Emails / Memo

Memo→ internal Email →in and ex

50 words→ about 4 sentences

3 bullet points

15 minutes

Check who you are writing to → write in a certain way

To the boss: very respectful or friendly ? asking, suggesting

Collegue: friendly way, slightly informal

Assistant: respectful but giving orders

Staff: impersonal

ParaphrasingYou will not be able to attend

the conference scheduled

for the following week.

Invent detail

Add a date

Make it real → add detailsUse the information given in instructions How

would you paraphrase and add to the following?

You are about to launch a new product. Inform..Our Ipod O6 is coming out on janury the 12th and I would like all of

you to come

Your company has decided to suspend language lessons..Due to economic reasons the company has decided to call off french

lessons

You must visit a new client. Write…Recently I received an email from the mananger of Onix and he wanted to arrange a

meeting on Febreuary the 15th

Do not repeat the words given (Paraphrase)

Substitute : I will / will not be able to attend…for personal reasons i’m

not going to make it to the meeting

Call Mr. Johnson….I’m going to contact Mr.Johnson

I will travel…I’m going on a trip

Book a hotel….I’m going to make a hotel reservation

A General Memo: impersonalTo all members of the staff, / To whom it may concern,

I would like to inform / This is to inform Starting October 14 Th In order to … (reduce expenses)

Email - 1Due to the economical situation, English

courses have been cancelled for all except those in the export dept.

Inform the staffExplain whySay who will continue to attend

Check who you are writing to → write in a certain way

Do not repeat the words given (Paraphrase)

Make it real → add details

Use all the bullet points

50 words→ about 4 sentences

3 bullet points

15 minutes

Write Email 1 hereOnly then look at the sample answer (next

slide). If you wish to change or correct yr mail, do

so in another slide.To all members of the staff I would like to inform you that English

lessons will be suspended, due to the financial situation the company is going through.The only ones that will be able to attend are the ones on the export department,

Sample answerTo all members of the staff, This is to inform that starting October 14th the

English courses will no longer be continued in order to reduce expenses. The reason for this is the high cost of the classes during these difficult times. This will enable us to lower expenses until economical situation is reversed.

This concerns all staff except the ones in the Exportation Department

Is it too long? Check the number of words. Check the way the sentences start.

Sample answerTo all members of the staff, This is to inform that starting October 14th

the English courses will no longer be continued in order to reduce expenses. We are going to be able to lower expenses until economical situation is reversed.

This concerns all staff except the ones in the Exportation Department

Is it too long? Check the number of words. Check the way the sentences start.

Email 2 MemoTo: export and administration dept.From: training managerDate: Oct 14th Subject: Spanish courses

Write a memo informing your company members that thanks to the new exportation regulations, a new branch will be open in Argentina and as from Oct 19th Spanish courses will be given to those members who require them.

Well done!