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Jamestown Campus

Emergency Preparedness Plan

The University of Jamestown is committed to the welfare of its community, students, faculty,

staff, visitors, and to preserving the institution. To fulfill the University’s mission and

commitments in the event of a disaster, the University strives to be able to respond effectively in

the event of a disaster incident. Disaster resistance is achieved through recognition and analysis

of the risks of natural and man-made hazards, mitigation of the human and economic impact of

disasters, and comprehensive planning for resumption of University functions. The Emergency

Preparedness Plan provides the framework from which the University will minimize the danger

to life and property resulting from natural and/or man-made disasters. The procedures contained

in this plan apply to all personnel, campus buildings and grounds owned by University of

Jamestown. This document is to outline the roles and responsibilities that are to be taken by

individuals and departments in the event of a crisis or emergency that has a major impact on the

University of Jamestown community. Team work and preparedness through planning, education,

and testing will help reduce confusion, injury, and the loss of life during a disaster incident.

Revised September, 2018

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University of Jamestown

Emergency Preparedness Plan

TABLE OF CONTENTS

A. EXPECTATIONS FOR DEPARTMENTS AND STAFF……………………….... 3

Employees, Faculty, and Staff …………………………………………………….……… 3

Physical Plant Director …………………………………………………………………… 3

Emergency Response Team (ERT) .…………………………………………………….... 3

Associate members ERT………...………………………………………………………… 4

B. DEFINITIONS OF EMERGENCIES………………………………………………. 4

C. WHO TO CALL IN AN EMERGENCY …………………………………………… 5

D. CAMPUS STATE OF EMERGENCY ……………………………………………… 5

E. GENERAL RESPONSIBLITIES ….………………………………………………... 5

F. STRESS DEBRIEFING TEAM ……………………………………………………... 6

G. CAMPUS SAFETY COORDINATORS ………………………………………… 6

H. INITIAL PUBLIC INFORMATION CONTACT …………………………………. 7

I. TYPES OF EMERGENCIES ………………………………………………………… 7

J. INITIAL EMERGENCY PROCEDURES …………………………………………... 7

K. ESTABLISHMENT OF THE EMERGENCY COMMAND CENTER (ECC) …. 8

L. DELEGATION OF AUTHORITY ………………………………………………….. 8

M. EMERGENCY PRIORITY TASKS ……………………………………………….. 8

N. EMERGENCY SAFETY SITUATIONS……………………………………….. 9

O. EMERGENCY TELEPHONE NUMBERS………………………………..……..... 11

P. SPECIFIC EMERGENCY PROCEDURES ……………………………………….. 11

Fire ……………………………………………………………………………....………… 11

Accidents and Thefts ……………………………………………………………………… 12

Accident/Illness Procedures…………………………………………………………........ 12

Maintenance Emergency …………………………………………………………………... 12

Bomb Threats ………………………………………………………………………………13

Building Evacuation and Re-entry………………………………………………………… 14

Q. INDIVIDUAL CRISIS PROCEDURES ……………………………………………. 14

Suicidal Crisis Intervention ……………………………………………………………….. 14

Homicidal Crisis Intervention …………………………………………………………….. 15

R. HAZARDOUS LEAKS – CHEMICAL/GAS ETC. ……………………………….. 15

S. CAMPUS EVACUATION ……………………………………………………………. 16

Toxic Fume Release (off-campus) Shelter-in-place ………………………………………. 16

T. MEDICAL EMERGENCIES & VIOLENT CRIMES …………………………….. 17

U. OFFICE OF CAMPUS SAFETY …………………………………………………. 18

V. TEMPORARY CLOSINGS …………………………………………………………. 18

W. TORNADO ALERT SYSTEM ……………………………………………………... 18

Tornado Shelter Areas …………………………...……………………………………….. 19

X. EMERGENCY EVACUATION OF PERSONS WITH DISABILITIES ………… 20

Y. EMERGENCY NOTIFICATION SYSTEMS ……………………………………… 20

Campus Emergency Phone Numbers ……………………………………………………... 21

Appendix A: Lockdown Building Assignments ………………………………..……..... 22

Crisis Communications Tree ……………………………………………………………… 23

Appendix B: Location of Defibrillator Kits ……………………………………………….24

Escape Maps………………………………………………………………………………...25

Fargo Campus & International Emergency Preparedness Plan……………………………...80

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A. EXPECTATIONS FOR DEPARTMENTS AND STAFF

Employees, Faculty, and Staff are familiar with and follow the Emergency Preparedness

Plan.

Participate in drills and training sessions as required.

o Walk over your primary and secondary evacuation routes at least once to

familiarize yourself with emergency exits and tornado shelter areas.

Know where hazardous conditions or situations in your area may exist.

Know the location of flammable, radioactive, biological, and other hazardous materials.

Know where the fire alarm pull stations are located and know how to turn them on.

Know where fire extinguishers are located in your building and how to use them.

Orient and inform students and visitors of procedures to be followed in case of a building

alarm or emergency.

Students should have a brief orientation on the first day of class to assure that they are

aware that evacuation is required when the fire alarm system is activated and that they

know where the nearest exits are located.

Students should also be oriented to tornado warning procedures and informed where the

tornado shelter areas are located.

Physical Plant Director

Acts as a liaison with the responding emergency service(s) and campus if a

building/grounds emergency occurs. In his/her absence, the most senior physical plant

employee will coordinate our response with the President or designee.

Reviews the campus Safety and Security Procedures and the Emergency Preparedness

Plan at least annually and confirms that they are current.

Ensures that Building Safety Coordinators (and Alternates) know what their duties are in

case of an evacuation.

Will schedule employee safety and security training, coordinates and assures that the

appropriate University personnel are notified for all emergencies as necessary.

Emergency Response Team (ERT)

This core group of individuals shall respond at all major emergencies and disasters unless

otherwise notified by the President. The ERT will determine who are needed to respond to the

incident, and assures that all appropriate University personnel are notified for each incident. A

de-briefing will be conducted after each incident, and an After Action Report will be generated.

The following University staff members shall serve on this team:

All members of the President’s Cabinet shall serve on the ERT

On-Campus associated team members to be notified based on nature of incident:

Director of Campus Safety

Director of IT Services

Director of Residence Life

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Off-Campus associated team members to be notified on an as needed basis:

Jamestown Police Chief (or designee)

Counseling representative(s)

Jamestown Fire Chief (or designee)

911 Dispatch Center

B. DEFINITIONS OF EMERGENCIES

Minor Emergency: (disrupting only limited parts of campus): Any incident that does not

seriously affect the overall functional capacity of the University, and can be resolved with

existing University resources or limited outside help.

o This type of emergency involves only the locally affected area, and does not

require the Emergency Response Team (ERT) to be convened. Impacted

personnel or departments will work directly with the Director of Campus Safety

to address the situation. Some examples of minor emergencies include but are not

limited to: odor complaint, localized chemical spill, plumbing failure and/or an

inoperative elevator.

Major Emergency: (disrupting sizable portions of campus): Any incident, potential or

actual, which affects an entire building or buildings and which will disrupt the overall

operations of the University is considered a major emergency.

o Assistance from external emergency services and organizations will most likely

be required, the situation may escalate quickly, serious consequences to critical

functions could occur, and serious injury or loss of life might be possible.

o Major policy considerations and decisions will usually be required from the

University Administration during times of crisis. In this type of emergency, the

President (or designee) will activate/notify all members of the Emergency

Response Team (ERT);

o Emergency Operations Center will be established in the Liechty Center/Taber

Hall Presidential Conference Room; and the ERT will meet there to evaluate the

situation and decide upon a course of action.

o Some examples of major incidents include but are not limited to: campus

shooting, building fires, chemical spills which could pose a threat to a large

number of people, extensive power or utility outage, severe flooding, and/or an

existing or imminent external emergency that may impact the campus. All

contacts with the media will be handled by the Senior Vice President for Public

Relations and Marketing.

Disaster: (involving the entire campus and surrounding community): Any event or

occurrence that has taken place and has seriously impaired or halted the operations of the

University. In some cases, mass personnel casualties and severe property damage may be

sustained. The effects of the emergency are wide-ranging and complex. A timely

resolution of disaster conditions requires University-wide cooperation and extensive

coordination with external jurisdictions. In this type of emergency, the President (or

designee) will activate/notify all members of the Emergency Response Team (ERT); an

Emergency Operations Center will be established in the Liechty Center/Taber Hall

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Presidential Conference Room; and the ERT will meet there to evaluate the situation and

decide upon a course of action. Some examples of a disaster include but are not limited

to: major flooding, major tornado, and/or a massive release of a biological or chemical

agent.

C. WHO TO CALL IN AN EMERGENCY

Regardless of the time of day, immediate contact should be made with those persons who are

best able to provide the needed services in response to an emergency. In all life threatening

emergencies dial 911 and follow up with a call to the UJ Department of Safety at

701-253-4440 if during nonbusiness hours, or the Director of Campus Safety at 701-252-3467

ext. 4440, during business hours. Campus phones do not show a location on 911 Caller ID.

Always inform the 911 Call-Center of the building, room, and phone number you are calling

from. Safety personnel will be responsible for contacting designated responders and

administrative officials and the specific guidelines within this plan will be followed.

D. DECLARATION OF CAMPUS STATE OF EMERGENCY

The authority to declare a Campus State of Emergency rests with the President (or designee).

When this declaration is made, access to the campus may be limited to registered students,

faculty, staff, and employees. Those who cannot present proper identification showing their

legitimate business on campus may be asked to leave the campus. Unauthorized persons

remaining on campus may be subject to arrest. Upon notification of a campus state of

emergency, the President (or designee) shall activate/notify members of the ERT. This group of

individuals shall respond at all incidents unless otherwise notified by the President (or designee).

