electronic death registration system - ca-edrs: … 12, 2004 cfda annual convention 5 project goals...
TRANSCRIPT
CaliforniaCaliforniaElectronic Death Registration SystemElectronic Death Registration System
July 12, 2004 CFDA Annual Convention 2
OverviewOverviewOverview
§ Project background and goals§ Assumptions§ System benefits§ Timeline§ System functionality§ Funeral Director Technical Advisory Group§ Contacting the CA-EDRS Project Team
§§ Project background and goalsProject background and goals§§ AssumptionsAssumptions§§ System benefitsSystem benefits§§ TimelineTimeline§§ System functionalitySystem functionality§§ Funeral Director Technical Advisory GroupFuneral Director Technical Advisory Group§§ Contacting the CAContacting the CA--EDRS Project TeamEDRS Project Team
July 12, 2004 CFDA Annual Convention 3
BackgroundBackgroundBackground
§ California AB2550§ Interagency Agreement§ The CA-EDRS is currently being built.§ Use of System is Voluntary
§§ California AB2550California AB2550§§ Interagency AgreementInteragency Agreement§§ The CAThe CA--EDRS is currently being built.EDRS is currently being built.§§ Use of System is VoluntaryUse of System is Voluntary
July 12, 2004 CFDA Annual Convention 4
Project OversightProject OversightProject Oversight§ The CA-EDRS project is overseen by a Steering
Committee comprised of representatives from:§§ The CAThe CA--EDRS project is overseen by a Steering EDRS project is overseen by a Steering
Committee comprised of representatives from:Committee comprised of representatives from:
Wesley BradfordWesley BradfordCA Medical AssociationCA Medical Association
Jim Jim MaloufMaloufCA Coroners AssociationCA Coroners Association
Jim DraperJim DraperCA Funeral Director’s AssociationCA Funeral Director’s Association
Gary FeldmanGary FeldmanCA Conference of Local Health OfficersCA Conference of Local Health Officers
Greg FranklinGreg FranklinCA Department of Health ServicesCA Department of Health Services
July 12, 2004 CFDA Annual Convention 5
Project GoalsProject GoalsProject Goals
§ Develop a Web based, secure electronic death registration system for California§ Create a California-specific EDRS design
(CA-EDRS) § Design based on the NAPHSIS EDR Model
(released Jan 2004)§ Remote Physician Attestation § (eliminate driving to get a Physician Signature)
§§ Develop a Web based, secure electronic Develop a Web based, secure electronic death registration system for Californiadeath registration system for California§§ Create a CaliforniaCreate a California--specific EDRS design specific EDRS design
(CA(CA--EDRS) EDRS) §§ Design based on the NAPHSIS EDR Model Design based on the NAPHSIS EDR Model
(released Jan 2004)(released Jan 2004)§§ Remote Physician Attestation Remote Physician Attestation §§ (eliminate driving to get a Physician Signature)(eliminate driving to get a Physician Signature)
July 12, 2004 CFDA Annual Convention 6
Project TimelineProject TimelineProject Timeline
§ In January 2005, CA-EDRS will be available only to the pilot counties.§ In July 2005, CA-EDRS will be available
statewide.
§§ In January 2005, CAIn January 2005, CA--EDRS will be EDRS will be available only to the pilot counties.available only to the pilot counties.§§ In July 2005, CAIn July 2005, CA--EDRS will be available EDRS will be available
statewide.statewide.
