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9439/02 NB/ils 1 DG H II EN
COUNCIL OFTHE EUROPEAN UNION
Brussels, 4 June 2002
9439/02 ENFOPOL 79
NOTE from : Governing board of the European Police College to : Article 36 Committee/COREPER/Governments of the Member States, meeting
within the Council of the European Union Subject : CEPOL Budget for 2003
Article 5(3) of the Council Decision of 22 December 2000 establishing the European Police College
(CEPOL) stipulates that CEPOL's annual budget shall be drawn up by the governing board acting
unanimously, and submitted for approval to the Governments of the Member States, meeting within
the Council of the European Union.
Pursuant to the above Article, CEPOL's governing board, acting unanimously, adopted the
2003 budget at its meeting on 27 and 28 May 2002.
The budget was drawn up in accordance with CEPOL's financial regulation, both in terms of its
structure and the activities it covers. It is directly dependent CEPOL annual work programme for
2003.
9439/02 NB/ils 2 DG H II EN
Preliminary remarks on the CEPOL Budget 2003
The draft budget 2003 provides an overall budget amounting to € 2.916 864; compared to 2002, this
is an increase of € 632 763 or 27,7 %. In particular this increase is due to:
• Title 2 – Organizational Expenditures
In 2002 staff costs and general support for the Secretariat had been calculated only for 8
months; for the year 2003 the calculations are based on 12 months. There is an increasement
in Article 201 due to the necessary compensation of the travel costs of the Administrative
Director.
• Title 3 – Programme Expenditure
• Chapter 30 – Activity related costs, working programme
Compared to 2002 the number of participants-days have been raised from 5970 to
7.790; the number of planned seminars has been increased from 30 up to 46 (see
annex 3). This number includes a cache of 500 participants-days for actual political
events, incoming demands or special police task forces.
• Chapter 31 – Activity related costs, other initiatives
The planned programmes of the committees require higher expenditures. The activities
are detailed in the annexes 5 till 8.
• Title 4 – Bodies and Organs
• Chapter 40 – running costs
9439/02 NB/ils 3 DG H II EN
• Article 402 – Meetings Committees
The post “meetings of expert groups” has been removed.
• Article 404 – Meeting costs 2001
This are reimbursements for meeting costs of the previous presidencies only paid in
2002.
9439/02 NB/ils 4 DG H II EN
Title
Chapter Article
Description Budget 2002 Draft Budget 2003
Comments
in € 1 REVENUES
10 Contributions 100 Contributions of Member States 2.258.101 2.887.695 Member States Constructions: see annex 1 101 Balance of the financial year X – 2 0 0
Total Chapter 10 2.258.101 2.887.695 11 Other revenues
110 Interests 26.000 29.169 2 % for half a year 111 Miscellaneous 0 0 EU-subsidies, reimbursements, proceeds from sales
Total Chapter 11 26.000 29.169 TOTAL TITLE 1 2.284.101 2.916.864
2 ORGANIZATIONAL EXPENDITURES 20 Personnel related costs
200 Salaries (total costs) 223.333 338.450 repayment of salaries to Member States: see annex 2 201 Other personnel related costs 5.000 45.000 recruitment, compensation of the travel costs of the
administrative director Total Chapter 20 228.333 383.450
21 General support for the Secretariat 210 Building costs 22.000 33.000 rentals, running costs (heating, lighting, cleaning...), security 211 Transport, travel 10.000 78.400 travel costs for the Secretariat for GB-Meetings, Preparatory Course-
Meetings, Meetings with EU-Bodies, etc., leasing, rental, taxes, maintenance, fuel, accommodation, transport charges
212 Office running costs 16.000 24.000 printing, copies, communication, documentation, office equipment, translation
213 Aquisitation of durable goods 10.000 15.000 leasing or buying of furniture 214 Aquisitation of information and communication
technology 10.000 23.500 leasing or buying of hard-/software and telecommunication
