emergency preparedness planning kentucky education and workforce development cabinet

Emergency Preparedness Emergency Preparedness PlanningPlanning

Kentucky Education and Workforce Kentucky Education and Workforce Development CabinetDevelopment Cabinet

What is a Workplace What is a Workplace Emergency?Emergency?

Unforeseen situation that threatens Unforeseen situation that threatens employees, customers, visitors and or the employees, customers, visitors and or the public.public.

Disrupts or shuts down operations.Disrupts or shuts down operations. Causes physical or environmental damage.Causes physical or environmental damage.

Types of Workplace Types of Workplace EmergenciesEmergencies

Can be natural or manmade and include:Can be natural or manmade and include:

AccidentsAccidents Bloodborne/Body Fluid PathogensBloodborne/Body Fluid Pathogens Aircraft EmergencyAircraft Emergency Allergic ReactionAllergic Reaction AssaultAssault Bomb ThreatBomb Threat


Bus/State Vehicle AccidentBus/State Vehicle Accident Chemical Material SpillChemical Material Spill Death or Serious Illness (off site)Death or Serious Illness (off site) EarthquakeEarthquake FireFire Gas LeakGas Leak


Hostage SituationHostage Situation KidnappingKidnapping PoisoningPoisoning Rape/Sexual AbuseRape/Sexual Abuse Suicide Attempt or CompletedSuicide Attempt or Completed Threat of HarmThreat of Harm


Trespasser/IntruderTrespasser/Intruder WeaponsWeapons WeatherWeather

Elements of an Emergency Elements of an Emergency Preparedness ProgramPreparedness Program

Emergency Action PlanEmergency Action Plan Emergency Floor PlansEmergency Floor Plans Emergency DrillsEmergency Drills Employee Safety Training RecordsEmployee Safety Training Records Emergency Equipment InspectionsEmergency Equipment Inspections

Emergency Action PlanEmergency Action Plan

Each facility is to have an Emergency Action Each facility is to have an Emergency Action Plan listing those steps to be taken in the Plan listing those steps to be taken in the

event of an emergency.event of an emergency.

Emergency Floor PlansEmergency Floor Plans

Posted Emergency Floor Plans to direct Posted Emergency Floor Plans to direct individuals to exits from the facility and individuals to exits from the facility and

shelters in the facility.shelters in the facility.

Emergency DrillsEmergency Drills

Emergency drills are to be conducted on a Emergency drills are to be conducted on a regular basis with documentation.regular basis with documentation.

Employee Safety Training Employee Safety Training RecordsRecords

Documents training provided and Documents training provided and employees who have completed the employees who have completed the

training.training.

Emergency Equipment Emergency Equipment InspectionsInspections

An inspection of all facility emergency An inspection of all facility emergency equipment is to be conducted monthly equipment is to be conducted monthly

with documentation to verify that with documentation to verify that safeguards during an emergency are in safeguards during an emergency are in

proper working order.proper working order.

Brainstorm the Worst Case Brainstorm the Worst Case ScenariosScenarios

Ask what the facility Ask what the facility would do if the would do if the

worst happened.worst happened.

Identify potential Identify potential emergencies and emergencies and consider how they consider how they

would affect would affect individuals in the individuals in the

facility.facility.

Emergency Action PlanEmergency Action Plan

Emergency Phone Numbers (fire, police, Emergency Phone Numbers (fire, police, EMS, etc.) posted in conspicuous places EMS, etc.) posted in conspicuous places near telephones and/or notice boards.near telephones and/or notice boards.

Warning System.Warning System. Emergency Action Procedures.Emergency Action Procedures. Area of Rescue Assistance.Area of Rescue Assistance.

Emergency Action Plan-Emergency Action Plan-Emergency Phone NumbersEmergency Phone Numbers

If 9-1-1 can be used to reach all emergency If 9-1-1 can be used to reach all emergency services, then that is the only number that services, then that is the only number that

has to be posted.has to be posted.

Emergency Action Plan-Emergency Action Plan-Warning SystemWarning System

Employers must install and maintain an Employers must install and maintain an operable employee alarm system to warn operable employee alarm system to warn

of fire or other emergencies, unless of fire or other emergencies, unless individuals can promptly see or smell a fire individuals can promptly see or smell a fire

or other hazard in time to provide or other hazard in time to provide adequate warning.adequate warning.


An employee warning system shall provide An employee warning system shall provide warning for necessary emergency action warning for necessary emergency action or for reaction time for safe escape from or for reaction time for safe escape from

the workplace or both.the workplace or both.


The alarm system shall be capable of being The alarm system shall be capable of being perceived above ambient noise or light perceived above ambient noise or light

levels.levels.

Tactile devices may be used to alert those Tactile devices may be used to alert those employees who would not otherwise be employees who would not otherwise be able to recognize the audible or visual able to recognize the audible or visual

alarm.alarm.


