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ENERGY EFFICIENCY SERVICESJOB ORDER CONTRACTPROJECT NO. 4108JOC157
Pre-Submittal MeetingMarch 15, 20172:00 PM
Welcome and Introductions
• Mark Hartman, Chief Sustainability OfficerOffice of Sustainability
• Joanne McLaughlin, Programs Assistant, Equal Opportunity Department
• Steve Bunyard, Architect, Street Transportation Department
• Ellen Pimental, Contract SpecialistDesign and Construction Procurement
Meeting Overview
Sign-in please…copies of sign in sheet will be available on website:
https://www.phoenix.gov/streets/procurement/current-opportunities
Please hold questions until the Q&A period.
This is the ONLY opportunity to discuss this project with City staff.
AGENDA Project Description
Project Scope of Work
Submittal Requirements
Selection Schedule
Questions?
What Is A Job Order Contract?
Alternate Project Delivery Method
Based on qualifications
Not a bid
Projects on “as needed” basis
What Is A Job Order Contract?
For a 36-Month Duration; or
$30,000,000 Per JOC
Whichever occurs first
Option to renew for 24 months
Up to five contractors will be selected
Joanne McLaughlin, [email protected]
SBE Requirement is 6%
The Solicitation is open to all firms
No SBE Documents due at this time
SBE Documents due to EOD at JOA Contract time
Small Business Sub Contracting Goal
Targeting 20% “absolute” energy reduction by 2020
2009: 232,583 MWh/yr 2015: 222,457 MWh/yr (191 facilities) 2020: 186,066 MWh/ yr (target)
Deep energy efficiency retrofits
Comprehensive, turn-key solutions (all-inclusive)
Life-cycle based, fully funded out of energy savings(Positive NPV)
Project Description Mark Hartman
Will vary w/ea. Job Order agreement
Similar projects (facility type, operations) will be grouped together
Design services will need AZ-registered professional architect/engineer (plans)
Contractor responsibilities: cost estimating, project scheduling (design, construction, maint.), permits as needed
City will provide construction administration, inspection & acceptance
SCOPE OF WORK
Scope of Work conference may be scheduled prior to Job Order Agreement
Technical Energy Audits & Project Proposal Phase
Construction/Implementation/Commissioning & Financing
Guarantee/Monitoring Phase (post construction)
Savings guarantee, staff training, follow-up monitoring, contract maintenance savings
SCOPE OF WORK
SCOPE OF WORK
QUESTIONS?
Statement of Qualifications Criteria
General Information (10 Points)
Experience & Qualifications of firm (35 points)
Financial capability of the firm (10 points)
Statement of Qualifications Criteria
Experience of key personnel to be assigned to this project (10 points)
Understanding of the project and approach to performing the required services (25 points)
Overall evaluation of the firm and its ability to provide the required services (10 points)
Vendor Registration
• All Firms MUST Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL
• NEW FIRMS ---After Registering--- the City Will SEND AN EMAIL WITH A VENDOR NUMBER WITHIN TWO DAYS
NEW THE VENDOR NUMBER MUST BE INCLUDED ON THE COVER OF THE STATEMENT OF QUALIFICATIONS OR ON THE BID PROPOSAL PACKAGE/ENVELOPE. INFORMATION ON HOW TO REGISTER WITH THE CITY IS AVAILABLE AT:
https://www.phoenix.gov/finance/vendorsreg
Statement of Qualifications Criteria
SOQ Cover Letter
Clearly display the firm name, firm vendor number, project title, and project number on the cover of the SOQ and submittal package.
Evaluation Criteria (including project organizational chart)
Additional content (resumes or other information)
Statement of Qualifications Criteria
MAXIMUM pages permitted is 14 pages:
• + Evaluation Criteria (including organizational chart)
• + Additional Content (resumes or other information)
• + Photos, charts/graphs or other evaluation content
= 14 MAXIMUM pages permitted
Bonding Statement ( A- or better Prior Four Qtrs)
Separate Sealed Envelope
Statement of Qualifications Criteria
Each page side with criteria information will be counted.
Pages that have photos, charts, and graphs will be counted toward maximum number of pages.
Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.
Statement of Qualifications Criteria
Submit 7 copies of the SOQ
SOQ is Due: 12:00pm Noon – Arizona local timeFriday, April 7, 2017
Phoenix City Hall200 West Washington Street,
6th Floor Submittal Box
Grounds For Disqualification
Selection Schedule
SOQs DUE April 7, 2017
Firms Notified for Interview April 27, 2017
Interviews May 17, 2017
Firms Notified of Award Late May, 2017
Street Transportation Procurement Section Webpage
Request for Qualifications Notifications Plan Holders List Pre Submittal Power Point Presentation Sign In Award Located at :
https://www.phoenix.gov/streets/procurement/current-opportunities
SOQ Due Date
SOQ is Due on
APRIL 7, 2017Noon