Members of the ERT shall be called in if the incident necessitates their involvement. Each

campus emergency will present hazards and situations unique to that emergency. Once the ERT

is notified, they will have the flexibility to respond to the incident, as they deem proper for the

situation at hand. A list of emergency phone numbers accompanies this document and provides a

complete listing of individuals and/or agencies that can respond to a particular emergency (see

Appendix C).

E. GENERAL RESPONSIBILITIES

ALL EMPLOYEES: In case of emergency, all employees must follow the appropriate

emergency procedures found in this plan. Emergencies that may be life threatening

should be reported immediately to 911. Campus phones do not show a location on 911

Caller ID. Always inform the 911 Call Center of the building, room, and phone number

from which you are calling. Non-life threatening emergencies should be reported to

Campus Safety at 701-253-4440 (nonbusiness hours) or 701-252-3467ext. 4440 during

normal business hours. Your personal safety is of utmost concern. All employees are

responsible for taking precautions to assure their safety by familiarizing themselves with

this plan. Faculty members are responsible for initiating emergency procedures during

class.

ADMINISTRATORS, DEANS, DEPARTMENT CHAIRS, DIRECTORS, AND

SUPERVISORS: Every administrator, department chair, director, and supervisor has

the following general responsibilities prior to and during any emergency:

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o Emergency Preparedness: Become familiar with the Emergency Preparedness

Plan and ask any questions they may have. The Office of Student Life will be

responsible for informing students of the plan and making it available to them.

Any University of Jamestown employee with supervisory duties will inform

employees under their direction of the plan and make it available to them.

o Emergency Situations: Inform all building occupants under their direction of the

emergency condition. Evaluate the impact of the emergency on their activity and

take appropriate action. This may include ceasing operations and initiating the

appropriate emergency procedures listed in (SECTION P) of this plan. If the

building or your area must be evacuated it is your responsibility to ensure that

your entire staff evacuates to a safe area and to account for your personnel. If you

are missing personnel, inform Campus Safety or the responding emergency

services of the employee’s name and last known location.

Instructors: Know how you will report an emergency from the classroom being used.

Assure that persons with disabilities have the information they need. The instructor

should be familiar with the University of Jamestown Emergency Preparedness Plan and

be able to direct visitors with disabilities. Take responsible charge of the classroom and

follow emergency procedures for all building alarms and emergencies.

F. Stress Debriefing Team

Meets with students, faculty, and staff after an emergency occurred to discuss plans to assure

their safety.

Members: (specific team members are subject to change based on each situation)

President’s Cabinet

Campus Chaplain

Director of Residence Life

G. Campus Safety Coordinators:

Assure that classroom instructors inform students about emergency procedures, exit

routes, and assembly points in the event of an emergency.

Coordinate and record the results of fire and tornado drills with the Dean of Engagement

and Student Affairs.

Attend training sessions and meetings to review procedures and duties, as necessary.

Members:

Provost Director of Campus Safety

Director of Physical Plant Dean of Engagement and Student Affairs

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H. INITIAL PUBLIC INFORMATION CONTACT

Senior Vice President for Public Relations and Marketing (or designee), will handle all

contacts with the media. Extension x5415 on-campus and (701) 252-3467 x 5415 off-

campus or 701-320-4584 cell.

I. TYPES OF EMERGENCIES

The following is a list of the types of emergencies that can be experienced by the University:

1. Natural Causes

Tornadoes

Earthquakes

Ice Storm

Severe Winter Storm

Building Emergency (Structural damage caused by any emergency)

2. Accidental Causes

Fires (chemical, natural gas, electrical or ordinary structural)

Hazardous chemical accidents or spills (vapor or liquid)

Transportation accidents (airplane, railroad car, automobile/truck)

Explosions (compressed gas, containerized liquid or man made)

Prolonged utility outages (gas, electricity, cooling system, water)

3. Societal Causes

On-campus civil disturbance

Hostage situation

Bomb-threats or explosions

Terrorist action

J. INITIAL EMERGENCY PROCEDURES

The initial and primary source for all emergency information should be the Director of Campus

Safety at (701) 252-3467 ext. 4440, Cell 701-253-4440, Dean of Engagement and Student

Affairs at (701) 252-3467 ext. 5442, Cell (303) 903-3408 and/or the VP Academic Affairs, (701)

252-3467 ext. 5614, Cell (712) 301-2537. While the Director of Campus Safety and Dean of

Engagement and Student Affairs may be the first to detect an emergency situation, as soon as he

or she is notified, the following initial steps will be taken:

1. Director of Campus Safety or Dean of Engagement and Student Affairs will notify the

President and Cabinet members of the emergency/disaster.

2. Dean of Engagement and Student Affairs and Senior Vice President for Public Relations

and Marketing will work together to ensure that the appropriate alarms have been

activated (fire, tornado, radio, or the Emergency Notification Systems) to alert the

campus community of approaching/imminent danger.

3. Director of Campus Safety will dispatch sufficient staff to the scene to alert the campus

community and to prevent harm or destruction of University or private property.

4. The Director of Campus Safety or the Dean of Engagement and Student Affairs and will

notify city and county emergency personnel as needed.

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5. The Physical Plant Director will take the immediate steps necessary to intervene in the

emergency to reduce the threat of potential injury or loss of life or property. Afterward,

the Physical Plant Director will inform the Director of Campus Safety who will alert the

Emergency Response Team (ERT) members.

6. The Senior Vice President for Public Relations and Marketing will be notified of the

emergency situation. If appropriate, the media will be notified and all external

communication and request for information will flow through that office.

7. The remainder of the ERT will assemble for briefing, consultations, and the development

of an action plan. The ERT will advise the President as to whether a state of emergency

should be called. If it is deemed that it is not necessary to declare a state of emergency,

ERT members will work to assure that the University returns to normal operation as soon

as possible.

K. ESTABLISHMENT OF THE EMERGENCY COMMAND CENTER (ECC)

The President’s conference room, located in the Liechty Center/Taber Hall will serve as the

Emergency Command Center (ECC). The alternate ECC location will be the Unruh-Sheldon

Center, Unhjem Conference Room. Should an off-campus site be needed, the ERT will meet at

the President’s home located at 604 Eastwood Drive NE, Jamestown, ND.

L. DELEGATION OF AUTHORITY:

In the event of the absence of the President, the line of authority will be determinate upon what

situation occurs.

M. EMERGENCY PRIORITY TASKS

In any major emergency there are certain general tasks that must be performed. These are listed

below in three priority categories.

Priority 1 (immediate at site of incident)

1. Ensure the safety of students, faculty, staff, and visitors in the immediate vicinity.

2. Determine the nature and severity of the situation.

3. Shutdown of dangerous utilities.

4. Notification of local authorities (police/fire).

5. Application of fire suppression measures (if safe enough to do so).

6. Control of hazardous substance if necessary and safe to do so.

7. Notification of persons using the Emergency Notification System,

8. If available, Outside Public Address system will be activated and a message will be

broadcast when possible.

9. Establishment of telephone communications.

10. Provision of medical aid.

11. Initiation of search and rescue operations.

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Priority 2 (decided through ERT)

1. Determine the extent of suspension of business and for how long.

2. Survey of facilities and utilities and recertification for use as appropriate.

3. Establish liaison for needed assistance from off-campus:

Local hospitals/paramedic units

County/State health departments

Local political jurisdiction offices: Mayor, County Executive

4. Dissemination of information on campus.

5. Notification of selected local radio or television stations of any suspension or curtailment

of activity.

6. Establishment and maintenance of public and media information.

7. Control of criminal activity on campus (control access in and out of campus).

8. Provisions for psychological assistance to trauma victims, as needed.

Priority 3 (post event responsibilities assigned by ERT)

1. Survey of valuable materials and equipment (library, laboratories, etc.).

2. Survey of records, documents, and data.

3. Survey of academic and other departmental requirements.

4. Determination and consideration of financial concerns.

5. Determination and consideration of legal and liability concerns.

6. Acquisition of necessary supplies and equipment.

7. Resumption of full or limited academic and other programs and schedules.

8. Notification of selected local radio and television stations of resumption of activities.

N. EMERGENCY SAFETY SITUATIONS

Shelter in Place

“Shelter in Place" means to take immediate shelter where you are. University authorities may

instruct you to "Shelter in Place" if a situation makes it unsafe to be outdoors or move from place

to place. The Office of University Communications will notify the campus via the campus

emergency text message system, email alerts and the public address system when appropriate.

Shelter-in-Place Procedures:

Go inside the building.

Close all windows and doors.

If one is available, turn on your television, computer or radio for further information.

If eyes, nose or throat become irritated protect your breathing by covering your mouth

with a damp cloth, take frequent shallow breaths and stay calm.

NOTE: STAY IN THE AREA DIRECTED UNTIL NOTIFICATION FROM A

UNIVERSITY OR LAW ENFORCEMENT OFFICIAL.

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Lockdown The Lockdown Procedure is a necessary and effective way to ensure the safety of the students,

staff and faculty when an emergency incident takes place on or near the campus. It is important

that the different levels of a lockdown are observed and that everyone is aware of the procedures

for implementing the actions to make the lockdown a success. Each level has distinct benefits to

reduce the confusion and eliminate unnecessary panic.

If a lock down situation is deemed necessary, the lockdown will be initiated by the

President’s office or any member of the ERT.

All maintenance and custodians and designated building supervisors will commence to

communicate door to door that the lockdown situation is in effect.

The Office of University Communications will notify the campus via the campus

emergency text message system, email alerts and the public address system when

appropriate.

As other personnel arrive, they are to assist with the implementation of the plan.

Instructors are to promptly carryout the instructions, and to make sure that no one is left

in the affected building(s).

