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EMPLOYER

USER MANUAL

THIS DOCUMENT IS CONFIDENTIAL and intended solely for the use of the individual to

whom it is addressed, or any other recipient expressly authorized by IN22 Labs, in writing or otherwise, to receive the same. If you are not the addressee or authorized recipient of this

document, any disclosure, reproduction, copying, distribution, or other dissemination or use

of this communication is strictly prohibited.

This document remains the property of Unwind Learning Labs, all contents are ©

copyright 2020.


Table of Contents I. PURPOSE.....................................................................................................................................5

II. VERSION HISTORY ......................................................................................................................5

USER MANUAL FOR EMPLOYER .........................................................................................................5

III. ROLES AND RESPONSIBILITY OF EMPLOYER..........................................................................5

IV. BASIC REGISTRATION .............................................................................................................6

V. LEVEL 2 -REGISTERATION PROCESS:..........................................................................................8

A. BASIC DETAIL..........................................................................................................................8

B. INDUSTRIAL DETAILS .............................................................................................................9

C. DOCUMENT DETAILS ............................................................................................................ 10

D. PROFESSIONAL DETAILS....................................................................................................... 11

E. REVIEW DETAIL .................................................................................................................... 12

VI. LOGIN/SIGN IN ...................................................................................................................... 14

VII. MENU ACCESSIBILITY ........................................................................................................... 15

VIII. DASHBOARD ......................................................................................................................... 16

IX. PROFILE VIEW/EDIT REQUEST............................................................................................. 17

X. POST NEW JOB .......................................................................................................................... 18

XI. MY POSTED JOBS ................................................................................................................... 20

A. POSTED JOBS......................................................................................................................... 20

B. BLOCKED JOBS ...................................................................................................................... 21

XII. CANDIDATE HIRING PROCESS............................................................................................... 22

A. SHORTLIST CANDIDATE........................................................................................................ 23

B. SCHEDULE INTERVIEW ......................................................................................................... 24

1. PHONE CALL INTERVIEW.................................................................................................. 24

2. FACE TO FACE INTERVIEW ............................................................................................... 25

3. ONLINE ASSESSMENT TEST .............................................................................................. 26

C. SEND OFFER LETTER FOR SELECTED CANDIDATES ............................................................. 27

D. UPDATE PLACEMENT RECORDS ........................................................................................... 28

XIII. INTERNAL HIRING PROCESS ................................................................................................. 29

A. CANDIDATE SEARCH ............................................................................................................. 29

B. MOVE CANDIDATE TO A FOLDER.......................................................................................... 29


XIV. MY FOLDER ........................................................................................................................... 32

XV. JOB FAIR ................................................................................................................................ 33

XVI. BOOK MARK A JOB FAIR ........................................................................................................ 34

XVII. INTERESTED JOB FAIR .............................................................................................................. 34

XVIII. JOB FAIR PARTICIPATION PROCESS ....................................................................................... 35

XIX. Frequently Asked Questions: ................................................................................................. 42


LIST OF FIGURES

Screenshot 1 – SIGN UP PAGE .............................................................................................................6

Screenshot 2- OTP VERIFICATION SCREEN ........................................................................................7

Screenshot 3- EMPLOYER SIGN UP COMPLETION POP UP..................................................................7

Screenshot 4 - REGISRATION - BASIC DETAILS ..................................................................................8

Screenshot 5- REGISTRATION - INDUSTRY DETAILS ..........................................................................9

Screenshot 6 - REGISTRATION - DOCUMENT DETAILS ..................................................................... 10

Screenshot 7 - RESGISTRATION - PROFESSTIONAL DETAILS ........................................................... 11

Screenshot 8 - REGISTRATION - REVIEW DETAILS........................................................................... 12

Screenshot 9 - SUCCESSFULL REGISTRATION COMPLETION POPUP ................................................ 13

Screenshot 10 – EMPLOYER LOGIN PAGE ......................................................................................... 14

