emis-r/data collector overview submitting period h financial data north coast council – fiscal...
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EMIS-R/DATA COLLECTOR OVERVIEW
SUBMITTING PERIOD H FINANCIAL DATA
North Coast Council – Fiscal Year End MeetingJune 2015
USAS SIF Agent (all basic USAS Data) Data is pulled directly from USAS using
USAS SOAP Accounts Operational Units
Pulls from USAHIST.IDX if fiscal year closed Dollar Amounts Fund Type, Description
Other data always pulled from ACCT.IDX Controlled by “EMIS Reporting Year” in
USASDAT/USACON
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Flat Files for Financial Reporting USAEMS_EMISR.SEQ
Cash Reconciliation Federal Assistance Summary and Detail Civil Proceedings District and Building Profile information
EISEMS.SEQ or File exported from EMIS-FFE Capital Assets
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USAS Flat File - USAEMS
Prior to closing FY15 you must run the USAEMS program in Reflections
USAEMS creates the USAEMS_EMISR.SEQ (flat file)
USAEMS_EMISR.seq will need to be uploaded to the Data Collector
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Uploading Flat File – USAEMS_EMISR.seq East/Valley View: Loading USAEMS_EMISR.SEQ file to Data
Collector:
1. Log into Reflections 2. From the USAS_ANN menu select USAEMS_FTP 3. This will automatically move file to the Data Collector
West/Elyria: Loading USAEMS_EMISR.SEQ file to Data Collector:
1. Log into Reflections 2. From the USAS_LCL menu select FIN_PROC 3. Select USAEMS_FTP 4. This will automatically move file to the Data Collector
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EIS Districts Flat File - EISEMS
Prior to closing EIS inventory FY15 you must run EISEMS in Reflections
EISEMS creates 2 files - EISEMS.TXT and EISEMS.SEQ
The EISEMS.SEQ file must be uploaded to the Data Collector ( shown on the next slide)
****NON-EIS DISTRICTS SKIP SLIDES 5-6***
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Uploading Flat File – EISEMS (Inventory)
Loading the EISEMS.SEQ file to Data Collector: 1. Log into Reflections 2. From the EIS_LCL menu select EISEMS_FTP
This will automatically move the EISEMS.SEQ file to the Data Collector.
***EIS DISTRICTS SKIP SLIDES 7-14***
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NON-EIS Districts – Uploading the Flat File from EMIS-FFE (Flat File Editor)
1. Log in to EMIS-R (refer to slides 17-19) 2. Click on the Data Sources tab
3. Click on “Other Data Sources”
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NON-EIS Districts- Uploading Capital Assets (cont)
4. East/Valley View Click on “Manage” to the right of the EMIS
Flat File
4. West/Elyria Click on “Manage” to the right of Financial H 2014-2015 Flat File Upload
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Financial H 2014-2015 Flat File Uploads
NON-EIS Districts- Uploading
Capital Assets
(cont)
5. Click on “Upload File”
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NON-EIS Districts- Uploading
Capital Assets (cont)
6. Click on “Browse” to locate the .SEQ file that was exported from EMIS-ffe
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NON-EIS Districts- Uploading
Capital Assets (cont)
7. Once you locate the file click “Upload”:
12345..seq
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NON-EIS Districts- Uploading Capital Assets (cont)
8. Verify the file is there that you just uploaded:
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NON-EIS Districts- Uploading Capital Assets (cont)
9. Once the file is uploaded, click on the “Collection Requests Tab”:
Skip to slide 18 to complete the process…
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Data Collection Process
Collect (pulls data from source system/flat file)
Check Collection Progress Prepare Level 1 Validations Preview (data in HTML or CSV format) Repeat steps above as needed Certify & Submit Validations (ODE cross-checks) Repeat as needed
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Period H Submission Process Go to the NCC Webpage
(nccohio.org) Click on Support Click on Fiscal Click on the link for EMIS-R Log into SIF (EMIS-R)
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Period H Reporting Process
1. Click on Start Collection in the Financial (H) FY15 Reporting Period box
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Financial (H) FY15 Reporting Period
Period H – Starting the Collection
FY15 Reporting Period
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Period H – Starting the Collection
Financial (H) FY15 Reporting Period
2. East/Valley View: Click on the SIF Zone Box AND EMIS Flat File Box
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Period H – Starting the Collection
2. West/Elyria: Click on the SIF Zone AND Financial H 2014-2015 Flat File
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Financial H 2014-2015 Flat File
Period H – Starting the Collection (con’t)
3. Once you click on the “Start Data Collection…”
You will be sent back to the “Collection Requests” summary tab:
4. Click on red “Refresh” near the top of the screen:
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Period H – Preparing the Data
5. Once the collection is “complete”, click on the “Collection Request Tab“
6. When “Prepare” appears under actions, the collection is finished
7. Click on “Prepare”:
Financial (H) FY15 Reporting Period
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Period H - Preparing the Data (con’t)
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Period H – Preparing the Data (con’t) 8. Once Prepare is complete, click on
“OK”:
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Previewing the Reports
If the collected data encountered errors/warnings, a message will display with a direct link to the Validation Report. If the errors warrant changes to be made in the source system, you will need to start the process over with uploading the corrected file and then re-collecting the data.9. After preparing the reports, click on “Preview” to preview the data you are about to certify:
FY15 Reporting Period
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Previewing the Reports
10. Click on “Generate Preview”
FY15 Reporting Period
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Previewing the Reports
The Preview will display a list of the records included in the collection. Scan the “invalid” column for any records with invalid data. If you double-click on a record type listed, it will display the details of the record via EXCEL.
When viewing a record type via EXCEL, a column labeled “Record is Valid” indicates whether or not the record will be included in the submission
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Certify and Submit
11. Click on the “Collection Requests” tab
12. When data is loaded and verified, click on “Certify & Submit”:FY15 Reporting Period
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Submitting the Data to ODE
13. Check the “I certify... Box, add any comments you wish and 14. click on “Certify and Submit”
Check here
Click here
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To review the status of your submission, click on the “Submission” tab. Click on the arrow to the left of the Financial reporting period to display the current status of the submission you processed. A “Preparing Submission” status indicates
the Data Collector is preparing to submit the data to ODE.
A “Transmission Completed” status indicates the submission has been received but has not yet been processed by ODE.
Review Submission32
Questions?
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