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TSO Electronic Registry of Guarantees of Origin – User Manual
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TABLE OF CONTENTS
1 INTRODUCTION ..................................................................................... 3
2 BASIC CONCEPTS ................................................................................ 4
3 REGISTERING AND LOGGING IN AS AN ER USER ............................ 6
4 APPLYING TO REGISTER A COMPANY .............................................. 9
5 APPLYING TO REGISTER A RES INSTALLATION ............................ 13
6 APPLYING TO REGISTER A HE-CHP INSTALLATION ..................... 16
7 APPLYING FOR RES GO ..................................................................... 19
8 APPLYING FOR HE-CHP GO .............................................................. 22
9 IMPORTING RES GO FROM ANOTHER EU MEMBER STATE’S REGISTRY ............................................................................................ 25
10 IMPORTING HE-CHP GO FROM ANOTHER EU MEMBER STATE’S REGISTRY ............................................................................................ 28
11 SUBMITTING RES/HE-CHP GO TO THE SPECIAL FUND ................. 32
12 TRANSFERRING RES/HE-CHP GO WITHIN CYPRUS ....................... 33
13 TRANSFERRING RES/HE-CHP OUTSIDE CYPRUS .......................... 34
14 SUBMITTING A MONTHLY STATEMENT OF CHP PRODUCTION .... 35
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Acronyms - Abbreviations
TSO: Transmission System Operator
ER: Electronic Registry
RES: Renewable Energy Sources
CHP: Co-generation of Heat & Power
HE-CHP: High-Efficiency Co-generation of Heat & Power
GO: Guarantees of Origin
Ministry: Ministry of Commerce, Industry and Tourism
CERA: Cyprus Energy Regulatory Authority
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1 INTRODUCTION
The present document describes the functionality of the RES/HE-
CHP Electronic Registry available to users acting on behalf of
entities entitled to register in it as either RES/HE-CHP energy
producers or electricity suppliers.
A better understanding of issues relating to the issuing of
Guarantees of Origin from Renewable Energy Sources and
Cogeneration may be obtained by consulting the following
documents:
“Regulation on Procedures for Guarantees of Origin of
Electricity from Renewable Energy Sources”
“Regulation on Procedures for Guarantees of Origin of
Electricity from Cogeneration”
Specific technical issues of implementing the provisions of these
regulations are addressed in the corresponding technical manuals:
“RES Installation Technical Manual”
“Cogeneration Installation Technical Manual”.
The above are posted on the TSO website (http://www.dsm.org.cy)
and the ER website (https://gocy.dsm.org.cy).
The ER web application offers functionality for searching through
its public official records and producing reports according to a
number of criteria. This feature of EM is available in the “Public
Reports” section of the ER website and its use does not require user
registration and authentication.
The remainder of the present manual concerns users authorised to
act on behalf of Suppliers and Producers of Electricity from RES
and/or HE-CHP.
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2 BASIC CONCEPTS
The three main entity types for which records are kept in ER are:
a) companies,
b) electricity production installation,
c) guarantees of origin (GO).
Companies entitled to be included in ER belong to one of the
following two categories:
a) producers of electricity from Renewable Energy Sources (RES)
and/or from High-Performance Co-generation of Heat and Power
(HE-CHP) and
b) electricity suppliers.
Installations entitled to be included in ER belong to one of the
following two categories:
a) installations for the production of electrical energy from
renewable energy sources (RES) and
b) installations for the production of electrical energy from High-
Efficiency Co-generation of Heat and Power (HE-CHP).
The Transmission System Operator of Cyprus (TSO) may issue GO
or approve the import of GO from another country's RES/CHP
registry. The GO that can appear in ER belong to one of the
following two categories:
a) guarantees of origin for electricity produced from renewable
energy sources (RES GO)
b) guarantees of origin for electricity produced through high-
efficiency co-generation of heat and power (HE-CHP GO).
A company registered as a RES or CHP producer may own one or
more RES or CHP installations respectively; a company registered
as a supplier may not own any.
RES and CHP GO are issued for energy produced at a specific
RES/CHP installation and contain information identifying and
describing the features of that installation. The company that owns
the installation where the quantity of electrical energy referenced in
the GO was produced is also the initial owner of the GO. If the
GOs are transferred to a different company (in Cyprus or abroad)
then that company becomes their new owner.
