electronic grant submissions: sponsored research services 874 traditions way, 3 rd floor...

Electronic Grant Submissions: www.grants.gov

Sponsored Research Services

874 Traditions Way, 3rd Floor

Tallahassee, FL 32306-4166

(850) 644-5260

By: Brian Barton, Assistant Director

©2010

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Steps To Submit

1. Read the funding announcement or request for proposals

2. Download application instructions from the agency to which you are applying

3. Download and print the Proposal Transmittal Form from Sponsored Research’s websitehttp://www.research.fsu.edu/contractsgrants/forms.html

Background on www.grants.gov

www.grants.gov is an electronic clearinghouse for all federal agencies

You do NOT need to register with www.grants.gov

Fill-out application using Adobe PDF Email application to Sponsored Research

Download Adobe Software

Go to www.grants.gov Click on the hyperlink to make sure you

have correct version of adobehttp://www.grants.gov/applicants/AdobeVersioningTestOnly.jsp

Click on “Apply for Grants”

How to Download Your Application

Go to www.grants.gov Click on “Find Grant Opportunities” Click on “Search Grant Opportunities” Click on “Advanced Search” You can search several ways for your grant

– By Keyword– By Funding Opportunity Number– By CFDA Number– By Agency and subagency


Under Advanced Search I searched by the funding announcement number for an un-solicited NIH R01 application “PA-07-070”

Then click “Search” at the bottom of the page


The Next Page will show you the search results

Now click on the hyperlink under “Opportunity Title”


The next page will bring up a synopsis This is general description of the grant that

includes– A link to the full funding announcement– Eligibility rules– CFDA Number


Now click on “How To Apply” Your grant’s info will be listed Under “Instructions and Application” click on

the hyperlink “download”


The next page allows you to do two things– Download www.grants.gov specific instructions– Download the actual application


If you click on “Download Application Instructions” it will either bring up specific www.grants.gov instructions for this grant or it will provide a copy of the complete funding announcement


Click on “Download Application Package”

The next screen will bring up your actual grant application package

NOTE: if you cannot view the package, you do not have the correct version of Adobe

How to Fill-in the Application

The information at the top of the application is only the identifying information. No action is required in these fields


In the “Application Filing Name” field enter only an identifier to your application– This field will not support your entire application

title– This field is only for FSU internal tracking

purposes– An example would be “Dr. Kirby Kemper 2010

R01 Application”


The “Mandatory Documents” box contains all of the forms you MUST fill-in to submit

You highlight each form separately and click “Open Form”

Now fill-in all fields in yellow AND any other applicable field like your title or county


Here is an example…


Once you have filled-in all of the information on that page, you can either close the form or go to the next page of the form.

To do that look at the buttons at the top of the form


Once the form is complete click “Close” at the top of the form

This will take you back to the application


This is what it looks like once a form has been highlighted and then moved to the completed side

Complete each form using this method


If a form requires an attachment click on the correct button to “add”, “delete”, or “view” the attachment

Here is what the buttons will look like in a form


Follow the same method for completing a form with the “Optional Documents” box

Optional documents may not be optional for your grant application. Please refer to the funding announcement instructions for clarification on whether or not they are required or option

After Application is Complete

Once the application is complete please do the following things:– Make sure all documents have been moved to the

completed side– Click on the “check package for errors” button

Please fix any errors listed

NOTE: this check does not check for content

After Application is Complete

Things to do continued– “print” and “save” your proposal in that order

NOTE: The “print” button will not print our your attachments. You will need to print those

separately for your files Once you save your application, email it to your

Sponsored Research Services (SRS) administrator. To find out who your SRS administrator is call 644-5260 or visit this link:

http://www.research.fsu.edu/directory/srs.html

What Needs to Happen Next

Send your signed transmittal form to your SRS administrator

Follow-up with the administrator to make sure they received everything they need

Sponsored Research will be in contact with you to fix anything or they will submit the proposal within 3 business days

Questions

Please call your SRS administrator at 644-5260

for additional help

electronic grant submissions: sponsored research services 874 traditions way, 3 rd floor...

Documents

download application

r01 application slide

actual application slide

application filing

page slide

research slide

grants slide

entire application title