engaging local stakeholders panel presenters: iowa; oregon; virginia; washington, dc slds webinar...
Post on 21-Dec-2015
214 views
TRANSCRIPT
![Page 1: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/1.jpg)
Engaging Local Stakeholders
Panel Presenters:Iowa; Oregon; Virginia; Washington, DC
SLDS WebinarSeptember 30, 2011
![Page 2: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/2.jpg)
Format for the Webinar
• 10 minute presentations from the 4 states• Questions from the participants for the
remainder of the time
![Page 3: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/3.jpg)
Norms
• Put your phone on mute unless you are asking a question.
• Hold questions until the end of the 4 presentations.
• To ensure that all states have an equal opportunity to present, presentations will be limited to 10 minutes. (I will give a 2 minute warning!!)
![Page 4: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/4.jpg)
Office of the State Superintendent of Education
Dwight Franklin
![Page 5: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/5.jpg)
SLDS Webinar: Engaging Local
District Stakeholders
9/30/11
![Page 6: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/6.jpg)
Stakeholder Involvement
* Dependent upon procurement process
Bill & Melinda Gates Foundation City Council Community Based Organizations Early Care and Education
Administration (DHS) LEA Central Office Administrators Office of the Chief Financial Officer Office of the Chief Technology
Officer
Office of the Deputy Mayor for Education
Office of the State Superintendent of Education (SEA)
Parents Principals Post-Secondary Support
Organizations Teachers UDC/SEA- Adult Family Literacy
LDS Purpose, Goal, Direction, Requirements, Priority Focus Groups: OSSE, PCS, DCPS, UDC, Teachers (Union), Principals, Parents,
Grantors, Policy Research, PCS Board Steering Committee
![Page 7: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/7.jpg)
When in the process did you involve them? Beginning: Requirements & RFP Development
How did you involve them? Focus Groups for Requirements Monthly Steering Committee Mtgs Data Governance
What was the value that you got from your stakeholder engagement? Requirements, Needs, Priority, Understanding of how the LDS could benefit a wide
group of needs Prioritizing Requirements RFP & Schedule Development
Any advice to states about stakeholder engagement? Keep stakeholders engaged Provide updates on status, challenges, successes
![Page 8: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/8.jpg)
Virginia Department of Education
Susan Williams
![Page 9: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/9.jpg)
Student Record Collection
Development– Student Information
Advisory Group (SIAG)– 20 LEA members– Met monthly/18 months
Initial Training– Eight regional sessions – SIAG served as hosts– Development of
MaterialsBuy-In– Build LEA requested
tools and reports based– Pre-Sub application– Lost Transfer report
On-Going Support– Pre-change Webinars– Tuesday Telegram– VESIS/SIS Users Groups
![Page 10: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/10.jpg)
Student-Teacher Linkages (LEAs)
Development– Announcement Webinars– 5 On-site, in depth visits
to gather knowledge and requirements
Initial Training– Semi-monthly webinars
Jan – Sept 2011– Monthly regional
webinarsBuy-In– Modified elements
based on LEA feedback– Sought VESIS opinion
On-Going Support– Webinars– Tuesday Telegram– VESIS/SIS Users Groups
![Page 11: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/11.jpg)
Student-Teacher Linkages (DOE)
Development– Master Schedule
Workgroup– Semi-monthly meetings– Asst supts specialists
Committee Work– SCED code conversion– MSC development
Buy-In– Issues are relayed to
correct office– On-site ‘flow’ meeting– Seek Org support
On-Going Support– Workgroup meetings– Develop internal process
for change control
![Page 12: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/12.jpg)
Oregon – Hillsboro Schools
Jim HarringtonChief Technology Officer
![Page 13: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/13.jpg)
Survival Driven• Online Assessment System 2001• English Language Proficiency Assessment 2006• Data Collection System• District Data Warehouse Projects • K12 Integrated Data System• Instructional Data Use
![Page 14: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/14.jpg)
Pathways• IT Managers – District 1996
Sponsor: Large district CIO’s – MonthlyPurpose: Large district collaboration
• IT Managers – State 2000Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing
• Data Collections Committee 2002Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing
• Assessment and Accountability AdvisorySponsor: Oregon Department of Education – QuarterlyPurpose: Advisory
• Web and Publications
![Page 15: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/15.jpg)
Pathways• Data Quality Workgroup 2008
Sponsor: Oregon Department of Education – TriannuallyPurpose: Delivering quality data to the classroom
• Data Warehouse Governance Committee 2010Sponsor: ODE/Data Warehouse LEA’s – MonthlyPurpose: Architecture and implementation PK20 data system
• Data Technical Working GroupsSponsor: ODE/Data Warehouse LEA’s – On DemandPurpose: Technical collaboration supporting K12 Data System development
![Page 16: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/16.jpg)
Continuing Opportunities• Build agency trust, engagement, and contribution• Ensure data quality and timeliness are a priority at all levels• Align agency practices – Eliminate the rogues and silos• Unify priorities, schedules, and resources• Challenge the work.
– Does the system need it?– Does the system need it now?– Can we afford it?
• Build stakeholder/decision-maker capacity• Stabilize the system
![Page 17: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/17.jpg)
Iowa Department of Education
Jason Grinstead
![Page 18: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/18.jpg)
Jan-10
Jan-11
Jan-12
Jan-13
Jan-14
Jun-09Grant Initiated
May-14Grant Ends
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Sep-11
Oct-11
Nov-11
Dec-11
Oct-10 - Dec-10Internal DE Stakeholder Meetings
Core Planning Group Meetings
Oct-11 - Oct-11Electronic Statewide Survey
Apr-11 - Jun-11Statewide External Focus Groups
Core Planning Group Meetings
SLDS Visioning Timeline
![Page 19: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/19.jpg)
Charter
Home
District
District
Private
Easier
EdInfo
BEDS
State Student ID
Assessment
Financial Aid
E-Transcript
EdInsight
Finance
Iowa Testing
3rd
Party
Iowa Department of EducationSLDS Conceptual Diagram
December 2010
State
Federal
Public
Public
IMS
National Student
Clearinghouse
Food andNutrition
AEA
Second Project Graphic Based on Team Input
![Page 20: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/20.jpg)
Results
• Increased awareness of SLDS• Understanding of stakeholder needs• Allowed people to have a voice in the process
![Page 21: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/21.jpg)
Questions for the Presenters?
![Page 22: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/22.jpg)
Contact Information
• Iowa– [email protected]
• Oregon– [email protected]
• Virginia– [email protected]
• OSSE– [email protected]
![Page 23: Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d605503460f94a40d95/html5/thumbnails/23.jpg)
Thank you for participating!