Communication & Professional Development

Electronic MessagingTopic

Instructed By:

Prof. Zeeshan Shahid Khokhar

Prepared By:

Syed Mudassir Hussain Shah

Registration ID:L5F14MCOM0017

Punjab Colleges Shahdara

Introduction Electronic Message E-mail Instant Message (IM) Personal Message Text Message (SMS) Multi Media Message (MMS) Voicemail Fax Conclusion

Context

Electronic communication can be achieved by finding the right tool for communication. Moving from paper to electronic communications can actually help your business connect easier, while saving time and money.

Email, instant messaging, websites, blogs, text messaging and voice mail are a few examples of electronic communication. Electronic communication has changed the way businesses communicate with each other. Electronic communication can be very beneficial if used effectively.

Introduction

Electronic communications adds a powerful new channel that not only will change how you use this mix of options, but it will create entirely new ways to interact.

Electronic Message

 Electronic messages are defined as any type of electronic communication data structure. Typically this is an electronic mail, but it may also include instant messages, audio messages (such as those in VoIP), text messages, facsimile messages, or other user collaboration protocol data structures.

E-mail

Email, short for "electronic mail," is one of the most widely used features of the Internet, along with the web. It allows you to send and receive messages to and from anyone with an email address, anywhere in the world.

Email systems consist of computer servers that process and store messages on behalf of users who connect to the email infrastructure via an email client or web interface.

Importance of Email

The fact that email has great importance in modern business communication is undeniable. Email is widely used as a form of business communication and overall it is a highly effective communication tool. There are several reasons for the preponderance of email when compared to other methods of communication. Some important reasons are

• IMMEDIACY• RECORD KEEPING• LOW COSTS• MARKETING

There are countless providers offering a variety of email products and services to all and sundry. The famous email providers are:

Instant Message (IM)

A type of communications service that enables you to create a kind of private chat room with another individual in order to communicate in real time over the Internet, Instant messaging (IM) is a type of online chat which offers real-time text transmission over the Internet.

With IM, you can keep a list of people you interact with. You can IM with anyone on your buddy list or contact list as long as that person is online. You type messages to each other into a small window that shows up on both of your screens.

• Connect Team Members From Off-site Locations• Complement Communication• Break Down Barriers• Save Space and Cash• Good for Group Chat

Importance of (IM)

THE BENEFITS OF INSTANT MESSAGING FOR YOUR BUSINESS:

Top IM Provider:

Personal Message

Personal message, often abbreviated as PM, is a private form of communication between different members on a platform. It is only seen and accessible by the users participating in the message. It has grown popular because of the increasing demand for privacy and collaboration in this society where public sharing domain dominants.

Text Message (SMS)

Text messaging, or texting, is the act of composing and sending brief, electronic messages between two or more mobile phones, or fixed or portable devices over a phone network. The term originally referred to messages sent using the Short Message Service (SMS).

Text messages are widely used in the business due to following reasons.• Text Messaging Is Affordable• Text Messages Arrive…

Instantly• It’s To The Point• Everyone Has A Mobile Phone

Multi Media Message (MMS)

MMS defines a way to send and receive, almost instantaneously, wireless messages that include images, audio, and video clips in addition to text. When the technology has been fully developed, it will support the transmission of streaming video. A common current application of MMS messaging is picture messaging (the use of camera phones to take photos for immediate delivery to a mobile recipient). Other possibilities include animations and graphic presentations of stock quotes, sports news, and weather reports.

Multimedia Messaging Service (MMS) is a standard way to send messages that include multimedia

content to and from mobile phones.

Voice Mail

Voicemail (also known as voice mail, voice-mail, voice message or voice bank) is a computer based system that allows users and subscribers to exchange personal voice messages

Importance of Voice Mail :• You can be reachable 24/7• Customize your greeting.• Never miss a message• Return your customer’s call.

Fax

A fax machine works by scanning documents, sending the data through a landline and then printing out the copies out at another fax location. This is an effective way to send information without scanning it to your computer and emailing it. By faxing, you are able to send copies of handwritten documents or documents with signatures with little hassle. Here is an easy how-to guide to using a fax machine.

Fax (short for facsimile), sometimes called telecopying or telefax, is the telephonic transmission of scanned printed material (both text and images), normally to a telephone number connected to a printer or other output device.

Importance of Fax

• Simple• Traceable• Legally binding• Assured delivery• Ease of integration• Secure• Fax over IP• Fax is established• Global coverage

The fax is still important due to following reasons.

Web Base Fax Provider:• FaxZero• eFax• MaxEmail• MyFax

Other Types

• Pager• STMP• Blogs• Podcasts

(Voice call does not include in Electronic messages)

Conclusion:

In summary, electronic communication replaces the hassle of coordinating face-to-face meetings and productivity and provides a quick and easy way to communicate. However, as with most technological improvements, there are a number of ways that e-mail communication can create potential problems in the workplace, but the positives out-weigh the negatives.