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SUS Scenario For Material Supply 1

END USER MANUAL

SAP SRM SUS Scenario For Material Supply

Version No. 1.1

Document Status

Draft

In Review

Final

Document Owner(s) FEWA

Document Author(s) Amal Raj

Functional Area Supplier Relationship

Management / SRM

Document Contributor

Name Role

Amal Raj Application & Business Analyst

Document Approver

Name Role

Surendar Boora Enterprise Architect Manager

HCM Payroll Reports 2

Table of Contents

1 Execution Instruction ................................................................................................................................................. 3

1.1. Flow Diagram for MM-SUS Cycle .......................................................................... Error! Bookmark not defined.

1.2. Check the Purchase Order ........................................................................................ Error! Bookmark not defined.

1.3. Release the Purchase Order in ME29N .................................................................... Error! Bookmark not defined.

1.4. SUS System Login ..................................................................................................................................................... 3

1.5. Check the ASN Number in ECC- MM in ME23N (Confirmation Tab) .................................................................... 8

1.6. Create the Goods Receipt Against Purchase Order in MIGO .................................................................................... 8

1.7. Goods Receipt against Inbound Delivery .................................................................................................................. 8

1.8. SUS System Login ................................................................................................................................................... 10

1.9. Check the Parked Invoice in ECC-MM in MIR7 .................................................................................................... 14

2 Appendices .............................................................................................................................................................. 16


1 Execution Instruction

1.1. SUS System Login

Below Web Browsers are compatible for MM-SUS Scenario

Ensure Correct URL to login .

http://webportal.fewa.gov.ae:8080/sap/bc/nwbc

Enter User ID and Password



1.1.1. Check the Purchase Order Created in SUS as Sales Order A Purchase Order released by FEWA to SUS Vendor will immediately be available to the vendor for

processing.

The Vendor can access FEWA’s Purchase Order as shown below.

Click on the Tab

Select the Purchase Order sent by FEWA.

Click on the Purchaser to display


To see the document in a larger screen by hiding the search column, please click on the as shown

Click on to see the printout of business document

1.1.2. Create Advance Shipping Notification (ASN) The next process in the step by Vendor is to send an Advance Shipping Notification for the Purchase Order

sent by FEWA. For this click on button.


In this ASN document, “Item Quantity” is the only change that Vendor needs to make.

Scenario 1: Create ASN for the complete Open quantity of Purchase Order.

In order to create ASN for complete Open quantity click on and

As shown below, the system proposes the Outstanding quantity for all the lines of the PO

1 2


Scenario 2: Create ASN for the partial quantity

Vendor also has an option to create ASN for partial quantity / partial line items. For this Vendor can click on

the selected line item quantity and change / enter it directly.

Once the necessary quantity has been entered, click on to send the ASN to FEWA.

The ASN document is sent to FEWA.


1.2. Check the ASN Number in ECC- MM in ME23N (Confirmation Tab)

The ASN created by SUS Vendor is automatically updated in the relevant Purchase Order. The same is

visible in the Confirmation tab of the each line item.

1.3. Create the Goods Receipt against Purchase Order in MIGO

On the receipt of Vendor’s goods to the location, the stores person can create a goods receipt using the T-

Code MIGO. Choose the PO from the “Overview” by clicking on the relevant number.

The system automatically copies the quantity from the latest ASN available. If required, change the quantity

and post the goods receipt.

1.4. Goods Receipt against Inbound Delivery

Other option to create GR is referencing the “Inbound Delivery”. The Inbound delivery can be copied from

the Purchase Order history.

1.4.1. In T code MIGO, Choose the dropdown “Inbound Delivery”


1.4.2. Note and copy the Inbound Delivery from PO

1.4.3. Enter the Inbound Delivery in MIGO

1.4.4. Press “Enter” button on the key pad

1.4.5. Remove the Delivery Note Number

1.4.6. Input the Next Goods Receipt Number

1.4.7. Flag the Item check boxes to mark them as OK

1.4.8. Click Check and Post

Important Note: The MM-SUS scenario also accommodates the scenario of GR Reversal. For example, the GR

has been done against SUS Purchase Order and the same needs to be accepted by SUS Vendor (Explained in

the next section). After this a Reversal GR is posted, the same needs to be accepted by the SUS Vendor before

any other GRs are created against the same PO.


1.5. SUS System Login

Below Web Browsers are compatible for MM-SUS Scenario

Ensure Correct URL to login .


Enter User ID and Password

1.5.1. Check the Goods Receipt Document Posted in SUS as a Vendor:

The GR posted by FEWA will automatically update to the SUS Vendor. The Vendor needs to check and accept

the Goods Receipt.



Or SUS Vendor will get Notification mail link and he can directly create the invoice against supplied goods by

clicking on the link.


Click on button.

The GR document can be printed out by the Vendor by clicking


1.5.2. Create Invoice

The Vendor can create invoice for each GR by clicking

The Vendor needs to click on and then to send the document to FEWA.


1.6. Check the Parked Invoice in ECC-MM in MIR7

The incoming SUS Invoice is always parked in SAP MM system. The same is updated in ME33k in “PO History”

This invoice needs to be posted using T Code MIR4.

1 2


Select line item as ok

1.6.1. Post the Parked invoice

1.6.2. SUS invoice The SUS invoice is updated with status as “Accepted by Customer”

After the payment is made using T – Code F-53, the status is updated in SUS system by clicking on


Documentation References This section provides a list of the related documents that were referenced in this document. The table below

includes the document reference and name, the related BBP/ Re-engineering that reference the document, and

the path to the location of the document referenced.

Document Document Name Document Path

2 Appendices

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