EMERGENCY PROCEDURES

KU/Gas/6

Keele University Gas Distribution System Emergency Procedure

Purpose This Emergency Procedure has been prepared to specify the roles and responsibilities of Keele University staff and organisations concerned with, and acting on behalf of, the University in dealing with reported emergency situations on the Keele University Gas Distribution System. Scope This procedure is to be applied in the event of any smell of gas or products of combustion being detected within University property or the University grounds. The procedure should be followed by Residents, Students, University Employees, Staff and Contractors. Procedure Overview The procedure covers the following possible occurrences within the confines of the University boundary.

Smell of gas reported inside or outside property.

Smell of products of combustion inside or outside property.

Activation of carbon monoxide alarms

Fires or explosions (where gas is suspected to be involved)

Damaged Gas Pipes

Fluctuating Gas Supplies

Other emergency situation – e.g. persons feeling unwell / nauseous solely in the presence of a gas burning appliance.

The procedures are indexed as follows:- 1. Information for Residents, Students and University Employees/Staff. 2. Information for Estates Help Desk Staff responding to a reported incident 2. Information for University Security staff. 3. Information for University Gas Competent Persons staff. 4. Information for North Staffs Pipeline Services staff. 5. Information for University plumbing maintenance staff.

Printable Instructions to be issued to relevant persons are contained at the end of this document and are listed as follows:- Instruction sheet 1 for Residents, Students and University Employees/Staff Instruction sheet 2 for University Security staff Instruction sheet 3 for University Gas Competent Persons staff Instruction sheet 4 for North Staffs Pipeline Services staff Instruction sheet 5 for University plumbing maintenance staff Instruction sheet 6 For Duty Gas Safe Plumber

1. Residents, Students and University Employees/Staff Should, when they smell gas i) Telephone National Gas Emergency Service on 0800 111 999

give the information requested and act upon the advice given, then

ii) Telephone University Site Security on 888 Give them your name and the details of where you smelled gas and a telephone

number where you can be contacted. This number should not be in or near to the place where you smelled gas.

2. Estates Help Desk Staff Responding to a Reported Incident

i) On receiving a report of a possible gas related incident, complete Gas Reporting

Form GE1 (see appendix F) and provide safety advice

ii) Telephone National Gas Emergency Service on 0800 111 999

iii) Telephone the Plumbing Team Leader

iv) Telephone University Site Security on 888

3. University Security Staff i) On receiving a report of a possible gas related incident, complete Gas Reporting

Form GE1 (see appendix F) and provide safety advice

ii) Check that the person making the report has already reported the matter to the

National Gas Emergency Service. Obtain a telephone number from the person making the report where they can be contacted. This number should not be in or near the place where they smelled gas and provide safety advice as detailed on form GE1

iii) If the person making the report has not contacted the National Gas Emergency

Service, take from them the following details:- - Exact address where gas was first smelled. - A telephone number – fixed or mobile – where they can be contacted. The

telephone should not be in or near to the place where they smelled gas. Immediately telephone National Gas Emergency Service on: 0800 111 999 report the smell of gas.

Advise the National Gas Emergency Control Centre to direct the Emergency Engineer to site Security in the Darwin Building.

v) Telephone the Keele University Gas Competent Person:

Paul Richards, Senior Operations Manager - inform and request that person to attend site.

vi) Telephone North Staffs Pipeline Services:

Stuart Parrish Ian Morris Nicholas Parrish

- inform and request that person to attend site.

vii) If a smell of gas or fumes is reported outside normal office hours , Monday to Friday

08.30 am to 16.30 pm then telephone the On Call plumber – Inform and request that person to attend site. (Refer to call out rota for contact details of on call plumber)

vi) Escort the National Gas Emergency Engineer to the location of the smell of gas and

assist as requested.

vii) If you arrive at the site of the gas escape before the National Gas Emergency Engineer check that the advice given by the National Gas Emergency Service on turning off gas at the property meter and ventilating property has been complied with. If you can see, hear or feel gas escaping, evacuate persons from the area, including yourself, to a place of safety. Do not operate any electrical switches or doorbells.

viii) If a member of the site “roaming” Security Staff is present, or likely to be present, at

the location of the gas escape, ensure they are aware of the need to avoid introducing possible sources of ignition e.g. smoking, operating electrical switches or doorbells. Also ensure that they do not allow members of the public near the location, especially if they can see, hear or feel gas escaping. If this is the case they should evacuate persons from the area, including themselves, to a place of safety.