There are different situations that may warrant a lockdown. When a situation arises, authorities

will evaluate the situation and develop a plan of action.

If a fire alarm is sounded during a lockdown, the lockdown will continue until the situation is

assessed by appropriate personnel. If there is a real fire during a lockdown situation, normal fire

procedures will need to be followed, including the evacuation of the effected building(s). Once

the effective building(s) are safely evacuated, all people should be relocated to the nearest safe

building for the remainder of the campus lockdown.

The list of people responsible for locking down exterior doors should a lockdown event be

declared is attached as Appendix A.

Secured Lockdown

In a Secured Lockdown, the outside doors and classroom doors are locked and all of the students

are moved to the corner of the wall that cannot be seen from the hallway door.

Evacuation

The ERT in consultation with appropriate authorities will determine if an evacuation is

necessary. The Office of University Communications will send notification via emergency text

messages, email and/or public broadcast that a controlled evacuation will begin as outlined by

the ERT. At this time all students will exit the building/campus (if instructed to do so) in a safe

and orderly manner. There will be only one class at a time from each floor released in order to

reduce traffic flow congestions. At the time of the release students will be directed to an ERT

designated safe place. Stay calm and don’t panic.

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O. EMERGENCY TELEPHONE NUMBERS:

Emergency (All Locations) 911

University of Jamestown Campus only – you must inform the 911 operator of your location i.e.,

building and room number.

Other Emergency Numbers:

Daytime Campus Safety – (701) 252-3467 ext. 4440

After-hours Campus Safety Officer Cellular Telephone - (701) 253-4440

Police 911

(701) 252-2414 or 24 hour non-emergency (701) 252-1000

Fire - (701) 252-1441

Hospital (701) 952-1050 or www.jrmc.com

North Dakota Road Conditions - 511

Stutsman County Law Enforcement Center

Emergency Management/911 – (701) 252-9093

Sheriff Department - (701) 252-9000 or 24 hour non-emergency (701) 252-1000

P. SPECIFIC EMERGENCY PROCEDURES Fire

KNOW THE LOCATION OF THE NEAREST FIRE EXTINGUISHERS, FIRE EXITS, AND

ALARM SYSTEM PULLS IN YOUR AREA AND HOW TO USE THEM.

In the event of a fire, follow these steps:

1. If an emergency exists, activate the manual pull station building alarm system.

If a minor fire appears controllable, promptly direct the charge of the fire extinguisher

toward the base of the flame.

If large fires appear uncontrollable; activate the manual pull station building alarm

system, then DIAL 911. Proceed to evacuate all rooms, closing all doors to confine the

fire and reduce oxygen – DO NOT LOCK DOORS!

2. When the building alarm is sounded, an emergency exists. Walk quickly to the nearest marked

exit and alert others to do the same.

ASSIST THE DISABLED IN EXITING THE BUILDING! USE THE STAIRS; DO

NOT USE THE ELEVATORS DURING THE FIRE.

Once outside, move to a clear area UP WIND, if possible, at least 300 feet away from the

affected building. Keep streets, fire lanes, hydrants, and walkways clear for emergency

vehicles and crews.

DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a University or

law enforcement official.

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NOTE: Should you become trapped inside a building during a fire and a window is available,

place an article of clothing (shirt, a coat, etc.) outside the window as a marker for rescue crews.

If the space has no window, stay near the floor where the air will be less toxic. Shout at regular

intervals to alert emergency crews of your location, DO NOT PANIC!

Accidents and Thefts

All accidents, thefts, or offenses that occur on campus must be reported to the Campus Safety

Office, 701-253-4440. Keep records of all serial numbers of valuables. Mark your auto

accessories so that they can be identified. Write your name in all textbooks. Do not leave

valuables in your car. Always keep cars locked.

On-Campus

Witnesses or victims of an accident or theft should use their good judgment about the need to

call for emergency personnel (911) but must contact the Campus Safety Office 701-253-4440 or

252-3467 (x4440) to report the incident. The University has no responsibility for personal

vehicles, but will assist in the exchange of driver information and the investigation of accident.

Off-Campus (in University vehicles)

Follow normal vehicle accident procedures. Exchange information for police reports. Insurance

information is located in the glove box of each vehicle. If the accident is of a serious nature and

injuries are involved or the University vehicle is disabled, contact the VP for Business Affairs; if

students are involved, contact the Dean of Engagement and Student Affairs.

Emergency Accident/Illness Procedures

There are various forms and procedures to follow regarding accidents or illness involving

employees, students, and visitors. Even though these procedures should be followed, witnesses

or victims of an emergency should use their good judgment about the need to call for emergency

personnel (911) or to take the injured person to an emergency room.

Following is a brief description of these procedures.

Personal Injury of a Student

In the event that a student is injured on the University of Jamestown campus, an Incident Report

for Student or Visitor should be completed and forwarded to the Dean of Engagement and

Student Affairs and the Office of Business Affairs.

Personal Injury of a Visitor

If a visitor is injured, the Incident Report for Student or Visitor should be completed. This form

can be obtained in the office of Business Affairs and completed forms will be kept on file in that

office.

Maintenance Emergency Power (electrical) outages, electrical problems

Water leaks, ruptured water line

Gas leaks

Sewage problems

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1. Any maintenance emergency should be reported immediately to the Physical Plant by calling

252-3467 (x5439, on-campus), or the on-call number (701) 320-3467.

2. If you receive no answer at the above numbers during business hours and a maintenance

emergency exists, call Daytime Campus Safety (701) 252-3467 ext. 4440 or after-hours (701)

253-4440. The Physical Plant will then be contacted by telephone to inform them of the

maintenance problem.

3. Evenings and weekends you can also call Campus Safety cellular telephone (701) 253-4440.

The Campus Safety Officer will then contact the Physical Plant by telephone to inform them of

the maintenance emergency.

WARNING! NEVER TOUCH LIVE WIRES. DO NOT ATTEMPT TO RESCUE A PERSON

EXPERIENCING ELECTRICAL SHOCK. SHUT OFF POWER WHERE APPLICABLE.

Bomb Threats

IN THE EVENT OF A THREATENING CALL:

DO NOT PANIC, DO NOT HANG UP THE PHONE on telephone threats; try to keep the caller

talking.

1. Attempt to gather as much information as possible. Attempt to learn the following:

Where is the bomb located?

When is the bomb set to go off?

What does the voice sound like (man, woman, child, accents, etc.)?

What is the explosive?

What does it look like?

Were there any identifiable sounds in the background?

What building is it in?

Did you place the bomb?

Why was it set?

Where are you calling from?

Exact wording of the threat.

What is your name?

2. NOTIFY SOMEONE NEARBY THAT YOU ARE TALKING TO A THREATENING

INDIVIDUAL. HAVE THE PERSON CALL CAMPUS Safety. If the caller hangs up,

immediately call the Daytime Campus Safety (701) 252-3467 ext. 4440 and relay pertinent

information. After 4:30, call Campus Safety at (701) 253-4440, or call (911).

Stay on campus! You will be the first person the police will want to interview. Campus Safety

will then notify the Director of Campus Safety of the situation and a determination will be made

concerning the action to be taken. The command center will be the President’s conference room.

If the threat is in Taber Hall, the command center will be the Unruh-Sheldon Center.

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Building Evacuation and Re-entry

1. Activate the fire alarm system in your building. Go to designated evacuation area for

your building.

2. Look around your area (quickly) and take note of anything out of the ordinary. Take

nothing with you except personal items such as purse, coat, car keys, or briefcase.

3. As you leave the building at the nearest exit, take note of anything unusual in the

hallways/stairs.

4. Remain in the designated area for your building until you are notified by a University or

law enforcement official to return.

Q. INDIVIDUAL CRISIS PROCEDURES:

SUICIDAL CRISIS INTERVENTION

Procedures for Intervention of Suicidal Tendencies:

The guidelines listed below are suggestions only. Employees are expected to exercise their best

judgment in dealing with crisis situations in order to ensure their personal safety and the safety of

others. Once an administrator, instructor, or staff member is aware of an individual with suicidal

tendencies, the employee should determine the level of the crisis and respond using the following

as guidelines:

Imminent Harm Level

This level describes an individual who is making an attempt on his or her life now, or is

threatening an immediate attempt.

In this situation you should:

CALL 911 IMMEDIATELY.

Take steps to ensure your own safety and the safety of others.

Call Daytime Campus Safety (701) 252-3467 ext. 4440

Call Campus Safety (701) 253-4440 (afterhours or weekends)

Primary Emergency Level

This level describes an individual who is seriously depressed and who has given thought to end

his or her life. He or she might have a plan and means for carrying out that plan. He or she might

also have experienced traumatic situations and behavioral changes. This individual, while not

threatening his or her life now, may do so later.

In this situation you should:

Not leave the individual alone.

Appear confident that you can help the individual.

Immediately escort the individual to the Dean of Engagement and Student Affairs office

if student requests help;

IMMEDIATELY refer a University employee to the Business Affairs Office at x5566, or

their supervisor.

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HOMICIDAL CRISIS INTERVENTION

Procedures for Intervention of Homicidal Tendencies:

The guidelines listed below are suggestions only. Employees are expected to exercise their best

judgment in dealing with crisis situations in order to ensure their personal safety and the safety of

others. Once an administrator, instructor, or staff member is aware of an individual with

homicidal tendencies, the employee should assess the level of the crisis and respond using the

following as guidelines:

Imminent Harm Level

This level describes an individual who is making an attempt on someone else’s life now, or is

threatening an immediate attempt.

In this situation you should:

CALL 911 IMMEDIATELY

Take steps to ensure your own safety and the safety of others.

