-----

~~fitfi)"~ Employees' Provident Fund Organization

11.iflf "Q;cf ~~. 'flmf ~ (Ministry of Labour & Employment, Govt. of India) ~~. ~/Regional Office, Noida

fitfi)" 1f'cA', ~-2 "dr, ~-24, ~-201301/Nidhi Bhawan, A-2C, Sector-24, Noida-201301 ~/Phone:0120-2412600, t.Rf/Fax: 0120-2412601, {-~/E-mail: ro.noida@epfindia.gov.in

RO/NOI/CT/ADMN -II Date 05/04/2018

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Employees' Provident Fund Organization

~ 'Q:-f U\lF•ii < ~' m«r ~ (Ministry of Labour & Employment, Govt Of India) ~ cfil4f{-14, ~/Regional Office, Noida

f.ttw 'Jf'cf'i=I', ~-2 'dt, ~-24, ~-201301/Nidhi Bhawan, A-2C, Sector-24, Noida-201301 ~/Phooe:0120-2412600, -/Fax: 0120-2412601, (-~/E-mail: sro.noida@epfindia.gov.in

RO/NOI/CT/ADMN -II , '--{ 9 00 I Date 05/04/2018

TENDER NOTICE

Inviting sealed tender for providing of Security Guards/MTS and data entry operatrsr

The Employees Provident Fund Organization, Bhavishay Nidhi Bhawan, A-2C, Sector-24, Noida-201301. invites sealed quotations from only Private Limited & Limited Company for supply of Security Guards (Without arms )/MTS and data entry operatrsr for deployment in Regional Office at Bhavishay Nidhi Bhawan,A-2C, Sector-24, Noida-201301., The agencies having experience of five years or more and having strength of more than 100 Security Guards/ MTS and data entry operatrsr (No, of employees as per ECR of Last Month of Submission ofTender) may apply. The tenders Should be submitted in two bid system in two envelopes separately super scribing "Technical Bid" and "Financial Bid" along with a Demand Draft amounting to Rs. 50,000/- as earnest money in favor of"RPFC, Noida.

The bid form can be obtained from E.P.F.O., SRO, Bhavishay Nidhi Bhawan, A-2C, Sector-24, Noida-201301. On any working day between 11.00 AM to 5.00 PM upto 05/04/2018 gaurd room. This form can also be downloaded from our website www.epfindia.gov.in & also available on Central Public Procurement Portal. The financial bid should indicate the rate for Security Guards /MTS and data entry operatrsr etc. The Financial Bids Shall be opened only in respect of those Companies, which will qualify in the Technical Bids. The Agencies Shall be Fully responsible for compliance of all Labour and other related Laws.

The sealed Quotations should be addressed to Regional Provident Fund Commissioner on the above

mentioned address and submitted on or before 05/04/2018 to 27/04/2018 by 2:30.PM and should also

indicate "Tender for Security Guards/MTS etc." Quotation received after due date & time shall be rejected. The office reserves all right to reject any or all Quotations without assigning any reasons. The

tender shall be opened date 27/04/2018 at 3:00PM on the same day.

The bid shall be opened in the presence of representative of bidders and only one representative of each bidder will be allowed to attend the meeting.

I

Regional Provident Fund Commissioner

-Terms and conditions for providing Security Guards/MTS and data entrv operatrsr

1. The Period of contract will be one years from the date of awarding the contract subject to renewal further one year thereafter at the sole discretion of the EPFO on existing terms and conditions except statutory payment.

2. The Agency \Vill abide by all statutory requirements as per Minimum Wage Act, Employee's Provident Fund Act, ESIC, Workmen Compensation Act, Payment of wages Act, Contract Labour (Regulation and Abolition) Act And payment of these charges shall be sole responsibility of the Agency.

3. All statutory compliances including all above payments. statutory dues, mandatory statements to be complied with various Govt. Departments shall be the responsibility of the Agency.

4. The Agency shall also furnish details of any legal Suit /Legal action pending especially with regard to any violation in the PF Act, ESI Act, Labour Laws, Income Tax etc. A certificate to the effect that no Liabilities are pending with PF Commissioner of the Region/area where the agency has valid contracts along with copy of annual EPF return be submitted with the tender. If any information found wrong the tender shall not be considered and no request shall be entertained.

5. Agency shall have to License & complying with the provisions of the private Security Agencies Regulation Act (PSARA) 2005 and Uttar Pradesh Private Security Agencies [Regulation) Rules, 2005.