Screenshot 11 – DASHBOARD PAGE ................................................................................................. 16

Screenshot 12- MY PROFILE ............................................................................................................. 17

Screenshot 13- RAISE REQUEST FOR EDIT PROFILE ........................................................................ 17

Screenshot 14 - POST NEW JOB ........................................................................................................ 19

Screenshot 15 - MY POSTED JOBS LIST ............................................................................................. 20

Screenshot 16 - BLOCKED JOBS ........................................................................................................ 21

Screenshot 17 - JOB DETAIL PAGE .................................................................................................... 22

Screenshot 18 - APPLIED CANDIDATE LIST...................................................................................... 23

Screenshot 19 - PHONE CALL INTERVIEW ....................................................................................... 24

Screenshot 20 - FACE TO FACE INTERVIEW ..................................................................................... 25

Screenshot 21 - ONLINE ASSESSMENT ............................................................................................. 26

Screenshot 22 - SEND OFFER LETTER FOR SELECTED CANDIDATES ............................................... 27

Screenshot 23 - UPDATE PLACEMENT STATUS - SELECTED CANDIDATES ...................................... 28

Screenshot 24 - CANDIDATE SEARCH............................................................................................... 30

Screenshot 25 - MOVE CANDIDATE TO A FOLDER............................................................................ 31

Screenshot 26 - MY FOLDER ............................................................................................................. 32

Screenshot 27 - JOB FAIR DETAIL PAGE ........................................................................................... 33

Screenshot 28 – BOOKMARKED JOBFAIR LIST ................................................................................. 34

Screenshot 29 - INTERESTED JOBFAIR LIST ..................................................................................... 34

Screenshot 30 – ADD JOB LIST IN JOB FAIR ...................................................................................... 35

Screenshot 31- JOB FAIR - JOB POST TYPE (DESIGNATION/EDUCATION)........................................ 35

Screenshot 32 -JOB FAIR - JOBS BY EDUCATION .............................................................................. 36

Screenshot 33 - JOB FAIR - JOBS BY DESIGNATION........................................................................... 36

Screenshot 34 - QR CODE.................................................................................................................. 38

Screenshot 35 - INTERESTED JOB FAIR LIST .................................................................................... 39

Screenshot 36 - ENTER JOB FAIR ATTENDEE DETAILS .................................................................... 40

Screenshot 37- JOB FAIR CANDIDATE SELECTION PROCESS ............................................................ 40


I. PURPOSE Integrated Employment Engagement and Tracking module with complete stack modulation of Job portal which mainly facilitates job seeking candidates and resource seeking Employers to engage in a common platform wherein all users are benefitted from the application. On other the hand the Department takes the service delivery commitment to both application Users. Job portal is the first step in aligning the Employment initiatives of the State government in accordance with the futuristic trends followed by leading job portals like Naukri, Time Jobs, Indeed, Monster jobs site etc. With increased access to mobiles & internet and with government’s initiative of higher bandwidth of affordable Internet for more than a million students, now, students have access to multiple Job Application platforms.

II. VERSION HISTORY SI. No Version Purpose Author

1 1.0 Original Version

USER MANUAL FOR EMPLOYER

III. ROLES AND RESPONSIBILITY OF EMPLOYER • Employer can do initial registration by submitting company details and

upload relevant documents, and its validated by admin, based on admin approval Employer can be part of the system

• After Employer is being approved by admin, Employer can post jobs based on

designation/qualification required on to the portal for the candidates can

apply for jobs

• Employer can view/Select/Reject/withhold a candidate applied for the job post

• Employer can issue placements for the selected candidates

• Employer can view or search candidate and download their CV without

posting jobs– Maximum of 500 CV are allowed for the employer to download.

