ems tool staff awareness

8/8/2019 Ems Tool Staff Awareness

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[Organisations Title]

Environmental

Management System

[Organisations Title]

Environmental

Management System

[Staff Awareness Training]


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Objectives of this presentationObjectives of this presentation

To provide awareness of:

The agencys new environmental management

system (EMS)

Importance of conformity with environmental policy,

procedures & other requirements of EMS

Significant environmental aspects & related impacts

associated with peoples work

Environmental benefits of improved environmental

performance

New roles & responsibilities

Consequences of potential departure from

procedures.


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What is an environmental management

system (EMS)?

What is an environmental management

system (EMS)?

Partof an organisations management system

used to develop and implement its

environmental policyand manage its

environmental aspects.

(AS/NZS ISO 14001:2004 cl. 3.8)


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What is AS/NZS ISO 14001:2004?What is AS/NZS ISO 14001:2004?

An international standard for requirements

of an environmental management system.

Produced by the International Organisation

for Standardisation.

Ratified jointly by Standards Australia and

Standards New Zealand for application in

Australia and New Zealand. Used as basis for third party certification of

environmental management systems.


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EnvironmentalPolicy

Planning

Implementation& Operation

Checking

Management

Review

Continual

Improvement

The ISO 14001 model of

continual improvement


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Why have an EMS?Why have an EMS?

Improve management of environmental impacts

Set targets to reduce energy use, water use & waste to

landfill

Initiate and maintain procedures to improve efficienciesincluding:

Environmentally friendly purchasing procedures

Preferred business travel option

Define key responsibilities for achieving targets

Monitor and measure environmental performance against

key indicators

Regularly assess progress towards achieving set objectives

Ensure due diligence and ongoing consideration of legal and

other environmental requirements


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Why have an EMS? continuedWhy have an EMS? continued

Assist with environmental reporting as required by s.516A

of the EPBC Act 1999

Government policy encourages commonwealth agencies

to implement an EMS (at least one site)

Contribute to preferred employer status

Achieve cost savings

Show leadership, nationally and/or internationally

Obtain competitive advantage

May be required by clients, customers and/or regulators

Build goodwill from customers and stakeholders


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Role of management in establishment &

implementation of EMS

Role of management in establishment &

implementation of EMS

Develop & approve environmental policy as a

statement of commitment

Provide resources

Appoint management representative(s) to ensure

EMS is established, implemented and maintained,

and to report on performance of EMS including

recommendations for improvement

Provide support to management representative in

establishment phase to overcome barriers

Regularly review the EMS to ensure its continuing

suitability, adequacy and effectiveness.


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The agencys environmental policyThe agencys environmental policy


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Planning the EMSPlanning the EMS

Environmental aspects

Legal & other requirements

Objectives, targets & programs


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Environmental aspectsEnvironmental aspects

Identification of environmental aspects

Determination of aspects withsignificant

environmental impact Environmental aspects register

Significantenvironmental aspects are the

focus of the rest of the EMS


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The agencys significant environmental

aspects

The agencys significant environmental

aspects


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Legal & other requirementsLegal & other requirements

Identification of legal requirements

applicable to the agency

Identification of other requirements to whichthe agency subscribes

Legal & other requirements applied to

environmental aspects

Maintenance & incorporation in rest of EMS


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The agencys legal & other requirementsThe agencys legal & other requirements


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Objectives, targets & programsObjectives, targets & programs

Objective: overall goal consistent with

environmental policy that the agency wants

to ach

ieve Target: detailed performance requirement to

achieve objective

Environmental program/action plan:

to achieve objectives & targets

includes responsibility, means & timeframe


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The agencys objectives, targets &

programs

The agencys objectives, targets &

programs


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Implementation & OperationImplementation & Operation