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Companies and installations are registered in ER after the
corresponding registration application is deemed to satisfy the
relevant criteria and is accepted by TSO. GO are issued for energy
produced in a specific installation during a specific reference period
after the corresponding application is deemed to satisfy the relevant
criteria and is accepted by TSO. GO issued in another EU member
state are imported into ER after the corresponding application is
deemed to satisfy the relevant criteria and is accepted by Ministry of
Commerce, Industry and Tourism (article 11(1)).
The records kept in ER for companies and installations may be
updated by their administrators by submitting a data modification
application, on the condition that the updated data are accurate and
the application is accepted by TSO.
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3 REGISTERING AND LOGGING IN AS AN ER USER
Electronic Registry is available at the following web address:
https://gocy.dsm.org.cy
The ER home page displays links allowing the user to register as a
new user, to log in (if already registered), and to produce public
reports. The Public Reports section of the website is publically
accessible and does not require user authentication. The
functionality covered in this manual, however, is accessible only to
registered users and only after they have logged in.
Figure 1: Home page
To log in, registered users need to first select the link “Log in” and
subsequently enter their email and password and press the “Submit”
button in the form that appears next. Should a user face any
problem accessing ER, there are links at the bottom of the log in
form that will help him to resolve it.
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Figure 2: Login page
Users that have not already registered may do so by selecting the
link “Register” found in the home page (Figure 1) or by selecting
the link “I have not registered yet” in the login page (Figure 2).
In the user registration page (Figure 3), new users acting on behalf
of RES/CHP electricity producers and suppliers enter their personal
details, a password (which needs to be entered twice, in order to
minimise the chance of a mistake), an access recovery question and
its answer, and check the box indicating that they wish to have a
producer or supplier role.
For security reasons, both the password and the answer to the access
recovery question must be known only to the user and not easy to
guess. Also the email address and phone number entered must
belong exclusively to the user and not be common with colleagues
or other individuals.
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Figure 3: User registration page
After completing the registration form correctly and pressing the
“Submit” button, a new user is registered in ER. However, in order
to be able to log in for the first time, new users need to first follow
the instructions sent to their email address, thus confirming that it is
correct and that they have access to it. The email address
verification instructions are simple: the user needs only select the
special link included in the email sent to their email address. After
following these instructions, new users will be able to log in by
entering their email address and password in the log-in form (Figure
2).
Users representing electricity suppliers and RES/HE-CHP producers
will initially only be able to apply for their company to be registered
(see below).
NB: User registration does not in any way imply that the company
registration application and/or any subsequent installation
registrations will be approved. For company and installation
registrations, a number of additional documents (e.g. licenses from
CERA) will be required.
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4 APPLYING TO REGISTER A COMPANY
Companies that own licensed RES/CHP installations and companies
licensed as energy suppliers and would wish to be part of the
RES/CHP GO system of Cyprus must first register in ER.
To submit a new company registration application, the user selects
the option “New application” from the ER Menu and subsequently
the option “Company registration” for the application form to
appear. The form must be completed correctly, as any oversights or
inaccuracies will result in the application being returned or rejected.
Figure 4: Company registration application
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ΝΒ: A company registration application must be accompanied by a
“Certificate of Incorporation” and a “Certificate of Company
Managers” for that company. If the person submitting the
application is not one of the company directors, a document signed
by a company director authorising the user to act on behalf of the
company (“User authorization”) must be submitted as well. The
above mentioned documents need to reach TSO in paper format.
Although it is not necessary, it is recommended that they
additionally be submitted electronically. TSO will not approve
applications for which the requisite documentation has not been
received.
Once the form has been completed and checked for errors, the user
ticks the box stating that every possible precaution has been taken to
ensure the accuracy of the data in the form and presses the “Submit”
button.
When a form is submitted, ER performs basic automated data
validation to minimise the chance of user errors, such as submitting
a form with obligatory fields missing. If no such errors are detected,
ER informs the user that the application has been received (Figure
4).
Figure 5: Successfully submitted company registration application
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For a brief time period, the user submitting the application will have
an opportunity to correct any mistakes in the application by
selecting the “Correction” option seen above the newly submitted
application and re-submitting it. This option will no longer be
available after TSO begins processing the application. If the user
discovers a mistake at a later time, TSO must be contacted. Upon
being notified or discovering an error, one of the possible courses of
action TSO may take is to return it to the applicant so that the latter
may perform any necessary corrections and resubmit the
application. In that case, the “Correction” option will once again
become available for the application. If there are any returned
company registration applications, they will appear in the table
displayed when the user selects first the option “Returned
applications” from the ER main menu and then the option
“Applications for company registration”.