Once Updating the placement status of all downloaded CVs, employer will be allowed to further download the Candidate CVs


• Employer can Move candidates to a folder for future reference

• Employer can participate in the job fair posted by Admins

IV. BASIC REGISTRATION Employer needs to register into the portal with the basic required Information such

as

• Company Name

• Contact person

• Email Id

• Mobile Number

• Password

• Confirm Password

On filing the above required fields Employer needs to do One Time Password

Verification for their Registered Mobile number & Email ID.

Screenshot 1 – SIGN UP PAGE

Click on Employer

login Fill in Basic required

information to login to the

portal

Check the Terms and

conditions and click on

register button to complete

Level 1 Registration process


Screenshot 2- OTP VERIFICATION SCREEN

On filling the OTP, the following POP screen will be displayed for the Employer

Screenshot 3- EMPLOYER SIGN UP COMPLETION POP UP

Employer needs to enter

OTP received in Registered

mobile number & Email ID


V. LEVEL 2 -REGISTERATION PROCESS: Employer needs to complete the following additional required details for completing

the registration process, on filing the required details employer needs to wait for

admin approval to post jobs on to the portal

A. BASIC DETAIL Employer needs to fill in the following basic details such as, Alternate email Id & Mobile number, Registration type, PAN, GST, Incorporation Number, Udyog Aadhar, District, office address Latitude & Longitude

(Note: Incorporation number is compulsory for private sector company)

Screenshot 4 - REGISRATION - BASIC DETAILS

Enter the Required details

and click on Save &

Continue button to proceed

to the next section


B. INDUSTRIAL DETAILS Employer need to select the sector to which they belong from the given drop down

Screenshot 5- REGISTRATION - INDUSTRY DETAILS

Select the section and click

on Save & Continue button

to proceed to the next

section


C. DOCUMENT DETAILS Employer Needs to upload Company logo, PAN, GST, Incorporation Number, Udyog Aadhar document for the Admin to verify and approve

(Note : Uploading of PAN documents is mandatory for all registered companies, GST is optional to upload and Incorporation document is compulsory only for the companies registered as Private Sector Company)

Screenshot 6 - REGISTRATION - DOCUMENT DETAILS

Upload the Mandatory

documents and click on

Save & Continue button to

proceed to the next

section


D. PROFESSIONAL DETAILS Employer needs to enter the Number of staff details, Branches, about the company and give Company website URL

Screenshot 7 - RESGISTRATION - PROFESSTIONAL DETAILS

Enter the company

professional details and

click on Save & Continue

button to proceed to the

next section


E. REVIEW DETAIL All the above-mentioned details can be reviewed by the employer and can finally click on Submit & register button

Screenshot 8 - REGISTRATION - REVIEW DETAILS

Review all the details

entered by clicking on Each

tab and Click on submit &

Register button to complete

the registration process


On completing the above registration process the following POP Up screen Appear stating that the employer registration completed successfully and need to wait for admin approval

Employer can Post Jobs and Search for Candidates only after admin approval

Screenshot 9 - SUCCESSFULL REGISTRATION COMPLETION POPUP


VI. LOGIN/SIGN IN Employer can login with the registered User ID & Password

Screenshot 10 – EMPLOYER LOGIN PAGE

Enter email ID & Password

to Login into the Portal

Click on Employer

login


VII. MENU ACCESSIBILITY On logging in Employer can access the following Menus


VIII. DASHBOARD On logging in Employer Default Landing Page would be the Dashboard.

Where the Employer can View the following information

• No of Posted Jobs –It shows the count of jobs posted by the Employer

• Application received – it shows the count of Total number of candidates applied for the jobs posted by the employer

• No of Resume Downloaded– it shows the total number of resumes

downloaded by the employer

Screenshot 11 – DASHBOARD PAGE

It shows top 10 Job

application count


IX. PROFILE VIEW/EDIT REQUEST By clicking on My Profile -> Employer Can view or Edit the profile by Raising edit

Request to admin.