4. University Gas Competent Persons Should, on receiving information that a smell of gas has been reported:

i) Check with Security that the incident has been adequately reported to the National

Gas Emergency Service.

ii) Ensure Security are assisting or will assist the NG Emergency Engineer to locate the address of the incident and support as necessary.

ii) Ensure Security have contacted or will contact North Staffs Pipe Services and

requested them to attend. (If the report was taken outside office hours) On Call Gas Safe registered plumber and

iv) Attend site without delay to liaise with the National Gas Emergency Engineer as

required. v) If you arrive at the site of the gas escape before the National Gas Emergency

Engineer check that the advice given by the National Gas Emergency Service on turning off gas at the property meter and ventilating the property has been complied with. If you can see, hear or feel gas escaping, evacuate persons from the area, including yourself, to a place of safety. Do not operate any electrical switches or doorbells.

vi) If necessary, and only when the immediate threat to life and property has been

adequately controlled, accept the “Transfer of Responsibility” form from the National Grid Gas Emergency Engineer.

vii) The National Gas Emergency Engineer may then be allowed to leave site.

viii) If necessary contact Wilcock Consulting for Technical Assistance.

ix) Record details of the incident to update the pipework replacement programme. x) If necessary arrange to report details of the incident to the HSE under Gas Safety

(Management) Regulations 1996 (GS(M)R) or Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR).

5. North Staffs Pipeline Services Should, on receiving information that a smell of gas has been reported:

i) Check with Security that the matter has been reported to the National Gas

Emergency Service. ii) Attend site without delay, liaise with and assist the National Gas Emergency

Engineer as required. iii) If you arrive at the site of the gas escape before the National Gas Emergency

Engineer check that the advice given by the National Gas Emergency Service on turning off gas at the property meter and ventilating the property has been complied with. If you can see, hear or feel gas escaping, evacuate persons from the area, including yourself, to a place of safety. Do not operate any electrical switches or doorbells.

iv) Liaise with the University Gas Competent Person on actions/repairs necessary. ix) Remember the first priority is to safeguard life and property – including your own!

6. On Call Gas Safe Plumber Should on receiving information that a smell of gas has been reported:

i) Check with Security that a National Gas Emergency Engineer has been requested to

attend. ii) Attend site without delay, liaise with and assist the National Gas Emergency

Engineer and North Staffs Pipeline Services as required. iii) If you arrive at the site of the gas escape before the National Gas Emergency

Engineer check that the advice given by the National Gas Emergency Service on turning off gas at the property meter and ventilating the property has been complied with. If you can see, hear or feel gas escaping, evacuate persons from the area, including yourself, to a place of safety. Do not operate any electrical switches or doorbells.

iv) As required, carry out repairs or isolations to the installation downstream of the

secondary meter isolation valve. v) If you smell gas during the normal course of the working day, or a smell is reported

to you by someone else: a) If the escape is obviously downstream of the secondary meter isolation

valve, turn off, repair and test. b) If the escape appears to be upstream of the secondary meter isolation valve,

or you are unsure, contact the National Gas Emergency Service on 0800 111 999 and report.

Also report to Security on 888 and remain close at hand to assist.

Remember the first priority is to safeguard life and property – including your own!