215 Other running costs 5.000 7.500 taxes, insurance, bank charges, medical care... Total Chapter 21 73.000 181.400 TOTAL TITLE 2 301.333 564.850
9439/02 NB/ils 5 DG H II EN
3 PROGRAMME EXPENDITURE 30 Activity related costs, working programme
301 External experts/teachers 268.750 348.300 lodging, board, travel, fees 302 Participants 716.400 862.800 lodging, board 303 Costs for lessons 438.000 470.400 translation, interpretation, domestic travel, preparation costs,
teaching materials 304 Other running costs 142.318 165.621 organizational costs, printing, copies, communication,
brochures... Total Chapter 30 1.565.468 1.847.121 working programm and fixed standard rates: see annex 3 and
4 31 Activity related costs, other initiatives
310 Harmonising training programmes 24.000 78.793 Harmonising cross border education, establishing of guidelines for harmonised learning experiences (h.l.e.), seminar about developing h.l.e., facilitate developing h.l.e., Seminar of the MoLCommittee "Facilitating Learning": see annex 5 and 6
311 Dissemination of best practice and research findings 24.000 132.100 Seminar for all Contact Persons (2 days), Research and Science Conference (2 days), Complementary Questionnaire 2003, 2 Journals, Coordinator for research and science for 6 month, Cooperation with other Institutes: see annex 7
312 Exchanges and secondments p.m. p.m. 313 Development of an electronic network 75.600 140.000 European Police Knowledge Net (EPKN) - 85 T€ for
reservations to replace hardware, hosting of 4 servers, licences, external programmer/developer, back-office: see annex 8 European Police Discussion Net (EPDN) - 55 T€ for reservations to replace hardware, hosting of 2 servers, software, back-office:
314 Co-operation Candidate Countries 10.000 10.000 organizational costs for one meeting to determine their training needs and the specific training
315 Co-operation with police training institutes 8.000 8.000 travel costs Total Chapter 31 141.600 368.893
32 Evaluation 320 Assessment of the annual programme 10.000 10.000
Total Chapter 32 10.000 10.000 TOTAL TITLE 3 1.717.068 2.226.014
9439/02 NB/ils 6 DG H II EN
4 BODIES AND ORGANS 40 Running costs
401 Meetings Governing Board 96.000 96.000 meeting costs (organising meetings, room rental), travel costs for two delegates per Member state (4 meetings, rate for travel: 800 €)
402 Meetings Committees 72.000 30.000 meeting costs (organising meetings, room rental). 2 meetings per committee (of 5 persons)
403 External Control Body 0 0 404 Meeting costs 2001 97.700 0 meeting costs of the previous Presidencies
TOTAL TITLE 4 265.700 126.000 TOTAL REVENUES 2.284.101 2.916.864 TOTAL EXPENDITURES 2.284.101 2.916.864
9439/02 NB/ils 7 DG H II EN
ANNEX 1
MEMBER STATES CONTRIBUTIONS
DRAFT BUDGET 2003
GNP 2001 GNP Contribution 2003
MEURO Share TOTAL in EURO
A B C D
Austria 211.230 2,44% 70.583
Belgium 262.017 3,03% 87.553
Denmark 170.111 1,97% 56.843
Finland 133.761 1,55% 44.696
France 1.413.534 16,36% 472.333
Germany 2.058.074 23,82% 687.706
Greece 128.902 1,49% 43.073
Ireland 103.546 1,20% 34.600
Italy 1.190.153 13,77% 397.690
Luxembourg 20.061 0,23% 6.703
Netherlands 421.407 4,88% 140.813
Portugal 117.096 1,35% 39.128
Spain 623.880 7,22% 208.470
Sweden 236.945 2,74% 79.175
United Kingdom 1.551.191 17,95% 518.331
Total 8.641.908 100,00% 2.887.695
+ Balance 2001 0
+ Other revenues 29.169
TOTAL
REVENUES
2.916.864
9439/02 NB/ils 8 DG H II EN
ANNEX 2
Number Categories Scale Salaries
1 Administrative Director 103.450
1 Secretary 85.000
1 Accounting Officer (1/2 FTE) 40.000
1 Financial Controller (1/2 FTE) 40.000
1 Training Coordinator 70.000
5 338.450
9439/02 NB/ils 9 DG H II EN
ANNEX 3
1 2 3 4 5
Title
Anti-Terrorism Anti-Terrorism
Police Commander Course - Civil
Aspects of Crisis Management
Trafficking in Human Beings Border Control
Subject/Title Anti-Terrorism and
Management of Information
Detection of forged & falsified ID documents
in the fight against terrorism