Call Daytime Campus Safety (701) 252-3467 ext. 4440

Call Campus Safety (701) 253-4440 (after hours or weekends)

Primary Emergency Level

This level describes an individual who poses imminent danger and who has expressed intent to

harm another individual. He or she might have a plan and means for carrying out that plan. He or

she might also have experienced traumatic situations and behavioral changes. This individual,

while not threatening another individual’s life now, may do so later.

In this situation you should:

Not leave the individual alone.

Appear confident that you can help the individual.

Immediately escort the individual to the Dean of Engagement and Student Affairs’ office

if student requests help;

IMMEDIATELY refer a University employee to the Business Affairs Office at ext. 5566,

or their supervisor.

Notify the Campus Safety at daytime Campus Safety (701) 252-3467 ext. 4440 or

Campus Safety (701) 253-4440 (after hours or weekends)

R. HAZARDOUS LEAKS – CHEMICAL/GAS

1. Any spillage of a hazardous chemical or gas leak should be reported immediately to the

Physical Plant by calling (x5439, on-campus), or the on-call number (701) 320-3467.

2. If you receive no answer at the above numbers during business hours and a maintenance

emergency exists, call Daytime Campus Safety (701) 252-3467 ext. 4440 or after-hours Campus

Safety at (701) 253-4440. The Physical Plant will then be contacted designee by cellular

telephone to inform them of the maintenance problem.

3. Evenings and weekends you can also call Campus Safety cellular telephone (701) 253-4440.

The Campus Safety Officer will then contact the Physical Plant by cellular telephone to inform

them of the maintenance emergency.

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If an emergency exists, activate the manual pull station building alarm system and CALL 911.

When the building alarm is sounded, an emergency exists. Walk quickly to the nearest marked

exit and alert others to do the same. When reporting, be specific about the nature of the involved

material and exact location. Emergency 911 Personnel will contact the necessary specialized

authorities. The instructor or supervisor should supervise the evacuation of the affected area at

once and seal it off to prevent further contamination of other areas until the arrival of the

emergency personnel. Anyone who may be contaminated by the spill is to avoid contact with

others as much as possible, remain in the vicinity and give their names to the emergency

personnel. Required first aid and clean up by specialized authorities should be started at once.

ASSIST THE DISABLED IN EXITING THE BUILDING! DO NOT USE ELEVATORS;

INSTEAD USE THE STAIRS IN CASE OF FIRE! DO NOT PANIC OR CAUSE OTHERS TO

PANIC! Once outside, move to a clear area UP WIND, if possible, at least 300 feet away from

the affected building(s). Keep streets, fire lanes, hydrants and walkways clear for emergency

vehicles and crews.

DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a University or

law enforcement official.

Natural gas leaks, with an odor in the building, may occur and may bring danger of an explosion.

Natural gas rises and will often be outside because most gas lines are outside of a building.

Natural gas is mixed with Tertiary Butyl Mercaptan to give it odor. The gas goes up and the odor

goes down.

If an odor is detected in the building, do the following:

If a leak is in or near a building:

CALL 911

Evacuate the building immediately, following the local building evacuation plan. Get

students a safe distance up wind, at least 300 feet from the building. DO NOT RETURN

TO AN EVACUATED BUILDING unless told to do so by a University or law

enforcement official.

DO NOT TOUCH ANY LIGHTING/ELECTRICAL SWITCHES

S. CAMPUS EVACUATION Evacuations of all or part of the campus grounds will be announced by the President and/or the

ERT. All persons are to immediately vacate the area in question. Instructors and their designees

are responsible for assisting persons with disabilities.

Toxic fume release (off-campus) Shelter-in-place

During an accidental industrial release of toxic fumes from chemicals or other emergencies

where the air quality threatens persons on the campus, Shelter-in-Place is recommended. Shelter-

in-Place simply means staying inside the building you are in or seeking shelter in the nearest

available building.

It is the responsibility of the local authorities to notify the University to issue orders for in-place

sheltering during chemical emergencies generated off campus. The Campus Emergency

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Notification System will immediately be activated. All employees, students and visitors outside

should be directed to enter the nearest building.

Shelter-in-Place Procedures:

Go inside the building.

Close all windows and doors.

If one is available, turn on your television, computer or radio for further information.

If eyes, nose or throat become irritated protect your breathing by covering your mouth

with a damp cloth, take frequent shallow breaths and stay calm.

Do not leave the building until you receive official notification that the danger has

passed.

NOTE: STAY IN THE AREA DIRECTED UNTIL NOTIFICATION FROM A UNIVERSITY

OR LAW ENFORCEMENT OFFICIAL.

T. MEDICAL EMERGENCIES & VIOLENT CRIMES CALL 911 and INITIATE APPROPRIATE ACTION:

A. Life-Threatening Emergencies – Unconsciousness, Difficulty Breathing, Choking,

Seizures, Chest Pain, Serious Bleeding, Rape/Assault, etc. GET HELP!

IF ALONE, run to the nearest telephone and dial 911

IF NOT ALONE, send someone to the nearest telephone and dial 911.

If the nature of the emergency can be determined, report it

If possible, report if the person is Conscious, Breathing or Bleeding.

If possible, send someone to meet Emergency Personnel to direct them to the scene.

B. General Medical Problems (Injuries/Illness): Conditions with no threat to life or limb.

Render aid as appropriate.

Ask if they need assistance to go home, to a hospital or a doctor. Note: You should never

transport a person to the hospital yourself, always call an ambulance.

SEE APPENDIX B: LISTING OF DEFIBRILLATOR KITS LOCATIONS.

University of Jamestown Campus Safety maintains overnight patrol of the campus, and other

duties include maintaining the physical security of University-owned and personal property of

the campus as well as traffic control.

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U. OFFICE OF CAMPUS SAFETY If you have any concerns regarding the safety of yourself or others, or need to report an incident

contact the Office of Campus Safety. The Office of Campus Safety is located in the Student

Engagement Center in Lyngstad Hall and can be reached by calling Daytime Campus Safety

(701) 252-3467 ext. 4440 or after-hours Campus Safety at (701) 253-4440.

V. TEMPORARY CLOSINGS

The President will confer with the Cabinet, the Office of University Public Relations and

Marketing, and other appropriate personnel on all closings due to emergencies. Weather related

closings will be announced through campus email and the text message system by the Provost.

The Office of Student Affairs will notify the local radio stations.

Inquiries about possible closures or cancellations:

Students: Receive an Emergency Text Message, campus email, listen to the radio as

listed below. Any class day missed as a result of bad weather or emergency conditions

will be rescheduled as appropriate.

o KSJB- AM600

o KQDJ- 101.1 FM/AM1400

Employees: Receive an Emergency Text Message and campus email during school

session you will be notified by your supervisor regarding temporary cancellations or

campus closing. During non-school hours-Listen to the radio stations listed below.

o KSJB- AM600

o KQDJ- 101.1 FM/AM1400

W. TORNADO ALERT SYSTEM

All faculty, staff, and students should become familiar with the two types of severe weather

conditions and what actions should be taken in the event of either.

Tornado Watch Condition

During a Watch Condition, continue with your routine activities but be prepared to take

protective measures.

Tornado Warning Condition

A Tornado Warning means that a tornado has actually been spotted in the general area.

Tornadoes come and go so quickly that there may not be time for a warning. When in doubt, take

cover. In case of a tornado warning, instructors or their designees are responsible for aiding

persons with disabilities.

When the National Weather Service issues a tornado warning during the academic year, the

outside public address system (if available) will be activated and a message will be broadcast

when conditions allow, as well as the Campus Emergency Notification System will immediately

be activated. All employees, students and visitors should be directed to enter the nearest shelter.

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Tornado shelter areas by building on UJ Campus:

Whenever possible it is best to proceed to the following basement locations:

The Raugust Library

The Reiland Fine Arts Center (green room)

The JHouse/Hansen Center lower level

Otherwise seek shelter in the building you are in or nearest.

Go to the lowest floor. Do not use elevators.

Campus Apartment

• 1st floor interior hallway

Chapel

• Basement

JHouse/Hansen Center

• Lower level

Kroeze Hall

• Lower Level lounge and rooms, (alternative main level kitchen)

Library

• Basement

Lyngstad

• Conference room 108

Larson Center

• Interior locker rooms

Nafus Student Center

• Hallway and restrooms outside cafeteria

Nierling Hall

• 1st floor interior hallway

Reiland

• 1st floor interior practice rooms and restrooms

Basement - greenroom

Orlady/McKenna Thielsch

• Lower level hallway

Sorkness

• Basement, (alternative 1st floor interior hallway)

Liechty Center/Taber Hall

• Lower level interior hallway near the restrooms

Unruh/Sheldon

• 1st floor restrooms and interior hallway

Watson Hall

• Basement, (alternative 1st floor interior hallway)

Wilson Hall

• 1st floor interior hallway

Seibold/Prentice Hall

• 1st floor interior hallway

Wilson Arena

Locker rooms and under the elevated bleachers in Wilson Arena

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Newman Arena

Locker room areas below ground

Foss Wellness Center

Head to Orlady Basement

Physical Plant

Head to Orlady Basement

Please note that you should stay away from walls with windows, exterior walls, and glass doors

if possible.

X. EMERGENCY EVACUATION OF PERSONS WITH DISABILITIES Most persons with visual impairments will be familiar with their immediate surroundings. In the

event of an emergency, tell the person with a visual impairment the nature of the emergency and

offer to guide the person to the nearest emergency exit. When you reach safety, orient the person

to where he/she is and ask if any further assistance is needed.

MOTOR DISABILITIES

Since elevators should NEVER be used for evacuation in case of fire, tornado, or earthquake,

persons with mobility impairments will need assistance in evacuating unless they are on a ground

floor with an accessible exit.

