enaviya india offers best services for travel and expense management

© 2008 Enaviya Information Technologies, Inc.

Travel & ExpenseAutomation

SmartTravelBy

Enaviya Technologies

Benefits

Why Us

Features

Product Readiness


Advantages to Automated Travel

Fast mileage & expense reimbursement.

Electronic approval

Compliance

Turnaround time cut in half.

FAST


Travel Overview

The Travel & Expense Automation

procedure in SmartTravel allows travel requests and trip expense statements to be created online.


Manual expense reports can be difficult to manage…

• Time-consuming for both travelers and non-travelers to fill out

• Inconvenient for approvers to review

• Expenses not reimbursed when receipts lost

• Reimbursement process takes weeks


…and using spreadsheets can get unwieldy

• Time consuming to process

• Prone to errors

• Expensive to audit

• Difficult to track costs


Travel Roles

Requester:Traveler – Create own tripsTravel Coordinator – Create own

trips and trips for othersTravel Approver:

Approve travel related requestsAccounting: Audit Expense Reports and submit for

payment


Seven Step Process

1. Travel Request Created2. Travel Request Approved3. Trip Completed4. Trip Expense Report Created5. Trip Expense Report Approved6. Audit by Accounting7. Payment Issued


Travel Request The traveler or travel coordinator

creates a Travel Request.

Once the request is completed, it is submitted to the designated travel approver for approval.


Travel Request Approved

The travel approver receives an e-mail with four processing options:

Approve Reject Return for Changes Delegate Approval

The traveler and/or coordinator receives ane-mail notifying them of the status of therequest after the approver acts upon it.


Trip Completed

The traveler completes the trip.


Trip Expense Created

The traveler or coordinator creates a Trip Expense Statement.

When the statement is completed, it is submitted to the designated travel approver for approval.


Trip Expense Approved

The travel approver receives an e-mail requesting approval.

Once approved, the traveler and/or coordinator receives an e-mail notifying them of the status of the expense statement.


Audited by Accounting

Once the Trip Expense Statement

passes audit with Accounting/AP, it is submitted for payment.


Payment Issued

Account payables process the payment either through the payroll or through the direct disbursement or by generating the Bank Advice.


Travel Process Overview

Travel RequestCreated (Optional)

Travel RequestApproved (Optional)

Trip ExpenseCreated

Trip ExpenseApproved

Payment Issued

Trip Completed

Audited by Accounting


Benefits for the employee

• Import expenses from corporate cards AND personal credit/debit cards

• Automatic population of booked travel itinerary information

• Get reimbursed faster through direct deposit

• Automatic currency conversion for the date of purchase

• No more spreadsheets / paper forms


Benefits for the approver

• Instant notification via email

• View all reports awaiting approval

• View extended managers workload

• Ability to manage by exception

• View receipts on line

• Line-item denials

• One-click approvals

• No more spreadsheets


Benefits for accounting

• Comprehensive control

• Click-to-pay reimbursement

• Rapid deployment

• Elimination of duplicate data entry

• Dozens of reports and extracts forno extra fees


Questions?


Company Overview

Founded in New York, Enaviya has a global client base of over 100 customers with offices in US, Europe, India, Middle-East and Africa

Premier “market focused” IT Services, serving business and technology enterprises

100 active clients served; 98% repeat clients year over year

Clients range from Fortune 500 to medium and small enterprises

Global Delivery Capabilities (US, Europe, India, Middle-East, Africa)

World-class, industry-leading consultants… and growing!

• USA• India• South Africa

USANew York SA

Johannesburg

INDIA Bangalore, New Delhi,

Mumbai


Capability

Software Development

& Support

21

DOMAIN• Distribution and Supply Chain• Real Estate• Technology• BPO /Call Center• Manufacturing• Media • BFSI

SERVICES

• Product Engineering• Packaged Solutions• Outsourcing Services• Data Warehousing and BI• User Experience Engineering• Testing Services

TECHNOLOGY• Microsoft

• .NET• SQL• MOSS

• J2EE

• VC++• Reporting Tools

• Crystal• SSRS

PRODUCTS• eProcurement• SMPP• Auction• Performance Mgmt• LMS• Travel & Expense

Management


Thank You

Rakesh JainDirector+91 99452 78316

On time delivery with quality, under budget – every time

enaviya india offers best services for travel and expense management

Business