Screenshot 12- MY PROFILE

On clicking the edit Request button, the following screens appears

Screenshot 13- RAISE REQUEST FOR EDIT PROFILE

Click on Edit

Request button to

Raise request to

admin

Select the Required

section which is to

be edited and Type

in the reason for

raising edit request


The approval for edit goes to the admin and only after the Admin approval the Employer can edit the requested details. The employer can raise edit request not

more than 5 times provided by an Admin approval.

X. POST NEW JOB Click on Post New Job menu to publish jobs on the portal

Employer needs to fill in the following details to Post a Job.

Job title, Job role, Salary per month, Location, Place/Area. Job Type, Job opening,

Sector & Industry Type, Last Date to Apply, Job Description, Skills, Additional

Qualification, Educational Qualification , course & Specialization, Gender, Minimum

Age & Maximum Age. Experience, Job URL and

Jobs for Differently abled person (Applicable - Yes/No)

Can perform the following actions for the Jobs Posted

• Edit - All the above-mentioned details can be edited in the Posted Jobs Menu


Screenshot 14 - POST NEW JOB

Fill in the required

information

Click on Post a New

Job Menu

Click on Post job

button to publish the

Jobs


XI. MY POSTED JOBS A. POSTED JOBS The Posted jobs list can be viewed in My Posted Jobs Menu where the employer can

see the Following details

• View / Edit the Posted Job Details

• View the Candidates Applied for the Jobs

Screenshot 15 - MY POSTED JOBS LIST

View List of Jobs

posted

Click on the Job to

view the details

Click on Applied

candidate button to

view the Candidate

list applied for the

Job post

Click on Posted

Jobs Menu


B. BLOCKED JOBS Jobs which are blocked by the Admin will be displayed here.

Screenshot 16 - BLOCKED JOBS


XII. CANDIDATE HIRING PROCESS Click on the My Posted Jobs Menu -> View Applied Candidates List form the Jobs post List.

The list of candidates who have applied for the Job posted by an employer will be displayed here, and the employer can start the hiring process.

Screenshot 17 - JOB DETAIL PAGE

Click on Edit button

here to edit the job

details

View the list of

Applied Candidates

for the Job Post here

Download CVs of all

Candidates in bulk

here

Employer can shortlist

CV from Applied

Candidates List


The Employer can do following actions for the applied candidates,

• Download CV – Either bulk download of all CVs of applied candidates in a Zip folder or download CV of each Candidate individually

• Shortlist Applied Candidate for Interview

• Schedule an Interview for the Shortlisted Candidates - Interview can be Either Phone call/Face to Face/ Online Assessment

• Select/Withhold/ Reject candidates who has been interviewed

• Offer Placement for Selected Candidates

Details of above actions is explained below with screens.

A. SHORTLIST CANDIDATE Employer can shortlist a candidate by clicking on the “Shortlist Button”.

Screenshot 18 - APPLIED CANDIDATE LIST

Employer can Select

all Candidates here

Employer can shortlist/

Select/Reject/

withhold all

Candidates here

Employer can view

the List of shortlisted

Candidates Here

Employer can Schedule

/Reschedule an

Interview here


B. SCHEDULE INTERVIEW After short listing the Candidate, the Employer can Schedule an Interview by clicking on the “Schedule Interview” Button.

Scheduling an interview is possible through three methods,

1. PHONE CALL INTERVIEW

Screenshot 19 - PHONE CALL INTERVIEW

After scheduling the interview, the candidate will receive a notification containing all the details of the interview scheduled

Employer has also been given an option to Reschedule the Interview by editing the Interview details, and it will be notified to the Candidates

Employer can select

Type of Interview to be

scheduled here

Fill in the Required

information and click

on submit button


2. FACE TO FACE INTERVIEW

Screenshot 20 - FACE TO FACE INTERVIEW



Employer can select


scheduled here



on submit button


3. ONLINE ASSESSMENT TEST

Screenshot 21 - ONLINE ASSESSMENT



After the Completion of Interview process the Employer can either Select/Reject the

candidate or put him on Withhold. If the employer puts him on Withhold, then that status will not be displayed in the candidate’s status page.

