email settings

7/31/2019 Email Settings

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E-MAIL


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Send an E-Mail

Here's a guide to what you'll need to do in order to send

a message in Gmail:

Click the Compose Mail link on any Gmail screen.

Enter your recipient's email address. You can typethe address in the 'To:' field, or find the address in

your Contacts list. Enter a subject for your message in the 'Subject:'

field.

Write your message.

When you're done composing, click the Send button.

You'll see a confirmation at the top of the windowthat your message was sent.
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E-Mail Settings

EXTRAS:

You can change the formatting, font, and color of your message

text using the tools located above the compose window. You

can also attach files.

Use the carbon copy (Add CC) feature when you'd like to

include additional recipients whose responses are welcome but

not required. The blind carbon copy field (click Add Bcc to

display) lets you hide recipients' addresses and names from one

another.

As you compose a message, we'll automatically save drafts

every few minutes so you can leave your message and come

back to it later before sending it out. You can also click the Save

Now button at any time to save what you've written.

Gmail doesn't offer a way for you to receive confirmation whenyour messages are read.
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Setting an automatic vacation response

You can set up a vacation response in your Gmail settings

that will automatically reply to anyone who emails you.

While the vacation responder is enabled, Gmail will send a

response to anyone who contacts you.

If that person contacts you again after four days and your

vacation responder is still enabled, Gmail will send another

vacation response to remind the person that you're away

from your email.


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VACATION RESPONDER

Here's how to let people know you can't respond right away:

1. Sign in to Gmail.

2. ClickSettings along the top of any Gmail page.

3. From the General tab, select Vacation responder on in the

Vacation responder: section.

4. Enter the subject and body of your message in the Subject:and Message: fields.

5. Check the box next to Only send a response to people in

my Contacts if you don't want everyone who emails you to

know that you're away from your mail.

6. ClickSave Changes.

* Messages classified as spam and messages addressed to a

mailing list you subscribe to will not receive a vacation

response.


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Adding a signature

A signature is a bit of personalized text (such as your contactinformation or a favorite quote) that is automatically insertedat the bottom of every message you send. Here's a samplesignature:

--"If you really want something in this life, you have to work for

it. Now, quiet! They're about to announce the lotterynumbe

rs..."- Homer Simpson

To create a signature: Sign in to Gmail. Click Settings at the top of any Gmail page. Enter your new signature text in the box at the bottom of the

page next to the Signature option. As you type, the radiobutton will shift from No Signature to the text box.

Click Save Changes. Signatures are separated from the rest of your message by

two dashes. If you don't want your signature to appear on a specific

message, you can delete it manually before sending themessage. Just highlight the text and delete it before sending.
https://mail.google.com/mail/https://mail.google.com/mail/


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CHAT HISTORY

Chat history allows you to store the text of your Gmail and

Google Talk chats in your Gmail account so you can easilysearch for them later. You can even respond to these chats like

you would to regular Gmail messages.

To access your chat history, click the Chats label in your

Gmail account. A list of chats will appear, similar to the way

conversations are listed in your inbox. You can forward, label,star, and trash chats just like Gmail messages.

When you search in Gmail, matching chat conversations will

show up along with matching email conversations. All chats

are labeled Chats and are marked with the chat icon ( ) so you

can easily distinguish them from emails.

To take better advantage of Gmail's chat functionality, learn

how to change your chat history settings, how to go 'off the

record' or browse our full list ofchat topics.
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CHANGE YOUR PASSWORD

1. Sign in to Gmail.

2. ClickSettings at the top of any Gmail page, and

open the Accounts and Import tab.

3. ClickGoogle Account settings.

4. In the new window, click Change password under

the Personal information option.

5. Enter your current password and your new

password.

Make sure you create a unique password to help keep

someone from breaking in to your account. Here

are a few tips for creating your password, and

keeping it safe:
https://mail.google.com/mail/https://www.google.com/accounts/ManageAccount?service=mailhttps://www.google.com/accounts/ManageAccount?service=mailhttps://mail.google.com/mail/


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Using filters Gmail's filters allow you to manage the flow of incoming

messages. Using filters, you can automatically label, archive,

delete, star, or forward your mail, even keep it out of Spam -- all

based on a combination of keywords, sender, recipients, and more.

To create a filter: ClickCreate a filter. Enter your filter criteria in

the appropriate field(s).

ClickTest Search to see which messages currently in Gmail match

your filter terms. You can update your criteria and run another test

search, or clickNext Step. Select one or more actions from the list. These actions will be

applied to messages matching your filter criteria in the order in

which the actions are listed -- for example, you could choose to

Forward matching messages to a specific email address, then

Delete the messages. Note that if you choose to forward messages

to another address, you'll need to first verify that you own any newforwarding addresses.

