Electronic Staff Record

ESR Release 9NHS Briefing

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Introduction

• Functionality presented here reflects the current known position and is subject to successful testing

• Statistics taken from ESR demonstrate that OLM is being widely used across the NHS

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General OLM Usage StatisticsJuly 2010

Statistic Value

Total Enrolments

May 2005 – July 201010,796,063

Total Individuals with Learning Record

1,097,864

Average Monthly Enrolments

(Past 6 Months)482,782

Organisations with Enrolments 385

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Enrolment Timeline

Peak = 580,000

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Total Completions by Staff Group

Add Prof Scientific and Technic, 1,084

Additional Clinical Services, 3,332

Administrative and Clerical, 9,147

Allied Health Professionals, 1,621

Estates and Ancil lary, 220

Healthcare Scientists, 1,206

Medical and Dental, 1,597

No Staff Group Specified, 19

Nursing and Midwifery Registered, 8,318

Students, 11

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115 187361

800957

2,398

1,8922,114

3,433

2,818

3,460 3,298

4,031

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

01-JUL-2009

01-AUG-2009

01-SEP-2009

01-OCT-2009

01-NOV-2009

01-DEC-2009

01-JAN-2010

01-FEB-2010

01-MAR-2010

01-APR-2010

01-MAY-2010

01-JUN-2010

01-JUL-2010

Total Completions of National e-Learning Content per Month

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• ESR based on Oracle E-Business Suite

• Customised for the NHS

• ESR currently on Release 11.5

• ESR R9 will upgrade ESR to Oracle Release 12

Overview

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Why?

• Extended Oracle support for 11i ceases in May 2013 so ESR will have to be upgraded before then

• Oracle will no longer develop on the 11i platform

• R12 provides the NHS with the foundation to request further development of the Oracle solution

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Key Features of R12

• Major upgrade to the underlying application and technical infrastructure

• No significant changes to Core HR and Payroll

• Significantly improved functionality in the areas OLM and Self Service

• End User Interface Updates

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What has changed?

• General focus on usability

• Reduced number of clicks for end user navigation

• Make steps more logical for the end-user

• Includes Oracle-developed enhancements

• Some developments designed specifically at the request of NHS

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New look and feel…

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Navigator

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Self Service Learner Home Page

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OLM Catalogue

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Customers

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Suppliers

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Self Service

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Core Forms

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Discoverer

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Changes to OLM

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Changes to OLM

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Learner Groups - Overview

• Intended use is where there are a frequent ‘Group’ of learners who need to complete the same learning.

• The Learning Administrator can then use learner groups to define learner access for all objects in the content hierarchy.

• More efficient and effective learner management

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Learner Groups - Detail

• New ‘Setup’ Tab

• Learner access can be applied by learner group

• Enrolments can be made by learner group

• Can consist of:– Learners– Organisations– Positions– Jobs– Other Learner Groups

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Learner Groups may be used with Learner Access…

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Changes to OLM

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Enhanced Learning Paths - Overview

• Re-introduces ‘Program’ functionality (from OTA) based on NHS request

• Significantly reduced number of clicks - Administrators and Learners can subscribe and enrol in one process

• Prevent learners from withdrawing from classes

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Enhanced Learning Paths - Detail

• Enable Learning Administrators to enrol learners onto classes that are part of courses linked to the learning path.

• Currently a learner is subscribed to a path. The learner must then enrol (or be enrolled) on each course attached to the path.

• Enhanced learning paths automate the course enrolment.

• Classes can be marked as learning path only

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Example

Microsoft Office Learning Path

Word Basics Excel BasicsPowerPoint

Basics

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Changes to OLM

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Administrator Usability - Overview

• Small changes with large impact on usability– Shortcut links– Number of places available on class

• Input from NHS and OLM Special Interest Group

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Administrator Usability - Detail

• Mass Enrol – Reduced from 11 to 8 clicks (in total)

• More logical for the administrator

• Able to see the number of places available before attempting to mass enrol learners

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Process Flow

Go to classes page

Select Class

Enrolments Add Enrolments

Add Learners

ApplySelect Learners

Current Process:

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Process Flow

Go to classes page

Select Class

Enrolments Add Enrolments

Add Learners

ApplySelect Learners

Current Process:New Process:

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Changes to OLM

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Learner Usability - Overview

• Small changes with large impact on usability

• Input from NHS and national OLM SIG

• Only show forms that are relevant

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Learner Usability - Detail

• Reduced from 5 clicks to 3

• More logical for the learner

• Removes screens that are not relevant, re-introduces them when they are.

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Process Flow

Search for course

Select Course

Select Offering

Select Class

Confirm

Current Process:

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Course with Single Offering, Multiple Classes…

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Process Flow

Search for course

Select Course

Select Offering

Select Class

Confirm

Current Process:New Process:

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Single class…

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OLM - Review

• Learner Groups

• Enhanced Learning Paths

• Reduced Clicks to Perform Administrative Tasks

• Reduced Clicks for Learners in Enrolment Process

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Further R12 Information

• R9 currently scheduled for January 2011

• kBase– NHS Business Briefing Presentation– Development Schedule

• Special Interest Groups

• R12 Bulletins

• ESR News

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Beyond ESR Release 9

Key developments for 2011

• Automated Inter Authority Transfer– Transfer of competencies pre-employment

• Automated User Account Creation– Includes ability for Applicants to access e-Learning

• Learning Certification– Provides additional compliance checks

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Any Questions?