Once submitted by the user, the application will be in the “initial
review stage”. While at this stage, the application will appear in the
table displayed when the user selects first the option “Pending tasks
at initial review stage” from the ER main menu and then the option
“Applications for company registration”.
Following the initial review stage is the ratification stage, whereby a
senior member of TSO staff reviews the outcome of the initial
review stage, namely the recommended decision (approval or
rejection), and any supporting justification and documentation and
either makes that decision official or requests a re-evaluation of the
application. While at this stage, the application will appear in the
table displayed when the user selects first the option “Pending tasks
at ratification stage” from the ER main menu and then the option
“Applications for company registration”.
If TSO rejects the application, it will appear in the table displayed
when the user selects the option “Rejected applications” from the
main ER menu and then the option “Applications for company
registration”.
Figure 6: Rejected company registration applications
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If TSO accepts the application, it will appear in the table displayed
when the user selects the option “Companies” from the main ER
menu.
Figure 7: Registered companies
Irrespective of whether the company is a Producer or a Supplier,
options for importing RES/HE-CHP GO issued in other EU member
states will appear in the “New application” sub-menu once the
company's registration application is accepted (see Chapters 9 and
Error! Reference source not found. for information about the GO
import functionality of ER).
If the company is a Producer, options for registering new
installations will also appear in the “New application” sub-menu
once the company's registration application is accepted. Only when
its installations are successfully registered will a company be able to
apply for RES/HE-CHP GO to be issued for energy produced in
those installations.
Every action and decision performed on an application is recorded
in its log. This log enables involved parties to get a quick overview
of past actions and issues. If a company registration application is
successful, its log is copied over and used as the starting point for
the log kept henceforth for the company record held in ER.
Figure 8: History
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5 APPLYING TO REGISTER A RES INSTALLATION
To submit a new application to register a RES installation, the user
selects the option “New application” from the ER Menu and
subsequently the option “RES installation registration” for the
application form to appear. The form must be completed correctly,
as any oversights or inaccuracies will result in the application being
returned or rejected.
NB: The “Technical Manual for RES” should be consulted to ensure
this form is completed correctly.
Figure 9: RES installation registration
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Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form and presses the “Submit”
button.
NB: The relevant application fee1 must either have been paid in
advance in some other way, or else must be paid by credit or debit
card immediately after the application is submitted. In the case of
electronic payment by credit or debit card, after the application is
submitted, the user will be transferred over to the JCC secure on-
line payments website and instructed to give the details of the card
on which the fees are to be charged. In the case of prior payment by
other means, details of the payment (cheque, bank transfer, or other)
must be given in the “Additional notes” field.
1 The current application fees are listed on the TSO webpage
below:
http://www.dsm.org.cy/nqcontent.cfm?a_id=3181&tt=graphic&lang
=l2
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Figure 10: RES installation application about to be submitted
If the submission is successful, TSO will verify the content of the
application and, if all relevant criteria are met, approve it, thus
creating a record for the installation in ER. The newly registered
installation will then appear in the table displayed when the option
“RES Installations” is selected from the ER Menu.
Figure 11: RES Installations
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6 APPLYING TO REGISTER A HE-CHP INSTALLATION
To submit a new application to register a HE-CHP installation, the
user selects the option “New application” from the ER Menu and
subsequently the option “HE-CHP installation registration” for the
application form to appear. The form must be completed correctly,
as any oversights or inaccuracies will result in the application being
returned or rejected.
NB: The “Technical Manual for HE-CHP” should be consulted to
ensure this form is completed correctly.
Figure 12: HE-CHP Installation Registration Application
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Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
Figure 13: HE-CHP installation registration application form about to be submitted
Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the TSO application approval procedures will be followed. If the
application is found to fulfill the relevant criteria, it will be
approved and the newly registered installation will appear in the
table displayed when the option “HE-CHP Installations” is selected
from the ER main menu.
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NB: The relevant application fee2 must either have been paid in
advance in some other way, or else must be paid by credit or debit
card immediately after the application is submitted. In the case of
electronic payment by credit or debit card, after the application is
submitted, the user will be transferred over to the JCC secure on-
line payments website and instructed to give the details of the card
on which the fees are to be charged. In the case of prior payment by
other means, details of the payment (cheque, bank transfer, or other)
must be given in the “Additional notes” field.