Provided the person is AMBULATORY who is able to walk independently, either with or

without the use of crutches or a cane, the person may be able to negotiate stairs in an emergency

situation with minor assistance. Even some persons who customarily use a wheelchair or scooter

for long distance travel may be able to walk down stairs with some assistance. It is advisable that

they wait until the heavy traffic has cleared before they attempt to evacuate. Someone should

walk beside them to provide assistance, if needed. If it is apparent there is no immediate danger,

the person may choose to stay in the building until emergency personnel arrive and determine the

necessity to evacuate.

If the person is NON-AMBULATORY, the Office of Student Life will compile a Safety

Evacuation Locator List each semester of students registered with that Office who are unable to

independently evacuate a building. This list is kept on file in the Office of the Dean of

Engagement and Student Affairs. The list is arranged by building name, room number, and day

of week and time of class, and includes the names of students and professors. While this

information cannot account for the whereabouts of those who need assistance except during

scheduled classes, it provides quick information with which to begin rescue efforts. Evacuation

of non-ambulatory persons is much more complicated than that of others. Unless danger is

imminent, a wheelchair user should remain in the classroom with the door closed until

emergency rescue personnel arrive and determine the necessity of their evacuation. Only in

situations of extreme danger should untrained people attempt to manually evacuate wheelchair

users before rescue personnel arrive, because doing so may involve dangers of its own. It is

never safe to move someone by lifting a wheelchair down the stairs. Wheelchairs have many

movable parts and vulnerable points that are not constructed to withstand the stress of lifting.

Place the mobility-impaired person in a chair to safely move down stairs. Such equipment is

preferable to attempting to manually carry persons or move them in their wheelchairs.

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Y. EMERGENCY NOTIFICATION SYSTEMS The Campus Emergency Notification System, i.e. text messages, email, and social media.

The Campus Outside Public Address System (if available).

Campus Emergency phone numbers:

1) 911

2) Campus Safety

(701) 253-4440

cell (701) 659-0032

3) Director of Campus Safety, Liz Kapp

269-7928 – cell

4) On-call Physical Plant

320-3467

5) President, Polly Peterson

252-0778 or 320-3470-cell

6) Vice President of Finance, Greg Ross

701-391-5366 - cell

7) Director of Physical Plant, Mark Koepke

320-6075 - cell

8) Senior Vice President for Public Relations and Marketing, Tena Lawrence

320-4584-cell or 251-1359

9) Director of Student Engagement, Dustin Jensen

303-903-3408 - cell

10) Director of Residence Life, Eric Thorson

503-238-7043 – cell

11) Provost, Paul Olson

712-301-2537

12) Vice President for Enrollment Management, Greg Ulland

218-791-0415 - cell

13) Director of Athletics, Sean Johnson

658-9293-cell

14) Executive Director of Development and Campaigns, Karen Crane

978-808-3688 - cell

15) Assistant to the President, Erin Klein

253-9733 or 320-4560 - cell

16) Kroeze/Watson Hall RD, Jake Fulsom

620-545-5148 - cell

17) Prentice/Seibold RD, Ryder Weischedel

712-299-4552

18) Nierling/Wilson Hall/Apartments RD, Karson Peterson

701-770-5434 - cell

19) IT Access Issues / Other IT Issues

320-1099 / 320-2350

20) RD on Call/Conferencing on Call - 320-3156

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APPENDIX A: Lockdown building assignments

The following is a list of people responsible for locking down exterior doors should a lockdown

event be declared on the University of Jamestown campus during business hours. If a lockdown

is declared during nonbusiness hours, on-call maintenance staff and relevant administrators

would be called to campus to assist in the Lockdown.

Chapel – building maintenance staff

Foss Center – Ryder Wischedel, Chris Mahoney

Hansen Center - building maintenance staff

Larson Center - Sean Johnson, Tom Hager

Liechty Center/Taber Hall – Business Office Staff

McKenna Thielsch/Orlady – Kelly Mittleider, Michelle Solensky

Newman Arena – Sean Johnson

Plant/Grounds shop – Mark Koepke, Arlene Botner, Maintenance staff

Raugust Library – Phyllis Bratton, Brenda Fischer

Reiland Fine Arts Center – Rick Walentine, Mike McIntyre

Residence Halls – Residence Life staff

Sorkness Center – Chris Hoke, IT staff

Unruh-Sheldon – Keith Liudahl, Mary Reed, Vicki Greshik

Westminster/Nafus Student Center – Student Services staff

Wilson Arena – Cole Bell

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Appendix B: Location of Defibrillator Kits

DEFIBRILLATOR KITS ARE LOCATED IN THE FOLLOWING BUILDINGS:

Chapel – on east wall of worship area

Hansen Center – Outside of office suite

Kroeze - In main entrance lobby by the RD apartment

Larson – Inside the gym, left of the main doors

McKenna Thielsch – inside main entrance on the right hand wall

Nafus Student Center – outside cafeteria entrance

Nierling - Outside of guest room

Newman Arena – Ticket Booth

Physical Plant – Breakroom

Prentice - West wall next to the RA office

Raugust Library – in Lobby

Reiland Fine Arts Center – between classroom 123 and the bathrooms

Seibold - Next to first floor pop machines

Sorkness Hall – 1st floor at beginning of IT hallway

Taber - Main floor next to fire extinguisher

Unruh-Sheldon - Main lobby by fire extinguisher

Watson - In main entrance by the RA office

Wilson - First floor lounge

Wilson Arena – the North East office and with UJ athletic trainers during UJ competition

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Appendix C: Escape Maps

Kroeze Lounge

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Kroeze 1st Floor Section A

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Kroeze First Floor Section B

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Kroeze First Floor Section C

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Kroeze First Floor Section D

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Kroeze First Floor Section E

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Kroeze 2nd Floor – Section A

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Kroeze 2nd Floor – Section B

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Kroeze 2nd Floor – Section C

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Kroeze 2nd Floor – Section D

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Kroeze 2nd Floor – Section E

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Kroeze Basement

Kroeze Lower Level

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Liechty Apartments 1st Floor

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Liechty Apartments 2nd Floor

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Liechty Apartments 3rd Floor

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Nierling First Floor Left Exit

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Neirling First Floor Right Exit

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Nierling Second Floor Left Exit

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Neirling 2nd Floor Right Exit

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Nierling 3rd Floor Left Exit

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Nierling 3rd Floor Right Exit

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Prentice 1st Floor from left

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Prentice 1st Floor from right

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Prentice 1st Floor middle exit

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Prentice 2nd floor from left

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Prentice 2nd Floor from middle

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Prentice 2nd Floor from right

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Prentice 3rd floor from left

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Prentice 3rd floor from middle

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Prentice 3rd Floor from right

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Seibold 1st floor from Lounge 116

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Seibold 1st Floor from lounge 134

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Seilbold 1st Floor from Main Lounge

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Seibold 2nd Floor from Lounge 234

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Seibold 2nd Floor from Lounge 201

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Seibold 2nd floor Lounge 211

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Seibold 3rd Floor Lounge 311

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Seibold 3rd Floor Lounge 301

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Seibold 3rd Floor Lounge 340

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University Apartment 1st Floor

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University Apartment 2nd Floor

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Watson 1st Floor – east side

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Watson First Floor – west side

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Watson 2nd Floor – east side

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Watson 2nd Floor – west side

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Watson 3rd Floor – east side

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Watson 3rd Floor – west side

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Wilson 1st Floor – Head Resident Exit

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Wilson 1st Floor – Left Exit

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Wilson 1st Floor – Right Exit

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Wilson 2nd Floor – Left Exit

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Wilson 2nd Floor – Right Exit

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Wilson 3rd Floor – Left Exit

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Wilson 3rd Floor – Right Exit

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University of Jamestown Emergency Preparedness Plan –

Fargo Campus

GENERAL RESPONSIBILITIES

In case of an emergency, all faculty, students, and staff should follow the appropriate emergency

procedures found in this plan.

Your personal safety is of utmost concern. All faculty, students, and staff are responsible for

taking precautions to assure their safety by familiarizing themselves with this plan.

Faculty should take responsible charge of the classroom and follow emergency procedures for all

building alarms and emergencies. They should know how to report an emergency from the

classroom being used, and assure that persons with disabilities have the information they need.

Expectations

Always have a plan in how you will exit the building if an emergency situation

presents itself.

Safety is everyone’s responsibility. If you see something, SAY SOMETHING!

React immediately to any emergency event. People who react immediately have a

higher chance of survival during an emergency.

Participate in drills and training sessions as required.

KEY STAFF MEMBER(S) WILL BRING EMERGENCY PACKPACK

(LOCATED IN THE WORKROOM) WHEN BUILDING IS BEING EVACUATED

DURING ANY EMERGENCY EVENT.

Walk over your evacuation routes at least once to familiarize yourself with

emergency exits and tornado shelter areas.

Know where hazardous conditions or situation sin your area may exist.

Know where the fire alarm pull stations are located and know how to turn them on.

Know where fire extinguishers are located in your building and how to use them.

Know where the first aid kits are located in your building.

Students will have an orientation on the first day of class to assure that they are aware

that evacuation is required when the fire alarm system is activated, that they know

where the nearest exits are located, and that they know the locations of the designated

outdoor area.

Students will be oriented to tornado warning procedures.

EMERGENCY TELEPHONE NUMBERS

Dial 9 for an outside line

Emergency: 9-1-1

Other Important Numbers:

Police Non-Emergency: 701-235-4493

Fire Department Dispatch: 701-451-7660

North Dakota Road Conditions: 5-1-1

Cass Fargo Emergency Management: 701-476-4068

Cass County Sheriff Department: 701-297-6000

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Provide emergency personnel with the following information:

Facility address: 4190 26th Avenue South, Fargo

Graduate Center Address: 4143 26th Ave S, Suite 100, Fargo, ND 58104

Nature of the incident

Follow instructions given by the dispatcher

Remain on the line unless told to hang up

COMMUNITY NOTIFICATIONS

CodeRED

CodeRED is an emergency notification system used to inform residents of emergency

situations or critical alerts. The Physical Therapy Program will receive severe weather

warning alerts by phone through the CodeRED Weather Warning alert system.

