such maintenance is retained and available for inspection during the annual fire safety inspection process. Safety systems, sensors pressure sensitive mats and all other system components must never be bypassed, overridden or otherwise rendered inoperable. What must be done when an electrically operated partition safety system is not operating properly? Please recall the temporary provisions that allowed movement of a partition under special conditions when the law was first enacted. This allowed time for the safety systems to be installed after enactment of the law. They included a written certification to the Commissioner by the BOE that the partition would only be moved in accordance with 155.25(d)(5) when: movement did not occur during normal school hours, when there were no other individuals in the space being divided, when operated by properly trained individuals, and when proper operating procedures were posted. THESE TEMPORARY PROVISIONS HAVE LONG SINCE EXPIRED ON JUNE 1, 2003. Therefore, if a safety system is found to be non compliant, the partition must not be used under any circumstances. It must be locked out, tagged out at the electrical panel and remain inoperative until all safety systems are in proper working order. No exceptions. This should also be apparent when viewing the maintenance log. State Smart Growth Public Infrastructure Policy Act A new law entitled State Smart Growth Public Infrastructure Policy Act was signed by the Governor on December 23, 2010, and became effective on January 22, 2011. The Act amends environmental conservation law and its intent is to prevent sprawl development from public infrastructure projects through the consideration of smart growth criteria. As noted in the law Section 6-0105: STATE SMART GROWTH PUBLIC INFRASTRUCTURE POLICY. IT IS THE PURPOSE OF THIS ARTICLE TO AUGMENT THE STATE'S ENVIRONMENTAL POLICY BY DECLARING A FISCALLY PRUDENT STATE POLICY OF MAXIMIZING THE SOCIAL, ECONOMIC AND ENVIRONMENTAL BENEFITS FROM PUBLIC INFRASTRUCTURE DEVELOPMENT THROUGH MINIMIZING UNNECESSARY COSTS OF SPRAWL DEVELOPMENT INCLUDING ENVIRONMENTAL DEGRADATION, DISINVESTMENT IN URBAN AND SUBURBAN COMMUNITIES AND LOSS OF OPEN SPACE INDUCED BY SPRAWL FACILITATED BY THE FUNDING OR DEVELOPMENT OF NEW OR EXPANDED TRANSPORTATION, SEWER AND WASTE WATER TREATMENT,

WATER, EDUCATION, HOUSING AND OTHER PUBLICLY SUPPORTED INFRASTRUCTURE INCONSISTENT WITH SMART GROWTH PUBLIC INFRASTRUCTURE CRITERIA. The actual smart growth criteria are as listed in Section 6-0107 as follows: STATE SMART GROWTH PUBLIC INFRASTRUCTURE CRITERIA. 1. IN ADDITION TO MEETING OTHER CRITERIA AND REQUIREMENTS OF LAW

GOVERNING APPROVAL, DEVELOPMENT, FINANCING AND STATE AID FOR THE CONSTRUCTION OF NEW OR EXPANDED PUBLIC INFRASTRUCTURE OR THE RECONSTRUCTION THEREOF, NO STATE INFRASTRUCTURE AGENCY SHALL APPROVE, UNDERTAKE, SUPPORT OR FINANCE A PUBLIC INFRASTRUCTURE PROJECT, INCLUDING PROVIDING GRANTS, AWARDS, LOANS OR ASSISTANCE PROGRAMS, UNLESS, TO THE EXTENT PRACTICABLE, IT IS CONSISTENT WITH THE RELEVANT CRITERIA SPECI FIED IN SUBDIVISION TWO OF THIS SECTION.

2. THE FOLLOWING ARE THE STATE SMART GROWTH PUBLIC INFRASTRUCTURE

CRITERIA: A. TO ADVANCE PROJECTS FOR THE USE, MAINTENANCE OR IMPROVEMENT OF

EXISTING INFRASTRUCTURE; B. TO ADVANCE PROJECTS LOCATED IN MUNICIPAL CENTERS; C. TO ADVANCE PROJECTS IN DEVELOPED AREAS OR AREAS DESIGNATED FOR

CONCENTRATED INFILL DEVELOPMENT IN A MUNICIPALLY APPROVED COMPREHENSIVE LAND USE PLAN, LOCAL WATERFRONT REVITALIZATION PLAN AND/OR BROWNFIELD OPPORTUNITY AREA PLAN;