Figure 14: HE-CHP Installations
2 The current application fees are listed on the TSO webpage
below:
http://www.dsm.org.cy/nqcontent.cfm?a_id=3181&tt=graphic&lang
=l2
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7 APPLYING FOR RES GO
To submit a new application for RES GO, the user selects the option
“New application” from the ER Menu and subsequently the option
“Issuing of RES GO”. This causes the relevant application form to
appear. The form must be completed correctly, as any oversights or
inaccuracies will result in the application being returned or rejected.
Figure 15: Application for RES GO
Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
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Figure 16: Application for RES GO about to be submitted
Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the TSO application approval procedures will be followed. If the
application is found to fulfill the relevant criteria, it will be
approved and the newly registered installation will appear in the
table displayed when the option “RES GO” is selected from the ER
main menu.
NB: The relevant application fee3 must either have been paid in
advance in some other way, or else must be paid by credit or debit
card immediately after the application is submitted. In the case of
electronic payment by credit or debit card, after the application is
submitted, the user will be transferred over to the JCC secure on-
3 The current application fees are listed on the TSO webpage
below:
http://www.dsm.org.cy/nqcontent.cfm?a_id=3181&tt=graphic&lang
=l2
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line payments website and instructed to give the details of the card
on which the fees are to be charged. In the case of prior payment by
other means, details of the payment (cheque, bank transfer, or other)
must be given in the “Additional notes” field.
Figure 17: RES GO owned by the user’s company
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8 APPLYING FOR HE-CHP GO
To submit a new application for HE-CHP GO, the user selects the
option “New application” from the ER Menu and subsequently the
option “Issuing of HE-CHP GO”. This causes the relevant
application form to appear. The form must be completed correctly,
as any oversights or inaccuracies will result in the application being
returned or rejected.
Figure 18: Application for HE-CHP
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For the convenience for HE-CHP producers submitting monthly
production statements to the Special Fund (see Chapter 14), ER
offers functionality for automatically filling out part of the form
using data from the relevant monthly statements activated by
selecting the “Automatic completion using data from the monthly
statements” link. Irrespective of whether the form is filled in
automatically or manually, the producer retains full responsibility
for ensuring the validity of the entirety of the data submitted as part
of the GO application.
Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
Figure 19: Application for HE-CHP GO about to be submitted
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Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the TSO application approval procedures will be followed. If the
application is found to fulfill the relevant criteria, it will be
approved and the newly registered installation will appear in the
table displayed when the option “HE-CHP GO” is selected from the
ER main menu.
NB: The relevant application fee4 must either have been paid in
advance in some other way, or else must be paid by credit or debit
card immediately after the application is submitted. In the case of
electronic payment by credit or debit card, after the application is
submitted, the user will be transferred over to the JCC secure on-
line payments website and instructed to give the details of the card
on which the fees are to be charged. In the case of prior payment by
other means, details of the payment (cheque, bank transfer, or other)
must be given in the “Additional notes” field.
Figure 20: HE-CHP GO owned by the user’s company
4 The current application fees are listed on the TSO webpage
below:
http://www.dsm.org.cy/nqcontent.cfm?a_id=3181&tt=graphic&lang
=l2
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9 IMPORTING RES GO FROM ANOTHER EU MEMBER STATE’S REGISTRY
To submit a new application for importing RES GO, the user selects
the option “New application” from the ER Menu and subsequently
the option “Importing of RES GOs from the registry of another EU
country”. This causes the relevant application form to appear. The
form must be completed correctly, as any oversights or inaccuracies
will result in the application being returned or rejected.
Figure 21: Application form for importing RES GO
Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
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The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
Figure 22: Application for importing RES GO about to be submitted
Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the TSO application approval procedures will be followed. If the
application is found to fulfill the relevant criteria, it will be
approved and the newly registered installation will appear in the
table displayed when the option “RES GO” is selected from the ER
main menu.
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Figure 23: Example of imported RES GO being listed
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10 IMPORTING HE-CHP GO FROM ANOTHER EU MEMBER STATE’S REGISTRY
To import HE-CHP GO from another EU member state’s registry,
the user selects the option “New application” from the ER Menu and
subsequently the option “Importing of HE-CHP GOs from the
registry of another EU country”. This causes the relevant
application form to appear. The form must be completed correctly,
as any oversights or inaccuracies will result in the application being
returned or rejected.