Residents in Fargo/Moorhead/West Fargo can sign up by clicking the link below.

Residents can also call 701-476-4068 for assistance.

https://cne.coderedweb.com/Default.aspx?groupid=7OrjtVa5nOCRz%2BJoxuHNTw%3

D%3D

Other useful notification systems:

National Weather Service

North Dakota Department of Transportation

o http://www.dot.nd.gov/roadreport/roadreport/roadreportinfo.asp

Valley News Live (KVLY)

WDAY

PULSE POINT

o Pulse Point empowers everyday citizens to provide life-saving assistance

to victims of sudden cardiac arrest. Users who have indicated they are

trained in CPR and willing to assist in case of an emergency can now be

notified if someone nearby is having a cardiac emergency and may require

CPR.

TEMPORARY CLOSING

Students will receive a campus email for all possible closures or cancellations. Such

information will be posted on MyUJ, Information Hour or a designated course during the

summer.

SEVERE WEATHER

All faculty, staff, and students should become familiar with the types of severe weather

conditions and what actions should be taken.

Tornado Watch Condition

A Tornado Watch Condition means that a tornado could develop in the general

area. Normally, classes will not be interrupted; but the notice should be circulated

to all faculty, staff, and students as soon as feasible. During a Watch Condition,

continue with your routine activities but be prepared to take protective measures.

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Tornado Warning Condition

A Tornado Warning means that a tornado has been sighted or indicated by

weather radar. The National Weather Service will announce the appropriate time

of detection and direction of movement. Public warnings may come over the local

radio or television station, or by a local siren system.

Tornadoes come and go so quickly that there may not be time for a warning.

When in doubt, take cover.

In the event of a tornado warning:

All faculty, staff, students, and guests should seek shelter in a windowless

interior room.

o Restrooms

o Changing rooms

o Equipment room

o File room, program office

Stay away from outside walls, windows and doors

Close doors or rooms with windows

Do not leave the building; do not attempt to go to your car and leave

Do not use the telephone, except to report emergencies

Stay in safe area until the “all clear” is given

Severe Snow Storm

In the event of a severe stow storm:

Listen to local radio stations for weather and travel advisories

Students will receive a campus email for all possible closures or

cancellations

If the severity of a blizzard indicates a possible emergency situation,

faculty, staff, and students may be instructed to remain in the building or

sent home for their own personal safety. The Program Director will

determine the severity of the current weather status.

Thunderstorms

Such storms frequently have high winds, cloud-to-ground lightening,

heavy rain, and can produce tornadoes.

Stay away from windows

Minimize the use of electric appliances

If the severity of a thunderstorm indicates a possible emergency situation,

faculty, staff and students may be instructed to remain in the building or

sent home for their own personal safety. The Program Director will

determine the severity of the current weather status.

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SPECIFIC EMERGENCY PROCEDURES

These guidelines are for responding to emergencies at the University of Jamestown, Fargo

campus. Not all emergencies fall within the parameters of a defined plan; sometimes individual

judgement will be your best guide. Your preparedness, awareness, and self-discipline are keys to

an orderly and safe emergency response.

FIRE

Always know the best and safest exits to use whenever in the facility. Know the location

of the nearest fire exits and alarm system pulls in your area.

Fire extinguishers are located in the main hallway near the restrooms, at the end of the

hall near the student lounge, and in the Program office data room.

The facility has smoke detectors throughout the building, along with alarm system pulls

located by the main doors 1, south doors 2, and emergency exit doors 3 and 4 in the labs

to indicate a fire.

Evacuation routes are also posted throughout the facility to indicate the nearest exit and

evacuation assembly area. Graduate Center routes are posted in each classroom.

When the building alarm is sounded an emergency exists.

Drop everything you are doing and locate your safest exit. This might be main

doors 1, emergency exit doors 3 and 4 in the labs, or south doors 2.

Remain calm at all times; panic will only create more problems.

DO NOT, under any circumstances, shout the word “FIRE”. This will only cause

confusion and may result in a more serious situation than the fire itself.

The facility has fire and smoke barrier doors throughout the building. These are

used to restrict the movement of smoke and fire and should remain closed. The

doors include the classrooms, both labs, the equipment room doors, and the

restrooms.

Depending on the location of the fire and information given about the fire, it is safe to

assume these guidelines for exiting the building. Your personal judgement must be

used to determine safest exit.

If located in the offices; ensure that last person leaving UNLOCKS and shuts

the front office door while exiting the building towards the main doors 1.

If located in one of the labs; shut the doors in the front of the room if necessary

and safe to do so and exit out the emergency exit doors 3 or 4, leading to 42nd

street. DO NOT LOCK DOORS.

If located in the library or student lounge; close room doors as you exit the

building using the south doors 2.

If located in the hallways or restrooms; use your best judgement to determine

your safest exit. Notify others who remain in the building to exit as well.

If volunteers from the community are present during a fire:

Remain calm.

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Students who are not helping or aiding in the evacuation of a community member

should exit out of the emergency exit doors 3 or 4 to allow community members

access to the south doors 2, if an only if, it is safe to do so.

Before giving assistance to an individual, ask how you may be of help. For

example, how they can best be assisted or moved, and if there are any special

considerations or items that need to come with them.

If a person(s) has a walker, crutches, or cane, has a wheelchair, or is non-

ambulatory, consider the safest evacuation options available.

Note: both labs exit towards 42nd street and have steps leading down away from

the building. Your best options might be the south doors 2 for evacuating with

this person(s), if and only if, it is safe to do so.

Assist the individual to safety under their own power/will.

Only attempt an emergency evacuation if the person is in immediate danger and

cannot wait for emergency services personnel.

Use a two-person, lock-arm position to move person.

Having the individual sit on a sturdy chair (preferably with arms) that can be

lifted or easily moved across flooring and/or cement.

Do not leave behind walkers, crutches, cane, or wheelchair.

Once out of the building proceed to the Graduate Center’s parking lot. If evacuating the Graduate

Center building, proceed to the PT building parking lot.

Remain with other students, visitors, faculty, and staff to identify if anyone may be trapped

inside the building.

DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by the Fire or

Police Department or authorized personnel.

BUILDING EVACUATION

Leave the building immediately when an alarm sounds or if you are instructed to do so by the

director, faculty, staff, or emergency personnel.

Evacuation Procedures:

Remain calm.

Evacuate in a safe and orderly manner

Gather personal belongings (medication, keys, purses, etc.), but only if safe to do so.

If possible turn off all electronics, including computers.

Provide assistance for those with disabilities.

Go to the identified assembly area unless directed to another location by the police or

properly identified emergency personnel.

Remain with your class so a full accounting can be made.

Notify police or emergency personnel of any missing or trapped persons.

Follow all directions from the police or other authorities present.

Stay in the identified assembly area until the “all clear” is given (Marco parking lot

located just east of the physical therapy building).

85 | P a g e

Identified Evacuation Assembly Area:

PT building evacuation proceeds to the Graduate Center parking lot. Graduate Center evacuation

proceeds to PT building parking lot.

SHELTER IN PLACE

During certain emergency situations and some weather emergencies, you may be advised to

“shelter in place” rather than evacuate or leave the building.

A shelter in place will be ordered by the Police Department or other designated authority. You

may be notified of a shelter in place by various means including public address systems, mass

emails, telephone notification or other means available based on the circumstances of the

incident.

In the event a shelter-in-place should occur follow these procedures:

Remain inside the building.

Close all windows and doors.

You may move around the building. IF AND ONLY IF DEEMED SAFE, DO NOT

“RISK IT”

If available, turn on computer, radio, or cellular device for further information

If eyes, nose, or throat become irritated, protect your breathing by covering your mouth

with a damp cloth, take frequent shallow breaths, and stay calm.

NOTE: STAY IN THE ROOM/BUILDING UNTIL OTHERWISE INSTRUCTED BY

A UNIVERSTIY OR LAW ENFORCEMENT OFFICIAL.

LOCKDOWN

Lockdowns can be difficult situations. They can range from an intruder in the building to a

dangerous event within the community. Every lockdown should be treated as an actual event.

In the event a lockdown should occur, follow these procedures:

Remain calm and encourage others to remain calm.

Immediately STOP ALL ACTIVITIES (teaching, group work, meetings, etc.)

Lock or barricade all doors where possible

DO NOT PULL THE FIRE ALARM UNLESS FIRE/SMOKE CAN BE SEEN.

If possible, cover any windows or openings that have a direct line of sight into hallway.

Shut the blinds or pull window shades.

TURN OFF THE LIGHTS. GIVE THE IMPRESSION THE ROOM IS EMPTY.

STAY LOW TO THE GROUND

MUTE ALL ELECTRONIC DEVICES IN THE ROOM

Be aware of alternate exits if it becomes necessary to flee.

If 911 has already been called, calls to the Police should be made only if specific

information becomes available regarding the “intruder” or if the “status/nature” of the

emergency changes.

BE AS QUIET AS POSSIBLE

DO NOT RESPOND TO ANYONE AT THE DOOR UNLESS IT IS EMREGENCY

PERSONEL. USE YOUR BEST JUDGEMENT.

86 | P a g e

NO ONE SHOULD LEAVE THE SECURED ROOMUNTIL DIRECTED TO DO SO

BY THE AUTHORIZED EMERGENCY PERSONNEL.

Individuals should not leave the scene unless instructed by Law Enforcement personnel.

