email attachments- insert to a patient file

Email Attachments-Insert to a patient file Version 8.7 August 2019

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Email Attachments-

Insert to a patient file Version 8.7


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Contents

Health one Version .................................................................................................................... 3

Ordering a Lab Request ............................................................................................................. 4

Lab Request Review/Comments ................................................................................................ 7

Lab Request Management ....................................................................................................... 12


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Health one Version This document will help you become familiar with the new features in Health one version 8.7

To ensure you are using the correct version, go to Help > About and check the version from

here. If you are having any problems upgrading, please contact support on 01 4633000.


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Insert a PDF to a patient file

This update relates to email attachments that you might get from healthmail and how to

insert these experts’ reports into the patient file. Also how to copy text into the patient file.

In the example below, I have received an email via healthmail for Joan Baez. To begin, right

click on the attachement in the healthmail email and copy it by selecting ‘copy’ on from the

list.

Now open up Joan Baez’s file in Health One. Do a new transaction as you normally would be

inserting a transaction, call it expert’s report and give it a speciality of ‘radiology’.


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Right click on the transaction and click ‘paste document’.


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Health One will return the following popup allowing you to insert a comment if you wish. In

this example we will enter the comment ‘Radiology’.

If this was a word document, the checkbox at the bottom would be active ‘Insert document

as text’, and once ticked you could insert the text directly. But because this example is a pdf

document, we can not insert the text directly, we can however insert the pdf.

It will save it in the patient file as follows.

When you double click on the document, it will open with any PDF viewer. In this example, it

is opening with the Health One pdf viewer.

To copy text from the pdf, just click and drag the mouse over the text you wish to copy. ‘The

text will highlight with a box around the area you have selected’. (As shown in the image


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below). Once you have selected the text you wish to copy, press CTRL+C. This will copy the

text, you can not right click, you must highlight the text and press CTRL+C.

Close the letter and insert an item into the transaction to input the comment. In this example

I will insert the item ‘x-ray’.


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I will then paste the text in by pressing CTRL+V. It is likely that you may have to tidy this text

up. To do this, delete any blank spaces by clicking beside it and deleting or backspacing.

It will then display neatly in the patient file.


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If you would like to further edit this, you could right click, and go to display mode, and select

‘Item as Header’. Or just press CTRL+0 once you highlight the text.

In this version, you can also mark it as abnormal by changing the severity to ‘1’ or pressing

the hot keys ALT+Y . This will mark something as abnormal but you could also use it in other

ways as all it will do is change the text from black to red so it’s a great way of highlighting text

you would like to.


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Insert a Word document to a patient file

When you receive an attachment view healthmail in word format, you will right click, and

copy the document

Open up the patient file, create a new experts report transaction


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Right click and paste document

Health One knows that this is a word document so it invites you to ‘Insert the document as

text’.


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You will now get the entire document as text in the patient file, as well as the attachment.

From there you can select and delete all the text you do not need. You can also then merge

the items together so they are displayed neatly in the patient file by highlighting the text you

wish to merge, and right clicking and select ‘merge item content’

email attachments- insert to a patient file

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