D. TO PROTECT, PRESERVE AND ENHANCE THE STATE'S RESOURCES, INCLUDING

AGRICULTURAL LAND, FORESTS, SURFACE AND GROUNDWATER, AIR QUALITY, RECRE ATION AND OPEN SPACE, SCENIC AREAS, AND SIGNIFICANT HISTORIC AND ARCHEO LOGICAL RESOURCES;

E. TO FOSTER MIXED LAND USES AND COMPACT DEVELOPMENT, DOWNTOWN

REVI TALIZATION, BROWNFIELD REDEVELOPMENT, THE ENHANCEMENT OF BEAUTY IN PUBLIC SPACES, THE DIVERSITY AND AFFORDABILITY OF HOUSING IN PROXIMITY TO PLACES OF EMPLOYMENT, RECREATION AND COMMERCIAL DEVELOPMENT AND THE INTEGRATION OF ALL INCOME AND AGE GROUPS;

F. TO PROVIDE MOBILITY THROUGH TRANSPORTATION CHOICES INCLUDING

IMPROVED PUBLIC TRANSPORTATION AND REDUCED AUTOMOBILE DEPENDENCY;

G. TO COORDINATE BETWEEN STATE AND LOCAL GOVERNMENT AND INTERMUNICIPAL AND REGIONAL PLANNING;

H. TO PARTICIPATE IN COMMUNITY BASED PLANNING AND COLLABORATION; I. TO ENSURE PREDICTABILITY IN BUILDING AND LAND USE CODES; AND J. TO PROMOTE SUSTAINABILITY BY STRENGTHENING EXISTING AND

CREATING NEW COMMUNITIES WHICH REDUCE GREENHOUSE GAS EMISSIONS AND DO NOT COMPROMISE THE NEEDS OF FUTURE GENERATIONS, BY AMONG OTHER MEANS ENCOURAGING BROAD BASED PUBLIC INVOLVEMENT IN DEVELOPING AND IMPLEMENTING A COMMUNITY PLAN AND ENSURING THE GOVERNANCE STRUCTURE IS ADEQUATE TO SUSTAIN ITS IMPLEMENTATION.

The Law goes on to state that the State Infrastructure Agency may not make any commitment to a project or provide any funding, until satisfied that the project, to the extent practicable, complies with the above referenced smart growth principles. As NYSED is deemed to be a State Infrastructure Agency, we will not be able to support, approve or fund any capital projects unless they have complied with the legislation. NEW SED APPROVAL PROCESS for State Smart Growth Public Infrastructure Policy Act In order to comply with these new criteria, the department has developed a new form for inclusion on every capital project submitted to Facilities Planning for a building permit whether the project is eligible for building aid or not. The new process involves a written smart growth impact statement signed by the school district that the project, to the extent practicable, meets the relevant criteria set forth in the law, or alternatively that the project is not in compliance with the smart growth criteria because compliance is impractical. A written statement of justification of the district’s position is required. On behalf of the department, the Office of Facilities Planning will review the information provided and evaluate the district’s conclusions. If the department agrees with the district’s conclusions, the project approval will be issued in the normal course of business. If we disagree with the conclusions in the smart growth impact statement, or determine that the project justification for non-compliance is insufficient, or question the process followed to arrive at the conclusions, we may ask for additional information, or if necessary, reject the application and return it to the district for a more thorough smart growth review process. In this regard, the Smart Growth process can be considered very similar to the State Environmental Quality Review Act (SEQRA). We recommend that the district’s best course of action is to follow a very open and public process to address all smart growth concerns during the SEQR process and mitigate any concerns to the extent practicable by changing the project design accordingly. This new process is not expected to be a burden to the approval process for 95% of the capital projects submitted to SED. Most public school capital projects will fall into the first smart growth

criteria category: TO ADVANCE PROJECTS FOR THE USE, MAINTENANCE OR IMPROVEMENT OF EXISTING INFRASTRUCTURE; and therefore satisfy the smart growth legislation. A greater amount of work will be required for those larger additions, new construction, and new site acquisitions to demonstrate a considered course of action to prevent sprawl development. The new State Smart Growth Public Infrastructure Impact Statement form FP-SGIS can be found on our website at the following location: http://www.p12.nysed.gov/facplan/documents/DRAFTSGImpactStatementForm.xls. Effective immediately all project submissions must contain this information. SED has been reviewing projects in accordance with the law since its inception and have approved renovation projects without additional information as compliant with the first criteria while the new process was developed. New construction projects have required additional information regarding Smart Growth prior to approval. This new process will allow consistent review of project compliance with the new Smart Growth Law in the future. Please send any general comments, requests, or questions to Curt Miller at hmiller2@mail.nysed.gov

or 518-474-3906.