Resources, roles, responsibility & authority

Competence, training & awareness

Communication

Documentation

Control of documents

Operational control

Emergency preparedness & response


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Resources, roles, responsibility &

authority

Resources, roles, responsibility &

authority

Management provision of appropriate

resources

Documentation of roles, responsibilities &authorities

Appointment of management representative

to:

Co-ordinate establishment, implementation &maintenance of EMS

Report to top management on performance of

EMS & recommend improvements


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Competence, training & awarenessCompetence, training & awareness

Identification of positions & roles associated with

significant environmental aspects

Assessment of competence

Identification of training needs

Fulfilment of training needs

Propagation of awareness of the EMS, especially:

Importance of conformity with the environmental policy

and other requirements of the EMS

Significant environmental aspects and related impactsassociated with work

Environmental benefits of improved personal performance

Roles and responsibilities relevant to the EMS

Potential consequences of departure from specified

procedures.


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CommunicationCommunication

Internal communication

Communication from external parties

Decision on proactive communicationexternally about significant environmental

aspects


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DocumentationDocumentation

Environmental policy, objectives and targets

Description of the scope of the environmental

management system

Description of the main elements of the

environmental management system and their

interaction, and reference to related documents

Documents and records required by the standard

Documents and records determined by the

organisation to be necessary to ensure the effective

planning, operation and control of processes that

relate to its significant environmental aspects.


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Document controlDocument control

Document approval

Document review, update and re-approval

Identification of changes and currentrevision status

Availability at points of use

Legibility and identification

Identification and distribution of external

documents

Management of obsolete documents.


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Operational controlOperational control

Control ofall operations associated with

significant environmental impacts

Operational control must includedocumented work instructions and operating

procedures defining the manner in which

control will be maintained, on a risk

management basis Operational control extends to significant

environmental aspects of goods & services

used by the agency, for communication to

suppliers & contractors.


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Emergency preparedness & responseEmergency preparedness & response

Identification of potential for accidents and

emergency situations

Determination of appropriate response toaccident and emergency situations to

minimise environmental impact

Testing of emergency response

Review of emergency preparedness &response procedure, especially after

incidents


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CheckingChecking

Monitoring & measurement

Evaluation of compliance

Nonconformity, corrective action &preventive action

Control of records

Internal audit


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Monitoring & measurementMonitoring & measurement

Monitoring of activities, functions andprocesses associated with significantenvironmental impacts

Monitoring of performance, operationalcontrols, & conformity with environmentalobjectives & targets

Calibration or verification of monitoring &

measurement equipment


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Evaluation of complianceEvaluation of compliance

Periodic evaluation of compliance with legal

& other requirements

Recording of evaluations.


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Nonconformity, corrective action &

preventive action

Nonconformity, corrective action &

preventive action

Identification of actual & potential

nonconformities

Action to correct nonconformities and

mitigate environmental impact

Investigation of nonconformities &

determination of root cause

Corrective action to avoid recurrence

Preventive action to prevent occurrence

Review of effectiveness of action taken.


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Control of recordsControl of records

Retention of all environmental records

required for the successful development,

implementation and maintenance of the EMS.


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Internal auditInternal audit

Internal audit program designed to:

evaluate conformity with requirements of

EMS & international standard

evaluate effectiveness of EMS

provide information to top management.


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Management ReviewManagement Review

Holistic & strategic evaluation, by top

management, of audit findings and the

degree to which organisations

environmental policy, objectives and targets,

programs and procedures are functioning to

improve environmental performance.


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EnvironmentalPolicy

Planning

Implementation& Operation

Checking

Management

Review

Continual

Improvement

Continual improvement

of our EMS


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Objectives of this presentationObjectives of this presentation

To provide awareness of:

The agencys new environmental management

system (EMS)

Importance of conformity with environmental policy,

procedures & other requirements of EMS

Significant environmental aspects & related impacts

associated with peoples work

Environmental benefits of improved personal

performance New roles & responsibilities

Consequences of potential departure from

procedures.


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Questions?Questions?