6. The Agency will not rotate the Guards/MTS and data entrv operatrsr from one place to another and/or one institution to another without the consent of the EPFO.

7. The persons who are deployed will wear proper uniform and identity card during the duty hours provided by the agency. Provision of uniform and any related expenses shall be borne by the Agency .Agency shall provide police verification of all persons deployed at EPFO Sub Regional Office, Noida.

8. The Agency engaged shall not allow ahy material to be taken out from the said premises unless authorized by a nominated officer(s) of the EPFO for the purpose. It is reiterated and made clear that management, control of the Guards so provided shall be with the Agency and the said persons for all purpose shall be within the Disciplinary Authority of the Agency.

9. The Agency undertake to indemnify the EPFO against any loss, theft, claims. damages, negligence as the EPFO may be put to or incur due to direct or indirect result of non­performance or mal-performance or mis-performance in performing the works agreed to by it EPFO has discretion to retain the entire amount if failed to fulfilled all the statutory dues.

l u. The Agency shall be solely responsible tor carrying out the job entrusted to them and in case of any accident resulting in death or injury or otherwise risk to the person engaged by the agency for carrying out the said job the EPFO shall not be liable for any compensation, damages, loss ect. As the case may be. The persons/guards engaged for performing the Security job Shall be responsible for their acts and omissions to the agency.

11. The EPFO shall make a claim, if any writing to the Agency in case of any loss caused to the EPFO due to non -performance or mal -performance or mis-performance, theft ect. By the Agency/its persons in carrying out the terms and conditions and any claim lodged by the EPFO will be settled by the Agency within a period of month. if the claim is not settled within one month, loss caused to the EPFO, shall be recovered from the monthly payment made to the Agency.

12. The EPFO reserves the right to terminate th_is arrangement with assigning any reasons thereof by serving on the Agency a notice of one month to th is effect, and on the refusal of the Agency to accept the notice of termination of the arrangement or passive to do so the said notice shall be sent by registered post on the address of the agency record with the EPFO, where after it shall be deemed to have been served on the agency. EPFO shall also be entitled to appoint any other person, firm or Agency at its discretion to perform the job entrusted to the Agency after termination of the arrangement Provided that the termination of the arrangement, as aforesaid, shall not absolve the Agency of its liability regarding work arrangements already entrusted to it in accordance with the direction of the EPFO.

13. In case of dispute ansmg out /relating to interpretation of terms & conditions or functioning of the Agency viz-a-viz the EPFO, the EPFO shall be the sole a~thority to decide the arbitrator. The Agency agrees to execute all documents, \vhich may be required by the EPFO it this regard.

14. An undertaking may be submitted as per the draft enclosed stating, inter-alia, the compliance with all the provisions of applicable laws with respect to Minimum Wages Act, ESI and EPF Acts as Per the Prescribed format at Annexure-11.

~

15. Latest Affidavit of the effect that: a. The renderer /parties of the bidding firm are not involved in any Criminal cases. b. The renderer/ bidding firm is not black listed in any Govt. offices c. Credentials submitted by the renderer for this tender are genuine and firm will not use any

influence to the officers/officials involved in tender process.

w 16. Who can apply: The Agency should fulfill following conditions:

1. Should be ISO 9001 certified. ii. The contractor/agency must have valid registration under the Private Security

Agency(Regulation)Act, Under respective State Governments covered in this tender. iii. Should be registered under Contract Labour (Regulation and Abolition) Actl 970 for at least

Preceding three years. The agency should have the Labour License. iv. Should have PAN, ESIC, EPF, Labour License, TIN, TAN and GST Registration Number. v. Should have minimum annual average turnover of Rs. 2.00 Crore during the preceding three

financial years ending March-2017 and should have executed three similar works of equivalent or higher value on per annum basis. Details are to be provided to this Bid Document.

vi. Should bear Solvency Certificate issue by any Nationalized/Commercial bank for a minimum amount of Rs. 25.00 Lakh.

vii. Should not have been blacklisted by any authority or organization as on the date of submission of bid or even during the currency of contract period, if awarded. A certificate from the Statutory Auditor of the agency to this effect, as on the date of submission of the bid, needs to be attached with part I of the bid, this would be the sole responsibility of the agency to inform the Sub Regional Office Noida in case any such action by any authority is initiated against it during the currency of the contract period.

viii. There should be no criminal case or any other Legal Proceedings pending or contemplated in any court of law against the participating agency . or any of its owner/ owners/director/directors.

ix. The Company should enclose documentary evidence about the deposit by it towards EPF~ ESIC and L WF (Labour welfare fund) and Service Tax during the preceding three years.