Please note: When you create a filter to forward messages, only

new messages will be affected. Any existing messages that the

filter applies to will not be forwarded.
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USING LABELS Labels do all the work folders do. Once you've created a

label, you can view all the messages with that label by

searching, or by clicking the label name along the left side ofany Gmail page. To create a label:

1. Click the Labels drop-down menu Or, just click Settings >

Labels.

2. Select Create new.

3. Type the name of your new label and clickOk

Any selected messages will automatically be categorized

under your new label. You can remove a labeled

conversation from your inbox by archiving it and view it

later by clicking All Mail, or by clicking the label name

along the left side of any Gmail page.

To apply a label to a message, you can select the checkbox

next to the message(s) in question, and then select the label

name from the Labels drop-down menu. You can also drag a

message to a label's name to move that message to a label.
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To edit a label name:

Click the down-arrow to the left of the label.

Select Rename.

Enter the new label name, and clickOK.

All the messages categorized under your oldlabel name will now be categorized under

your new label.

If you see a label you don't need anymore,

you can always clickremove. (You'll have to

confirm that you'd like to remove the label

by clicking OK).


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REMOVING SPAM

Select the unwanted messages.

ClickReport Spam.

To remove spam forever:

ClickSpam along the left side of any Gmail page. (If

you don't see Spam along the left side of your Gmail

page, clickmore above Contacts on the left side of the

page.)

Select the messages you'd like to delete and click

Delete forever. Or delete everything by clicking

Delete all spam messages now.

The more spam you mark, the better our systemwill get at weeding out those annoying messages. If

you happen to goof and mark a good message as

spam, click Not Spam at the top of the message. If

you marked it as spam, you can also click Undo

immediately after to recover the message.


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ADDING ATTACHMENTS

To attach a file to a message you're

composing, follow these steps:1. ClickAttach a file under the subject field.

2. Browse through your files and click the

name of the file you'd like to attach. Click

Open.

3. To attach another file, click Attach

another file.

Keep in mind that you can't sendexecutable files or messages larger than

25 MB.
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CREATING CONTACTS

To create a contact:

1. ClickContacts along the left side of any page.

2. Click the New Contact button in the top-left corner of the

Contact Manager.

3. Enter your contact's information in the appropriate fields.

Any information you add will save automatically.

Email addresses are automatically added to your Contacts

list each time you use the Reply, Reply to all, or Forward

functions to send messages to addresses not previously

stored in your Contacts list. If these addresses don't appear

immediately, try waiting a few minutes or signing out ofyour account and signing back in. Also, each time you mark

a message as 'Not Spam,' your Contacts list is automatically

updated so that future messages from that sender are

received in your inbox.


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Grab your mail from the old account

Login to the new account you just created, go to the settings link

in the top right, and choose theAccounts and Importtab. Gmail

doesn't let you use its standard import feature to transfer from oneaccount to another, so you'll need to use the Check mail using

POP3entry. Enter the following configuration:

1.Username: Your old gmail email address

2.Password: Password for your old gmail account

3.POP server: pop.gmail.com

4.Port: 995

5.Always use secure connection: checked6.Label incoming messages: checked

This will pull over all your old mail and will continue to pull over

new mail received at the old account until you disable it.


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Canceling your Gmail address If you decide that you don't need your Gmail address anymore,

and you're sure you won't want your username in the future,

you can simply remove Gmail from your Google Account.

Here's how: ClickSettings at the top of any Gmail page, and open the

Accounts and Import tab.

ClickGoogle Account settings.

ClickEdit next to My products on the right side.

ClickRemove Gmail permanently.

Please be aware, residual copies of deleted messages and

accounts may take up to 60 days to be deleted from our active

servers and may remain in our backup systems.

If you delete your Gmail address but wish to have it back,

GMAIL work to help you recover your deleted accounts

whenever possible. However, within a few weeks' time,

accounts are usually no longer retrievable. Note that a

successful recovery will only recover the username associated

with the account.


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uGmail

If you are also one of those who finds himself sending emails to

common people by adding their email ids everytime you sendthem an email. You can create mailing group lists in Gmail byfollowing this simple step by step process.

1.) Login to your Gmail account.

2.) Click on the link which says Contacts . 3.) Click on the button with the tool tip New Group . (See figure below)
http://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpghttp://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpghttp://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpg


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4.) Add the name of the new group in the Pop-up. Letsname it Close Friends.

Name the new group in Gmail

Create Group Mailing Lists in Gmail
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5.) Add email ids you wish to attach with this group byclicking on the button with the tool tip NewContact . Once added, click on Save. ( Both circled inred in the figure below).

Add contacts to the mail group

Create Group Mailing Lists in Gmail
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6.) Once done, click on the link Compose and type in the name ofthe new mailing group you just created. Gmail should bydefault auto-fill the name of the group. Selecting the name ofthe group from the Auto-fill drop down, will lead to addition of

mail ids attached with the group being added automatically.

email settings

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