Employer can select


scheduled here



on submit button


C. SEND OFFER LETTER FOR SELECTED CANDIDATES

The employer can send the offer letter for the Selected Candidates by attaching the document and with comments if required

Screenshot 22 - SEND OFFER LETTER FOR SELECTED CANDIDATES

Attach the Offer letter

and click on submit.


D. UPDATE PLACEMENT RECORDS It is must for the employer to update the Placement Records for the Selected Candidates

Screenshot 23 - UPDATE PLACEMENT STATUS - SELECTED CANDIDATES

Employer can update

the placement records

here for the selected

Candidates


XIII. INTERNAL HIRING PROCESS A. CANDIDATE SEARCH

The Employer can search for the candidate in this portal and can-do internal Hiring without posting a Job Application.

Click on Candidate search option from the side menu bar.

Employer can view list of Candidates registered in the portal,

Employer can Search candidates at ease by applying filter options

B. MOVE CANDIDATE TO A FOLDER To select a Candidate employer needs to move the candidates in a folder, and can download CVs, however there is a limit for 500 resumes only can be downloaded by

the employer and once after the employer updates the status of the each candidates, employer will be allowed to download another 500 resumes.


Screenshot 24 - CANDIDATE SEARCH

Employer needs to

select the Candidates

first to move to a Folder

Click on All button to

select all the Candidate

at once to move to a

folder

Click on Move folder

button to move the

selected Candidates to a

Folder

Employer can Apply the

Filters given here to

search for Candidates at

ease


On clicking Move to a Folder button the following screen will be displayed

Screenshot 25 - MOVE CANDIDATE TO A FOLDER

Employer can create a new folder and move the candidates or can move the candidates to the existing folder created by the employer


XIV. MY FOLDER Employer can view the Created folder under the My Folder Menu

Screenshot 26 - MY FOLDER

Once after the creation of the Folder, the employer can do the hiring process which is similar to the earlier Hiring process for a job post.

The Employer can do following actions for the applied candidates,

• Download CV – Either bulk download of all CVs of applied candidates in a Zip folder or download CY of each Candidate individually

• Shortlist Candidate for Interview

• Schedule an Interview for the Shortlisted Candidates - Interview can be Either Phone call/Face to Face/ Online Assessment

• Select/Withhold/ Reject candidates who has been interviewed

• Offer Placement for Selected Candidates

Click on My folder

Menu The Created folder is

available for the hiring

process.

Click on the Folder to view

Moved Candidates List


XV. JOB FAIR The employer can view the list of Job Fair Posted by Admin Under the Job Fair List menu.

Click on the Job fair to view the Details

The Job Fair Detail page would be having the QR Code for that particular job fair, the date, time and other Details of the Job Fair.

Employer can do following Actions for a Jobs Fair

• Participate in Job fair

• Bookmark a Job Fair

• Share Job fair in Facebook, email, & Twitter

Screenshot 27 - JOB FAIR DETAIL PAGE


XVI. BOOKMARK A JOB FAIR Book marked Job fair list can view under Bookmark Job Fair Menu

Screenshot 28 – BOOKMARKED JOBFAIR LIST

XVII. INTERESTED JOB FAIR Participated Job fair list can view under Interested Job Fair Menu

Screenshot 29 - INTERESTED JOBFAIR LIST

The Employer needs to

click in here to view the

Bookmarked Job Fair

List

The Employer needs to

click in here to view the

Interested Job Fair list.