ACTIVE SHOOTER OR ARMED INTRUDER

This type of incident is unpredictable, and your immediate response depends on the situation you

encounter. Quickly determine the most reasonable way to protect your own life.

If it is possible to do so safely, exit the building immediately, moving away from the immediate

path of danger.

The following actions are recommended but you MUST USE YOUR OWN JUDGEMENT TO

PROTECT YOUR OWN LIFE.

RUN – HIDE – FIGHT

RUN

Have an escape plan in mind

Leave belongings behind

Help others escape even if they insist on staying

Prevent others from entering area where active shooter may be

KEEP HANDS VISIBLE WHEN EXITING BUILDING

Call 911 when safe

Follow instructions of Law Enforcement if already on scene

HIDE

Close, lock, and blockage the door with heavy furniture

Turn off all lights

TURN OFF ALL ELECTRONICS IN THE ROOM

Stay out of view of the shooter

Stay low to the ground if shots become louder and louder

Keep quiet

Stay in location until Law Enforcement arrives

FIGHT

As a last resort, and only when your life is in imminent danger, attempt to disrupt

and/or incapacitate the shooter by:

Acting as aggressively as possible towards the shooter

Throwing items and improvising weapons

Yelling

Committing to your actions

Fight with everything you have in order to save your life

87 | P a g e

When Law Enforcement Arrives

During an Active Shooter, Law Enforcement is not there to evacuate or tend to

the injured until the scene is SAFE.

Officers usually arrive in teams of four (4).

Remain calm and FOLLOW COMMANDS

IMMEDIATELY RAISE HANDS AND SPREAD FINGERS

Avoid making any quick movements towards the officers

DO NOT STOP AND ASK OFFICERS FOR HELP! EXIT THE BUILDING

Medical Emergency

A medical emergency is an injury or illness that is acute and poses an immediate threat to a

person’s life or long-term health.

After you have dialed 911, there are several things you can do until emergency responders arrive.

These simple procedures will greatly aid the emergency responders and the patient they will

treat.

Provide first aid care to the best of your ability. First aid supplies are located in labs,

classroom, and main office.

Use precautions to prevent your exposure to bodily fluids

Refrain from moving the patient unless it is absolutely necessary for safety reasons

If you determine that the patient is pulseless and non-breathing, begin cardiopulmonary

resuscitation (CPR), but only if you have been trained in this life-saving technique.

If you determine that an AED (located on the wall in the hallway) is needed, and you

have been trained, you should begin life-saving AED.

Stay calm; do not get excited. Reassure the patient that help is on the way.

Make the patient as comfortable as possible

Clear the area for emergency responders if possible

If possible, identify any medication the patient is prescribed.

Have someone meet the emergency responder and direct/lead them to the patient. Fill out

an incident report that can be obtained from the Program office.

POTENTIAL EXPLOSIVE DEVICE AND BOMB THREATS

All bomb threats are to be taken seriously. Notify Police at 911 immediately.

If you receive a bomb threat by telephone, remain calm, write down the caller’s exact words and

note the time of the call.

DO NOT PANIC, DO NOT HANG UP THE PHONE on telephone threats; try to keep

the caller talking.

Attempt to gather as much information as possible; attempt to learn the following:

o Where is the bomb located?

o Where is the bomb set to go off?

o What kind of explosive is it?

o What does it look like?

o What will cause it to explode?

88 | P a g e

o Did you place the bomb?

o Where are you calling from?

o What is your name?

o What does the voice sound like (man, woman, child, accents, etc.)?

o Were there any identifiable sounds in the background?

SUSPICIOUS MAIL OR PACKAGES

If you see or are holding a suspicious piece of mail or package:

DO NOT OPEN IT

Call 911 from a landline; do not use a cell phone as it can trigger an explosive device

Give the dispatcher the description and location of the package

Follow the instruction given by the police

Do not shake or empty the contents of any suspicious mail

Do not carry the package or envelope, show it to others, or allow others to examine it

Gently set the item down on a solid surface or on the floor. If there is powder or liquid try

to set the item down in a container, for example a trash can.

Alert others in the area about the suspicious envelope or package. Leave the immediate

area

WASH hands with soap and water to prevent spreading potentially infectious material to

face or skin

Evacuation the building if told to do so by emergency response officials

HAZARDOUS MATERIAL

If there is a hazardous materials spill, the MSDS sheet should be consulted, unless emergency

procedures are necessary. Students, faculty, and staff who are unfamiliar with the MSDS

should NOT ATTEMPT TO CLEAN UP ANY MATERIAL SPILLS. If any question as to

safety, the building should be evacuated immediately and 911 called.

A First Report of Accident/Incident Details will be completed by a Program faculty member.

MAINTENANCE EMERGENCY

In the event of a major utility failure during the day or during regularly scheduled classes, the

Program Director and Property Manager will be notified.

If a major utility failure occurs during the weekend, notify the faculty member or staff in the

building, or the Program Director.

Utilities and Power Outage

Remain calm, move cautiously to a lightened area

Turn off an unplug computers and other voltage sensitive equipment

Provide assistance to others if necessary

Electrical Outage

Evacuate the building if the fire alarm sounds or upon notification by authorized

emergency personnel.

89 | P a g e

Gas Leak or Unusual Odors

Cease all operations immediately, and evacuate the building upon notification by

authorized personnel

Do NOT use mobile phones or other electronic equipment

Do NOT switch lights on or off

INITIAL PUBLIC INFORMATION CONTACT

Senior Vice President for Public Relations and Marketing, or the Assistant to the President, will

handle all contacts with the media.

University of Jamestown Emergency Preparedness Plan –

International Travel

EMERGENCY/CRISIS RESPONSE PLAN FOR STUDY ABROAD

Safety for University of Jamestown faculty, staff, and students is our number one priority, and in

order to keep people safe, adequate planning and preparation is required. Emergency/crisis

management begins at the point after which all that might have been done to prevent harm or

injury to students has been done, and after students have been properly warned and thoroughly

oriented to their new environment. In spite of all possible precautions, there are still those

“unforeseen” risks that occur.

While the UJ Emergency/Crisis Response Plan is comprehensive, it also expected to be flexible

and pragmatic. The plan offers step-by-step details on how to respond to a situation, but

situations rarely go as planned. Faculty leaders will need to use good judgment and communicate

as much as possible with all parties involved: who, what, where, when, why, how. It will also be

important for the program leader to document all actions and communication along the way. The

conditions requiring crisis management include, but are not limited to, the following:

injury, illness, or death of a student or the program leader;

emotional or psychological stress that makes it difficult for the student to continue in the

program;

being the victim of a crime or being accused of committing a crime;

a situation in-country that causes serious concern (political, economic, natural disaster);

a travel interruption that interferes with students returning to the U.S. as scheduled;

or any other circumstance that leads the program leader to question students’ program

participation

In-Country Emergency Guidelines

90 | P a g e

Upon your arrival to the host country

Email the Office of the Provost to let us know you have arrived safely.

- Assistant to the Provost, Jeri Kaiser can be emailed at:

o jkaiser@uj.edu

IN-COUNTRY EMERGENCY PLANNING MEETING

Upon arrival to the host country and once you get everyone settled in, it is very important to hold

an in-country emergency planning meeting. During this session, you should introduce students to

their surroundings and remind them to always let someone know where they are and not to go

out alone. During this process, elect a peer group leader who will take over in the event that the

program leader becomes incapacitated or separated from the group to attend to a student in need.

Ensure that everyone knows who the group peer leader is and where the designated meeting

points are. Review the following safety guidelines:

Note the direction of the cars and remind students that not all countries yield to

pedestrians.

Use the buddy system (3+) when they have free time. Be sure that students ALWAYS tell

you where they will be and what time they are expected to return.

NEVER get in a car with someone they do not know or be alone in a hotel room.

If lost, tell them to only ask directions from someone in authority. Tell them to look

confident like they know where they are going. If they are followed, they should get to a

populated area and call for help.

If threatened, tell them to attract attention, try to get away, and call for help. If someone

demands your money, just hand it over.

Beware of pickpockets in large crowds and on public transportation. Often, thieves will

have accomplices who will jostle you, ask for directions, point to something on your

clothes, or distract you by creating a disturbance.

Avoid large crowds and gatherings (i.e., demonstrations).

Do not tell strangers where you are staying.

Know how to recognize law enforcement and review important host country laws

pertaining to alcohol, drugs, dress, appropriate behavior in public, etc. Penalties may be

significantly stricter than in the United States.

GROUP SEPARATION IN A CRISIS All students should know the designated meeting spot in the event of a crisis as this should be

discussed at your in-country emergency planning meeting. The primary meeting spot should be

your hotel or accommodations. If students are spread out, then select a spot that everyone can

easily get to. If people cannot get to their hotel or accommodations location, then the secondary

meeting spot should be a location that you have already designated. In a worst-case scenario,

students should meet up at the closest U.S. consular office or embassy.

LANGUAGE BARRIERS In the event that you are in a crisis situation and have difficulty communicating with local

authorities, contact your tour operator to see if they can be of assistance. You may also want to

contact the U.S consular office to see if they can provide you with a translator.

91 | P a g e

SPECIFIC EMERGENCY PROCEDURES

These guidelines are for responding to emergencies for University of Jamestown representatives

traveling abroad. Not all emergencies fall within the parameters of a defined plan; sometimes

individual judgement will be your best guide. Your preparedness, awareness, and self-discipline

are keys to an orderly and safe emergency response. If no guidelines can be found for an

emergency, the United States consulate or embassy should be the meeting place to resolve any

situations that may arise.

FIRE

Always know the best and safest exits to use whenever in the facility. Know the location

of the nearest fire exits, extinguishers, and alarm system pulls in your area.

When the building alarm is sounded an emergency exists.

Drop everything you are doing and locate your safest exit.