Control of Immigration Border Control Participants per course 30 30 20 30 27 Days per course 5 8 18 4 10 Number of courses 3 1 4 3 2 Participants-days 450 240 1.440 360 540 Reference CEPOL/2003/01 CEPOL/2003/02 CEPOL/2003/03 CEPOL/2003/04 CEPOL/2003/05
Chapter
Article
in € 3 PROGRAMME
EXPENDITURE
30 Activity related costs, working programme
301 External experts/teachers 16.125 8.600 77.400 12.900 21.500 302 Participants 54.000 28.800 172.800 43.200 64.800 303 Costs for lessons 25.800 16.000 105.600 21.600 32.800 304 Other running costs 9.593 5.340 35.580 7.770 11.910
Total Chapter 30 105.518 58.740 391.380 85.470 131.010
9439/02 NB/ils 10 DG H II EN
6 7 8 9 10
Title
Co-operation with Candidate Countries
Co-operation with Candidate Countries
Co-operation with Candidate Countries
Co-operation with Candidate Countries Human Rights
Subject/Title Police Ethics EU Police Systems
Control of Immigration Police Management
Human Rights and the Police
Participants per course 24 30 Days per course 5 5 Number of courses 6 2 Participants-days 720 300 Reference CEPOL/2003/06 CEPOL/2003/07 CEPOL/2003/08 CEPOL/2003/09 CEPOL/2003/10
Chapter
Article
in € 3 PROGRAMME
EXPENDITURE
30 Activity related costs, working programme
301 External experts/teachers 32.250 10.750 302 Participants 86.400 36.000 303 Costs for lessons 46.800 18.800 304 Other running costs 16.545 6.555
Total Chapter 30 181.995 72.105
9439/02 NB/ils 11 DG H II EN
11 12 13 14 15
Title
Public Order Public Order Leadership & Management
Environ-mental Crime
Community Policing
Subject/Title Public Order and
Crowd Management Sports Violence
High Ranking Senior Police Officers Course
TOPSPOC
Nature & Environment Defence in the Police
Framework Community Policing and
Mediation Participants per course 30 30 30 30 30 Days per course 4 3 4 3 8 Number of courses 2 1 3 2 2 Participants-days 240 90 360 180 480 Reference CEPOL/2003/11 CEPOL/2003/12 CEPOL/2003/13 CEPOL/2003/14 CEPOL/2003/15
Chapter
Article
in € 3 PROGRAMME
EXPENDITURE
30 Activity related costs, working programme
301 External experts/teachers 8.600 3.225 12.900 6.450 17.200 302 Participants 28.800 10.800 43.200 21.600 57.600 303 Costs for lessons 16.000 9.000 21.600 13.200 27.200 304 Other running costs 5.340 2.303 7.770 4.125 10.200
Total Chapter 30 58.740 25.328 85.470 45.375 112.200
9439/02 NB/ils 12 DG H II EN
16 17 18 19 20
Title Community
Policing Knowledge of Police Systems
Knowledge of Police Systems
Knowledge of Police Systems
Cross-Border Crime
Subject/Title Crime Analysis and Strategic Planning
Knowledge of Police Systems (German)
Knowledge of Police Systems (French)
Knowledge of Police Systems (English)
EU Law and Police Responsibilities
Participants per course 30 20 20 20 30 Days per course 5 20 20 20 3 Number of courses 1 1 1 1 1 Participants-days 150 400 400 400 90
Chapter
Article
Reference CEPOL/2003/16 CEPOL/2003/17 CEPOL/2003/18 CEPOL/2003/19 CEPOL/2003/20 in €
3 PROGRAMME EXPENDITURE
30 Activity related costs, working programme
301 External experts/teachers 5.375 21.500 21.500 21.500 3.225 302 Participants 18.000 24.000 24.000 24.000 10.800 303 Costs for lessons 11.800 4.800 4.800 4.800 9.000 304 Other running costs 3.518 4.187 4.187 4.187 2.303
Total Chapter 30 38.693 54.487 54.487 54.487 25.328
9439/02 NB/ils 13 DG H II EN
21 22 23 24
Title
Cross-Border
Crime Cross-Border
Crime Leadership & Management
Training Courses for Senior Police
Officers Total Amount
Subject/Title Financial Crime Drugs Crime New Management
Concepts
Courses for Actual Political Events,
Incoming Demands, Police Task Force
Participants per course 20 30 30 20 1.168 Days per course 4 4 3 5 304 Number of courses 3 1 1 5 46 Participants-days 240 120 90 500 7.790
Chapter
Article
Reference CEPOL/2003/21 CEPOL/2003/22 CEPOL/2003/23 CEPOL/2003/24 in €
3 PROGRAMME EXPENDITURE
30 Activity related costs, working programme
301 External experts/teachers 12.900 4.300 3.225 26.875 348.300 302 Participants 28.800 14.400 10.800 60.000 862.800 303 Costs for lessons 21.600 10.400 9.000 39.800 470.400 304 Other running costs 6.330 2.910 2.303 12.668 165.621