XVIII. JOB FAIR PARTICIPATION PROCESS To Participate in a Job Fair Employer needs to Update the Job Requirement

There are two Kinds of Job Requirements can be posted by an Employer “1.Job Posts by Designation” and another one is “2.Job Posts by Education”

Screenshot 30 – ADD JOB LIST IN JOB FAIR

On clicking Add Button following screens will be displayed

Screenshot 31- JOB FAIR - JOB POST TYPE (DESIGNATION/EDUCATION)

Click here to Add Jobs

for the Job Fair. Also,

can edit/Delete the

Jobs posted

The Employer needs to choose

from the dropdown Jobs by

Designation or Jobs by

Education.


Screenshot 32 -JOB FAIR - JOBS BY EDUCATION

Screenshot 33 - JOB FAIR - JOBS BY DESIGNATION

The Employer needs to fill out

all the details mentioned in here

and then click submit for adding

Jobs by Education.

The Employer needs to fill out

all the details mentioned in here

and then click submit for adding

Jobs by Designation


On filling the Job Requirements employer can able to participate in the Job Fair

The Admin needs to approve Employer Participation and also allocate a room for the Employer, the allocated rooms will be displayed in employer login

QR code will be generated in the system for the employer who have participated in the job Fair and employer can use/stick the QR Code on the particular room allocated to him on the day of job fair.

Click on Rooms allocated to

view the allocated room Details

and QR code


On Clicking the Rooms allocated the following screens will be displayed

Screenshot 34 - QR CODE


During the Job Fair, the employer needs to start the Interview process by clicking on the Interested Job Fair List

Screenshot 35 - INTERESTED JOB FAIR LIST

The employer needs to click here

to start the Interview Process.


In the following screenshot the Contact details of the person who is going to attend the Job Fair needs to be entered.

Screenshot 36 - ENTER JOB FAIR ATTENDEE DETAILS

Once when the candidate uses his mobile app and scans the QR Code, candidate will be marked as present for the job fair and employer can process the candidate CV

Screenshot 37- JOB FAIR CANDIDATE SELECTION PROCESS

Enter the Point of Contact details

here and click on submit button.

The List of candidates who

attend the Employer room will

be displayed in here.

.

Action Menu’s for the

employer to hire

Candidates


If the employer posts multiple Jobs he needs to select job type and filter the candidates

After the candidates are listed in here, the employer can start the Hiring process and the candidate is short listed for that particular job.

The Following list of actions can be performed by an employer during the Job fair

▪ Download CV

▪ Shortlist CV -> On Hold -> Selected ▪ Reject

Employer needs to select the job

which he wants to select the

candidate by clicking on the

dropdown.


XIX. Frequently Asked Questions: How do I login ?

Refer Section Employer Registration , which clearly depicts how to do Employer registration.

What Documents are needed for the Registration?

As part of the registration, the employer needs to upload the following documents to

complete the registration -PAN – To be uploaded by all the registered companies, GST is optional and Certificate of Incorporation is mandatory for Private sector companies only.

How to edit my Profile?

Refer Section Employer Profile Edit Request.

How to post a Job in this Portal?

Refer Section: Employer Post New Job.

Can I hire a candidate without a Job Post?

As part of Job Portal, there is a provision to hire a candidate without a Job post. Refer My Folder Hiring Process.

I posted a Job on this Portal, but it is not getting displayed?

Refer Section: Blocked Jobs, There are chances that it maybe blocked by the Admin due to certain reasons, do reach out to Admin and follow the guidelines while posting any Jobs.

How to add an additional Skill which is not listed in the Job Post Skill List?

There is a special provision(Textbox) wherein the emlpoyer can list out the skills needed for his particular job which is not given in the Job Portal Skill list.

How many resumes can I download during the candidate search?

A employer can download 500 resumes at a time, and need to update the status for the candidates to download additional candidates resume.

How to Attend a Job Fair?

Refer Section Job Fairs for a detailed view of how a employer can attend a Job Fair.

Will I get Alerts/Notifications for the Job Fairs conducted nearby my Office?

Mail alerts, SMS alerts and also Website notifications will be notified to the employer.