Note:- The Participating agencies are required to attach documentary evidences such as duly authenticated/attested copies of required certificates, PAN,TAN, TIN, GST No., their registration documents, copies of ITR, balance sheets, service tax return for the requisite number of years i.e. 03 years, Licenses required under relevant Acts and Rules, copies of challans, list of existing clients/office along with copies of work orders, certificates issued by the concerned authorities regarding satisfactory performance with name, address and telephone numbers of the concerned authorities. The agencies are required to attach original documents also wherever they need to do so as per these tender documents. The Bids Not Meeting All Of Above Eligibility Criteria Shall Be Summarily Rejected

~

Annexure-1 APPLICATION FORM -TECHNICAL BID

S.No. Particulars Details to be filled in by the Agency I I I

(1) (2) (3) I

1 Name of the Director & responsible person along with address of the Company with Telephone No. & Email

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2 Date of Incorporation/ Constitution of the company I

3 Name of the Directors with Addresses and responsible persons & Telephone No.

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4 Name of the Bankers with address & telephone Nos. I

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I 5 Copy of Licence for operating the I

Security Agency I I

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6 Registration NO. of Company with ! Registrar of Companies? Date of

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Registration? (attach copy for I

I registration)

7 Whether registered with Labour ! Department? Date of Registration I

i (Attach Copy of the registration)

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8 Whether registered with Central & I

! Excise Department for Service Tax? ! (attach copy of the registration Last three years Return )

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) 9 Whether the comµnay has exµerience of five years in providing security services/man power services to reputed organizations/ Public Sector / Undertakings I State Govt. I Central Govt. Departments? (details thereof in a separate sheet

10 Detail of Income Tax return filed with Income Tax office for last three year? (attach copy of relevant years)

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11 PAN No. of the Income Tax Department (attach Xerox copy)

12 EPF Registration No. (Copy of last Three Years chal lans as proof of compliance) +Last Month ECR.

13 ESIC Registration No. (Copy of last Three Years chal lans as proof of compliance )+Last Month ECR.

14 L WF Copy of Last Three Years challans.

15 Whether the Agency has obtained license & complying with the provisions of the Private Security Agencies Regulation Act (PSARA) 2005 and Uttar Pradesh Private Security Agencies (Regulation) Rules, 2005.

16 Details of Demand Draft/Bankers Cheque in respect of Earnest Money. (DD/Bankers Cheque should be Enclosed).

Note: We hereby that I am authorized to sign the tender document & the information given above are true & correct to the best of my knowledge & nothing is concealed if the technical Bid is found false at any stage of assessment, the tender shall be rejected and the entire earnest money will be forfeited by EPFO .

Date: Signature of the Authorized signatory Place:

Name:

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APPENDIX-II

UNDERTAKING BY THE LABOUR CONTRACTOR

I, ................................... , ........................ S/o ......................................... . ............... ,R/0 ..................................................................................... .

.. . .. ... ,Director of ............................... do hereby declare and undertake as under:

That in the capacity of Independent Labour Contractor for M/s ..................................................................... I have complied \Vith the provisions of all laws as applicable. have paid the wages for ................................................ , which are not less than the minimum rates as applicable, to all my employees and no other dues are payable to any employee.

That I have covered all the eligible employees under Employees Provident Fund and Miscellaneous Provisions Act, 1952 and the Employees' State Insurance Act and deposited the contributions for the following months and as such no amount towards contributions whatsoever is payable.

I further declare and undertake that in case any liability pertaining to any employees is to be discharged b) Mis

....................... due to my lapse, I undertake to reimburse the same to Employees Provident Fund Organization the Employees Provident Fund Organization is also authorized to deduct the same from my dues as payable.

LABOUR CONTRACTOR

Authorized Signatory

Seal:

Rates are quoted on Monthly Basis. inclusive of all charges, but excluding Services Tax which will

1 be paid as per prevailing rates. I

1. Minimum Wages for each category

2. Reliving Charges (for Security Guards)

3. Total

4.EPF

5. E.S.l.

6. Services Charges 7. TOTAL (S. No. 3+4+5+6)

8. Taxes

I 9. Grand Total (Per Person) I I

Date:

Place:

FINANCIAL BID

Regional Office, Noida,

Bhavishay Nidhi Bhawan, A-2C, Sector-24, Noida-201301.

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Security Guards (With out Arms) MTS

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Annexure-III

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DEO

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