Total Chapter 30 69.630 32.010 25.328 139.343 1.847.121
9439/02 NB/ils 14 DG H II EN
ANNEX 4
Explanatory note for fixed standard rates according to Annex 2 of the Financial Regulation
TITLE 3 – PROGRAMM EXPENDITURE
Chapter 30 – Activity related cost, working programme
Art. 301 – External experts/teachers
standard rate: 1.075 € per day including:
• for 6 hours per day
• lodging, board and other costs in average 175 € (calculation 75 – 250 €)
• travel in average 400 € (calculation 800 € per expert/teacher)
• fee in average 500 € (calculation 400 – 700 €)
Art. 302 – Participants
standard rate: 120 € per day including:
• lodging, board and other costs in average 120 € (calculation 75 – 150 €)
•
Remark: Courses 17, 18 and 19 are calculated with 60 € in average due to the length of 20 days per course (this reduction is not applicable to course 3 -
length of 18 days- because of the numerous excersises with a lot of experts and information technology).
9439/02 NB/ils 15 DG H II EN
Art. 303 – Costs for lessons
calculation:
• translation, interpretation in average 1.400 € / 2 interpreters / day (calculation 1.200 – 1600 €)
rate has to be multiplicated with the number of days
• printing, copy in average 500 € (calculation 250 – 750 €)
• domestic travel in average 1.500 € (calculation 1.800 – 2.000 €)
• preparation costs in average 2.800 € (calculation 2.000 – 3.500 €)
Remark: Courses 17, 18 and 19 need no translation/interpretation, because it is one of the purposes to held them only in the mentioned language.
Art. 304 – Other running cost
calculation:
overhead (10 % of the sum of the actual costs above)
9439/02 NB/ils 16 DG H II EN
ANNEX 5
Harmonising cross border education
In € In € 2002 2003
• Collect, evaluate and summarize literature about harmonising 4.000
• Formulate research questions to identify subjects and areas for harmonised learning experiences 1.000
• Identify key persons for interviewing and questionnaire 750
• Construct and print questionnaire 5.000
• Gather data by interviews and questionnaire 6.500
• Process and evaluate data 2.000
• Write a report including proposals for implementation 3.500
• Organise a roundtable discussion about the research findings and guidelines for developing harmonised learning experiences 1.250
• Formulate prosposals to the Management of Learning Committee (MoLC) discuss these proposals with experts 5.000
• Discuss proposals of the MoLC in the Governing Board of CEPOL 1.000
• Establish the definitive version of guidelines for harmonised learning experiences 5.500
• Organise a seminar about developing harmonised learning experiences for people
Responsible for developing training courses 16.000
• Facilitate developing harmonised learning experiences 20.000
• Create the possibility of mutual help via the European Discussion Net 2.500
• Total 24.000 50.000
9439/02 NB/ils 17 DG H II EN
ANNEX 6
Facilitating learning 2003
Participants 15
Days per course 5
Participants days 75
External teachers (5x max. fee of 700)
5.375,-
Participants 9.000,-
Cost for lessons 11.800,-
Other running costs 2.618,-
Total € 28.793,-
9439/02 NB/ils 18 DG H II EN
ANNEX 7
Chapter 31 Titel 311
Budget for Research and Science Committee 2003
B. Questionnaire 2003, including working time for collecting and compilation
C. Writing and printing costs for two numbers of a Research and Science Journal
and costs for a homepage
D. Preparation costs for a Research and Science Conference and costs for experts
And speakers
E. Costs for one meeting with contact persons for Research and Science in all member
States an candidate countries plus the Committee (total 30 persons) 50 % of the
Costs for travel and lodging
F. Cost for a coordinator for research and science – for six month, from 1 of July 2003
G. Cooperation with other Institutes and Universities
Questionnaire 26.000 B Journal 20.500 C Two journals. Part-time editor.
Printing Conference 17.000 D Organising and preparation.