July 12, 2004 CFDA Annual Convention 7
BenefitsBenefitsBenefits§ Permits for Disposition§ Local Registrar approves the DC§ Burial Permit is printed at Funeral Home
§ Amendments§ Coroner Pending COD automatically started§ Linked to Death Certificate in the system
§ Data§ Allows data extraction into tab- or comma-
delimited files for downloading and internal use
§§ Permits for DispositionPermits for Disposition§§ Local Registrar approves the DCLocal Registrar approves the DC§§ Burial Permit is printed at Funeral HomeBurial Permit is printed at Funeral Home
§§ AmendmentsAmendments§§ Coroner Pending COD automatically startedCoroner Pending COD automatically started§§ Linked to Death Certificate in the system Linked to Death Certificate in the system
§§ DataData§§ Allows data extraction into tabAllows data extraction into tab-- or commaor comma--
delimited files for downloading and internal delimited files for downloading and internal useuse
July 12, 2004 CFDA Annual Convention 8
Error ReductionError ReductionError Reduction§ System Edits§ Compare Dates§ Check for Signatures§ Format§ Drop down lists, pick lists when possible§ Medical Spell check§ On-line HELP
§ Local Registrar can review COD prior to submission
§§ System EditsSystem Edits§§ Compare DatesCompare Dates§§ Check for SignaturesCheck for Signatures§§ FormatFormat§§ Drop down lists, pick lists when possibleDrop down lists, pick lists when possible§§ Medical Spell checkMedical Spell check§§ OnOn--line HELPline HELP
§§ Local Registrar can review COD prior to Local Registrar can review COD prior to submissionsubmission
July 12, 2004 CFDA Annual Convention 9
HighlightsHighlightsHighlights
§ Web-based over secure connection§ Role-specific user front end§ Message center for notification § Ability to render the VS11 form in PDF
format dynamically (real time) for printing§ Validate the SSN on the certificate using
messaging routines supplied by the SSA§ (implementation currently being evaluated)
§§ WebWeb--based over secure connectionbased over secure connection§§ RoleRole--specific user front endspecific user front end§§ Message center for notification Message center for notification §§ Ability to render the VS11 form in PDF Ability to render the VS11 form in PDF
format dynamically (real time) for printingformat dynamically (real time) for printing§§ Validate the SSN on the certificate using Validate the SSN on the certificate using
messaging routines supplied by the SSAmessaging routines supplied by the SSA§§ (implementation currently being evaluated)(implementation currently being evaluated)
July 12, 2004 CFDA Annual Convention 10
Signature SubstitutesSignature SubstitutesSignature Substitutes
§ User ID, Password, and IP address captured§ Local registrar§ Coroner/ME§ Funeral Director§ Embalmer
§§ User ID, Password, and IP address capturedUser ID, Password, and IP address captured§§ Local registrarLocal registrar§§ Coroner/MECoroner/ME§§ Funeral DirectorFuneral Director§§ Embalmer Embalmer
July 12, 2004 CFDA Annual Convention 11
Physician AttestationPhysician AttestationPhysician Attestation
§ Electronic attestation of death certificates§ DHS-approved physician attestation§ Electronic solutions are currently being
evaluated.§ Electronic voice capture § Automated fax signature capture
§ Neither method requires pre-enrollment
§§ Electronic attestation of death certificatesElectronic attestation of death certificates§§ DHSDHS--approved physician attestationapproved physician attestation§§ Electronic solutions are currently being Electronic solutions are currently being
evaluated.evaluated.§§ Electronic voice capture Electronic voice capture §§ Automated fax signature captureAutomated fax signature capture
§§ Neither method requires preNeither method requires pre--enrollment enrollment
July 12, 2004 CFDA Annual Convention 12
CA-EDRS Application OverviewCACA--EDRS Application OverviewEDRS Application Overview
DataUtilities
MessageCenter
CA-EDRSDatabases
CA-EDRS Application
Death Certificates
Data Files
Permits for Disposition
July 12, 2004 CFDA Annual Convention 13
Electronic Death CertificateElectronic Death CertificateElectronic Death Certificate
Decedent’s Personal
Information
Medical Information worksheet
Enter Personal and Medical Data (FD, Medical Facility, Coroner)
July 12, 2004 CFDA Annual Convention 14
CA-EDRS Functions CACA--EDRS Functions EDRS Functions
COD reviewed by LRD
SSN Verification
Pass Edits
Referred to ME/Coroner
Print Working
Copy
MC Attests to MI
FD authenticates PI Embalmer signature
ME/CoronerAttests
July 12, 2004 CFDA Annual Convention 15
CA-EDRS Registration CACA--EDRS Registration EDRS Registration
Disposition PermitApproved
Print Certified Copies
Print Disposition Permit(s)
LRD registers