An employee alarm system can be any piece An employee alarm system can be any piece of equipment and/or device designed to of equipment and/or device designed to

inform individuals that an emergency has inform individuals that an emergency has occurred or to signal the presence of a occurred or to signal the presence of a

hazard requiring urgent attention.hazard requiring urgent attention.


Audible alarms include bells, horns, sirens, Audible alarms include bells, horns, sirens, voice announcement systems, and any voice announcement systems, and any other devices that can be distinguished other devices that can be distinguished above and apart from the normal sound above and apart from the normal sound

level within the workplace.level within the workplace.


Employers with 10 or fewer employees in a Employers with 10 or fewer employees in a particular workplace can use direct voice particular workplace can use direct voice

communication as an acceptable communication as an acceptable procedure for sounding the alarm procedure for sounding the alarm

providing all employees can hear the providing all employees can hear the alarm. The system does not require a alarm. The system does not require a

back-up system.back-up system.


The employer shall explain to each The employer shall explain to each employee the preferred means of employee the preferred means of

reporting emergencies.reporting emergencies.

The employer shall establish procedures for The employer shall establish procedures for sounding the emergency alarm.sounding the emergency alarm.

Emergency Action Plan-Emergency Action Plan-

Emergency Action ProceduresEmergency Action Procedures

Procedures and/or steps that individuals are Procedures and/or steps that individuals are to take to protect themselves when to take to protect themselves when

specific and identified hazards creates an specific and identified hazards creates an emergency.emergency.

Each facility will have a different list of Each facility will have a different list of hazards that must be addressed in the hazards that must be addressed in the

Emergency Action Plan.Emergency Action Plan.

Emergency Action Plan-Area of Emergency Action Plan-Area of

Rescue AssistanceRescue Assistance The American’s with Disabilities Act requires The American’s with Disabilities Act requires

employers to make reasonable employers to make reasonable accommodations to the known physical or accommodations to the known physical or mental limitations of otherwise qualified mental limitations of otherwise qualified applicants or employees with disabilities.applicants or employees with disabilities.

An important element to an evacuation is the An important element to an evacuation is the Area of Refuge for those with disabilities. Area of Refuge for those with disabilities.

This area is most often in multi-story This area is most often in multi-story facilities to ensure “equal egress” during an facilities to ensure “equal egress” during an

emergency.emergency.

Emergency Action Plan-Area of Emergency Action Plan-Area of

Rescue AssistanceRescue Assistance

It should be noted, that customers and It should be noted, that customers and clients may also require the use of the clients may also require the use of the

Area of Rescue Assistance and their use Area of Rescue Assistance and their use must be included in the planning process.must be included in the planning process.


Posted in conspicuous areas in the Posted in conspicuous areas in the facility along the exit routes.facility along the exit routes.

Evacuation routes.Evacuation routes. Identification of Areas of Rescue Identification of Areas of Rescue

Assistance.Assistance. Identification of assembly locations Identification of assembly locations

outside the facility.outside the facility. Identification of primary and Identification of primary and

secondary exits.secondary exits. Indicate exits with wheelchair access.Indicate exits with wheelchair access. Indicate the employee’s current Indicate the employee’s current

location.location.


An emergency drill is a method of An emergency drill is a method of practicing the evacuation of a building or practicing the evacuation of a building or

sheltering in-place for a fire or other sheltering in-place for a fire or other emergency.emergency.

The alarm system is activated and the The alarm system is activated and the facility is evacuated or sheltered in place facility is evacuated or sheltered in place

as though a real emergency had occurred.as though a real emergency had occurred.

The time it takes to evacuate or shelter is The time it takes to evacuate or shelter is measured to ensure that it occurs within a measured to ensure that it occurs within a

reasonable length of time.reasonable length of time.


Fire EvacuationFire Evacuation Severe Weather Severe Weather

Lock DownLock Down EarthquakeEarthquake

Bomb ThreatBomb Threat

Includes-employees, customers, visitors, Includes-employees, customers, visitors, vendors, contractorsvendors, contractors

Must be documented.Must be documented.


General Training for Employees:General Training for Employees: Individual roles and responsibilities.Individual roles and responsibilities. Threats and hazards.Threats and hazards. Emergency Action Plan.Emergency Action Plan. Evacuation, shelter, and accountability Evacuation, shelter, and accountability

procedures.procedures. Location and use of emergency Location and use of emergency

equipment.equipment.


All training of employees must be All training of employees must be documented.documented.


Conducted monthly or as required Conducted monthly or as required by OSHA standards.by OSHA standards.

IncludesIncludes• Automated External DefibrillatorsAutomated External Defibrillators• Bio-Hazard KitsBio-Hazard Kits• Emergency LightsEmergency Lights• Exit SignsExit Signs• Fire Alarm Pull StationsFire Alarm Pull Stations


• Fire AlarmsFire Alarms• Fire ExtinguishersFire Extinguishers• First Aid KitsFirst Aid Kits• Heat and Smoke DetectorsHeat and Smoke Detectors• SprinklersSprinklers

Must be documented.Must be documented.

Thanks for AttendingThanks for Attending

Be Safe!Be Safe!