Remain calm at all times; panic will only create more problems.

DO NOT, under any circumstances, shout the word “FIRE”. This will only cause

confusion and may result in a more serious situation than the fire itself.

Depending on the location of the fire and information given about the fire, it is safe to

assume these guidelines for exiting the building. Your personal judgement must be

used to determine safest exit.

If volunteers from the community are present during a fire:

Remain calm.

Students who are not helping or aiding in the evacuation of a community member

should exit out of the emergency exit doors

Before giving assistance to an individual, ask how you may be of help. For

example, how they can best be assisted or moved, and if there are any special

considerations or items that need to come with them.

If a person(s) has a walker, crutches, or cane, has a wheelchair, or is non-

ambulatory, consider the safest evacuation options available.

Assist the individual to safety under their own power/will.

Only attempt an emergency evacuation if the person is in immediate danger and

cannot wait for emergency services personnel.

Use a two-person, lock-arm position to move person.

Having the individual sit on a sturdy chair (preferably with arms) that can be

lifted or easily moved across flooring and/or cement.

Do not leave behind walkers, crutches, cane, or wheelchair.

Remain with other students, visitors, faculty, and staff to identify if anyone may be trapped

inside the building.

DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by the Fire or

Police Department or authorized personnel.

92 | P a g e

BUILDING EVACUATION

Leave the building immediately when an alarm sounds or if you are instructed to do so by the

director, faculty, staff, or emergency personnel.

Evacuation Procedures:

Remain calm.

Evacuate in a safe and orderly manner

Gather personal belongings (medication, keys, purses, etc.), but only if safe to do so.

If possible turn off all electronics, including computers.

Provide assistance for those with disabilities.

Go to the identified assembly area unless directed to another location by the police or

properly identified emergency personnel.

Remain with your class so a full accounting can be made.

Notify police or emergency personnel of any missing or trapped persons.

Follow all directions from the police or other authorities present.

Stay in the identified assembly area until the “all clear” is given

SHELTER IN PLACE

During certain emergency situations and some weather emergencies, you may be advised to

“shelter in place” rather than evacuate or leave the building.

A shelter in place will be ordered by the Police Department or other designated authority. You

may be notified of a shelter in place by various means including public address systems, mass

emails, telephone notification or other means available based on the circumstances of the

incident.

In the event a shelter-in-place should occur follow these procedures:

Remain inside the building.

Close all windows and doors.

You may move around the building. IF AND ONLY IF DEEMED SAFE, DO NOT

“RISK IT”

If available, turn on computer, radio, or cellular device for further information

If eyes, nose, or throat become irritated, protect your breathing by covering your mouth

with a damp cloth, take frequent shallow breaths, and stay calm.

NOTE: STAY IN THE ROOM/BUILDING UNTIL OTHERWISE INSTRUCTED BY

A UNIVERSTIY OR LAW ENFORCEMENT OFFICIAL.

LOCKDOWN

Lockdowns can be difficult situations. They can range from an intruder in the building to a

dangerous event within the community. Every lockdown should be treated as an actual event.

93 | P a g e

In the event a lockdown should occur, follow these procedures:

Remain calm and encourage others to remain calm.

Immediately STOP ALL ACTIVITIES (teaching, group work, meetings, etc.)

Lock or barricade all doors where possible

DO NOT PULL THE FIRE ALARM UNLESS FIRE/SMOKE CAN BE SEEN.

If possible, cover any windows or openings that have a direct line of sight into hallway.

Shut the blinds or pull window shades.

TURN OFF THE LIGHTS. GIVE THE IMPRESSION THE ROOM IS EMPTY.

STAY LOW TO THE GROUND

MUTE ALL ELECTRONIC DEVICES IN THE ROOM

Be aware of alternate exits if it becomes necessary to flee.

If the authorities have already been called, calls to the Police should be made only if

specific information becomes available regarding the “intruder” or if the “status/nature”

of the emergency changes.

BE AS QUIET AS POSSIBLE

DO NOT RESPOND TO ANYONE AT THE DOOR UNLESS IT IS EMREGENCY

PERSONEL. USE YOUR BEST JUDGEMENT.

NO ONE SHOULD LEAVE THE SECURED ROOMUNTIL DIRECTED TO DO SO

BY THE AUTHORIZED EMERGENCY PERSONNEL.

Individuals should not leave the scene unless instructed by Law Enforcement personnel.

ACTIVE SHOOTER OR ARMED INTRUDER

This type of incident is unpredictable, and your immediate response depends on the situation you

encounter. Quickly determine the most reasonable way to protect your own life.

If it is possible to do so safely, exit the building immediately, moving away from the immediate

path of danger.

The following actions are recommended but you MUST USE YOUR OWN JUDGEMENT TO

PROTECT YOUR OWN LIFE.

RUN – HIDE – FIGHT

RUN

Have an escape plan in mind

Leave belongings behind

Help others escape even if they insist on staying

Prevent others from entering area where active shooter may be

KEEP HANDS VISIBLE WHEN EXITING BUILDING

Call the authorities when safe

Follow instructions of Law Enforcement if already on scene

94 | P a g e

HIDE

Close, lock, and blockage the door with heavy furniture

Turn off all lights

TURN OFF ALL ELECTRONICS IN THE ROOM

Stay out of view of the shooter

Stay low to the ground if shots become louder and louder

Keep quiet

Stay in location until Law Enforcement arrives

FIGHT

As a last resort, and only when your life is in imminent danger, attempt to disrupt

and/or incapacitate the shooter by:

Acting as aggressively as possible towards the shooter

Throwing items and improvising weapons

Yelling

Committing to your actions

Fight with everything you have in order to save your life

When Law Enforcement Arrives

During an Active Shooter, Law Enforcement is not there to evacuate or tend to

the injured until the scene is SAFE.

Officers usually arrive in teams of four (4).

Remain calm and FOLLOW COMMANDS

IMMEDIATELY RAISE HANDS AND SPREAD FINGERS

Avoid making any quick movements towards the officers

DO NOT STOP AND ASK OFFICERS FOR HELP! EXIT THE BUILDING

Medical Emergency

A medical emergency is an injury or illness that is acute and poses an immediate threat to a

person’s life or long-term health.

After you have dialed emergency responders, there are several things you can do until they

arrive. These simple procedures will greatly aid the emergency responders and the patient they

will treat.

Provide first aid care to the best of your ability. First aid supplies are located in labs,

classroom, and main office.

Use precautions to prevent your exposure to bodily fluids

Refrain from moving the patient unless it is absolutely necessary for safety reasons

If you determine that the patient is pulseless and non-breathing, begin cardiopulmonary

resuscitation (CPR), but only if you have been trained in this life-saving technique.

If you determine that an AED is needed, and you have been trained, you should begin

life-saving AED.

95 | P a g e

Stay calm; do not get excited. Reassure the patient that help is on the way.

Make the patient as comfortable as possible

Clear the area for emergency responders if possible

If possible, identify any medication the patient is prescribed.

Have someone meet the emergency responder and direct/lead them to the patient. Fill out

an incident report that can be obtained from the Program office.

POTENTIAL EXPLOSIVE DEVICE AND BOMB THREATS

All bomb threats are to be taken seriously. Notify Police immediately.

If you receive a bomb threat by telephone, remain calm, write down the caller’s exact words and

note the time of the call.

DO NOT PANIC, DO NOT HANG UP THE PHONE on telephone threats; try to keep

the caller talking.

Attempt to gather as much information as possible; attempt to learn the following:

o Where is the bomb located?

o Where is the bomb set to go off?

o What kind of explosive is it?

o What does it look like?

o What will cause it to explode?

o Did you place the bomb?

o Where are you calling from?

o What is your name?

o What does the voice sound like (man, woman, child, accents, etc.)?

o Were there any identifiable sounds in the background?

SUSPICIOUS MAIL OR PACKAGES

If you see or are holding a suspicious piece of mail or package:

DO NOT OPEN IT

Call the authorities from a landline; do not use a cell phone as it can trigger an explosive

device

Give the dispatcher the description and location of the package

Follow the instruction given by the police

Do not shake or empty the contents of any suspicious mail

Do not carry the package or envelope, show it to others, or allow others to examine it

Gently set the item down on a solid surface or on the floor. If there is powder or liquid try

to set the item down in a container, for example a trash can.

Alert others in the area about the suspicious envelope or package. Leave the immediate

area

WASH hands with soap and water to prevent spreading potentially infectious material to

face or skin

Evacuation the building if told to do so by emergency response officials

96 | P a g e

HAZARDOUS MATERIAL

If there is a hazardous materials spill, the MSDS sheet should be consulted, unless emergency

procedures are necessary. Students, faculty, and staff who are unfamiliar with the MSDS

should NOT ATTEMPT TO CLEAN UP ANY MATERIAL SPILLS. If any question as to

safety, the building should be evacuated immediately and the authorities called.

A First Report of Accident/Incident Details will be completed by a Program faculty member.

MAINTENANCE EMERGENCY

In the event of a major utility failure during the day or during regularly scheduled classes, the

Program Director and Property Manager will be notified.

If a major utility failure occurs during the weekend, notify the faculty member or staff in the

building, or the Program Director.

Utilities and Power Outage

Remain calm, move cautiously to a lightened area

Turn off an unplug computers and other voltage sensitive equipment

Provide assistance to others if necessary

Electrical Outage

Evacuate the building if the fire alarm sounds or upon notification by authorized

emergency personnel.

Gas Leak or Unusual Odors

Cease all operations immediately, and evacuate the building upon notification by

authorized personnel

Do NOT use mobile phones or other electronic equipment

Do NOT switch lights on or off

INITIAL PUBLIC INFORMATION CONTACT

Senior Vice President of Marketing and Communications, or the Assistant to the President, will

handle all contacts with the media.