An Index of our Newsletters is available on our website at http://www.emsc.nysed.gov/facplan/NewsLetters.htm

Annual School Fire Inspection Reports

SAFETY DEVICES FOR ELECTRICALLY OPERATED PARTITIONSAND DIVIDER CURTAINS

School District/NP School___________________________ Building Name_________________________

Project #_________________________________________ Facility Code #_________________________

If there are no nonconformances, check here __________

Building is NOT Used for any student instruction__________

ITEM # NON-CONFORMANCE

DATECORRECTED

DATERE-INSPECTED

NOTES: If any additional non-conformances are observed, check item #25A and list code section in Notes section Below. Attach additional sheets if necessary.

#08A-2

If any additional non-conformances are observed, check item #25A and list code section in Notes section Below. Attach additional sheets if necessary.

#08B-2

If any additional non-conformances are observed, check item #25A and list code section in Notes section Below. Attach additional sheets if necessary.

#08C-2 NOTES:

#08D-2

NOTES:

#08E-2

NOTES:

ALL SCHOOLS COMPLETE SECTION #8 ONLY IF BUILDING HAS ELECTRICALLY OPERATED FOLDING PARTITIONS.

DEPARTMENT USE ONLY:Nonconformances listed under 25A-3 require SED approval: Approved _________ Disapproved__________Date_____________

Initial Inspection:Fire Safety Inspector: Name___________________________Signature____________________________ Date:___________________________ Registry No:_________________________

Final Inspection (If required):Fire Safety Inspector: Name:___________________________Signature____________________________ Date:____________________________Registry No:_________________________

CERTIFICATION OF MAINTENANCE COMPETETION FOR THE SAFETY SYSTEM ON THE ELECTRICALLY OPERATED PARTITION:

______OF________ UNITS LOCATED IN THE _______________________________________________AT THE _______________________________________________________________BUILDING NAMEOF THE___________________________________________________________________ DISTRICT_______________________COMPLETION DATE_________________________EXPIRATION DATE_______________________CERTIFIED DEALER__________________________CERTIFIED TECHNICIAN

BOCES Health & Safety TrainingElectrically Operated Partitions - Safety Devices

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1. Air Quality - Indoor 2. Americans with Disabilities Act 3. Asbestos 4. Automated External Defibrillators

(AEDs) 5. Bloodborne Pathogens (Exposure) 6. Bloodborne Pathogens (Vaccination) 7. Bulk Storage Tanks 8. Confined Spaces – Permit Required 9. Drug and Alcohol Testing 10. Electrically Operated Partitions 11. Emergency Planning 12. Emergency Planning – Bomb

Threats 13. Employee Right-To-Know 14. Fall Protection 15. Fire Safety 16. Fire Safety – Fire Drills 17. Green Cleaning

18. Hazardous Waste 19. Hearing Conservation 20. Lead in Paint 21. Lockout-Tagout 22. Medical Waste – Regulated 23. Occupational Illness & Injury 24. Personal Protective Equipment 25. Pesticide Application 26. Pesticide Application (Notification) 27. Playground Safety 28. Respiratory Protection 29. School Building Safety (RESCUE ) 30. School Safety and Violence

Prevention (SAVE Act) 31. Science Laboratories 32. Security Guard Act 33. Tobacco Use 34. Water Quality – Drinking 35. Workplace Safety and Loss Prevention Program

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Nassau BOCES Health & Safety Training and Information Service – September 2008 – Volume 11

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Nassau BOCES Health & Safety Training and Information Service – September 2008– Volume 11