PRINTABLE INSTRUCTION SHEETS

INSTRUCTION SHEET 1

Residents, Students, University Employees/Staff

If you smell gas

Don’t operate electric switches on or off Don’t smoke or use mobile phones Don’t leave it to someone else to report Do open doors and windows to ventilate the gas if the smell is inside Do make sure your colleagues leave the area where you smelled gas Do report the smell of gas by calling the National Gas Emergence Service on

0800 111 999

Then call Security on 888 from an internal phone or 01782 733004 from a mobile

Provide to the National Gas Emergency Service:

Your name

Address or location

Post Code – if known

Details of the gas leak Listen and act upon the advice given. Provide to Security:

Your name

Address or location

Telephone number – fixed or mobile – not near the place where you smelled gas.

For LPG Installations Telephone Flogas 08457 200 100

INSTRUCTION SHEET 2

Estates HELP DESK STAFF responding to a reported incident

If you are receiving a call direct from a member of

the public who is reporting an incident

Complete

Gas Reporting Form GE1 and provide safety advice

Contact National Grid tel 0800 111 999 and advise the National Grid

Emergency Service to direct the Emergency Engineer to the Darwin Building, Site Security, and attain National Grid job reference number

Contact Plumbing Team Leader, 07748 033938, with details of the incident

Immediately contact the Site Security on 888 and

inform them of the incident. Request that security call

the Responsible Person, North Staffs Pipe Services.

Create job ticket on Q5 and log on the Gas Reporting Form GE1

INSTRUCTION SHEET 3

Gas Emergencies University SECURITY STAFF

If you are receiving a call from

Estates Help Desk reporting

that they have received a call

and logged an incident on the

Gas Reporting Form GE1 then

Complete Gas Reporting Form GE1

Advise the National Grid

Emergency Service to direct

the Emergency Engineer to

the Darwin Building and escort

to the address Tel 0800 111 999

Contact the Gas

Competent Person Paul Richards

North Staffs Pipeline

Services Stuart Parrish

Outside office hours only

telephone the Call out

plumber

Office Hours Mon – Fri

08.30am to 16.30pm

If you arrive on site before the Emergency Engineer check gas is turned off and

property is being ventilated. If you see, hear or feel gas escaping, evacuate the

area.

Do not operate switches or doorbells.

Brief any attending “roaming” Security staff as above.

If you are receiving a call

direct from a member of the

public who is reporting an

incident OR receive a Gas or CO alarm alert

Immediately contact the following personnel

INSTRUCTION SHEET 4

University Gas Competent Person

Check with Security that the

incident has been reported

to the National Gas

Emergency Service

Ensure Security will assist

Emergency Engineer to locate address

Ensure Security have contacted

North Staffs Pipeline Services and

outside office hours the call out

plumber

Attend site without delay

If necessary contact Wilcock

Consulting for technical

assistance

Record details of incident

If necessary report under GS(M)R OR RIDDOR

When the incident is under

control, accept

“Transfer of Responsibility”

from Emergency Engineer

If you arrive on site before the Emergency Engineer check

gas is turned off and the property is being ventilated. If

you see, hear or feel gas escaping, evacuate area.

Do not operate switches or doorbells.

INSTRUCTION SHEET 5

North Staffs Pipeline Services Staff

Check with Security that the

incident has been reported

to the National Gas

Emergency Service

Attend site without delay

and liaise with the

Emergency Engineer

Liaise with the University

Gas competent Person on further action

If you arrive on site before

the Emergency Engineer

check gas is turned off and

property is being ventilated.

If you see, hear or feel gas

escaping, evacuate area.

Do not operate switches or doorbells.

INSTRUCTION SHEET 6

For Duty Gas Safe Plumber

Check with Security that the

incident has been reported

to the National Gas Emergency Service

Attend site without delay.

Liaise and assist the National

Gas Emergency Engineer

and NSPS as required

As required carry out repairs

or isolations downstream of

the secondary meter

isolation valve.

If you arrive on site before

the Emergency Engineer

check gas is turned off and

the property is being

ventilated. If you see, hear

or feel gas escaping,

evacuate area.

Do not operate switches or

doorbells.