State registers
FD submits to LR
July 12, 2004 CFDA Annual Convention 16
CA-EDRS Communication CACA--EDRS Communication EDRS Communication
Funeral DirectorFuneral Director
Medical FacilityMedical Facility
Medical CertifierMedical CertifierPhysicianPhysician CoronerCoroner
Medical ExaminerMedical Examiner
EmbalmerEmbalmer
Local RegistrarLocal Registrar
State RegistrarState Registrar
July 12, 2004 CFDA Annual Convention 17
Other Electronic “Signatures” Other Electronic “Signatures” Other Electronic “Signatures”
CoronerCoronerMedical ExaminerMedical Examiner
EmbalmerEmbalmer
Local RegistrarLocal Registrar
IP address
Funeral DirectorFuneral DirectorAuthenticates
Signs
Attests
Approves
UserID
password
July 12, 2004 CFDA Annual Convention 18
Electronic Physician Attestation Electronic Physician Electronic Physician Attestation Attestation
Voice Attestation Fax Attestation
JOHN SMITH MD @vSig JANE JONES MD @fSig* *
July 12, 2004 CFDA Annual Convention 19
Drop to Paper ProcessDrop to Paper ProcessDrop to Paper Process
Drop to Paper for ink signature
Registration Process
July 12, 2004 CFDA Annual Convention 20
Dual-Pass ProcessDualDual--Pass ProcessPass Process
Reinsert signed form and print rest
Drop to Paper for ink signature
Dual Pass
Registration Process
July 12, 2004 CFDA Annual Convention 21
Dual-Pass
(Pass1)
DualDual--Pass Pass
(Pass1)(Pass1)
July 12, 2004 CFDA Annual Convention 22
Dual-Pass ProcessDualDual--Pass ProcessPass Process
Reinsert signed form and print rest
Drop to Paper for ink signature
Dual Pass
Registration Process
July 12, 2004 CFDA Annual Convention 23
July 12, 2004 CFDA Annual Convention 24
July 12, 2004 CFDA Annual Convention 25
Funeral Home enters Personal Information
e
July 12, 2004 CFDA Annual Convention 26
Funeral Home, Medical Facility, ME/Coroner enters Medical Information
e
July 12, 2004 CFDA Annual Convention 27
PDF Image
July 12, 2004 CFDA Annual Convention 28
Technical Advisory GroupsTechnical Advisory GroupsTechnical Advisory Groups
§ Technical Advisory Groups (TAGs)§ Input into the design for their particular role based
functionality§ Meet in a mutually agreeable venue 2-3 times to
review design§ Group members§ Will have access to early releases (alpha, beta, pre-
release, etc.)§ Will be asked to provide feedback through:§ Face-to-Face meetings§ Project portal – online web-based user forum§ Issue tracking system – web-based system
§§ Technical Advisory Groups (Technical Advisory Groups (TAGsTAGs))§§ Input into the design for their particular role based Input into the design for their particular role based
functionalityfunctionality§§ Meet in a mutually agreeable venue 2Meet in a mutually agreeable venue 2--3 times to 3 times to
review designreview design§§ Group membersGroup members§§ Will have access to early releases (alpha, beta, preWill have access to early releases (alpha, beta, pre--
release, etc.)release, etc.)§§ Will be asked to provide feedback through:Will be asked to provide feedback through:§§ FaceFace--toto--Face meetingsFace meetings§§ Project portal Project portal –– online webonline web--based user forumbased user forum§§ Issue tracking system Issue tracking system –– webweb--based systembased system
July 12, 2004 CFDA Annual Convention 29
TAG MeetingsTAG MeetingsTAG Meetings§ June 14: Funeral Directors§ 19 participants§ Reviewed functionality (use cases)§ Feed back and comments incorporated to
improve design§ To become a TAG participant:§ [email protected]§ CA-EDRS Project Office at (916) 734-4563
§§ June 14: Funeral DirectorsJune 14: Funeral Directors§§ 19 participants19 participants§§ Reviewed functionality (use cases)Reviewed functionality (use cases)§§ Feed back and comments incorporated to Feed back and comments incorporated to
improve designimprove design§§ To become a TAG participant:To become a TAG participant:§§ [email protected]@ucdavis.edu§§ CACA--EDRS Project Office at EDRS Project Office at (916) 734(916) 734--45634563
July 12, 2004 CFDA Annual Convention 30
For more information…For more information…For more information…
§ How do we get more information on CA-EDRS?§ http://edrs.ucdavis.edu§ [email protected] Larry Portigal§ [email protected] Stephanie Reali§ CA-EDRS Project Office at (916) 734-4563
§§ How do we get more information on How do we get more information on CACA--EDRS?EDRS?§ http://edrs.ucdavis.edu§§ [email protected]@dhs.ca.gov Larry PortigalLarry Portigal§§ [email protected]@ucdavis.edu Stephanie RealiStephanie Reali§§ CACA--EDRS Project Office at EDRS Project Office at (916) 734(916) 734--45634563
July 12, 2004 CFDA Annual Convention 31
CA-EDRS User Resource SiteCACA--EDRS User Resource SiteEDRS User Resource Site
http://edrs.ucdavis.eduhttp://http://edrsedrs.ucdavis.edu.ucdavis.edu