TABLE OF CONTENTS Air Quality – Indoor………………………………………………………………………………...1

Americans with Disabilities Act (ADA)…………………………………………………………… 12

Asbestos……………………………………………………………………………………………. 13

Automated External Defibrillators (AED’s)………………………………………………………. 16

Bloodborne Pathogens (Occupational Exposure)……………………………….….……………… 18

Bloodborne Pathogens (Vaccination Law)………………………………………………………… 20

Bulk Storage Tanks………………………………………………………………………………… 21

Confined Spaces – Permit Required…………………………………………………….…………. 22

Drug and Alcohol Testing…………………………………………………………………………. 23

Electrically Operated Partitions – Safety Devices…………………………………………………. 24

Emergency Planning……………………………………………………………………………….. 25

Emergency Planning – Bomb Threats……………………………………………………………... 28

Employee Right-To-Know………………………………………………………………………… 31

Fall Protection……………………………………………………………………………………… 32

Fire Safety………………………………………………………………………………………….. 33

Fire Safety – Fire Drills……………………………………………………………………………..34

Green Cleaning…………………………………………………………………………………….. 35

Hazardous Waste………………………………………………………………………….……….. 36

Hearing Conservation……………………………………………………………………………… 38

Lead In Paint……………………………………………………………………………………….. 40

Lockout-Tagout……………………………………………………………………………………. 42

Medical Waste – Regulated……………………………………………………………….……….. 43

Occupational Illness & Injury Reporting………………………………………………….……….. 44

Personal Protective Equipment…………………………………………………………………….. 47

Nassau BOCES Health & Safety Training and Information Service – September 2008– Volume 11

Pesticide Application………………………………………………………………………………. 48

Pesticide Application (Notification)……………………………………………………………….. 49

Playground Safety….………………………………………………………………………………. 51

Respiratory Protection…………………………………………………………………….……….. 52

School Building Safety (RESCUE)…..……………………………………………………………. 53

School Safety and Violence Prevention (SAVE Act)………………………………………………58

Science Laboratories………………………………………………………………………………..64

Security Guard Act………………………………………………………………………………… 65

Tobacco Use……………………………………………………………………………………….. 66

Water Quality – Drinking………………………………………………………………………….. 67

Workplace Safety and Loss Prevention Program………………………………………………….. 68

Nassau BOCES Health & Safety Training and Information Service – September 2008 – Volume 11! "#

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ELECTRICALLY OPERATED PARTITIONS – SAFETY DEVICES Chapter 217 of the Laws of 2001

Education Law Section 409-f Section 155.25

Effective Date - October 24, 2002 Compliance Date - December 31, 2002

! COMPLIANCE ISSUES $%&'(%)!(*!+*,)(-.+(/*,0!1'/,(%,',+%!',2!*3%-'(/*,!*4!5&%+(-/+'&&6!73%-'(%2!8'-(/(/*,)!located in classrooms or other

facilities used by students /,!3.9&/+!',2!,*,:3.9&/+!)+;**&)!*-!%2.+'(/*,'&!/,)(/(.(/*,)!</(;/,!(;%!)('(%=! >,! 5&%+(-/+'&&6! 73%-'(%2! 8'-(/(/*,! 1%',)! ',6! 3'-(/(/*,0! -**1! 2/?/2%-0! +.-('/,! *-! *(;%-! )/1/&'-! 2%?/+%! <;/+;! /)!

controlled by the use of an electrical motor=!! 5?%-6! %&%+(-/+'&&6! *3%-'(%2! 3'-(/(/*,!1.)(! 9%! %@./33%2!</(;! two (2) key operated0! ('13%-:3-**40! +*,)(',(! 3-%)).-%!+*,(-*&!)('(/*,)!(;'(!'-%!</-%2!/,!)%-/%)0!-%1*(%&6!located at opposite ends and opposite sides *40!',2!/,!?/%<!*40!(;%!3'-(/(/*,0!',2!<;/+;!'-%!2%)/A,%2!',2!+*,)(-.+(%2!)*!')!(*!require simultaneous activation of both control stations (*!*3%-'(%!(;%!3'-(/(/*,=!

B;%!%&%+(-/+'&!2%?/+%!+*,(-*&&/,A!(;%!*3%-'(/*,!*4!(;%!3'-(/(/*,!1.)(!9%!capable of being reversed at any point in the extended or stacked travel cycle=!

