English Language Proficiency

Conditional Admission

Policy

An Overview of English Language Proficiency (EP) Conditional

Admission• Chancellor’s Initiative• Top 25 institutions• Shared responsibilities

Applicant Eligibility• International • Degree Seeking• English Proficiency requirement

not satisfied• Admissible to Graduate School• Recommended by graduate

program

Department/Program Participation

• Programs have the option to participate.

• Programs choosing to participate will be listed on the Graduate School website.

Department/Program Responsibilities

• Identify applicants to be considered• Maintain information on website• Review applicant file• Determine departmental conditions• Request conditional admission• Save a seat for the applicant

Terms of EP Conditional Admission • Seat must be available in the UT ELI or exception to

attend a U.S. accredited ELI• Funding for ELI responsibility of student• Student may not enroll in other UTK courses during

ELI• Must submit passing TOEFL or IELTS within 3

semesters of enrollment in ELI• Must fulfill all departmental conditions within 3

semesters of ELI

Options if EP Conditions Unsatisfied

• Submit new graduate admission application; if admitted, continue in ELI

• Leave the U.S.• Seek a transfer to another U.S. school

International applicant submits all application materials except passing TOEFL or IELTS test scores to Office of Graduate Admissions (OGA) through the ADMIT program. Applicant separately notifies dept/prog of interest in EP Cond. Admit

Graduate Dept/Program (GDP) notifies OGA of their desire to consider applicant for EP Conditional Admission by tagging application in ADMIT: EP EVAL ******

OGA evaluates application for admissibility to the Graduate School (GS)

OGA tags application as EP ADMISSIBLE and moves application to dept/program decision pool

Applicant petitions OGA to attend

other ELI?

Yes

No

OGA denies applicant and tags

application in ADMIT: DENY-

GRAD ADM

Program tags application in ADMIT: EP ADMIT

Available space in

ELI?

GS Admissible

?

Yes

No

GDP evaluates application for EP Conditional Admission

GDP recommends

admission with/wo

dept/program conditions?

No

Program tags application in ADMIT: EP DENY-PROGRAM

ELI evaluates for program space availability

ELI tags application in ADMIT: EP ELI No

OGA denies applicant and tags application in ADMIT: EP ELI DENY

No

Process EndsYes

2

Yes

1

OGA denies applicant and tag

remains ADMIT: EP- DENY PROGRAM

Draft, 10/11/12, yk

1

OGA approves other ELI?

No

Yes

OGA denies applicant exception (customized letter) and tag remains EP

ELI DENY

OGA admits applicant and tags

application EP Cond Admit

2

ELI tags application in ADMIT: EP ELI

YES

OGA notifies applicant of EP

conditional admit and tags application in ADMIT: EP Cond

Admit and EP-I20

In Banner and ADMIT, OGA backs

term of entry 1 semester

ELI issues I-20

DRAFT, 10/18/12, YK