Experts.Speakers Contact persons 24.000 E Two days meeting. 50 % lodging
and travel Coordinator 35.000 F Full time. Half a year Cooperation 9.600 G Meetings. Travel. Total:
132.100 €
Calculation B; One person in 2 months (12 500) and travel costs (3 500) C; One person in 2 months (12 500) and printing (2 x 4 000) D; Six speakers and experts (2 000 per person) plus organising costs (5 000) E; (Se point I above) = 800 x 30 participants (incl. Cc-countries and secretariat) F; Same costs as the Education coordinator, half a year G; Four meetings Two persons Travel and lodging (1 200 x 8)
9439/02 NB/ils 19 DG H II EN
ANNEX 8
Chapter 31 Titel 313
For the meeting of Management of Learning Committee in January 2002 in Lisbon a memo was
prepared for ist secretary. In this document the required structural budget for EPKN and EPDN for
2002 and 2003 was indicated.
For 2003 a budget was claimed of € 140.000,-; 85.000,- for EPKN an 55.000,- for EPDN. In this
memo these amount are clarified.
1. EPKN
Technical
Reservation to replace hardware 24.200,-
The economical lifetime of the servers is 3 years. During this period annual
reservations have to be made in order to be able to replace the servers in
due course.
Reservations have to be made to replace a total of 4 servers
The OISIN-grant and the contributions cover the initial investment in EPKN
servers by Great Britain and The Netherlands.
Hosting EPKN 38.300,-
A total of 4 servers has to be hosted (the configuration consists of 2 pairs.
Each pair consists of a application server and a database server working
together. One pair is operational, the other pair is back-up in case of
malfunction). On average 9.575,-
Is required per server for hosting (servicing, back-ups, power, housing, etc.)
The amount per server equals the average annual amount in Dutch industry.
Licenses 6.700,-
9439/02 NB/ils 20 DG H II EN
This amount is required for a license for software (Site-stat)to monitor the
use of EPKN and to produce management information. Furthemore a license
is required for the database management system. The license mentioned last
costs annually. 4.000,-
Software maintenance
Personnel 6.700,-
EPKN will become operational during 2002. The use of EPKN will result in
wishes to improve some functions. Also some repairs on the current software
are to be expected. A budget to cover 10 days work on repairs and
improvements should be sufficient. The developer/programmer costs 670,- per
day inclusive VAT.
Content management
Back-office 9.100,-
The EPKN project will have to determine the functions of the back-office
and the number of staff required to perform its duties and the structural
budget required covering the cost.
The budget stated is calculated on the presumption that most of the work
Regarding, updating and removing of content will be done nationally.
Important tasks of the back office are delivering support on an incidental
basis, guarding the integrity of about 20 working days are required. The
budget covers the costs of salary.
equipment, housing, communications, etc.
Total EPKN budget € 85.000,-
9439/02 NB/ils 21 DG H II EN
EPDN
Reservations to replace hardware 12.100,-
The economical lifetime of the servers is 3 years. During this period annual
reservations have to be made in order to be able to replace the servers in
due course.
Reservations have to be made to replace 2 servers.
The OISIN-grant and the contributions cover the initial investment in EPDN
servers by Great Britain and The Netherlands.
Hosting EPDN 19.150,-
A total of 2 servers has to be hosted for EPDN (1 operational server and
1 back-up server in case of malfunction). On average 9.575,- is required
per server for hosting (servicing, back-ups, power, housing, etc.). The
amount per server equals the average annual amount in Dutch industry.
EPDN software 15.000,-
A total of 1250 users are predicted for 2003. As one First Class Client
license, the GroupWare package, cost 12,- per year inclusive VAT a
total of 15.000,- is needed to purchase the required number of licenses.
The amount of 12,- per licenses is derived from the large Dutch contract
with Centrinity, the company that developed First Class client, for its
national PDN. Centrinity offered to apply, with some limitations, the
same conditions to EPDN.
Back-office 5.100,-
The EPDN project will have to determine the functions of the back-office
and the number of staff required to perform its duties and the structural
budget required covering the costs.
9439/02 NB/ils 22 DG H II EN
The budget stated ist calculated on the presumption that the number of new
accounts in 2003 is small and therefore limiting the time required. Important
tasks of the back office are delivering support on an incidental basis, guarding
the integrity of the application and monitoring the service level agreement.
To perform these tasks about 11 working days are required. The budget covers
the costs of salary, equipment, housing, communications, etc.
Total budget EPDN € 55.000,-
_______________