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Figure 24: Application for importing HE-CHP GO
Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
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The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
Figure 25: HE-CHP GO import form about to be submitted
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Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the TSO application approval procedures will be followed. If the
application is found to fulfill the relevant criteria, it will be
approved and the newly imported GO will appear in the table
displayed when the option “HE-CHP GO” is selected from the ER
main menu.
Figure 26: Example of imported HE-CHP GO
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11 SUBMITTING RES/HE-CHP GO TO THE SPECIAL FUND
Users may submit RES and HE-CHP GO owned by their company
to the Special Fund using the form displayed upon selecting GO
(RES) or GO (HE-CHP) respectively from the ER Menu and
subsequently the option “Submission to the Special Fund”. This
causes the relevant application form to appear.
Figure 27: Submitting RES/HE-CHP GO to the Special Fund
The user subsequently selects a bunch of consecutively numbered
GO, the number of GO to transfer, and, optionally, a note in the
“Additional notes” field.
To complete that transaction, the user needs to check the box stating
an understanding that the GO transfer about to be completed is an
irreversible action and then press the “Submit” button.
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12 TRANSFERRING RES/HE-CHP GO WITHIN CYPRUS
Users may transfer RES and HE-CHP GO owned by their company
to another company in Cyprus using the form displayed upon
selecting GO (RES) or GO (HE-CHP) respectively from the ER
Menu and subsequently the option “Transfer (within Cyprus)”. This
causes the relevant application form to appear.
Figure 28: Transferring GO (within Cyprus)
The user subsequently selects a bunch of consecutively numbered
GO, the number of GO to transfer, the company to transfer them to,
and, optionally, a brief note about the transfer.
To complete that transaction, the user needs to check the box stating
an understanding that the GO transfer about to be completed is an
irreversible action and then press the “Submit” button.
If all the GO in a given bunch are transferred, the GO bunch is
transferred as is; if only some of its GO are transferred, the chosen
GO bunch will be split in two: one, consisting of the specified
number of GO to be transferred, will be transferred to its new
owner, whereas the remain GO will remain the property of their
current owner.
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13 TRANSFERRING RES/HE-CHP OUTSIDE CYPRUS
Users may transfer RES and HE-CHP GO owned by their company
to a company outside of Cyprus using the form displayed upon
selecting GO (RES) or GO (HE-CHP) respectively from the ER
Menu and subsequently the option “Transfer (outside Cyprus)”.
This causes the relevant application form to appear.
Figure 29: Transfer outside of Cyprus
The user subsequently selects a bunch of consecutively numbered
GO, the number of GO to transfer, the country in the registry of
which the company to which the GO are to be transferred is
registered, and information about the intended new owner in the
“Additional notes” field.
To complete that transaction, the user needs to check the box stating
an understanding that the GO transfer about to be completed is an
irreversible action and then press the “Submit” button.
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14 SUBMITTING A MONTHLY STATEMENT OF CHP PRODUCTION
According to the relevant regulation, HE-CHP GO have a twelve-
month reference period and are issued on an annual basis. For
producers who wish to receive payments by the Special Fund on a
monthly basis, ER offers functionality enabling them to submit
monthly energy production statements for each HE-CHP plant.
These statements contain the same information as the annual
application for CHP GO, but with a reference period of a single
calendar month. Monthly payments by the Special Fund on the
basis of such CHP production statements are advance payments of
the amount each HE-CHP installation is entitled to for its yearly
production as this will be determined by the number of GO that will
be issued for the year and submitted to the Special Fund; the amount
paid after the installation’s entitlement for the year is officially
determined is adjusted to take account of relevant monthly payments
already made.
To submit a new monthly statement of CHP production, the user
selects the option “New application” from the ER Menu and
subsequently the option “Monthly HE-CHP statement”. This causes
the relevant application form to appear. The form must be
completed correctly, as any oversights or inaccuracies will result in
the application being returned or rejected.
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Figure 30: Monthly HE-CHP statement
Once the form has been completed and checked, the user ticks the
box stating that every possible precaution has been taken to ensure
the accuracy of the data in the form.
The form will then go into read-only mode and, in addition to the
input field values, a number of computed values will appear.
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Figure 31: Monthly HE-CHP statement about to be submitted
Upon a satisfactory last inspection of the application data, the user
presses the “Submit” button. If there are no form validation errors,
the Special Fund procedures will be followed and any payments due
will be made to the producer.