C%?/+%)!1.)(!9%!3-*?/2%2!4*-!'&&!3'-(/(/*,)!(;'(!</&&!stop the forward or backward motion *4!(;%!3'-(/(/*,!',2!stop the stacking motion *4!(;%!3'-(/(/*,!<;%,!'!9*26!*-!*9D%+(!3'))%)!9%(<%%,!(;%!&%'2/,A!3',%&!*4!).+;!3'-(/(/*,!',2!'!<'&&!*-!*(;%-!(%-1/,'(/*,!3*/,(0!*-!<;%,!'!9*26!*-!*9D%+(!/)!/,!(;%!)('+E/,A!'-%'!*4!).+;!3'-(/(/*,=!

Notice -%A'-2/,A!(;%!)'4%!',2!3-*3%-!*3%-'(/*,!',2!).3%-?/)/*,!*4!(;%!%&%+(-/+'&!2%?/+%!*3%-'(/,A!).+;!3'-(/(/*,!shall be posed /,!(;%!immediate vicinity *4!%'+;!*3%-'(/,A!1%+;',/)10!*,!both sides *4!(;%!)%3'-'(/*,!',2!adjacent to (;%!*3%-'(/,A!1%+;',/)1=!

>!3-*+%2.-%!1.)(! 9%! %)('9&/);%2! 4*-! the notification of all school employees ',2! '&&! *(;%-! 3%-)*,)!<;*! -%A.&'-&6!1'E%!.)%!*4!(;%!'-%'!<;%-%!).+;!2%?/+%!/)!&*+'(%2!*4!(;%!)'4%!',2!3-*3%-!3-*+%2.-%!4*-!(;%!*3%-'(/*,!*4!(;%!1%+;',/)1=!!Staff shall be apprised of safety procedures and trained in the safe operation *4! (;%!3'-(/(/*,=! !Records *4! (;%!(-'/,/,A!);'&&!9%!1'/,('/,%2=!

Students shall not be allowed to operate the partition=! !>,6!)(.2%,()!3-%)%,(!<;/&%!(;%!3'-(/(/*,!/)!9%/,A!*3%-'(%2!);'&&!9%!.,2%-!(;%!direct supervision *4!(-'/,%2!)('44!',2!9%!-%@./-%2!(*!stand away from ',2!not be allowed to cross the path *4!(;%!1*?/,A!3'-(/(/*,=!

Safety features shall not be tampered with0!*?%--/22%,!*-!96:3'))%2=!!>&&!%@./31%,(!1.)(!9%!1'/,('/,%2!'++*-2/,A!(*!1',.4'+(.-%-F)! /,)(-.+(/*,=! !A record of compliance with the manufacturer’s recommended service interval shall be permanently maintained=!!>&&!%@./31%,(!);'&&!9%!/,)('&&%2!/,!'!fail-safe!1',,%-!)*!(;'(!4'/&.-%!*4!',6!)'4%(6!2%?/+%!);'&&!-%,2%-!(;%!%&%+(-/+'&&6!*3%-'(%2!3'-(/(/*,!/,*3%-'9&%!.,(/&!).+;!2%?/+%!/)!-%3'/-%2=!!!

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Board of Cooperat ive Educ at ional Serv ic es Of Nassau Count y

George Farber, President

Iris Wolfson, Vice-President Stephen B. Witt, District Clerk

Eric B. Schultz, Vice-District Clerk

Susan Bergtraum Deborah Coates

Ronald J. Ellerbe Gale Ross-Srulevich

Michael Weinick

Edward J. Zero, Interim District Superintendent Dr. Robert J. Hanna, Deputy Superintendent

Lawrence R. McGoldrick, Assistant to the Deputy Superintendent Joan S. Siegel, Associate Superintendent

Curriculum, Instruction and Technology

Fred Podolski, Executive Director Valerie D’Aguanno, Assistant Director

Health & Safety Training and Information Service

Peter La Duca, Executive Manager Beata Walerych-Janus, Systems Specialist

Tishura Dwyer-Dalrymple, Systems Specialist Steve M. Jacob, Systems Specialist

Paula Halprin, Information Technology Aide

3500 Sunrise Highway, Building 200, Suite 210 Great River, NY 11739 - 631.549.0164 info@safepathusa.com